Black Box PocketMail Composer Manual
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Black Box PocketMail Composer Manual

Black Box PocketMail Composer Manual

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AUGUST 2001
PKTM010
PocketMail
®
Composer™
CUSTOMER
Order toll-free in the U.S.: Call 877-877-BBOX (outside U.S. call 724-746-5500)
SUPPORT
FREE technical support 24 hours a day, 7 days a week: Call 724-746-5500 or fax 724-746-0746
INFORMATION
Mailing address: Black Box Corporation, 1000 Park Drive, Lawrence, PA 15055-1018
Web site: www.blackbox.com • E-mail: info@blackbox.com

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Summary of Contents for Black Box PocketMail Composer

  • Page 1 Order toll-free in the U.S.: Call 877-877-BBOX (outside U.S. call 724-746-5500) SUPPORT FREE technical support 24 hours a day, 7 days a week: Call 724-746-5500 or fax 724-746-0746 INFORMATION Mailing address: Black Box Corporation, 1000 Park Drive, Lawrence, PA 15055-1018 Web site: www.blackbox.com • E-mail: info@blackbox.com...
  • Page 2 FCC AND IC RFI STATEMENTS FEDERAL COMMUNICATIONS COMMISSION and INDUSTRY CANADA RADIO FREQUENCY INTERFERENCE STATEMENTS Class B Digital Device. This equipment has been tested and found to comply with the limits for a Class B computing device pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.
  • Page 3 POCKETMAIL COMPOSER EUROPEAN UNION DECLARATION OF CONFORMITY This equipment complies with the requirements of the European EMC Directive 89/336/EEC. TRADEMARKS USED IN THIS MANUAL PocketMail ® is a registered trademark and Composer™ is a trademark of PocketMail Inc. Any other trademarks mentioned in this manual are acknowledged to be the property of the...

  • Page 4: Table Of Contents

    2.2 About the PocketMail Service ....... 20 2.3 The PocketMail Composer ....... . . 20 2.4 What the Package Includes .

  • Page 5: Chapter Page

    8.2 Sending PocketMail Messages ....... 62 8.3 Using Your PocketMail Composer ......63...

  • Page 6: Quick Start Guide

    Composer™ ® Figure Q-1. Inside of the PocketMail Composer. Looking at the Outside of the PocketMail Composer The PocketMail button and the Progress Bar lights are located on the outside top of the Composer. • The PocketMail button activates sending and receiving PocketMail messages.
  • Page 7 POCKETMAIL COMPOSER Looking at the Bottom of the PocketMail Composer The outside bottom of the Composer houses its communications and power hardware. • Adjustable microphone arm and speaker allow you to align the microphone with the telephone receiver to communicate with the PocketMail server.
  • Page 8 QUICK START GUIDE To install batteries in your PocketMail Composer: Battery Replacement Switch Figure Q-4. Moving the battery replacement switch to the open position. Figure Q-5. Installing the batteries. 1. Move the battery replacement switch to the open position, as shown in Figure Q-4.
  • Page 9 The Composer will not function if the battery replacement switch is not correctly repositioned. 5. Your Composer is ready for use. Turning the PocketMail Composer On and Off You can turn on the Composer by pressing any one of the following buttons: • Pressing turns on the Composer and displays the “Welcome to...
  • Page 10 QUICK START GUIDE • Pressing turns on the Composer and displays the contents of your Inbox with the last email message selected. Pressing a second time displays the Outbox (messages sent or pending). • Pressing turns on the Composer and displays the Compose screen with the cursor in the To: field.
  • Page 11 POCKETMAIL COMPOSER Working with the Main Screen The Main screen is displayed whenever you turn on the Composer by pressing . The icons appearing in this screen represent PocketMail work areas. NOTE The first time you turn on the Composer, a screen appears with information about how to activate your PocketMail account.
  • Page 12 QUICK START GUIDE Signing Up for the PocketMail Service The first time you use your Composer, a screen providing contact information and a place to enter your user name and the activation code is displayed. You may activate your PocketMail service by visiting the PocketMail Web site at www.pocketmail.com.
  • Page 13 POCKETMAIL COMPOSER Creating Your First PocketMail Message The procedures set out in this and the next two sections use demonstration messages to show you how to create, send, receive, check, and manage messages. To create a message: 1. Open the Composer and press .
  • Page 14 QUICK START GUIDE 8. Close the Composer to get ready to send your message. Sending Your Message The Composer sends your message by communicating with the PocketMail server over the phone lines. The sound of the communication is a high-speed chatter, much like that of a fax machine.
  • Page 15 POCKETMAIL COMPOSER NOTE Bad alignments such as those shown in Figure Q-15 are likely to result in unsuccessful transmissions. Figure Q-15. Bad alignments. 3. With the Composer now properly adjusted to the telephone receiver, dial the number on the label on the back of the unit: 1-800-762-5386 in the USA, 1-800- 320-6727 for USA pay phones or for Canada, or 1-408-689-0100 for international.
  • Page 16 QUICK START GUIDE 4. Position the Composer correctly against the telephone receiver, then press the PocketMail button (on the outside top of the Composer) until you hear a high pitched beep, then release the button. Figure Q-17. Pressing the PocketMail button. NOTE Press the PocketMail button once only for about one second until you hear a high pitched beep.
  • Page 17 POCKETMAIL COMPOSER 7. The transmission is complete when the chatter ceases and the progress lights go off. If the transmission is successful, you will hear three beeps in a rising pitch sequence. If the transmission failed, you will hear two tones in a falling pitch sequence.
  • Page 18 QUICK START GUIDE 2. Press a second time to go to the Outbox. An S to the left of the address, as shown in Figure Q-20, indicates that the message was sent successfully. Figure Q-20. Outbox. 3. To read one of your messages, select it and press .

  • Page 19: Specifications

    POCKETMAIL COMPOSER 1. Specifications Processor: DSP and low power microprocessor Memory: 512 kbyte user, 512 kbyte system Display: 8 lines x 40 characters (240 x 80 pixels) Keyboard: QWERTY layout (rubber keys) Serial Data Port: Half duplex; 19.2 kbps, RS-232 level 3-pin connection...

  • Page 20: Introduction

    CHAPTER 2: Introduction 2. Introduction 2.1 About the PocketMail Composer The Composer combines a number of state-of-the-art technologies in one small package to keep you in touch with colleagues, friends, and family, wherever you are. Use the Composer communication features to send email or faxes and receive email from almost any telephone.

  • Page 21: About The Pocketmail Service

    NOTE See page 11 for instructions on activating the PocketMail service. 2.3 The PocketMail Composer The front of the Composer has a button and four Progress Bar lights. PocketMail button Progress lights Figure 2-1.

  • Page 22: What The Package Includes

    • Windows Link and CompanionLink CD and cable • (2) AA batteries • This users’ manual If anything is missing or damaged, please call Black Box Technical Support at 724-746-5500. 2.5 System Requirements To use the Composer, you need the following: •...

  • Page 23: Synchronize Your Pocketmail Composer With Your Pc

    Some cellular telephones have false microphone holes. 2.7 Synchronize Your PocketMail Composer with Your PC Windows Link and CompanionLink are optional software components supplied with your Composer. Installing Windows Link on your personal computer allows you to transfer data between your Composer and the PC.

  • Page 24: Getting Started

    CHAPTER 3: Getting Started 3. Getting Started 3.1 Starting and Using the PocketMail Composer You can turn on the Composer in the following ways: • Pressing turns on the Composer and displays the “Welcome to PocketMail” screen followed by the Main screen. After you activate your PocketMail service, it will go straight to the Main screen.

  • Page 25: Navigation And Editing In Pocketmail Composer Screens

    POCKETMAIL COMPOSER 3.2 Navigation and Editing in PocketMail Composer Screens The keystroke sequences for moving to and selecting Composer functions are simple: use the arrow buttons to move an item, then press to select it. Other keys to help you navigate are:...

  • Page 26: Working With The Main Screen

    CHAPTER 3: Getting Started Additional editing sequences that you will find helpful are: To move to the end of a line: Press and then press Shift To select one or more characters: Hold and then press Shift To select one or more lines of text: Hold and press To copy selected text to the clipboard:...

  • Page 27: Viewing The Status Of Messages

    POCKETMAIL COMPOSER • Settings: to specify your Composer settings and preferences. • PC Link: connects your PC to backup, restore, or upgrade the Composer software. 3.4 Viewing the Status of Messages When you first open your Inbox or Outbox, you see the list of messages that are inside.
  • Page 28 Forward: PocketMail message has been read and forwarded. outline of box Only the subject line for the message is downloaded. solid black box Unread full message. Table 3-2 shows the status indicators for messages in the Outbox. Table 3-2. Outbox status indicators.

  • Page 29: Using The Address Book

    POCKETMAIL COMPOSER 3.5 Using the Address Book The address book allows you to store individual email addresses, fax numbers, and other contact information. You can also create and store groups of email addresses and fax numbers for use as distribution lists.

  • Page 30: Finding An Address

    CHAPTER 3: Getting Started 2. Press 3. Use the arrow keys to move to the field you wish to change, then perform the edit. Done 4. Press to save the updated address record. After storing an address in the Address Book, you can quickly add it to an email message or fax.

  • Page 31: Accessing The Address Book From A Message

    POCKETMAIL COMPOSER 4. Press again to put the record into edit mode. 3.5.3 A CCESSING THE DDRESS OOK FROM A ESSAGE To access the Address Book from a message: 1. Press and then select Menu. 2. Select Lookup from the Menu. The Address Book records are shown in alphabetical order.

  • Page 32: Sending And Receiving Pocketmail Messages

    CHAPTER 4: Sending and Receiving PocketMail Messages 4. Sending and Receiving PocketMail Messages 4.1 Composing Messages and Faxes When you compose an email message, the message is stored in the Outbox. When you connect with the PocketMail Service, all messages in your Outbox are sent automatically.

  • Page 33: Composing A Fax

    POCKETMAIL COMPOSER Done 7. Press to save the message. The message is now in your Outbox, queued to be sent the next time you connect to the PocketMail server. NOTE If you don’t want to send the message the next time you connect to the PocketMail server, you can mark the message to be held.
  • Page 34 CHAPTER 4: Sending and Receiving PocketMail Messages NOTE You can retrieve a Cc address from the Address Book just as you can a To address. 4. Press to move to the Sub field. Type in a subject for the message. 5.

  • Page 35: Multiple Addresses

    POCKETMAIL COMPOSER 4.1.3 M ULTIPLE DDRESSES There are two methods for multiple addressing. You can create a group in the address book, then enter the group as the collective addressee of a message by accessing the address book. Or you can simply enter multiple addresses into the To or Cc field of a message when you compose it.

  • Page 36: Sending Pocketmail Messages And Faxes

    CHAPTER 4: Sending and Receiving PocketMail Messages 4.2 Sending PocketMail Messages and Faxes Done When you press after composing an email or fax, it is transferred to your Outbox and queued for sending. The next time you connect to the PocketMail server, the messages in the Outbox are sent.

  • Page 37: Replying To Pocketmail Messages

    POCKETMAIL COMPOSER NOTE After a message has been read, the status indicator on the far left disappears. 4. Move between messages in the list, deleting or filing selected messages. • To go to the previous message in the list, press •...

  • Page 38: Forwarding Pocketmail Messages

    CHAPTER 4: Sending and Receiving PocketMail Messages Done 4. Press . Your reply is saved and transferred to the Outbox. It will be sent the next time you connect to the PocketMail server. 4.5 Forwarding PocketMail Messages You can easily forward email messages using the Composer. To forward a PocketMail message: 1.

  • Page 39: Deleting Pocketmail Messages

    POCKETMAIL COMPOSER NOTE You cannot resend a message unless you edit the message text in some way. Done 3. Press to save the message to the Outbox. The message is re-queued and will be sent again the next time you connect to the PocketMail server.

  • Page 40: Sorting Pocketmail Messages

    CHAPTER 4: Sending and Receiving PocketMail Messages To move PocketMail messages between folders: 1. Open the folder that contains the messages you want to move by pressing 2. Select the messages you want to move and then press the Space bar. This marks the messages for moving.

  • Page 41: Advanced Features

    POCKETMAIL COMPOSER 5. Advanced Features 5.1 About Mailbox Consolidation The PocketMail Service can collect copies of your email from your other existing accounts and send them to your Composer. With this feature, you can access your other email accounts no matter where you are. For more information, see Section 6.6.

  • Page 42: Accessing Pocketmail Messages From Your Pc

    CHAPTER 5: Advanced Features • Delete Old Email with Rolling Mailbox: This option deletes your oldest email when new email arrives. By automatically deleting older email, new mail can arrive continuously without you exceeding your 4 MB storage capacity on the PocketMail server.

  • Page 43: Setting Pocketmail Preferences

    POCKETMAIL COMPOSER To set up an alternate reply-to address as your default Reply-To address: 1. In the Main screen, select and press 2. Select Personal Information from the menu and press 3. Use the arrow buttons to navigate to the Email #1, #2, or #3 fields, and enter the email address where responses to your messages should be sent.

  • Page 44: Adding A Signature To Pocketmail Messages

    CHAPTER 5: Advanced Features • Inbox Alert: Specify a notification when you receive a message in your Inbox. You can specify an audio (sound) alert, a visual (LED flash) alert, both audio and visual, or no alert. • Device Information: Display the specifications for your Composer, including model number, PMID number, software version, DSP software version, and DSP hardware version.
  • Page 45 POCKETMAIL COMPOSER NOTE You cannot rename the Inbox or Outbox. To rename or add a folder: 1. In the Main screen, select Menu 2. Select the folder you want to rename, press and choose Rename. 3. Delete the existing name by pressing Done 4.

  • Page 46: Using Pockettools

    CHAPTER 6: Using PocketTools 6. Using PocketTools 6.1 Working with PocketTools PocketTools provide further customization options for your PocketMail service. Any PocketTools settings that you specify are sent to the PocketMail server the next time you communicate with it. They do not take effect for that communication, however, but do take effect for the following one.

  • Page 47: Setting The Message Size Limit

    POCKETMAIL COMPOSER CAUTION All mail that is not allowed is automatically deleted. You cannot retrieve it at a later time. You can only use the block and allow features one at a time. You cannot simultaneously set both block and allow rules. You can also choose to block SPAM mail.

  • Page 48: Setting Message Title Preview Options

    CHAPTER 6: Using PocketTools To set the size limit for messages: 1. In the Main screen, select 2. Choose Message Size Limit from the menu, and press 3. Specify a number between 100 and 6,000. Done 4. Press to save the setting. NOTE Your new Message size limit settings you specified are sent to the PocketMail server when you next connect with the server.

  • Page 49: Using The Spam Filter

    POCKETMAIL COMPOSER 1. In the Main screen, select 2. Choose Message Title Preview from the menu, and press 3. Select On for Message Title Preview. 4. To download the first 80 characters of a message, select On for Message Body Preview.

  • Page 50: Using Mailbox Consolidation

    CHAPTER 6: Using PocketTools Done 4. Press to save the setting. Your changes take effect after you connect to the PocketMail server. 6.6 Using Mailbox Consolidation You can use the Mailbox Consolidation option to direct your email messages from other accounts to your PocketMail account. Mailbox Consolidation retrieves email from other accounts and consolidates all your messages in your PocketMail account.

  • Page 51: Reviewing Your Account Usage

    POCKETMAIL COMPOSER NOTE Only one Clear option is allowed by the PocketMail Service at a time. To specify what messages are cleared on the PocketMail Server: 1. In the Main screen, select 2. Choose Clear PocketMail Mailbox from the menu, and press Enter.

  • Page 52: Personal Organizer

    CHAPTER 7: Personal Organizer 7. Personal Organizer 7.1 Overview of Organizer Features The Composer provides simple and easy-to-use functions in the following areas: • Scheduler: for quick and easy scheduling of appointments, anniversaries (special dates), or any other activities that you need to plan. •...

  • Page 53: Creating A New Schedule Entry

    POCKETMAIL COMPOSER • go to a list of appointments, for today or for all days. • go to a list of all anniversaries (special dates). Day View provides a summary of appointments and anniversaries (special dates) for the currently selected day. From Day View, you can create, edit, and delete schedule entries.
  • Page 54 CHAPTER 7: Personal Organizer 5. Type the hour and press , then type the minute. The cursor moves to the AM-PM field. 6. For a morning appointment, leave the AM-PM indicator at the default “AM.” To change to “PM” for an afternoon appointment, type the letter “P.” 7.

  • Page 55: Working In Calendar View

    POCKETMAIL COMPOSER 7.2.2 W ORKING IN ALENDAR Press to display Scheduler in Calendar View. Figure 7-2. Scheduler in calendar view. Scheduler defaults to Today each time you open it. The selection block highlights the currently selected day. The month containing the currently selected day is always displayed to the left;...

  • Page 56: Working In Day View

    CHAPTER 7: Personal Organizer 7.2.3 W ORKING IN From the Main screen, press the twice to display Day View for the currently selected date. You can also use this method to go directly to Day View when the Composer is switched off. For other paths to Day View, see Section 7.2.1. Figure 7-3.

  • Page 57: Using The To-Do List

    POCKETMAIL COMPOSER 2. Use the arrow keys to move to the entry you want to edit. Menu 3. Press and select Edit. 4. The full details of the appointment or anniversary (special date) are displayed with the cursor in the Description field.
  • Page 58 CHAPTER 7: Personal Organizer The To-Do list screen presents a three-column list of entries showing, from left to right, Priority, Description, and Date. The status line at the top of the screen shows which item is currently selected and a scroll bar on the right side shows whether there are more entries above or below those currently displayed.
  • Page 59 POCKETMAIL COMPOSER 3. The details of the item are displayed with the cursor in the Description field. 4. Basic editing functions are available. Use the arrow keys to move between Done fields. Press to save your edits or press Back to return to the To-Do list without saving.

  • Page 60: Using The Memo

    CHAPTER 7: Personal Organizer 7.4 Using the Memo The Memo feature provides a place to keep notes on general subjects not suited to the Scheduler, To-Do, or Address Book. To access the Memo: Press and, once the main screen is displayed, select Figure 7-5.
  • Page 61 POCKETMAIL COMPOSER NOTE The date in the Memo list defaults to the creation date of the menu. To edit a memo: 1. In the Memo list, use the arrow keys to move to the memo you want to edit. Menu 2.

  • Page 62: Using The Calculator

    CHAPTER 7: Personal Organizer 7.5 Using the Calculator The calculator application is an 8-digit decimal calculator. The result of the calculation is put into the clipboard and can be pasted into other applications using and PASTE (V). Shift The various keys associated with calculator functions, do not require to operate.

  • Page 63: Frequently Asked Questions

    POCKETMAIL COMPOSER 8. Frequently Asked Questions 8.1 Receiving PocketMail Messages Q.How can I tell if a PocketMail message is waiting for me at the PocketMail Service? A.You must dial in to the PocketMail Service as described in the Quick Start section at the beginning of this manual.

  • Page 64: Using Your Pocketmail Composer

    • How long has it been since you sent the message? Sometimes it takes several hours for other email services to deliver a message. 8.3 Using Your PocketMail Composer What should I do if my Composer will not turn off? As with any computer, your Composer’s screen can “freeze”...

  • Page 65: Appendix: Caring For The Pocketmail Composer

    POCKETMAIL COMPOSER Appendix. Caring for the PocketMail Composer The Composer contains sophisticated circuitry that can be damaged if it is not handled with care. You should take a few precautions in caring for the Composer so that it gives you many years of reliable and trouble-free use.
  • Page 66 © Copyright 2001. Black Box Corporation. All rights reserved. 1000 Park Drive • Lawrence, PA 15055-1018 • 724-746-5500 • Fax 724-746-0746...

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