Avaya 3641 User Manual
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Avaya 3641 User Manual

Avaya 3641 User Manual

Wireless ip telephone and accessories
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3641/3645 Wireless IP Telephone
and Accessories User Guide

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Summary of Contents for Avaya 3641

  • Page 1 3641/3645 Wireless IP Telephone and Accessories User Guide...

  • Page 2: Avaya 3641 Wireless Ip Telephone

    Avaya 3641 Wireless IP Telephone Volume Volume down Softkeys START Function key (FCN) 3641 PQRS WXYZ LINE Microphone Headset jack NavOK Nav keys Keypad LINE...

  • Page 3: Avaya 3645 Wireless Ip Telephone

    Avaya 3645 Wireless IP Telephone Volume Volume down Softkeys TALK START Function key (FCN) 3645 PQRS WXYZ LINE Microphone Headset jack NavOK Nav Keys Keypad LINE...

  • Page 4: Warranty

    Customer or End User. Link disclaimer Avaya Inc. is not responsible for the contents or reliability of any linked Web sites referenced elsewhere within this documentation, and Avaya does not necessarily endorse the products, services, or information described or offered within them.

  • Page 5: About This Guide

    Introduction Your Avaya 3641/3645 Wireless IP Telephone is a state-of-the-art commu- nication device that uses radio wave technology to send and receive voice and data transmissions. It is designed to operate much like a cell phone. However, the handset uses the private telephone system installed in your facility and will not operate outside the area covered by this system.

  • Page 6: Table Of Contents

    Table of Contents The Handset ...8 Modes of Operation ... 8 Menu Navigation ... 8 Shortcut Keys ... 9 Handset Displays ... 9 Status Bar Indicators ... 11 Softkey Labels ... 13 Getting Started ...15 Charging Your Handset ... 15 Indications of Low Battery ...
  • Page 7 Handset Accessories ... 31 Battery Packs ... 31 About Chargers ... 32 Charging Status ... 33 Single Charger ... 34 Dual Charger ... 35 Quad Charger ... 36 Carrying Options ... 37 Headsets ... 37 Handset Administration ... 38 FAQs ... 38 Specifications ...

  • Page 8: The Handset

    Config Menu User preferences are being accessed in the Message Alert Custom text messaging applications may be Push-to-talk (PTT) The Avaya 3645 Wireless IP Telephone uses Menu Navigation The navigation keys (Nav keys) just below the softkeys are used to navi- gate through menu options.

  • Page 9: Shortcut Keys

    555, the date is July 5 , the time is 12:19 p.m., the user profile is Loud, and the default PTT channel (Avaya 3645 model only) is 1: General. Press play the second set of available softkeys: Standby Mode Display Ext.

  • Page 10: Pbx Line

    Park/Unpark Forward Camp-On Prof This display is reached by pressing the plays a list of features that may be activated while on a call. Available features depend on the configuration of your communication server. The up/down icons indicate that there are additional menu items. The softkey will take you back to the active in-call display.

  • Page 11: Status Bar Indicators

    Status Bar Indicators Indicator Function The signal-strength icon indicates the strength of the signal and can assist the user in determining if the handset is moving out of range. The voicemail icon is activated when a new voicemail message is received—this is available when the feature is supported by the phone emulation.

  • Page 12: Indicator Function

    Indicator Function The priority PTT ring icon. A call is coming in on the priority PTT channel. This call will override any other. Muted The muted indicator displays after the Mute softkey has been pressed. It indicates that the microphone is not transmitting sound. Press the softkey again to unmute the Mute...

  • Page 13: Softkey Labels

    Softkey Labels The bottom row of the handset displays labels associated with the four softkeys just below it. When a softkey is active, a label appears to describe its function. Pressing the softkey will activate the feature. When additional softkeys are available, key labels.
  • Page 14 Label Description Mute Mute No Negative reply Phbk Phonebook Play Play Prof Profile Redl Redial Save Save Set Set Spdl Speed-dial Spkr Speakerphone Tran Transfer Unlk Unlock keys View View Yes Positive reply Action Toggles to mute or unmute the microphone.

  • Page 15: Getting Started

    Getting Started Your Avaya 3641/3645 Wireless IP Telephone is designed for full mobility within the workplace and operates much like a cell phone. It also interfaces with the telephone system at your workplace and incorporates advanced telephony features. This section covers the basic functions available in every facility.

  • Page 16: Basic Handset Operation Summary

    Basic Handset Operation Summary If you want to Then Remove the Battery Pack Replace the Battery pack Turn handset on Press and hold the Turn handset off Press and hold the Unlock the keypad Press the Lock the keypad Press the Make an internal call Press the Make an external call Press the Press down on the latch on the Battery Pack...
  • Page 17 If you want to Then Make an emergency Open the speed-dial list to determine if you have an emergency speed-dial number that call has been programmed by your system administrator. If so, it will appear as the first item on the speed-dial list with a > in front of it and the programmed keypress as the next character.
  • Page 18 If you want to Then Make a phonebook call Press the Answer a call The handset will ring or vibrate to alert you of Answer a call on a second line Headset answer Press any key (other than Silence while ringing Press the Change the ring volume Activate or deactivate...
  • Page 19 If you want to Then Adjust the Press the volume up/down buttons on the side of the handset during the call. speaker volume Adjust the Press the volume up/down buttons on the side of the handset during the call. headset volume Place a call on hold Press the Resume a held call Press the number key.

  • Page 20: Advanced Features

    Advanced Features Facility-Specific Features Press the key while off-hook to display the menu of advanced tele- phony features available in your facility. The features may be activated by pressing the corresponding shortcut key or by using the light the option and pressing Speakerphone Your system administrator can enable or disable the speakerphone mode.

  • Page 21: Phonebook

    Phonebook The phonebook in your Avaya 3641/3645 Series Wireless IP Telephone can store up to 20 user-defined numbers. Open the phonebook list by pressing softkey from the standby mode or by pressing the Phbk during predial. You may add, delete, or edit a phonebook entry, open the speed-dial list or start a call from the phonebook.

  • Page 22: Phonebook Edit Entry Options

    Return to phonebook list Speed-Dial The Avaya 3641/3645 Wireless IP Telephone can assign up to 10 speed- dial keys to numbers entered into the phonebook. Open the speed-dial list by pressing the If programmed, the first item on this list is the system-wide speed-dial number set by the system administrator.

  • Page 23: The Config Menu

    softkey to open the phonebook list. Use the search routine or the keys to select the desired entry. >[System Name] [Name] [Name] [Name] Press to assign the selected name to that speed-dial key. The NavOK softkey returns you to the speed-dial list. Speed-dial entries may be Back edited through the phonebook, as described above.

  • Page 24: Config Menu Options

    Config Menu Options Lock Keys User Profiles Silent Vibrate Loud Soft Custom continued on next page Set as Active Telephone Ring Settings Message Alert 1 Noise Mode Message Alert 2 Ring in Headset Ring in Speaker Warning Tones Key Tones Push-to-talk Ring Cadence Ring Tone...
  • Page 25 continued from previous page Phone Settings Push-to-talk Standby Display System Info Keypad Autolock Display Contrast Use Hearing Aid Use No Hearing Aid Startup Song Play/Inhibit Predial Enable/Disable Default Channel Subscribed Channels PTT Audio Volume PTT Tone Volume Extension Number Extension Name Phone IP Address Alias IP Address SVP IP Address...

  • Page 26: Toggle Options

    Toggle Options Some menu options that have only two possibilities operate on a toggle basis. The current setting is shown on the second row of the display, called the info line. Press NavOK when Ring in Headset show on the info line. If you select will show on the info line and the menu option will toggle to Headset Ring in Speaker...

  • Page 27: Default Profile Settings

    Noise Mode Normal Headset/Speaker Speaker Key Tones Warning Tones Push-to-talk* *Push-to-talk is only available on the Avaya 3645 model. Contact your system administrator if you want to reset all user profiles back to these default settings. Vibrate Soft Loud Telephone Telephone Telephone...

  • Page 28: Data Entry And Editing

    Data Entry and Editing Enter numbers by pressing the buttons on the keypad. The blinking under- score identifies the current cursor position. When entering alphanumeric strings, the CAPS/caps gle the case. Enter letters by repeatedly pressing the corresponding key until the desired letter displays on the screen. Use the change the case as needed.

  • Page 29: Push-To-Talk (Ptt)

    Push-to-talk (PTT) The PTT feature allows Avaya 3645 Wireless IP Telephones to operate in a group broadcast mode that allows the handsets to behave like walkie- talkies, where a single handset can transmit to multiple listeners. PQRS WXYZ LINE Transmitter PTT is enabled by the system administrator and set up by the user in the .
  • Page 30 If you want to Then End one PTT call and start another one Receive a PTT call while in a telephone call Transmit on the priority channel End a PTT call Press the Change PTT volume Use the Answer a telephone call during a PTT transmission Start a telephone call...

  • Page 31: Handset Accessories

    Handset Accessories Accessories for the Avaya 3641/3645 Wireless IP Telephone include three different charger models, three different Battery Pack models, a headset and several carrying options. Battery Packs The Battery Packs must be recharged periodically. Each type of Battery Pack requires a different amount of time to achieve a fully charged state from a fully depleted state.

  • Page 32: About Chargers

    Battery Pack. The Dual Charger will charge the handset and a spare Battery Pack. The Quad Charger can charge up to four Battery Packs at a time. Any Avaya 3641/3645 Battery Pack can be charged in any charger. The Single and Dual Chargers allow the handset to remain operative in speakerphone mode or with a headset while charging.

  • Page 33: Charging Status

    Charging Status The handset display and the LED on the Dual and Quad Chargers indicate whether or not charging is occurring or completed or if a Battery Pack fail- ure has been detected.* Handset/LED Charging Status Charging LED Solid On Charge Complete LED Off Battery Failure...

  • Page 34: Single Charger

    Single Charger The Single Charger is designed to allow the handset to remain operational through speakerphone or headset use while the handset's Battery Pack is being charged. The handset may also be charged while it is in standby mode or turned off. Place the handset in the Single Charger facing forward.

  • Page 35: Dual Charger

    Dual Charger The Dual Charger is designed to charge the Battery Pack in the handset while it remains operational and also charge an additional Battery Pack in the rear charging bay. The handset has charging priority when both slots are occupied. Place the handset in the front slot, facing forward.

  • Page 36: Quad Charger

    Quad Charger The Quad Charger is designed to simultaneously charge four Battery Packs. It may be mounted on a horizontal or vertical surface. The Battery Pack snaps into the charging slot. The LED above the occupied bay indicates the charging status of the Battery Pack in the bay. If a flashing LED indicates a Battery Pack failure, ver- ify the condition before replacing the Battery Pack.

  • Page 37: Carrying Options

    Coiled lanyard: Plastic coiled lanyard with clothing clip. Headsets Avaya offers optional headsets for use in noisy environments or if you need to have your hands free while talking on the handset. To use the headset, simply plug it into the jack on the right side of the handset.

  • Page 38: Handset Administration

    The volume buttons may be pressed while the handset is ringing to raise or lower the ring volume, which also changes the ring volume setting in the current profile. What is the range of the Avaya 3641/3645 Wireless IP Telephone? As barriers affect radio transmission, there is no single answer for this question.
  • Page 39 Contact your phone system administrator for detailed information on how to access these features in your facility. Can I use the Avaya 3641/3645 Wireless IP Telephone at home? Access points installed in your facility transmit the radio waves emitted by your Avaya 3641/3645 Wireless IP Telephone to the phone system which links the handsets to each other and to the rest of the world.

  • Page 40: Specifications

    Radio QoS Wireless security FCC certification Management Voice encoding VoIP Protocols Transmit power Display Avaya 3641 Wireless IP Telephone dimensions Avaya 3645 Wireless IP Telephone dimensions Avaya 3641 Wireless IP Telephone weight Avaya 3645 Wireless IP Telephone weight Standard Battery Pack...

  • Page 41: Safe Use Of Wireless Telephones

    Safe Use of Wireless Telephones WARNING: Changes or modifications to this equipment that are not approved by Avaya may cause this equip- ment to fail to comply with part 15 of the FCC rules, voiding the user’s authority to operate this equipment.

  • Page 42: Electromagnetic Interference And Compatibility

    Electromagnetic Interference and Compatibility Nearly every electronic device is susceptible to electro- magnetic interference (EMI) if inadequately shielded, designed, or otherwise configured for electromagnetic compatibility. Facilities To avoid electromagnetic interference and/or compatibility conflicts, turn off your handset in any facility where posted notices instruct you to do so. Hospitals or health care facilities may be using equipment that is sensi- tive to external RF energy.

  • Page 43: Use While Driving

    Use While Driving Campus installations and warehouse facilities that use vehicles such as forklifts or golf carts should abide by these guidelines when using Wire- less Telephones: • Give full attention to driving and to the road, aisle, or path. •...

  • Page 44: Safe Use Of Battery Packs And Chargers

    Battery Pack from charging. • Only use Avaya Battery Packs with Avaya chargers. • Never use a non-Avaya charging unit as it could damage the Battery Pack. • Only use the original plug-in power adapter for the chargers.

  • Page 45: Index

    Index Accessories Battery Packs Carrying options Chargers Headset Active Mode Administration Care of handset FAQs Handset Operation Summary Specifications Answer call First line Second line Via headset Backlight Battery Packs Charging – Charging status Dual Charger Options Quad Charger Remove/replace Single Charger Care of handset Carrying options...
  • Page 46 Hold Place a call on Softkey label Internal call Keypad Cleaning Cover Illustration – Lock Unlock Menu Navigation Modes of Operation Mute On status bar Softkey label Use of Navigation Phonebook Call Edit Edit entry options – Features List options –...

  • Page 47: Care Of Your Handset

    Care of Your Handset • Avoid dropping the handset or knocking it against hard surfaces. Carrying the handset in a holster or carrying case will help protect it. • There are no serviceable parts in the handset or chargers. You should not open the handset case or disassemble the chargers.
  • Page 48 21-601633 Issue 1 March 2007...

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