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Using Folders

Each Messaging account has its own set of folders with five default Messaging folders:
Deleted Items
Sent Items
The messages you receive and send through the account are stored in these folders. You can also
create additional folders within each account.
The way folders work vary by type:
If you use an Outlook e-mail account, e-mail messages in the Inbox folder in Outlook are
synchronized automatically with the HP iPAQ. You can select to synchronize additional folders by
designating them for synchronization. The folders you create and the messages you move are
mirrored on the e-mail server. For example, if you move two messages from the Inbox folder to a
folder named Family, and you have designated Family for synchronization, the server creates a
copy of the Family folder and copies the messages to that folder. You can then read the messages
while you are away from your personal computer.
If you use a POP3 account and you move e-mail messages to a folder you created, the link is
broken between the messages on the device and their copies on the e-mail server. When you
connect, the e-mail server detects that the messages are missing from the Inbox folder on the
device and deletes them from the e-mail server. This prevents having duplicate copies of a
message, but it also means that you no longer have access to messages that you move to folders
created from anywhere except the device.
If you use an IMAP4 account, the folders you create and the e-mail messages you move are
mirrored on the e-mail server. Therefore, messages are available to you anytime you connect to
your e-mail server, whether it is from the HP iPAQ or a personal computer. This synchronization
of folders occurs whenever you connect to your e-mail server, create new folders, or rename/delete
folders when connected. You can also set different download options for each folder.
Chapter 4 Messaging


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