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CHAPTER 2: INTRODUCTION
2.1 DESCRIPTION
IN-SESSION is a meeting room reservation system. The IN-SESSION system touch panels (RS-TOUCH7-W, RS-TOUCH7-M, RS-
TOUCH12-W, RS-TOUCH12-M) are installed in front of the entrance to the room and show its state. The RS-MODERATOR unit
makes it possible to centrally manage all reservation system panels using a web browser.
The reservation system panels show the following information:
Š Show whether the particular room is occupied or available, which is also indicated by background color (green for free room and red
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for occupied one).
Š If the room is free, the panel shows the following meeting on that day (in case it is scheduled) and time remaining until its beginning.
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Š If the room is occupied, the panel shows the subject of the meeting, the organizer and time remaining until the end of it.
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Š The panel enables to browse the calendar of the room and view the details of scheduled meetings.
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Š It is possible to reserve the room for the next available time in the calendar.
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Š If a meeting is in progress, it is possible to extend it or finish it (unless there is anything arranged afterwards).
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The IN-SESSION system cooperates with the following servers or services where the room calendars are saved:
Š Microsoft Exchange Server 2007, 2010, 2013, 2016.
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Š Microsoft Office 365 subscription (any Business, Education, Enterprise or Government plan with support of resource/room
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mailboxes; home and personal plans are not supported).
Š G Suite, formerly Google Apps for Work, subscription (Google Apps Free edition, also known as Standard edition, is not supported) .
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It is also possible to use the default applications of these services to make a reservation of a room (Outlook, web interface, mobile
applications).
For easy administration of reservation system units, these units are linked to a group called reservation suite. Units connected to
the same reservation suite share their settings so, for example, if you need to change the user account password, you can just do it
on one panel and all the other ones within the same reservation suite will adopt the change automatically. The reservation suite can
be managed in the following ways:
Š Essential Setup: In this administration mode, you change the settings on any reservation suite unit, and settings shared within the
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Reservation Suite will be automatically applied to all units. Other settings (individual settings of each unit, e.g. language, display
brightness, etc.) must be done on each unit separately. The procedure for setting using Essential Setup is described in the RS-
TOUCH7 manual.
Š On-premises Administration: In this way, the entire reservation suite is centrally managed through the web interface of the
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RS-MODERATOR manager unit. The RS-MODERATOR unit must be plugged into the same LAN as the other units of the Reservation
Suite. RS-MODERATOR also has other features, such as analytics and room utilization statistics. The procedure for setup using
On-premises Administration is described in this manual.
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