Page 1 MULTIFUNCTIONAL DIGITAL SYSTEMS e-Filing Guide...
Page 3: Software License Agreement
ELECTRONIC FILE INCLUDED ON THE USER DOCUMENTATION CD-ROM INCLUDED HEREWITH; HOWEVER, ALL SOFTWARE AND DOCUMENTATION DEVELOPED OR CRE- ATED BY OR FOR TOSHIBA TEC CORPORATION (“TTEC”) ARE PROPRIETARY PROD- UCTS OF TTEC AND ARE PROTECTED BY COPYRIGHT LAWS, INTERNATIONAL TREATY PROVISIONS, AND OTHER APPLICABLE LAWS.
Page 4: Limitation Of Liability
U.S. Government is subject to restrictions set forth in subdivision (b) (3) (ii) or (c) (i) (ii) of the Rights in Technical Data and Computer Software Clause set forth in 252.227-7013, or 52.227-19 (c) (2) of the DOD FAR, as appropriate. Contractor/Manufacturer is TOSHIBA TEC Corporation, 6-78, Minami-cho, Mishima-shi, Shizuoka-ken, 411-8520, Japan.
Page 5: Trademarks And Copyright
Copyright © 2005 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC. No patent liability is assumed, however, with respect to the use of the infor- mation contained herein.
Page 6: Preface
The term “e-Filing” in this manual is an abbreviation of “electronic filing”. Lineup of Our Manuals Thank you for purchasing the TOSHIBA multifunctional digital systems e-STUDIO850 Series. We have provided you with these manuals for the operation of this equipment. Select and read the manual best suited to your needs.
Page 7 Other guides are provided by the User Documentation CD-ROM in PDF files: TopAccess Guide This TopAccess Guide explains how to operate and set up the network functions such as the network scanning function and job management, using the TopAccess (Web-based utility) from client computers. Network Administration Guide This Network Administration Guide explains the guidelines for setting up network servers to provide various network services, and troubleshoot-...
Page 8 Network Fax Guide This Network Fax Guide explains how to use the network fax function that enable users to operate fax and internet fax sending from a client computer via network. User Management Guide This User Management Guide describes how to manage this equipment using the functions of “Department Management”, “User Management Setting”...
Page 9: Precautions In This Manual
Precautions in this manual To ensure correct and safe use of this equipment, this operator’s manual describes safety pre- cautions according to the three levels shown below. You should fully understand the meaning and importance of these items before reading this manual.
Page 10 Preface...
Page 11: Table Of Contents
TABLE OF CONTENTS SOFTWARE LICENSE AGREEMENT ............1 TRADEMARKS AND COPYRIGHT ...............3 Preface......................4 Chapter 1 Overview Features and Functions ................14 Organizing Documents ................14 Using the Systems...................16 Managing the Systems ................17 System Requirements ................17 Chapter 2 Getting Started Storing Documents ..................24 Storing Scanned Originals Using the Control Panel........24 Storing Documents Using the Printer Driver..........33 Getting Started with Control Panel ............36...
Page 12 Chapter 4 Retrieving Documents Installing e-Filing Client Software............138 Planning for Installation .................138 Installing the e-Filing Client Software ............139 Uninstalling the e-Filing Client Software..........145 Repairing Client Software..............150 Retrieving e-Filing Documents..............152 How to Import e-Filing Documents ............152 How to use TWAIN Driver and File Downloader ........157 Viewing Documents with e-BRIDGE Viewer ..........177 Features and Functions.................177 Running e-BRIDGE Viewer ..............178...
Page 13 Delete ....................254 View Menu Functions................255 Thumbnail....................255 List ......................256 Beginning ....................256 Previous ....................256 Next .......................256 End ......................256 Layout Menu Functions ................257 Insert Blank Page ..................257 Chapter 7 Troubleshooting Troubleshooting for e-Filing Web Utility ..........260 Limitations and Considerations .............260 Error Messages ..................260 TWAIN and File Downloader Errors............263 TWAIN Driver and File Downloader Error Conditions ......263 INDEX ............................267...
Page 14 TABLE OF CONTENTS...
Page 15 Overview This section describes overview of the e-Filing features. Features and Functions ..................14 Organizing Documents........................14 Using the Systems ..........................16 Managing the Systems........................17 System Requirements........................17...
Page 16: Chapter 1 Overview
1 Overview Features and Functions e-Filing web utility is a web-based document editor/organizer for this equipment. It enables you to display, edit, merge and store documents on this equipment. For example, you can send two documents originating from different applications to e-Filing web utility, merge them into a single document, and store it in its repository.
Page 17 Routing the received faxes using a mailbox is available only when the optional Fax unit is installed. Routing the received faxes using the Fax Received Forward is available only when the optional Fax unit is installed. Delete the documents in e-Filing when they are no longer needed. For instructions on how to store documents in the Boxes and Folders, please refer to the fol- lowing section.
Page 18: Using The Systems
1 Overview Using the Systems The following figure shows the function diagram of the e-Filing. Control Panel Storing documents P.24 “Storing Scanned Originals Using the Control Panel” Creating user boxes P.36 “Creating Boxes” Deleting user boxes P.40 “Deleting Boxes” Deleting Folders P.41 “Deleting Folders”...
Page 19: Managing The Systems
Managing the Systems A system administrator should maintain the data in the e-Filing. In order to maintain the hard disk space for future documents storage, the system administrator can delete documents, fold- ers, and user boxes that are created or stored by users. P.212 “Erasing Box Data”...
Page 20 1 Overview Display the Privacy tab and select “Medium” by moving the slider and click [OK]. The Privacy setting is saved. Exit the Internet Explorer and run again before accessing e-Filing. How to set the Cookies settings in Netscape Navigator When you are using the Netscape Navigator, make sure the Cookies setting is set correctly as described as following.
Page 21 Select “Cookies” under “Privacy & Security” in the Category list to display the Cookies window, and select “Enable all cookies” or “Enable cookies based on privacy settings”. When you select “Enable all cookies”, go to step 5. When you select “Enable cookies based on privacy settings”, continue to next step. When you select “Enable cookies based on privacy settings”, click [View].
Page 22 1 Overview Click [OK] to save the settings. Exit the Netscape Navigator and run again before accessing e-Fil- ing. TWAIN Driver and File Downloader The TWAIN driver and File Downloader are available for following environments: Display Resolution 1024 x 768 dots or more Display Color High Color (16bit) or higher is recommended Pentium 133 MHz minimum (Pentium 266 MHz or faster recommended)
Page 23 Windows 2000 Service Pack 4 Windows XP Service Pack 1/Service Pack 2 Features and Functions...
Page 24 1 Overview Features and Functions...
Page 25 Getting Started This section describes the basic operations for e-Filing features. Storing Documents ....................24 Storing Scanned Originals Using the Control Panel................24 Storing Documents Using the Printer Driver ..................33 Getting Started with Control Panel................36 Creating and Managing Boxes......................36 Managing Documents ........................43 Getting Started with e-Filing Web Utility...............50 Accessing e-Filing Web Utility......................50 About Main Tabs ..........................51...
Page 26: Storing Documents
2 Getting Started Storing Documents You can store your documents in the e-Filing as follows: P.24 “Storing Scanned Originals Using the Control Panel” P.33 “Storing Documents Using the Printer Driver” Before storing your documents, create user boxes or folders in e-Filing. P.36 “Getting Started with Control Panel”...
Page 27 Press the [STORE TO E-FILING] button. The STORE TO E-FILING screen is displayed. Press the [BOX/FOLDER] button. The box list screen is displayed. Select the box in which you want to store the data and press the [ENTER] button. Select either the “Public Box” button or desired user box button. If the user box that you want to store the data is not shown in the list, press the [Next] or [Prev] buttons to change the list on the screen.
Page 28 2 Getting Started If you select a user box that a password is set, the password entry screen may be displayed. If the password entry screen is dis- played, enter the password using the digital keys and press the [ENTER] button. The list of the documents and folders for the selected box is displayed.
Page 29 When “PRINT THIS DOCUMENT?” message is displayed, press the [YES] button to store and print the document. If you want to store the document without printing, press the [NO] button. Press the [START] button. If the “NEXT ORIGINAL?” message is displayed, place another orig- inal on glass and press the [YES] button to copy another original, or press the [FINISHED] button to finish copying.
Page 30 2 Getting Started Scanning Procedure for Scan to e-Filing Place the original(s). For instruction about placing the originals, see Operator’s Manual for Basic Func- tion. Press the [SCAN] button on the control panel to enter the scan menu. The basic scan menu is displayed. Press the [SCAN TO E-FILING] button.
Page 31 Select the box in which you want to store the data and press the [ENTER] button. Select either the “Public Box” button or desired user box button. If the user box that you want to store the data is not shown in the list, press the [Next] or [Prev] buttons to change the list on the screen.
Page 32 2 Getting Started When you want to store the original(s) in an existing folder, select the folder and press the [OPEN FOLDER] button to display the list in the folder, and then press the [ENTER] button. If you want to store the original(s) in the selected box, press the [ENTER] button.
Page 33 Specify the following items as you require, and press the [Next] button. SINGLE/2-SIDED SCAN [SINGLE] — Press this when scanning only the front page of originals. [BOOK] — Press this when scanning both side of originals in the same direction. [TABLET] —...
Page 34 2 Getting Started EXPOSURE Press light or dark buttons to specify the exposure for scanning manually, or press the [AUTO] button to select auto mode for the exposure mode for scanning. JPEG COMPRESS Select the JPEG compression for scan data. This can be set only when the [GRAY SCALE] button is selected at the ORIGINAL MODE option.
Page 35: Storing Documents Using The Printer Driver
Press the [SCAN!] button. You can also set another scan agent, by pressing either the [SCAN TO FILE] button or [SCAN TO E-MAIL] button to set the scanning conditions. If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning.
Page 36 2 Getting Started For more information about the printer driver, please refer to Printing Guide. Saving a print job to a public box Open the document that you want to store in the box. Click the [File] menu and select [Print] in your application. The Print dialog box appears.
Page 37 Click the [File] menu and select [Print] in your application. The Print dialog box appears. Select the printer driver of the equipment to be used and click [Properties]. The printer properties dialog box appears. The procedures for displaying the properties dialog for the printer driver may be different depending on an application that you are using.
Page 38: Getting Started With Control Panel
2 Getting Started Getting Started with Control Panel This section describes how to manage the e-Filing functions using the Control Panel on this equipment. Users can perform the following e-Filing operations using the Control Panel: Creating and managing boxes P.36 “Creating Boxes” P.39 “Editing Boxes”...
Page 39 Creating a user box Press the [e-FILING] button on the control panel. Select a blank button numbered from 001 to 200, and then press the [SETUP] button. Press the [BOX NAME] button. The letter entry screen is displayed. Getting Started with Control Panel...
Page 40 2 Getting Started Enter the box name using the keyboard and digital keys, and press the [ENTER] button to set the entry. Box names consist of any ASCII characters except: \ / < > " % & = ' ; : * ? | # [ ] { }. Do not use a space or period at the beginning or end of the name.
Page 41 Editing Boxes The registered user box name and password can be changed. Editing a user box Press the [e-FILING] button on the control panel. Select a user box button that you want to edit, and then press the [EDIT] button. When the password has been set to the selected user box, the password entry screen is displayed.
Page 42 2 Getting Started Change the user box name and password as you require and press the [ENTER] button. The user box settings has been modified. Deleting Boxes Users can delete the user box. Once the user box is deleted, all folders and documents in the deleted user box will be deleted. Deleting a user box Press the [e-FILING] button on the control panel.
Page 43 If the password entry screen is displayed, enter the 5-digit pass- word using digital keys and press the [ENTER] button. Press the [YES] button to delete the selected user box. The user box is deleted. Deleting Folders Users can delete a folder from the Control Panel. Users cannot create a folder from the Control Panel.
Page 44 2 Getting Started Select a box button that contains a folder you want to delete, and then press the [ENTER] button. When the password has been set to the selected user box, the password entry screen is displayed. In that case, continue to next step. When the password had not been set to the selected user box, skip to Step 4.
Page 45: Managing Documents
Press the [YES] button to delete the selected folder. The folder is deleted. Managing Documents From the Control Panel, users can perform: P.43 “Deleting Documents” P.45 “Printing Documents” Deleting Documents Users can delete a document from the Control Panel. If you want to delete all documents in a folder or box, you can delete the folder or box instead of deleting each document.
Page 46 2 Getting Started Select a box button that contains a document you want to delete, and then press the [ENTER] button. When the password has been set to the selected user box, the password entry screen is displayed. In that case, continue to next step. When the password had not been set to the selected user box, skip to Step 4.
Page 47 Select the document that you want to delete, and press the [DELETE] button. Press the [YES] button to delete the selected document. The folder is deleted. Printing Documents This equipment allows users to print a document stored in e-Filing. P.45 “Printing an Entire Document” P.48 “Selecting Test Print”...
Page 48 2 Getting Started Select a box button that contains a document you want to print, and then press the [ENTER] button. When the password has been set to the selected user box, the password entry screen is displayed. In that case, continue to next step. When the password had not been set to the selected user box, skip to Step 4.
Page 49 Select the document that you want to print, and press the [SET- TINGS] button. If you do not have to change the print settings, you can execute printing by press the [PRINT] button now. Set the print settings as you require. If you want to change the number of copies, enter the number using the digital keys.
Page 50 2 Getting Started — Selecting Test Print Before printing an entire document, you can print a specified pages of the document for confir- mation. Printing a document Press the [e-FILING] button on the control panel. Select a box button that contains a document you want to print, and then press the [ENTER] button.
Page 51 If the document is stored in a folder, select the folder and press the [OPEN FOLDER] button. Select the document that you want to print, and press the [TEST PRINT] button. Specify the “First Page” and “Last Page” field. This screen is displayed as the “Last Page” field is selected. If you want to specify the page range, enter the last page number using the digital keys in the “Last Page”...
Page 52: Getting Started With E-Filing Web Utility
2 Getting Started Getting Started with e-Filing Web Utility This section describes how to manage the e-Filing functions using the e-Filing web utility. Accessing e-Filing Web Utility This section describes how to access and exit the e-Filing web utility and how to log in as a sys- tem administrator.
Page 53: About Main Tabs
The Public box cannot be deleted. Logging in as a system administrator Click the Login link located at the upper right in the page. The Administrator Login page is displayed. Enter the administrator password in the “Password” field. The administrator password is the same as the password that has been set in the TopAccess or Touch Panel Display for administrator.
Page 54: Documents Tab
2 Getting Started In addition, the Login link is located to the right of the main tabs, which allows you to login as a system administrator. P.55 “Login Link” Documents Tab The Documents tab is the default page and is available to all users. It consists of a Folders and Documents frame, a Menu Bar, and a Contents frame.
Page 55 This icon indicates a document that was stored by a scan oper- ation. When the icon is displayed as a white icon, it indicates that the document is currently in View mode. When the icon is displayed as a blue icon, it indicates that the document is cur- rently in Edit mode.
Page 56: Preferences Tab
2 Getting Started Click this to display the last items in the Contents frame. P.256 “End” 4) Contents Frame The Contents frame displays the documents or pages that you are working with. There are also document control buttons located below the menu bar. You can use this button to change document status between view mode and edit mode, and use the Contents frame to print and edit your documents.
Page 57: Login Link
An administrator can also set up the e-Filing notifications using the TopAccess in the administra- tor mode. For more information about setting up the notifications for the e-Filing, please see the TopAccess Guide. — Erase Box Subtab This subtab enables you to manually delete user boxes that are no longer required or have become corrupted.
Page 58: Creating And Managing Boxes And Folders
2 Getting Started — Administrator Login Page You must enter the system administrator password to login as an administrator. 1) Password Enter the system administrator password that is same as the administrator password on the Touch Panel Display and TopAccess. 2) [Login] Click this to log in as a system administrator.
Page 59 Users can also create user boxes from the Control Panel. For instructions on how to create user boxes from the Control Panel, please refer to the following section. P.36 “Creating Boxes” Creating a user box Click the [Documents] tab. The Documents tab page is displayed. Make sure you are selecting “e-Filing”...
Page 60 2 Getting Started To protect the box with a password, enter 5-digit password in the “Box Password” and “Confirm Password” field. The password must be 5-digit number. Click [OK]. The created user box appears in the Documents frame. Users can configure the advanced properties for each box such as how long the box will retain documents, and Email notification features.
Page 61 Click the [File] menu and select [New Folder]. The New Folder window appears. Enter the folder name in the “Name” field. Folder names consist of any ASCII character except: \ / < > " % & = ' ; : * ? | # [ ] { }. Do not use a space or period at the beginning or end of the name.
Page 62 2 Getting Started Deleting user boxes Click the [Documents] tab. The Documents tab page is displayed. In the Documents frame, select a user box that you want to delete. You cannot delete the public box. If you select the user box, which is protected with a password, the Password Authentication window appears.
Page 63 Click the [Edit] menu and select [Delete]. The confirmation message dialog box appears. Click [OK]. The selected box is deleted. — Deleting Folders Users can delete folders in the Public box and User box. If a folder is deleted, all documents in the folder are also deleted.
Page 64 2 Getting Started In the Documents frame, select the box that contains folders that you want to delete. If you select a box that is protected with password, the Password Authentication window appears. Enter the password in the “Box Password” field and click [OK]. All folders and documents in the box are displayed in the Contents frame.
Page 65 Mark the check boxes of folders that your want to delete. Users can also delete a folder by selecting the folder in the Documents frame, clicking on the [Edit] menu and selecting [Delete]. In that case, make sure no documents are checked in the Contents frame.
Page 66: Renaming User Boxes
2 Getting Started Renaming Box and Folder Users can rename the user boxes and folders. When the box has been protected with a pass- word, users must enter the password to rename the box or folders. Users can also rename fold- ers in the public box, but cannot rename the public box.
Page 67 If you select a user box that is protected with a password, the Pass- word Authentication window appears. Enter the password in the “Box Password” field and click [OK]. You can also enter the administrator password to open the user box instead of the box password.
Page 68 2 Getting Started Click [OK]. The selected box is renamed. — Renaming Folders Users can rename folders in the public box and user boxes. Do not turn off the power of the equipment when changing the folder name. All documents in the folder will be lost if the power is turned off while the system is saving a new name.
Page 69 Check the box of the folder that your want to rename. Do not check several folders at the same time. You can only rename one folder at a time. Click the [File] menu and select [Rename]. The Rename Folder window appears. Users can also rename a folder by selecting the folder in the Documents frame, clicking on the [File] menu and selecting [Rename].
Page 70 2 Getting Started Edit the name in the “Name” field and click [OK]. The confirmation dialog box appears. Click [OK]. The selected folder is renamed. Displaying Box and Folder Properties Users can display and modify the properties of user boxes such as the box password and main- tenance period to automatically delete documents, and Email notification settings.
Page 71 In the Documents frame, select a user box whose properties you want to display and edit. If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the “Box Password” field and click [OK]. You can also enter the administrator password to open the user box instead of the box password.
Page 72 2 Getting Started If you want to edit the box properties, click [Change Properties]. The Change Box Properties window is displayed. Getting Started with e-Filing Web Utility...
Page 73 Enter the items as described below to modify the box properties. Change Box Password — Check this to edit the box password. When you check on this, enter password in the “Old Box Password”, “New Box Password”, and “Confirm New Password”...
Page 74 2 Getting Started - Print to e-Filing - Fax/Internet Fax Received Forward to e-Filing - e-Filing to Print - e-Filing to Email An administrator can configure the e-Filing notification setting in the TopAccess Administration tab -> Maintenance -> Notification page. For more information, refer to the TopAccess Guide.
Page 75 In the Documents frame, select the box that contains the folder whose properties you want to display. If you select a box that is protected with password, the Password Authentication window appears. Enter the password in the “Box Password” field and click [OK]. All folders and documents in the box are displayed in the Contents frame.
Page 76 2 Getting Started Check the box of the folder that your want to display the properties. Do not check several folders at the same time. You can only display the properties of one folder at a time. Users can also display a folder properties by selecting a folder in the Documents frame, clicking on the [File] menu and selecting [Properties].
Page 77: Managing Documents
Click [OK] to close the Folder Properties window. Managing Documents You can manage your documents using various functions of the e-Filing web utility. P.75 “Displaying Documents” P.76 “Renaming Documents” P.78 “Deleting Documents” P.80 “Printing Documents” P.87 “Archiving Documents” P.94 “Sending Email” Displaying Documents You can display your document image files in two ways.
Page 78: Renaming Documents
2 Getting Started To return to the Thumbnail view, go to the [View] menu and select [Thumbnail]. — Using the List View This view displays box, folder, or file names with the properties and check boxes in a list format. You may find it more convenient than Thumbnail view for managing boxes and folders that con- tain a large number of files.
Page 79 Renaming a document Click the [Documents] tab. The Documents tab page is displayed. In the Documents frame, select a box or folder that contains the document you want to rename. If you select a box that is protected with a password, the Password Authentication window appears.
Page 80: Deleting Documents
2 Getting Started Mark the check box of the document you want to rename and select [Rename] from the [File] menu. The Rename Document window opens. Users can also rename a document by selecting the document in the Documents frame, clicking on the [File] menu and selecting [Rename].
Page 81 Deleting documents Click the [Documents] tab. The Documents tab page is displayed. In the Documents frame, select a box or folder that contains the documents you want to delete. If you select a box that is protected with a password, the Password Authentication window appears.
Page 82: Printing An Entire Document
2 Getting Started Mark the check box of the documents you want to delete and select [Delete] from the [Edit] menu. The confirmation dialog box appears. Users can also delete a document by selecting the document in the Documents frame, clicking on the [Edit] menu and selecting [Delete].
Page 83 In the Documents frame, select a box or folder that contains the document you want to print. If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the “Box Password” field and click [OK]. You can also enter the administrator password to open the user box instead of the box password.
Page 84 2 Getting Started Mark the check box of the document you want to print and select [Print Document] from the [File] menu. You can also print the document by selecting a document in the Documents frame and selecting the [Print Document] in the [File] menu. However, you cannot print individual pages even if you mark the check boxes of the pages displayed in the Contents frame.
Page 85 Set the print options as described below. Duplex — Select whether you want the document printed on both sides of the paper. When you want to print the document on both sides, select “Book” to print in vertically the same direction to be bound along the vertical side of the paper so that the pages can be turned over right and left, or “Tablet”...
Page 86 2 Getting Started Pages option will be automatically disabled. Hole Punch — Select whether the document is hole-punched or not. When you want to hole-punch the document, select how the document will be hole-punched. Page Number - Position — Select whether the page numbers are printed on the pages. When you want to print the page numbers, select where the page numbers are to be printed.
Page 87 Click [Print]. The document is printed and the print result window is displayed. You can click [Cancel] to close the Print Properties window without printing. You can click [Reset] to restore the Print Properties default settings. Click [Close] to return to the Documents tab page. When you want to stop the print of the stored document during the operation, select the job you want to stop from the PRINT JOB screen or SCAN JOB screen and then press the [DELETE] button at the Control Panel.
Page 88 2 Getting Started If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the “Box Password” field and click [OK]. You can also enter the administrator password to open the user box instead of the box password.
Page 89: Archiving Documents
Select whether printing all pages of the document or only specified pages. All Pages — Select this to print all pages of the document. [first page number] - [last page number] Pages — Select this to specify the pages to be printed.
Page 90 2 Getting Started Before archiving documents, please make sure that there are available hard disk space more than three times of original data size. The archived file contains all documents you specified to the archive, but you cannot open the documents on your client computer. You can create an archived file that contains documents in same folder and box.
Page 91 Mark the check box of the document you want to archive and select [Archive Document] from the [File] menu. The confirmation dialog box appears. Users can also archive a document by selecting the document in the Documents frame, clicking on the [File] menu and selecting [Archive Document]. However, you cannot archive individual pages even if you mark the check boxes of the pages displayed in the Contents frame.
Page 92 2 Getting Started Click the file name link to download the archived file. The File Download dialog box appears. Click [Save]. The Save As dialog box appears. Locate the folder where you want the archived file saved and click [Save]. It starts downloading the file.
Page 93 Click [Close]. — Uploading Archived Documents If you have archived file that downloaded from the equipment, you can upload it to the e-Filing. When you upload the archived file, the archived file is automatically extracted and documents will be created in the box specified. Before uploading archived documents, please make sure that there are available hard disk space more than three times of original data size.
Page 94 2 Getting Started Select a box in the Documents frame where you want to upload the documents in the Documents frame. If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the “Box Password”...
Page 95 Click [Browse]. The Choose File dialog box appears. Select an archived file to be uploaded and click [Open]. This will return you to the Upload Archived Document window and the folder path of the selected file will be displayed in the “Archived File” field. Click [OK].
Page 96: Sending Email
2 Getting Started The Upload Archive Document window shows the process on uploading. During the upload process, you can quit uploading by clicking [Cancel]. After uploading is completed, “Your document has been archived successfully” will be displayed. Click [Close]. Returns you to the Upload Archived Document window. Click [Cancel] to close the window.
Page 97 In the Documents frame, select a box or folder that contains the document you want to archive. If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the “Box Password” field and click [OK]. You can also enter the administrator password to open the user box instead of the box password.
Page 98 2 Getting Started Mark the check box of the document you want to send as an Email and select [Send Email] from the [File] menu. The Send Email page is displayed. Users can also send a document as an Email by selecting the document in the Docu- ments frame, clicking on the [File] menu and selecting [Send Email].
Page 99 Specify the following items as required and click [Send]. [To: Destination Setting] — Click this to specify the destination. When you click this button, the Recipient List page appears. For instructions on how to specify the destination, see the following section. P.98 “Destination Setting”...
Page 100: Destination Setting
2 Getting Started — Destination Setting In the Recipient List page, you can specify the destinations to send e-Filing documents as Email. You can specify the recipients by entering Email addresses manually, selecting recipients from the address book, selecting recipient groups from the address book, or searching for recipients in the LDAP server.
Page 101 Click [Save]. The contacts are added as the destinations. Selecting the recipients from the address book By this method, you can select recipients from the address book. Click [Destination Setting] to open the Recipient List page. Click [Address Book]. The Address Book page is displayed. Check the Email boxes of users you want to add as the recipients.
Page 102 2 Getting Started Click [ADD]. The selected recipients are added in the Recipient List page. You can remove the contacts that you added in the recipient list before saving the desti- nation settings. P.103 “Removing the contacts from the recipient list” Click [Save].
Page 103 Click [ADD]. All recipients in the selected groups are added in the Recipient List page. You can remove the contacts that you added in the recipient list before saving the desti- nation settings. P.103 “Removing the contacts from the recipient list” Click [Save].
Page 104 2 Getting Started Select the directory service name that you want to search in the “Directory Service Name” field, and enter the search terms in the fields that you want to search. If you select the model name of this equipment at the Directory Service Name drop down box, you can search for recipients in the address book of this equipment.
Page 105 Click [ADD]. The selected recipients are added in the Recipient List page. You can remove the contacts that you added in the recipient list before saving the desti- nation settings. P.103 “Removing the contacts from the recipient list” Click [Save]. The contacts are added as the destinations.
Page 106 2 Getting Started Getting Started with e-Filing Web Utility...
Page 107 How to Edit Documents This section describes the instructions on how to edit documents using e-Filing web utility. About Document Control Buttons...............106 Working with Pages in Your Documents ............107 Displaying Document and Page Properties ..................107 Copying Pages from One Document to Another................108 Copying Pages from a Document to a Box or Folder..............
Page 108: Chapter 3 How To Edit Documents
3 How to Edit Documents About Document Control Buttons e-Filing web utility allows you to make changes to your stored documents before you print them. Three document control buttons are provided in the e-Filing web utility: [Edit], [Save], and [Can- cel].
Page 109: Working With Pages In Your Documents
Working with Pages in Your Documents e-Filing web utility lets you copy, move, delete and insert pages and change the order of pages in your document. P.107 “Displaying Document and Page Properties” P.108 “Copying Pages from One Document to Another” P.113 “Copying Pages from a Document to a Box or Folder”...
Page 110: Copying Pages From One Document To Another
3 How to Edit Documents Paper size of the page Size of the page Copying Pages from One Document to Another You can copy one or more pages from a document and insert them into another document. You must have “write access” to the folder containing the document to which you want to copy pages.
Page 111 In the Documents frame, select the document that you want to copy. The pages of the document are displayed in the Contents frame. If you want to cut pages instead of copy them, click [Edit] to enter the Edit mode. The Contents frame displays the pages in the Edit mode.
Page 112 3 How to Edit Documents If you cut pages from the document, click [Save] to save the docu- ment. The Save Document window appears. Enter the document name in the “Document Name” field and click [Save]. If you rename the document name, the document will be saved as new document. If you do not change the document name, the original document will be overwritten.
Page 113 If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the “Box Password” field and click [OK]. You can also enter the administrator password to open the user box instead of the box password.
Page 114 3 How to Edit Documents Click the space between the pages where you want to insert the copied pages. The arrow indicators move to the space between the pages where you clicked. Click the [Edit] menu and select [Paste]. The copied pages are inserted between the pages. Working with Pages in Your Documents...
Page 115: Copying Pages From A Document To A Box Or Folder
Click [Save]. The Save Document window appears. Enter the document name in the “Document Name” field and click [Save]. If you rename the document, it will be saved as a new document. If you do not change the name, the original document will be overwritten. The document is saved and returns you to the View mode.
Page 116 3 How to Edit Documents In the Documents frame, select a box or folder that contains the document you want to copy. If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the “Box Password”...
Page 117 If you want to cut pages instead of copy them, click [Edit] to enter the Edit mode. The Contents frame displays the pages in the Edit mode. To cut pages from the document, you must enter to the Edit mode. To copy pages from the document, you need not enter the Edit mode.
Page 118 3 How to Edit Documents Enter the document name in the “Document Name” field and click [Save]. If you rename the document, it will be saved as a new document. If you do not change the name, the original document will be overwritten. The Contents frame displays the pages in the View mode.
Page 119: Deleting Pages From A Document
If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the “Box Password” field and click [OK]. You can also enter the administrator password to open the user box instead of the box password.
Page 120 3 How to Edit Documents In the Documents frame, select a box or folder that contains the document whose pages you want to delete. If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the “Box Password”...
Page 121 Click [Edit] to enter the Edit mode. The Contents frame displays the pages in the Edit mode. If the document status indicates “In Use”, you cannot enter the Edit mode because another user currently edits the document. Mark the check boxes of the pages that you want to delete and select [Delete] from the [Edit] menu.
Page 122: Inserting A Blank Page Into Documents
3 How to Edit Documents Click [Save] to save the document. The Save Document window appears. Enter the document name in the “Document Name” field and click [Save]. If you rename the document, it will be saved as a new document. If you do not change the name, the original document will be overwritten.
Page 123 In the Documents frame, select a box or folder that contains the document you want to insert a blank page. If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the “Box Password”...
Page 124 3 How to Edit Documents Click [Edit] to enter the Edit mode. The Contents frame displays the pages in the Edit mode. If the document status indicates “In Use”, you cannot enter the Edit mode because another user currently edits the document. Click the space between the pages where you want to insert a blank page.
Page 125 Select the paper size and orientation of the inserted blank page, and click [OK]. A blank page is inserted between the pages. Click [Save]. The Save Document window appears. Working with Pages in Your Documents...
Page 126: Moving Pages Within A Document
3 How to Edit Documents Enter the document name in the “Document Name” field and click [Save]. If you rename the document, it will be saved as a new document. If you do not change the name, the original document will be overwritten. The document is saved and returns you to the View mode.
Page 127 If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the “Box Password” field and click [OK]. You can also enter the administrator password to open the user box instead of the box password.
Page 128 3 How to Edit Documents Mark the check boxes of the pages that you want to move between other pages and select [Cut] from the [Edit] menu. The selected pages are copied to the clipboard and deleted from the document. Click the space between the pages where you want to insert the copied pages.
Page 129 Click the [Edit] menu and select [Paste]. The copied pages are inserted between the pages. Continue the procedure from Step 6 to 8 to arrange pages. After you complete arranging the pages, click [Save]. The Save Document window appears. Working with Pages in Your Documents...
Page 130 3 How to Edit Documents Enter the document name in the “Document Name” field and click [Save]. If you rename the document, it will be saved as new document. If you do not change the name, the original document will be overwritten. The document is saved and returns you to the View mode.
Page 131: Moving And Merging Documents
Moving and Merging Documents You can also move documents between boxes or folders. You can also combine several docu- ments into one document. P.129 “Moving Documents” P.131 “Merging Documents” Moving Documents You can copy a document from one box or folder to another, to help you manage the documents. Moving documents from one box or folder to another Click the [Documents] tab.
Page 132 3 How to Edit Documents Mark the check boxes of the documents you want to move and select [Cut] from the [Edit] menu. The selected documents are copied in the clipboard and deleted from the current box or folder. In the Documents frame, select a box or folder where you want to paste the documents.
Page 133: Merging Documents
Click the [Edit] menu and select [Paste]. The documents are created in the selected box or folder. Merging Documents You can copy an entire document and insert its pages into another document. The document that you want to insert is the source document. The document that you want to merge it into is the destination document.
Page 134 3 How to Edit Documents If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the “Box Password” field and click [OK]. You can also enter the administrator password to open the user box instead of the box password.
Page 135 If you select a box that is protected with a password, the Password Authentication window appears. Enter the password in the “Box Password” field and click [OK]. You can also enter the administrator password to open the user box instead of the box password.
Page 136 3 How to Edit Documents Click the space between the pages where you want to merge the documents. The arrow indicators move to the space between the pages where you clicked. Click the [Edit] menu and select [Paste]. The copied documents are merged between the pages. If the multiple documents have been copied, the documents are merged in an order from oldest one.
Page 137 Click [Save]. The Save Document window appears. Enter the document name in the “Document Name” field and click [Save]. If you rename the document, it will be saved as a new document. If you do not change the name, the original document will be overwritten. The document is saved and returns you to the View mode.
Page 138 3 How to Edit Documents Moving and Merging Documents...
Page 139 Retrieving Documents This section describes the instructions on how to retrieve documents from e-Filing using TWAIN driver, File Downloader, and e-BRIDGE Viewer. Installing e-Filing Client Software ...............138 Planning for Installation........................138 Installing the e-Filing Client Software ....................139 Uninstalling the e-Filing Client Software ..................145 Repairing Client Software .......................150 Retrieving e-Filing Documents ................152 How to Import e-Filing Documents....................152...
Page 140: Installing E-Filing Client Software
4 Retrieving Documents Installing e-Filing Client Software The e-Filing feature uses several utilities supplied with this equipment. TWAIN Driver This software component enables you to import e-Filing documents into TWAIN-compliant appli- cations. File Downloader This software component enables you to import e-Filing documents into your hard disk. e-BRIDGE Viewer This software provides the functions to view and find the documents in e-Filing boxes on the equipment from a client computer via network, and also it can view and find the files in your...
Page 141: Installing The E-Filing Client Software
Windows 98 (Recommended Windows 98 Second Edition) Windows Me Windows NT 4.0 Service Pack 6a Windows 2000 Service Pack 4 Windows XP Service Pack 1/Service Pack 2 Windows Server 2003 Service Pack 1 Required Software TWAIN compliant software (for the TWAIN driver only) Microsoft Internet Explorer 5.5 Service Pack 2 or later must be installed.
Page 142 4 Retrieving Documents Installing the e-Filing client software using the installer This procedure describes an installation on Windows XP. The procedure is the same when other versions of Windows are used. You must log into Windows as a user who has the “Administrators” or “Power Users” privilege, when using the Windows NT 4.0, Windows 2000, Windows XP, or Windows Server 2003.
Page 143 Click [Next]. If you want to change where the programs are installed, click [Browse]. In the dialog box appears, select the folder and click [OK]. The Setup Type screen is displayed. Select “Custom” and click [Next]. The Select Components screen is displayed. Installing e-Filing Client Software...
Page 144 4 Retrieving Documents Check the software that you want to install. TOSHIBA e-STUDIO TWAIN Driver — check this to install the TWAIN driver. TOSHIBA e-STUDIO File Downloader — check this to install the File Downloader. TOSHIBA e-BRIDGE Viewer — check this to install the e-BRIDGE Viewer.
Page 145: Installing From Topaccess
Click [Next]. Starts copying files and the InstallShield Wizard Complete screen is displayed when copying is completed. Click [Finish]. The installation is completed. The Installer may ask you to restart your computer. If it does, select “Yes, I want to restart my computer now.”...
Page 146 4 Retrieving Documents Installing e-Filing client software from TopAccess In TopAccess, click the Install Software link at the bottom of the screen. The Install Client Software page opens. Click the “Install Client1” link to download the installer file. Download the installer file on your desktop by following the prompts.
Page 147: Uninstalling The E-Filing Client Software
Follow the installation procedure using the Client Utilities CD-ROM described in following section. P.139 “Installing from Client Utilities CD-ROM” Uninstalling the e-Filing Client Software The following describes how to uninstall the e-Filing client software. You can uninstall all client software that have installed from the Client Utilities CD-ROM, or you can uninstall only e-Filing client software.
Page 148 4 Retrieving Documents Select “TOSHIBA e-STUDIO850 Series Client” and click [Change/ Remove]. The InstallShield Wizard dialog box appears. Select “Remove” and click [Next]. The Confirm Uninstall dialog box appears. Click [OK]. Installing e-Filing Client Software...
Page 149 Click [Yes] to delete the setting files. Deleting files starts. If you want to re-install the client software later, click [No] to remain the setting files. You can restore the data and settings when you re-install the client software. Select “Yes, I want to restart my computer now.” and click [Finish] to restart your computer.
Page 150 4 Retrieving Documents Open “Control Panel” and double-click the “Add or Remove Pro- grams” icon. The Add/Remove Programs dialog box appears. Select “TOSHIBA e-STUDIO850 Series Client” and click [Change/ Remove]. The InstallShield Wizard dialog box appears. Installing e-Filing Client Software...
Page 151 Select “Modify” and click [Next]. Uncheck the components that you want to uninstall and click [Next]. Click [Yes] to delete the setting files. Deleting files starts. If you want to re-install the client software later, click [No] to remain the setting files. You can restore the data and settings when you re-install the client software.
Page 152: Repairing Client Software
4 Retrieving Documents Select “Yes, I want to restart my computer now.” and click [Finish] to restart your computer. Repairing Client Software When the client software will not work correctly, you can repair the client software. Repairing Client Utilities Software The following describes an installation on Windows XP.
Page 153 Select “Repair” and click [Next]. If the printer drivers and N/W-Fax driver are installed, the Select Port screen is displayed. If this screen is displayed, specify the network path or queue name and click [Next]. The instructions on how to specify the network path or queue name varies depending on how you want to connect to the equipment.
Page 154: Retrieving E-Filing Documents
4 Retrieving Documents Retrieving e-Filing Documents You can retrieve the e-Filing documents using the following client software: TWAIN Driver This software component enables you to import e-Filing documents into TWAIN-compliant appli- cations. P.152 “Importing e-Filing Document into an Application” File Downloader This software component enables you to import e-Filing documents into your hard disk.
Page 155 Select “e-STUDIO TWAIN driver” and click [OK]. Click the [File] menu and select [Acquire Image] (or the same func- tional command). The TWAIN Driver for e-STUDIO window opens. When you are running the TWAIN driver the first time, the TopAccessDocMon Local Dis- covery dialog box appears.
Page 156 4 Retrieving Documents Select an e-Filing document (or pages) that you want to retrieve and click [Acquire]. The message “Do you want to Remove the Selected Page(s) or Document after retrieval?” is displayed. If displaying the thumbnails of the documents takes a long time, you can stop listing them by pressing the [ESC] key.
Page 157 Internet Faxes in e-Filing using Fax and Internet Fax Received Forward or mailbox features when the optional Fax unit is installed. Retrieving e-Filing documents using the File Downloader Click the [Start] menu, select [All Programs], and click [TOSHIBA e- STUDIO File Downloader] in the [TOSHIBA e-STUDIO Client] pro- gram folder.
Page 158 4 Retrieving Documents In the box tree window, browse the box where the desired docu- ment is saved. If the selected Box requires a password, the Password dialog box appears. Enter the 5-digit password of the Box and click [OK]. You can enter the administrator password instead of the 5-digit password.
Page 159: How To Use Twain Driver And File Downloader
If displaying the thumbnails of the documents takes a long time, you can stop listing them by pressing the [ESC] key. Then repeat the operation from Step 1 and select [List] in the [View] menu to display the document in the List view. If the selected box, folder, or document has more than 350 contents to display, it automati- cally displays the contents in the List view.
Page 160 4 Retrieving Documents You can also change a target device to retrieve e-Filing documents. To do this, you must add an additional connection to the other equipment using the Local Discovery function. Discovering the device automatically In the TopAccessDocMon Local Discovery dialog box, click [Start Discovery] to begin the process.
Page 161 Select the equipment that you want to connect from the list and click [OK]. You are connected to the selected device and the TWAIN driver or File Downloader window is displayed. Discovering the device manually In the TopAccessDocMon Local Discovery dialog box, click [Manual Selection].
Page 162 4 Retrieving Documents Enter each item to specify the network address of the device and click [OK]. IP Address — Enter the IP address of the printer. IPX Address — This is disabled because the TWAIN driver and File Downloader do not support the IPX/SPX connection.
Page 163: Configuring Discovery Settings
— Configuring Discovery Settings You can configure the discovery settings. 1) Devices Click the arrow button to display the poll down list and check the model name that you want to search. 2) Network - Enable IPX/SPX Search This is disabled because the TWAIN driver and File Downloader do not support the IPX/SPX connection.
Page 164 4 Retrieving Documents 1) Menu Bar You can select various functions from the menu. File menu: - Acquire (TWAIN driver only) — Click this menu to download a document, or pages of a document, into an application. - Save As (File Downloader only) — Click this menu to download pages of the selected document to save as a file.
Page 165 5) Shrink to Half/Automatic Downloading This displays whether the Shrink to Half and Automatic Downloading functions are enabled or disabled. The “Automatic Downloading” will be displayed only in the File Downloader. 6) [Acquire]/[Save As] Click this to import the selected document or pages into the TWAIN compliant application, or save the selected document or pages as a file.
Page 166 4 Retrieving Documents Select the document or page(s) to be deleted. Click the [File] menu and select [Delete]. The Confirm Deletion dialog box appears. Click [Yes]. The selected document or page(s) is deleted. — Setting the Automatic Download This feature is available only for File Downloader only. The Automatic Download feature allows you to automatically download the documents in a specified box at the specified interval.
Page 167 Starting the Automatic Download Click the [File] menu and select [Start] in [Automatic Download]. The Automatic Download Wizard (1/4) dialog box appears. Select the box that you want to download the documents, and enter the 5-digit password if the selected box is protected by a password. Then click [Next] You can enter the administrator password instead of the 5-digit password.
Page 168 4 Retrieving Documents Select the folder that contains the documents that you want to download and click [Next]. The Automatic Download Wizard (3/4) dialog box appears. Click [Browse]. The Browse for Folder dialog box appears. If you previously set the Automatic Download, the folder path that you specified is dis- played in the “Target Folder”...
Page 169 Locate the folder that you want to save the documents, and click [OK]. Click [Next]. The Automatic Download Wizard (4/4) dialog box appears. Retrieving e-Filing Documents...
Page 170 4 Retrieving Documents Specify each item as you prefer. File Format — Select the file format for saved documents. The black and white documents are saved as the single page TIFF format if you select the JPEG format. The gray scale and color mixed documents are saved as the single page TIFF format if you select the multi page TIFF format.
Page 171 When you click [Finish], the File Downloader Main Window is dis- played and disable the Tree window and Contents window. If you want to operate other functions, disable the Automatic Download. P.169 “Stopping the Automatic Download” If you want to confirm the settings and status after you enable the Automatic Down- load, you can display the Automatic Download Summary dialog box from the Auto- matic Download command.
Page 172 4 Retrieving Documents Click [OK] to close the dialog box. The Automatic Download will be disabled. You can also display the log file by clicking [View Log File]. When you click [View Log File], the log file will be opened using the default text editor. Displaying the summary and status Displaying the summary and status for the Automatic Download can be operated only when the Automatic Download is enabled.
Page 173 Click the [File] menu and select [Summary] in [Automatic Down- load]. The Automatic Download Summary dialog box appears. Click [OK] to close the dialog box. You can also display the log file by clicking [View Log File]. When you click [View Log File], the log file will be opened using the default text editor.
Page 174 4 Retrieving Documents — Displaying the Box, Folder, Document and Page Properties The Box, Folder, Document, and Page Information dialog box can be displayed by selecting a box, folder, document or page and click [Properties] in the [File] menu. P.172 “Box Properties” P.173 “Folder Properties”...
Page 175 Folder Properties In the Folder Information dialog box, you can see the following information about the selected folder. Location — Path to the folder. Contains — Number of documents in the folder. Status — “Ready” means a folder is ready to edit or to be deleted. “Busy” means a folder cannot be modified or deleted.
Page 176 4 Retrieving Documents Location — Path to the Box where the document is saved. Size — Size of the document. Total Pages — Number of pages in the document. Status — “Ready” means a document is ready to download. “Busy” means a document can- not be downloaded or deleted.
Page 177: Adding A New Device Using Network Discovery
Shrinking a document to half size Click the [Edit] menu and select [Shrink to Half]. The check mark will be displayed in the menu. This means the Shrink to Half function is enabled. All documents will be retrieved at 300x300 dpi. You can cancel shrinking by selecting the command again.
Page 178 4 Retrieving Documents Selecting the target device for retrieving e-Filing documents Click the [Box Select] menu and select [Select Devices]. The Select Device dialog box appears. Select the name of the equipment that you want to connect to, and click [OK]. The target device has been changed to the selected equipment.
Page 179: Viewing Documents With E-Bridge Viewer
Before updating the document images, please exit all applications. It can view the documents in e-Filing boxes on the TOSHIBA e-STUDIO MULTIFUNC- TIONAL DIGITAL SYSTEMS as well as the files in your computer. It can download the new documents from the TOSHIBA e-STUDIO MULTIFUNCTIONAL DIGITAL SYSTEMS equipped with e-Filing boxes.
Page 180: Running E-Bridge Viewer
A memo can be attached to the document image and it can be used to filter the document images. The document can be printed directly from the e-BRIDGE Viewer using the TOSHIBA e- STUDIO MULTIFUNCTIONAL DIGITAL SYSTEMS that the e-BRIDGE Viewer supports.
Page 181 When you run the e-BRIDGE Viewer the first time, only demo files are registered to view in the e-BRIDGE Viewer. Therefore, the folders that contains the documents that you want to view must be registered to view them using the e-BRIDGE Viewer. Also if you do not want the demo files to appear, you must unregister the folder that contains the demo files.
Page 182 4 Retrieving Documents Activating the e-BRIDGE Viewer The e-BRIDGE Viewer can be used without a license validation for 90 days. When you run the e-BRIDGE Viewer, the e-BRIDGE Viewer will automatically search for sup- ported equipment on your TCP/IP network. If the equipment is found, the license validation will be reset to 90 days.
Page 183 Click [Cancel]. The Activate e-BRIDGE Viewer dialog box disappears. Viewing Documents with e-BRIDGE Viewer...
Page 184: Using E-Bridge Viewer
4 Retrieving Documents Using e-BRIDGE Viewer Using the e-BRIDGE Viewer, you can manage the files in the e-Filing boxes in the equipment as well as the files in your computer. P.182 “Configuring e-BRIDGE Viewer” P.192 “Accessing Documents in e-Filing” P.194 “Viewing Documents” P.199 “Managing Documents”...
Page 185 4) Color Bar In the Color Bar window, you can configure the Color Bar settings and the order of the docu- ments. P.187 “Configuring Color Bar Settings” 5) Update In the Update window, you can configure the Update settings for document images, the inter- val for downloading e-Filing documents, and so on.
Page 186 4 Retrieving Documents The folder registration can be performed in the Folder window of the Settings dialog box that can be displayed by selecting [Settings...] in the Edit menu. 1) Folder Tree Select the folder that you want to change the folder registration settings. 2) Folder This can set whether registering the selected folder or not.
Page 187 — Configuring e-Filing Box Settings In order to view the e-Filing documents using e-BRIDGE Viewer, you must configure the connec- tions to the equipment and the boxes that the documents are downloaded. When you run the e-BRIDGE Viewer, this software will search the equipments that have the e- Filing box function automatically in your TCP/IP network.
Page 188 4 Retrieving Documents 3) Select e-Filing Boxes Select the box that you want to change the download setting. When you select the user box that the password is set, the Password dialog box appears. In that case, enter the password for the selected user box and click [OK]. 4) Download Check this to download the documents from the selected box.
Page 189 — Configuring Color Bar Settings In the Color Bar window, you can select whether displaying the Color Bar and specify the order of the documents to be viewed. The Color Bar settings can be performed in the Color Bar window of the Settings dialog box that can be displayed by selecting [Settings...] in the Edit menu.
Page 190 4 Retrieving Documents — Configuring Update Settings In the Update window, you can configure How the document images are updated and how the e- Filing documents are downloaded. The Update settings can be performed in the Update window of the Settings dialog box that can be displayed by selecting [Settings...] in the Edit menu.
Page 191: Configuring Printer Settings
— Configuring Printer Settings In the Printer window, you can specify the default printer that is used for printing a document from the e-BRIDGE Viewer. The e-BRIDGE Viewer can print to only the e-STUDIO printers that are supported by the e- BRIDGE Viewer.
Page 192 [Settings...] in the Edit menu. 1) Memo Selection You can change the memo design by importing the memo design files that are provided from TOSHIBA. To import the memo design file, click [Import...] and select the memo design file. Viewing Documents with e-BRIDGE Viewer...
Page 193: Configuring System Settings
— Configuring System Settings In the System window, you can specify the system settings such as the location of the Data folder, location of the My Scan folder, disk space, and so on. The System settings can be performed in the System window of the Settings dialog box that can be displayed by selecting [Settings...] in the Edit menu.
Page 194 4 Retrieving Documents This function is useful when many photos are stored in the same folder and you do not want to display them one by one. As the default settings, the image files are not registered to be viewed. Therefore, you must enable the image files to be registered before enabling this function.
Page 195 — Downloading e-Filing Documents When you want to download the e-Filing documents immediately, operate the following proce- dure. Before downloading the e-Filing documents manually, please make sure that the connection to the equipment is correctly configured. P.185 “Configuring e-Filing Box Settings” Downloading e-Filing documents Click the File menu and select [Download e-Filing].
Page 196: Viewing Documents
4 Retrieving Documents Viewing Documents The following files can be managed using the e-BRIDGE Viewer. Microsoft Word File (*.doc) RTF File (*.rtf) Microsoft PowerPoint File (*.ppt) Microsoft Excel File (*.xls) CSV File (*.csv) PDF File (*.pdf) Plain Text File (*.txt) HTML File (*.html, *.htm) JPG File (*.jpg) GIF File (*.gif)
Page 197 When the document file is modified, e-BRIDGE Viewer will display “Updating” upon the Docu- ment View. This indicates that the document image may not reflect the modification. The “Updating” mark will disappear once update is performed and the document image matches the document file.
Page 198 4 Retrieving Documents The documents will be in the order of the time stamp of the files. As the default settings, the documents are displayed based on the time stamp of last modified date. The type of time stamp can be changed using the Color Bar settings. P.187 “Configuring Color Bar Settings”...
Page 199 Click the View menu and select [Hide Document]. The displayed document will be hidden. Restoring the hidden documents Click the View menu and select [Hidden Documents]. The Hidden Files dialog box appears Select the documents that you restore to be displayed, and click [Restore].
Page 200 4 Retrieving Documents — Filtering Documents You can filter the documents to be displayed in the Document View so that you can easily view the desired documents. You filter the documents by following methods. P.198 “Filtering documents with file types” P.198 “Filtering documents with memos”...
Page 201 Click the Filter menu and select [Any Memo] to display the all docu- ments that memos are attached, or select the designs to display the documents that include specific design of memos. It only displays the documents that include the memos. You can also enable filtering by clicking the [Memo Filter] icon in the tool bar.
Page 202 4 Retrieving Documents Once you attach a memo in a document, you can filter the documents that any memos are attached, or specific design of memos are attached. P.198 “Filtering Documents” If you edit the documents after attaching a memo, the position of the memo attached may be changed.
Page 203 Editing a memo Select a memo that you want to edit. Then click the Edit menu and select [Memo - Edit]. The memo window becomes editable. You can also edit a memo by right-clicking the memo and select [Edit]. Edit the memo in the memo window and click [OK]. Changing a design of a memo Right-click the memo that you want to change the design and select the design name command in [Memo Design].
Page 204 When printing a document directly from the e-BRIDGE Viewer, the document will be printed with the default print settings of the printer driver that you selected. You can print using only the TOSHIBA e-STUDIO MULTIFUNCTIONAL DIGITAL SYSTEMS from the e-BRIDGE Viewer. If you want to print using the other manufacturer’s printer, or you want to set the print settings, open the document with a corresponding application and print it from the application.
Page 205 Printing a document Click the File menu and select [Print]. The Print dialog box appears. You can also print a document by right-clicking the document and select [Print]. You can also print a document by clicking the [Print] icon. Select the printer in the “Name” drop down box, specify the number of copies, and click [OK].
Page 206: How To Use Main Window
4 Retrieving Documents Attaching a document to Email Click the File menu and select [Attach to Email]. The new message will be created using the default Email application with attaching the document. How to Use Main Window When you run the e-BRIDGE Viewer, the Main window appears and lets you perform various functions more than viewing documents in the Main window.
Page 207 2) Tool Bar The tool bar displays icons for performing the various functions. P.209 “Tool Bar Commands” 3) Folder Tree This displays the folders on your computer in the tree view. When you select the folder here, only the registered documents in the selected folder or its subfolders will be displayed in the Document View area when scrolling through the docu- ments using the mouse wheel or up and down arrow keys.
Page 208 4 Retrieving Documents Show Folder You can open the folder that the displayed document is included with the Windows Explorer. P.202 “Opening Folders” Attach to Email You can create a new Email message that the displayed document is attached using the default Email application.
Page 209 Memo - Yellow/Pink/Blue/Green/Orange/Purple You can attach a new memo of the selected design in the displayed document. The com- mand name will be changed when you import a memo design file. Settings... You can configure the e-BRIDGE Viewer. P.182 “Configuring e-BRIDGE Viewer” View menu Previous Document You can scroll through the document image to the previous document.
Page 210 4 Retrieving Documents Yellow/Pink/Blue/Green/Orange/Purple Only the documents that the selected designs of memo are attached will be displayed in the Document View. If the check mark is displayed in the command menu, the document of the memo design attached is currently enabled to display in the Document View. Select the design in the menu again to release filtering the selected design.
Page 211 Tool Bar Commands From the tool bar, you can perform the following functions. Some items of the tool bar are hidden when there is not enough space to display. To display all tool bar items, resize the width of the Main window until there is enough space in the tool bar to display.
Page 212 4 Retrieving Documents You can filter the Plain Text files to be displayed in the Document View. P.198 “Filtering Documents” You can filter the HTML files to be displayed in the Document View. P.198 “Filtering Documents” You can filter the Image Data files (JPEG, GIF, PNG, TIFF, and BMP) to be displayed in the Document View.
Page 213 System Administration This section describes system administration of e-Filing features. Safeguarding Data ....................212 Erasing Box Data ..........................212 Using e-Filing Backup/Restore Utility..............214 Installing e-Filing Backup/Restore Utility..................214 How to use e-Filing Backup/Restore Utility ..................216...
Page 214: Safeguarding Data
5 System Administration Safeguarding Data An administrator should monitor the volume data in the e-Filing periodically to make sure there is enough hard disk space for the operations. This section describes the administrator’s function that allows you to delete boxes. Erasing Box Data You can manually erase boxes in the e-Filing if the data has been corrupted—for example, by a hard disk failure—and is therefore no longer usable.
Page 215 Click [OK]. The selected user boxes are deleted from the e-Filing. Safeguarding Data...
Page 216: Using E-Filing Backup/Restore Utility
5 System Administration Using e-Filing Backup/Restore Utility The Client Utilities CD-ROM includes the e-Filing Backup/Restore Utility. You can use these util- ities to backup and restore the e-Filing data between the e-STUDIO850 Series. Installing e-Filing Backup/Restore Utility You can install e-Filing Backup/Restore Utility from Client Utilities CD-ROM. System Requirements The e-Filing Backup/Restore Utility is available for following environments: Display Resolution...
Page 217 Select your language and click [OK]. The InstallSheild Wizard dialog box appears. Select “I accept the terms of the license agreement” and click [Next]. The Choose Destination Location screen is displayed. Click [Next]. If you want to change where the programs are installed, click [Browse]. In the dialog box appears, select the folder and click [OK].
Page 218: How To Use E-Filing Backup/Restore Utility
Running e-Filing Backup/Restore Utility After installing the e-Filing Backup/Restore Utility, the program icon will be added in the “TOSHIBA e-STUDIO Client” folder within the “Programs” folder in the Start menu. Using e-Filing Backup/Restore Utility...
Page 219 Running e-Filing Backup/Restore Utility Click the [Start] menu, select [Programs], and click [TOSHIBA e- STUDIO BackUp-Restore] in the [TOSHIBA e-STUDIO Client] pro- gram folder. The e-STUDIO e-Filing Backup/Restore Utility Login dialog box appears. When you are running the first time and the connection to the equipment has not been configured, the TopAccessDocMon Local Discovery dialog box appears.
Page 220 5 System Administration Discovering the device automatically In the TopAccessDocMon Local Discovery dialog box, click [Start Discovery] to begin the process. It locates all the compatible devices in your network. When the process is completed, found devices are listed in the list. If the process continues for a long time, it is because too many network clients are on the network.
Page 221 Discovering the device manually In the TopAccessDocMon Local Discovery dialog box, click [Manual Selection]. The Manual Selection dialog box appears. Enter each item to specify the network address of the device and click [OK]. IP Address — Enter the IP address of the printer. IPX Address —...
Page 222 5 System Administration The entered printer is added in the list. Select the printers that you want to monitor from the list and click [OK]. The e-STUDIO e-Filing Backup/Restore Utility Login dialog box appears. Configuring Discovery Settings You can configure the discovery settings. 1) Devices Click the arrow button to display the poll down list and check the model name that you want to search.
Page 223 - Specify a range — Select this to search devices in specific range of IP addresses. When this is selected, enter the IP addresses in “From” field and “To” field to specify the range. How to use the Main Window When you access the e-Filing Backup/Restore Utility, the Main window for the e-Filing Backup/ Restore Utility appears and lets you perform various functions.
Page 224 5 System Administration - Initialize e-Filing storage — Click this menu to initialize the e-Filing boxes before restor- ing e-Filing data. This is available only when displaying the [Restore] tab. P.229 “Initializing e-Filing Storage” Help - Help — Click this menu to display Online Help. - About —...
Page 225 You can also configure the schedule so that backing up e-Filing data can be performed automat- ically. P.224 “Backing Up e-Filing Data Automatically” Backing up e-Filing Data Manually Click [Browse] in the [Backup] tab. The Open dialog box appears. You can also enter the path to save a backup file directly in the “Target File” field. However, a backup file cannot be saved when you specify the path using an IP address.
Page 226 5 System Administration Select the backup type. Full Backup—Backup the all data in the selected boxes. Incremental Backup—Backup only the updated data since the last backup. If you connect to the e-STUDIO4511 Series, e-STUDIO450 Series, or e-STUDIO280 Series, you cannot specify the backup type. Check the boxes that you want to backup, and click [Backup].
Page 227 Please make sure that the backup data does not exceed 4GB. Backing up cannot be performed while any users access e-Filing boxes using e-Filing web utility or Touch Panel Display. Please make sure no user access e-Filing boxes before back- ing up e-Filing data.
Page 228 5 System Administration Locate the folder that you want to save a backup file, change the file name as you require, and click [Open]. Select the backup type. Full Backup—Backup the all data in the selected boxes. Incremental Backup—Backup only the updated data since the last backup. If you connect to the e-STUDIO4511 Series, e-STUDIO450 Series, or e-STUDIO280 Series, you cannot specify the backup type.
Page 229 Specify each item and click [Set]. Start Date and Time — Specify the date and time to start backing up e-Filing data automatically. You cannot specify the date of more than six months after. Repeat Interval — Select the interval to apply the automatic backup from “OnlyOnce”, “Daily”, “Weekly”, or “Monthly”.
Page 230 5 System Administration Restoring cannot be performed while any users access e-Filing boxes using e-Filing web utility or Touch Panel Display, or any jobs are currently processed in the equipment. Please make sure no user access e-Filing boxes before restoring e-Filing data, and no jobs are pro- cessed in the equipment.
Page 231 Check the boxes that you want to restore and click [Restore]. The Restore Mode Setting dialog box appears. Select whether overwriting documents with the backup data, and click [OK]. It starts restoring e-Filing data. When restoring e-Filing data is completed, the Restore Information dialog box appears.
Page 232 5 System Administration Initializing e-Filing storage cannot be performed while any users access e-Filing boxes using e- Filing web utility or Touch Panel Display, or any jobs are currently processed in the equipment. Please make sure no user access e-Filing boxes before initializing e-Filing data, and no jobs are processed in the equipment.
Page 233 — Changing the Target Device If you have added more than one device to connect, you can change the target device for back- ing up or restoring e-Filing data using e-Filing Backup/Restore Utility. Selecting the target device Click the [Devices] menu and select [Select e-STUDIO]. The Select Device dialog box appears.
Page 234 5 System Administration Using e-Filing Backup/Restore Utility...
Page 235 Menu Functions (Web utility) This section describes about menu commands of the e-Filing web utility. File Menu Functions .....................234 New Box............................234 New Folder............................235 Open ...............................235 Rename............................235 Archive Document...........................236 Upload Archived Document ......................237 Test Print ............................238 Print Document ..........................239 Properties............................245 Page Properties ..........................249 Send Email............................250 Edit Menu Functions.....................253 Select All ............................253...
Page 236: File Menu Functions
6 Menu Functions (Web utility) File Menu Functions You can find the New Box, New Folder, Open, Rename, Archive Document, Upload Archive Document, Test Print, Print Document, and Properties functions under the File menu. P.234 “New Box” P.235 “New Folder” P.235 “Open”...
Page 237: New Folder
6) [Cancel] Click this to cancel creating new user box. New Folder You can create a new folder in selected box using this function. The New Folder function is only enabled when you select a box from the Documents frame. If you don’t select a folder, the New Folder option is grayed out.
Page 238: Archive Document
6 Menu Functions (Web utility) 2) [OK] Click this to apply modified name. 3) [Cancel] Click this to cancel renaming. Archive Document You can create an archived file that contains selected documents. The created archive file can be used to upload the documents at a later time, or to upload the documents to other e-STUDIO850 Series.
Page 239: Upload Archived Document
Upload Archived Document You can upload the archived file previously created using the Archive Document function. When you upload the archived file, documents compressed in the archived file are added to the selected box. The Upload Archived Document function is enabled when you select a box in the Documents frame.
Page 240: Test Print
6 Menu Functions (Web utility) Test Print You can print one copy of selected document with default print settings using this function. The Test Print function is enabled when you select document in the Documents frame. If you do not select a document, the message “Please select a document.” will be displayed. When you select Test Print from the File menu, the Test Print window appears.
Page 241: Print Document
Print Document You can print selected document with specified print settings using this function. The Print Document function is enabled when you select a document in the Documents frame. If you do not select a document, the message “Please select a document.” will be displayed. When you select Print Document from the File menu, the Print window appears.
Page 242 6 Menu Functions (Web utility) 5) Rotate Sort Copies Select this for alternate-printing. When the Rotate Sort Copies option is enabled, the printed copies are output in the inner tray. 6) Paper Type Select the media type of the paper. - Plain —...
Page 243 10) Staple This sets whether a document is printed with staples. - None — Select this to print without staples. - Upper Left — Select this to staple in the upper left and print. - Lower Left — Select this to staple in the lower left and print. - Upper Right —...
Page 244 6 Menu Functions (Web utility) Source Select the location from where a cover sheet is to be fed. When “Auto” is selected, the paper is automatically selected according to the printed document size. When selecting the Bypass Tray in the Source drop down box, the message “Press JOB STATUS button”...
Page 245 If “Print on 1 side of page” is selected while the Duplex option is set to either “Book” or “Tablet”, the last page is printed on the front side of the cover sheet and back side of the cover will be blank. If “Print on both sides of page”...
Page 246 6 Menu Functions (Web utility) If “Do not print on page” is selected while the Duplex option is set to either “Book” or “Tablet”, and you enter an even numbered page (printed on the back side of the paper) for the Pages field, the specified page will be blank. The desired blank sheet is inserted next and the 2-sided printing continues from the next page.
Page 247: Properties
If you enable the Interleave option after enabling the Staple option, the Staple option will be automatically disabled. Source Select the location from where the interleaving sheet is to be fed. When “Auto” is selected, the paper is automatically selected according to the printed document size. When selecting the Bypass Tray in the Source drop down box, the message “Press JOB STATUS button”...
Page 248 6 Menu Functions (Web utility) Box Properties If you select a box within the Documents frame and, then, select File and Properties, the Box Properties window will appear. When you display the Box Properties window, you can click [Change Properties] to modify the box properties.
Page 249 1) Change Box Password Check this box to change a box password. When you check this option, enter the “Old Box Password”, “New Box Password”, and “Confirm New Password”. 2) Old Box Password Enter the current box password. If you forget the old box password, you can enter the administrator password instead of the old box password.
Page 250 6 Menu Functions (Web utility) Folder Properties If you select a folder within the Documents frame and, then, select File and Properties, the Folder Properties window appears. 1) Location This displays the directory where the folder is located. 2) Contains This displays the number of files the folder contains.
Page 251: Page Properties
Document Properties If you select a document within the Documents frame and, then, select File and Properties, the Document Properties window appears. 1) Location This displays the directory where the document is located. 2) Total Page(s) This displays the number of pages the document contains. 3) Size This displays the data size of the document.
Page 252: Send Email
6 Menu Functions (Web utility) When you select this function, the Page Properties window appears. 1) Format This displays how the page is stored. 2) Resolution This displays the resolution of the page. 3) Image Size This displays the pixel size of the page. 4) Paper Size This displays the paper size of the page.
Page 253 When you select this function, the Send Email page is displayed. 1) [To: Destination Setting] Click this to specify the destination. When you click this button, the Recipient List page appears. For instructions on how to specify the destination, see the following section. P.98 “Destination Setting”...
Page 254 6 Menu Functions (Web utility) 10) Department Code Enter the department code if required. 11) [Send] Click this to send the e-Filing documents as Email. This cannot be clicked when no destina- tion is defined. 12) [Cancel] Click this to cancel sending Email. 13) [Reset] Click this to restore the default settings.
Page 255: Edit Menu Functions
Edit Menu Functions You can find the Select All, Invert Selection, Cut, Copy, Paste and Delete functions under the Edit menu. P.253 “Select All” P.253 “Invert Selection” P.253 “Cut” P.253 “Copy” P.253 “Paste” P.254 “Delete” Select All This function checks the boxes of all documents or folders in the Contents frame. Invert Selection This function checks the boxes of all items that are not selected and unchecks the boxes of all items that are selected in the Contents frame.
Page 256: Delete
6 Menu Functions (Web utility) Delete This function is enabled when you select one or more items from the Contents frame. When you click Delete from the Edit menu, the system asks you for confirmation. Click OK to delete the selected item(s) or Cancel to abort the Delete function.
Page 257: View Menu Functions
View Menu Functions You can choose among several options in which to display your documents or files. These options are Thumbnail, List, Beginning, Previous, Next, and End. P.255 “Thumbnail” P.256 “List” P.256 “Beginning” P.256 “Previous” P.256 “Next” P.256 “End” Thumbnail When you click Thumbnail, e-Filing web utility displays several small images of files or pages in the Contents frame.
Page 258: List
6 Menu Functions (Web utility) List When you click List, e-Filing web utility displays a table of file names and properties with check boxes in the Contents frame. This view is useful for managing folders that contain a large num- ber of files.
Page 259: Layout Menu Functions
Layout Menu Functions To changes to the appearance of your document, go to the Layout menu. P.257 “Insert Blank Page” Insert Blank Page You can insert blank pages into your document, if you need to format the document for printing. When you select the Insert Blank Page function from the Layout menu, the Insert Blank Page window will appear.
Page 260 6 Menu Functions (Web utility) Layout Menu Functions...
Page 261 Troubleshooting This section describes about troubleshooting for e-Filing features. Troubleshooting for e-Filing Web Utility.............260 Limitations and Considerations .......................260 Error Messages..........................260 TWAIN and File Downloader Errors ..............263 TWAIN Driver and File Downloader Error Conditions ..............263...
Page 262: Troubleshooting For E-Filing Web Utility
7 Troubleshooting Troubleshooting for e-Filing Web Utility Limitations and Considerations When you edit or delete a document that is shared by other users, make sure to refresh the display to see the current status of the document. If several users edit or delete the docu- ment and pages at the same time, data may be damaged.
Page 263 Message Corrective Action Cannot insert Page.The Disk is full. Erase the unnecessary data using the admin- istrative function or deleting the data in boxes for maintaining the hard disk space. Cannot archive Documents.The Disk is full. Erase the unnecessary data using the admin- istrative function or deleting the data in boxes for maintaining the hard disk space.
Page 264 7 Troubleshooting Message Corrective Action The Maximum Possible Archive Size exceed. Archive is not possible if the archive size (ZIP Archive is not Possible. file size) is more than 2GB. Archive the data separately so that the archive size will be less than 2GB.
Page 265: Twain And File Downloader Errors
TWAIN and File Downloader Errors This chapter describes the most common TWAIN and File Downloader errors and provides steps to resolve the conditions. If the problem persists after you have followed all of the steps, make sure to note the name of the application you were using, what you were trying to do, and any error messages —...
Page 266: Cannot Acquire Document
7 Troubleshooting Cannot Acquire Document Problem Description: Cannot acquire a document using the TWAIN Driver. Corrective Action: The TWAIN Driver is carefully tested with several TWAIN-compliant applications. However, some applications need settings to acquire a document from the device, and applications that have not been tested cannot connect to the device.
Page 267 Cannot Acquire Multi page Document Problem Description: Cannot acquire a multipage document from an application. Corrective Action: Some applications do not support multi page scan from TWAIN I/F, or need to be configured to acquire multi page documents. See the user documentation of an application that you use. TWAIN and File Downloader Errors...
Page 268 7 Troubleshooting TWAIN and File Downloader Errors...
Page 269: Index
INDEX ....168 Copy and Print Source Parameter Copying pages and creating a new document ..........162 About .....84 Cover/Sheet Insertion - Insert Pages ......208 About e-BRIDGE Viewer ..84 Cover/Sheet Insertion - Interleave Pages ............ 162 Acquire ..84 Cover/Sheet Insertion - Use Back Cover ....180 Activate e-BRIDGE Viewer ..84...
Page 270 ....54 Load [number] thumbnail per view ......160 Location ..........188 FAX Alert ........138 File Downloader ........168 File Format ......159 Manual Selection ..........234 File Menu ........191 Maximum Disk Space ........ 162 File menu .....191 Maximum Document Number ..........251 File Name ........
Page 271 ..71 ........25 Preservation Period for Documents STORE TO E-FILING ..........256 ...........34 Previous Store to e-Filing ......195 .............251 Previous Document Subject ........196 ....138 Previous Page System Requirements ..........203 Print ........82 Print Document ........80 ............239 Printing a document Tablet .....
Page 272 INDEX...
Page 273 DP-5200/6000/7200/8500 OME050005C0...
Page 274 MULTIFUNCTIONAL DIGITAL SYSTEMS e-Filing Guide 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN R05022077903-TTEC Ver03 2006-06 ©2005 TOSHIBA TEC CORPORATION All rights reserved...

Toshiba e-STUDIO 850 Series Manual

Chapter 1 Overview

Chapter 2 Getting Started

Chapter 3 How to Edit Documents

Chapter 4 Retrieving Documents

Chapter 5 System Administration

Chapter 6 Menu Functions (Web Utility)

Chapter 7 Troubleshooting

Quick Links

Related Manuals for Toshiba e-STUDIO 850 Series

Summary of Contents for Toshiba e-STUDIO 850 Series

Table of Contents