Appendix A : File Naming Conventions 2010 - Microtek scanmaker i900 Instruction Manual

Appendix A : File Naming conventions 2010

Projects with materials in physical boxes that are numbered:
For projects, such as the Administrative Newsletters, where materials being digitized are already
interfiled into the physical archives follow the following conventions.
The file naming convention is based upon the category (reflected in the box number), the box
number, and a numerical extension to make the file name unique.
Examples:
Physical Box Order Number of
Number the physical item
within the box
st
NSA001 1 item within the
box
NSA002 3rd item within the
box
th
NSA003 8 item within the
box
Where to save these files:
As of the end of October 2010, we will be saving these to the external harddrive (D drive) on the
scanning computer station in Archives. Here is an example of the way in which we would prefer you
to create project folders:
Scanner's Personal Project File
Kay's Scans
Physical Box
Number – Number
of Item within the
box (base of the
digital file name)
NSA001-001
NSA002-003
NSA003-008
Sub-folder for Specific Project
NSA001
NSA002
NSA003
If it is a compound object (i.e., a single
newsletter with 4 pages) add a letter at the
end of the digital file name to denote 1
nd
page = A; 2 page = B; 3
1st Newsletter, page 1 = NSA001-001A.tiff
1st Newsletter, page 2 = NSA001-001B.tiff
1st Newsletter, page 3 = NSA001-001C.tiff
1st Newsletter, page 4 = NSA001-001D.tiff
3rd Newsletter, page 1 = NSA002-003A.tiff
3rd Newsletter, page 2 = NSA002-003B.tiff
3rd Newsletter, page 3 = NSA002-003C.tiff
th
8 Newsletter, NOT compound object =
NSA003-008.tiff
Individual Files saved in sub-folder
NSA001-001A.tiff
NSA001-001B.tiff
NSA001-001C.tiff
NSA001-001D.tiff
NSA002-003A.tiff
NSA002-003B.tiff
NSA002-003C.tiff
NSA003-008.tiff
st
rd
page = C