Checklist .......................................................................................................................................... 3-25

Checking computer information ...................................................................................................... 3-25

Configuring your computer .............................................................................................................. 3-26

Registering destinations .................................................................................................................. 3-26

Sending the original ......................................................................................................................... 3-29

3.2.4

Transmit the scanned data via E-mail (E-mail TX) ............................................................................3-31

Preparation flow............................................................................................................................... 3-31

Operation flow.................................................................................................................................. 3-31

Checking the cable connection ....................................................................................................... 3-32

Checking network settings of this machine ..................................................................................... 3-32

Configuring the E-mail transmission environment ........................................................................... 3-33

Configuring administrator information ............................................................................................. 3-34

Sending the original ......................................................................................................................... 3-35

3.3

Fax function ................................................................................................................................... 3-38

3.3.1

Required settings and basic operations ...........................................................................................3-38

Preparation flow............................................................................................................................... 3-38

Operation flow.................................................................................................................................. 3-38

Checking the cable connection ....................................................................................................... 3-39

Registering transmission information .............................................................................................. 3-40

Selecting the dialing method ........................................................................................................... 3-41

Sending the original ......................................................................................................................... 3-42

3.3.2

Sending a fax directly from a PC (PC-FAX TX) .................................................................................3-44

Preparation flow............................................................................................................................... 3-45

Operation flow.................................................................................................................................. 3-45

Checking the cable connection ....................................................................................................... 3-45

Checking network settings of this machine ..................................................................................... 3-46

Installing the fax driver ..................................................................................................................... 3-47

Sending data.................................................................................................................................... 3-48

3.4

Copy function ................................................................................................................................ 3-49

Basic operations .............................................................................................................................. 3-49

User authentication.......................................................................................................................... 3-51

3.5

Registering a destination ............................................................................................................. 3-52

3.5.1

Registering an address book ............................................................................................................3-52

Using the Control Panel to register an address book - Registration from Utility............................. 3-52

Using the Control Panel to register an address book - Registration from Address book ............... 3-54

Using the Control Panel to register an address book - Registration in scan/fax mode .................. 3-56

Using a computer to register a one-touch destination .................................................................... 3-59

3.5.2

Information required to register a destination...................................................................................3-60

3.5.3

Registering a group...........................................................................................................................3-61

Registering a new group .................................................................................................................. 3-61

3.5.4

Retrieving a registered destination ...................................................................................................3-63

Retrieving a destination ................................................................................................................... 3-63

Specifying a destination................................................................................................................... 3-65

3.6

Using a USB memory device ....................................................................................................... 3-66

3.6.1

Printing data in a USB memory device .............................................................................................3-66

Printing data..................................................................................................................................... 3-66

3.6.2

Saving the scanned data in the USB memory device (External memory) ........................................3-68

Specifying functions to be permitted for external memory.............................................................. 3-68

Saving data in the USB memory device .......................................................................................... 3-70

3.7

Using the guidance function ........................................................................................................ 3-73

3.7.1

Guidance screen ...............................................................................................................................3-73

Getting help on the currently displayed screen: .............................................................................. 3-73

Getting help on the desired function or procedure:......................................................................... 3-75

Help Menu list .................................................................................................................................. 3-77

3.8

Using the [Quick Security] function ............................................................................................ 3-78

3.8.1

[Quick Security].................................................................................................................................3-78

Required settings ............................................................................................................................. 3-78

Contents-4

d-COLOR MF654/MF554/MF454/MF364/MF304/MF254

Table of Contents