Ricoh VD4007001 Operating Instructions Manual
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Ricoh VD4007001 Operating Instructions Manual

Ricoh VD4007001 Operating Instructions Manual

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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Preparing the Machine
1
Setting Up the Printer Driver
2
Other Print Operations
3
Direct Printing from a Digital Camera (PictBridge)
4
Appendix
5

Operating Instructions

Printer Reference

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Summary of Contents for Ricoh VD4007001

  • Page 1: Operating Instructions

    Operating Instructions Printer Reference Preparing the Machine Setting Up the Printer Driver Other Print Operations Direct Printing from a Digital Camera (PictBridge) Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.

  • Page 3: Manuals For This Machine

    Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒...
  • Page 4 ❖ Security Reference This manual is for administrators of the machine. It explains security func- tions that you can use to prevent unauthorized use of the machine, data tam- pering, or information leakage. For enhanced security, we recommend that you first make the following settings: •...

  • Page 5: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 Display Panel......................2 Reading the Display and Using Keys.................3 Using the Bypass Tray ..................4 Setting Paper on the Bypass Tray ................4 Setting the Paper Size and Paper Type of the Bypass Tray........7 Using the One-Sheet Bypass Tray ..............12 Inserting Paper into the One-Sheet Bypass Tray.............12 Setting the Paper Size and Paper Type of the One-Sheet Bypass Tray ....15...
  • Page 6 3. Other Print Operations Printing a PDF File Directly................. 67 Printing Method ......................67 Using DeskTopBinder Lite ..................67 Using commands .....................70 Unauthorized Copy Control ................71 Using [Data security for copying] .................72 Using [Mask type:] .....................74 Important Notice.......................75 Using the Print Job Function................76 Printing from the Print Job Screen ..............79 Sample Print......................79 Locked Print ......................82...
  • Page 7 5. Appendix Specifications.....................119 Printer Features Menu ..................121 INDEX....................... 125...

  • Page 9: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Ma- chine.

  • Page 10: Display Panel

    Display Panel This section describes configuration using the display panel when the printer function is selected. AMO200S Operational status or messages [Prt.Jobs] Displays current machine status, such as Displayed when the hard disk is connect- “Ready”, “Offline”, and “Print- ing...”. Press to display print jobs sent from a computer.

  • Page 11: Reading The Display And Using Keys

    Reading the Display and Using Keys This section explains how to read the display and using the selection key for the initial display. BEB003S {Escape} key Scroll keys Press to move the cursor in each direc- Press to cancel an operation or return to tion, step by step.

  • Page 12: Using The Bypass Tray

    Using the Bypass Tray Setting Paper on the Bypass Tray This section gives instructions for setting paper on the bypass tray. For details about paper size and paper type, see “Recommended Paper Sizes and Types”, About This Machine. Important ❒ The following functions are disabled when printing from the bypass tray: •...
  • Page 13 Lift up the paper guide release lever. ALZ038S Adjust the paper guides to the paper size, and then gently insert paper face up into the bypass tray. ALZ024S Extender Paper guides ×11 L. • Open out the extender to support paper sizes larger than A4 L, 8 •...
  • Page 14 Push down the paper guide release lever. ALZ039S Set the paper size using the printer driver or the control panel. Note ❒ Paper within the following dimensions can be set in the bypass tray: • Vertical: 90 - 305 mm (3.55 - 12.00 in.) •...

  • Page 15: Setting The Paper Size And Paper Type Of The Bypass Tray

    Setting the Paper Size and Paper Type of the Bypass Tray This describes how to set paper size of the bypass tray. By default, use the printer driver for setting paper size. Important ❒ If you select [Machine Settings] from [Bypass Tray Priority] in [System] of [Printer Features], set the paper size using the control panel.
  • Page 16 Select [Printer Bypass Paper Size] using {T} or {U}, and then press the {OK} key. Select the paper size using the scroll keys, and then press the {OK} key. Press the {User Tools/Counter} key to return to the default screen. Reference For details about the settings from the printer drivers, see the printer driv- er Help .
  • Page 17 Select [System Settings] using {T} or {U}, and then press the {OK} key. Select [Tray Paper Settings] using {T} or {U}, and then press the {OK} key. Select [Printer Bypass Paper Size] using {T} or {U}, and then press the {OK} key.
  • Page 18 Press the {User Tools/Counter} key to return to the default screen. Note ❒ If the printer driver is not used, select [Machine Settings] from [Bypass Tray Priority] in [System] of [Printer Features] (see “Printer Features”, General Set- tings Guide). Set paper size using the control panel. Reference For details about the settings from the printer drivers, see the printer driv- er Help.
  • Page 19 Select [Paper type: Bypass Tray] using {T} or {U}, and then press the {OK} key. Select paper type from the menu using {T} or {U}, and then press the {OK} key. Press the {User Tools/Counter} key to return to the default screen. Note ❒...

  • Page 20: Using The One-Sheet Bypass Tray

    Using the One-Sheet Bypass Tray Inserting Paper into the One-Sheet Bypass Tray This section gives instructions for setting paper on the one-sheet bypass tray. For details about paper size and paper type, see “Recommended Paper Sizes and Types”, About This Machine. Important ❒...
  • Page 21 Open the one-sheet bypass tray. ALZ030S Open the one-sheet output tray. The sheet inserted into the one-sheet bypass tray is printed out only from the one-sheet output tray. ALZ040S...
  • Page 22 Adjust the paper guides to the paper size, and then gently insert a sheet face up into the one-sheet bypass tray. If the paper guides are not flush against the paper, skewing and misfeeds might occur. AMO011S Paper Guide • Gently insert a sheet until the machine pulls it into the tray automatically. If the sheet is not inserted straight, reinsert it.

  • Page 23: Setting The Paper Size And Paper Type Of The One-Sheet Bypass Tray

    Setting the Paper Size and Paper Type of the One-Sheet Bypass Tray This describes how to set paper size and paper type of the one-sheet bypass tray. To print using the one-sheet bypass tray, set the paper size and paper type using the printer driver and the control panel.
  • Page 24 Select [Paper Size: 1-Sheet Bypass] using {T} or {U}, and then press the {OK} key. Select the paper size using the scroll keys, and then press the {OK} key. Press the {User Tools/Counter} key to return to the default screen. Reference See the printer driver Help about the settings from the printer drivers.
  • Page 25 Select [System Settings] using {T} or {U}, and then press the {OK} key. Select [Tray Paper Settings] using {T} or {U}, and then press the {OK} key. Select [Paper Size: 1-Sheet Bypass] using {T} or {U}, and then press the {OK} key.
  • Page 26 Enter the vertical size of the paper using the number keys, and press {q}. Enter the same size as you set in the printer driver. Available size: 90 - 305 mm (3.55 - 12.00 in.) Press the {User Tools/Counter} key to return to the default screen. Reference For printer driver settings, see the printer driver Help.
  • Page 27 Select [System Settings] using {T} or {U}, and then press the {OK} key. Select [Tray Paper Settings] using {T} or {U}, and then press the {OK} key. Select [Paper Size: 1-Sheet Bypass] using {T} or {U}, and then press the {OK} key.
  • Page 28 Note ❒ The settings made will remain valid until they are reset again. After print- ing on OHP transparencies, thick paper, or envelopes, be sure to clear set- tings for the next user. ❒ When printing onto envelopes, push down the envelope lever to the Enve- lope position.

  • Page 29: Preparing The Machine

    1. Preparing the Machine Confirming the Connection Method This machine supports network and local connection. Before installing the printer driver, check how the machine is connected. Follow the driver installation procedure that is appropriate to the connection method. Network Connection This machine can be used as a Windows printing port or network printer.
  • Page 30 Preparing the Machine ❖ Windows Server 2003 / 2003 R2 Connection Method Available Ports Ethernet / IEEE 802.11b SmartDeviceMonitor for Client port Standard TCP/IP LPR port Reference See the explanation about how to install the printer driver for each type of port.

  • Page 31: Local Connection

    Confirming the Connection Method Local Connection Local connections can be established via parallel, USB, and Bluetooth connec- tions. Windows operating system version determines the available connection meth- ods. • Windows 2000 / XP / Vista / Server 2003 / 2003 R2 : USB, Parallel, and Bluetooth connections Reference See the explanation about how to install the printer driver for each method of...

  • Page 32: Installing The Printer Driver

    Preparing the Machine Installing the Printer Driver This section explains how to install the printer driver. There are two ways to in- stall the printer driver: using Quick Install, which installs the settings at once, or installing the appropriate driver according to the port you want to use. Important ❒...
  • Page 33 Installing the Printer Driver Select the machine model you want to use in the [Select Printer] dialog box. For network connection via TCP/IP, select the machine whose IP address is displayed in [Connect To]. For parallel connection, select the machine whose printer port is displayed in [Connect To].

  • Page 34: Installing The Printer Driver For The Selected Port

    Preparing the Machine Installing the Printer Driver for the Selected Port Using the SmartDeviceMonitor for Client Port Important ❒ To install SmartDeviceMonitor for Client under Windows 2000 / XP / Vista, and Windows Server 2003 / 2003 R2, you must have an account that has Man- age Printers permission.
  • Page 35 Installing the Printer Driver Note ❒ To stop installation of the selected software, click [Cancel] before installa- tion is complete. ❒ Auto Run may not work with certain operating system settings. If this hap- pens, launch “Setup.exe” on the CD-ROM root directory. Changing the Port Settings for SmartDeviceMonitor for Client Follow the procedure below to change the SmartDeviceMonitor for Client set- tings, such as TCP/IP timeout, recovery/parallel printing, and printer groups.
  • Page 36 Preparing the Machine Note ❒ For TCP/IP, timeout setting can be configured. ❒ User, proxy, and timeout settings can be configured for IPP. ❒ If no settings on the [Recovery/Parallel Printing] tab are available, follow the procedure below. Click [Cancel] to close the [Port Configuration:] dialog box. Start SmartDeviceMonitor for Client, and then right-click the SmartDe- viceMonitor for Client icon on the tasktray.
  • Page 37 Installing the Printer Driver Double-click the printer name to display the printer settings. The details shown in [Comment], [Driver], and [Port] vary depending on the op- erating system, printer model, and port. Click [Port], and then click [Add]. Click [SmartDeviceMonitor], and then click [OK]. Click [TCP/IP], and then click [Search].
  • Page 38 Preparing the Machine Installing the PCL or RPCS Printer Driver (IPP) Important ❒ To install this printer driver under Windows 2000 / XP / Vista, and Windows Server 2003 / 2003 R2, you must have an account that has Manage Printers permission.
  • Page 39 Installing the Printer Driver Enter a name for identifying the printer in [IPP Port Name]. Use a name dif- ferent from the one of any existing port. If a name is not specified here, the address entered in the [Printer URL] box be- comes the IPP port name.
  • Page 40 Preparing the Machine Using the Standard TCP/IP Port This describes how to install the PCL or RPCS printer driver using the TCP/IP port. Important ❒ To install this printer driver under Windows 2000 / XP / Vista, and Windows Server 2003 / 2003 R2, you must have an account that has Manage Printers permission.
  • Page 41 Enter the printer name or IP address in the [Printer Name or IP Address] box. The [Port Name] text box automatically obtains a port name. Change this name if necessary. When the device selection appears, select “RICOH NetworkPrinter Driver C Model”. Click [Next >].
  • Page 42 Preparing the Machine Using the LPR Port This describes how to install the PCL or RPCS printer driver using the LPR port. Important ❒ To install this printer driver under Windows 2000 / XP / Vista, and Windows Server 2003 / 2003 R2, you must have an account that has Manage Printers permission.
  • Page 43 Installing the Printer Driver Check that the port of the selected printer is displayed in [Port]. Configure the default printer as necessary. Click [Continue]. The printer driver installation starts. After the installation is completed, select one of the options to restart the computer either now or later, and then click [Finish].

  • Page 44: Using As A Windows Network Printer

    Preparing the Machine Using as a Windows Network Printer This describes how to install the PCL or RPCS printer driver when using the printer as a Windows network printer. To use the print server, install the printer driver by selecting “Network printer server”, and then select the Windows 2000 / XP / Vista, and Windows Server 2003 / 2003 R2.
  • Page 45 Using as a Windows Network Printer Double-click the printer name to display the printer settings. The details shown in [Comment], [Driver], and [Port] vary depending on the op- erating system, printer model, and port. Click [Port], and then click [Add]. Click [Network Printer], and then click [OK].

  • Page 46: Using As A Netware Print Server / Remote Printer

    Preparing the Machine Using as a NetWare Print Server / Remote Printer This describes how to set up the Windows computer used as the NetWare client. Important ❒ To install this printer driver under Windows 2000 / XP / Vista, and Windows Server 2003 / 2003 R2, you must have an account that has Manage Printers permission.
  • Page 47 Using as a NetWare Print Server / Remote Printer Double-click the printer name to display the printer settings. The details shown in [Comment], [Driver], and [Port] vary depending on the op- erating system, printer model, and port. Click [Port], and then click [Add]. Click [Network Printer], and then click [OK].

  • Page 48: Form Feed

    Preparing the Machine Form Feed Do not use NetWare to configure form feed. Form feed is controlled by the print- er driver on Windows. If NetWare form feed is configured, the printer may not print properly. Follow the procedure below to disable form feed according to the operating sys- tem used: •...

  • Page 49: Installing The Printer Driver Using Usb

    Installing the Printer Driver Using USB Installing the Printer Driver Using USB This section explains how to install printer drivers using USB. Before installing, check that only the operating system is running on the compu- ter and no print jobs are in progress. The printer drivers can be installed from the supplied CD-ROM provided with this machine.

  • Page 50: Windows Xp, Windows Server 2003 / 2003 R2 - Usb

    Preparing the Machine Specify the location where the source files of the printer driver is stored. If the CD-ROM drive is D, the source files of the printer driver are stored in the following location: • RPCS D:\DRIVERS\RPCS\XP_VISTA\(Language)\DISK1 • PCL 5c (for colour printing) D:\DRIVERS\PCL5C\XP_VISTA\(Language)\DISK1 •...
  • Page 51 Installing the Printer Driver Using USB Insert the CD-ROM into the CD-ROM drive. If Auto Run starts, click [Cancel], and then [Exit]. To disable Auto Run, press the left {Shift} key when inserting the CD-ROM into the drive and keep it pressed until the computer finishes reading from the CD-ROM.

  • Page 52: Windows Vista - Usb

    Preparing the Machine Windows Vista - USB Important ❒ Installing a printer driver requires Administrators permission. Log on using an account that has Administrators permission. If the printer driver has already been installed, and plug and play is enabled, the icon of the printer connected to the “USB”...

  • Page 53: Printing With Parallel Connection

    Printing with Parallel Connection Printing with Parallel Connection This describes how to install the PCL or RPCS printer driver when using the par- allel port. To use a machine connected using a parallel interface, click [LPT1] when install- ing the printer driver. Important ❒...
  • Page 54 Preparing the Machine After the installation is completed, select one of the options to restart the computer either now or later, and then click [Finish]. Restart the computer to complete installation. Note ❒ To stop installation of the selected software, click [Cancel] before installa- tion is complete.

  • Page 55: Making Option Settings For The Printer

    Making Option Settings for the Printer Making Option Settings for the Printer Make option settings for the machine using the printer driver when bidirectional communication is disabled. Reference For details about making option settings for the printer, see p.48 “If Bidirec- tional Communication Is Disabled”.

  • Page 56: If Bidirectional Communication Is Disabled

    Preparing the Machine ❖ When connected with the network • The machine must support bidirectional communication. • SmartDeviceMonitor for Client included must be installed, or the standard TCP/IP port must be used without changing the default port name (for Windows 2000 / XP, Windows Server 2003 / 2003 R2 and Windows Vista). •...
  • Page 57 Making Option Settings for the Printer Click the [Change Accessories] tab. If options in the [Change Accessories] tab are disabled, bidirectional connection is enabled. In this case, no change is necessary for option settings. If you are using the RPCS printer driver, click the [Change Accessories] tab. Select options installed from the options area, and then make the necessary settings.

  • Page 58: Installing Font Manager

    Preparing the Machine Installing Font Manager Important ❒ Under Windows 2000 / XP / Vista, or Windows Server 2003 / 2003 R2, in- stalling applications by Auto Run requires administrator permission. To in- stall a printer driver by Auto Run, log on using an account that has administrator permission.

  • Page 59: Using Adobe Pagemaker Version 6.0, 6.5, Or 7.0

    Using Adobe PageMaker Version 6.0, 6.5, or 7.0 Using Adobe PageMaker Version 6.0, 6.5, or 7.0 Under Windows 2000 / XP, or Windows Server 2003 / 2003 R2, with Adobe PageMaker, you need to copy PPD files to the PageMaker folder. PPD files have the .ppd extension in the folder “DRIVERS\PS\XP_VISTA\(Lan- guage)\DISK1”...
  • Page 60 Preparing the Machine...

  • Page 61: Setting Up The Printer Driver

    2. Setting Up the Printer Driver PCL - Accessing the Printer Properties Windows 2000 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrator and Power Users groups have Manage Printers permission by default.
  • Page 62 Setting Up the Printer Driver On the [File] menu, click [Printing Preferences...]. The [Printing Preferences] dialog box appears. Make the necessary settings, and then click [OK]. Note ❒ Settings you make here are used as the default settings for all applications. Reference For details about the settings from the printer drivers, see the printer driv- er Help.

  • Page 63: Windows Xp, Windows Server 2003 / 2003 R2 - Accessing The Printer Properties

    PCL - Accessing the Printer Properties Windows XP, Windows Server 2003 / 2003 R2 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.
  • Page 64 Setting Up the Printer Driver Note ❒ Settings you make here are used as the default settings for all applications. Reference For details about the settings from the printer drivers, see the printer driv- er Help. Making Printer Settings from an Application You can make printer settings for a specific application.

  • Page 65: Windows Vista - Accessing The Printer Properties

    PCL - Accessing the Printer Properties Windows Vista - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators group have Manage Printers permission by default.
  • Page 66 Setting Up the Printer Driver Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application. The following explains how to make settings for the Notepad application provided with Windows XP.

  • Page 67: Rpcs - Accessing The Printer Properties

    RPCS - Accessing the Printer Properties RPCS - Accessing the Printer Properties Windows 2000 - Accessing the Printer Properties This describes how to launch printer driver's properties. Making Printer Default Settings - The Printer Properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission.
  • Page 68 Setting Up the Printer Driver On the [File] menu, click [Printing Preferences...]. The [Printing Preferences] dialog box appears. Make the necessary settings, and then click [OK]. Note ❒ Settings you make here are used as the default settings for all applications. Reference For details about the settings from the printer drivers, see the printer driv- er Help.

  • Page 69: Windows Xp, Windows Server 2003 / 2003 R2 - Accessing The Printer Properties

    RPCS - Accessing the Printer Properties Windows XP, Windows Server 2003 / 2003 R2 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.
  • Page 70 Setting Up the Printer Driver Make the necessary settings, and then click [OK]. Note ❒ Settings you make here are used as the default settings for all applications. Reference For details about the settings from the printer drivers, see the printer driv- er Help.

  • Page 71: Windows Vista - Accessing The Printer Properties

    RPCS - Accessing the Printer Properties Windows Vista - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators group have Manage Printers permission by default.
  • Page 72 Setting Up the Printer Driver Note ❒ Settings you make here are used as the default settings for all applications. ❒ For details, see the printer driver Help. Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application.

  • Page 73: Notes On Printing When [Black And White] Is Selected

    RPCS - Accessing the Printer Properties Notes on Printing when [Black and White] is Selected If you select [Black and White] in the [Print Settings] of the [Printing Preferences] dia- log box, black areas of text and line art might be detected as colour images, de- pending on the application you are using.
  • Page 74 Setting Up the Printer Driver...

  • Page 75: Other Print Operations

    3. Other Print Operations Printing a PDF File Directly You can send PDF files directly to the machine for printing, without having to open a PDF application. Important ❒ This function is possible only when the optional PostScript 3 unit is installed. ❒...
  • Page 76 Other Print Operations DeskTopBinder Lite Enhancements Follow the DeskTopBinder Lite enhancement procedure to print PDF files di- rectly. On the [Start] menu, click [Programs], [DeskTopBinder], and [Extended Features Wizard]. When [Extended Features Wizard] appears, select [Start], and then click [Next] repeatedly until the [Printing Function3] screen appears.
  • Page 77 Printing a PDF File Directly Printing PDF Password-Protected Documents Follow the procedure below to print password-protected PDF files. In the Windows [Start] menu, click [Programs], [DeskTopBinder], and [Extended Features Wizard]. When [Extended Features Wizard] appears, select [Start], and then click [Next] repeatedly until the [Printing Function3] screen appears.

  • Page 78: Using Commands

    Other Print Operations PDF Direct Print Properties BEB009S Setting name: Number of copies Displays the plug-in configuration name Specifies the number of copies to print. (up to 63 single byte characters) Collate Change Icon... Sorts printed sheets. Changes the icon displayed on the tool Range bar.

  • Page 79: Unauthorized Copy Control

    Unauthorized Copy Control Unauthorized Copy Control You can embed patterns and text under printed text to prevent unauthorized copying of the document. Unauthorized Copy Control consists of two functions: [Data security for copying] and [Mask type:]. Important ❒ This function is designed to discourage copying of confidential documents; it does not prevent unauthorized use of information.

  • Page 80: Using [Data Security For Copying]

    Other Print Operations Using [Data security for copying] You can embed a pattern by setting it in the printer driver. ❖ Setting [Data security for copying] in the printer driver • Select the [Data security for copying] checkbox. You can also enter the text in the [Text:] box.
  • Page 81 Unauthorized Copy Control ❖ Printing a document using [Data security for copying] AJL030S The pattern and text you have set The document is blanked by gray is printed. overprint. The document is copied or stored in copiers / multifunction machines which the optional Copy Data Secu- rity unit is installed.

  • Page 82: Using [Mask Type:]

    Other Print Operations Using [Mask type:] You can embed patterns and text in a document by setting in the printer driver to prevent unauthorized copying. ❖ Setting [Mask type:] in the printer driver • Select a pattern from [Mask type:], and then enter text in the [Text:] box. •...

  • Page 83: Important Notice

    Unauthorized Copy Control Note ❒ Only the RPCS printer driver is supported. ❒ You cannot partially embed patterns and text strings in a document. ❒ To make the embedded pattern clear, set the character size at least 50 pt (pref- erably 70 to 80 pt) and character angle to between 30 and 40 degrees.

  • Page 84: Using The Print Job Function

    Other Print Operations Using the Print Job Function This describes how to print files stored in the machine. Print files stored in the machine can be printed. You can select the print files from the Job List or User ID screen. You can print or delete the print jobs saved in the machine which is sent from computers.
  • Page 85 Using the Print Job Function ❖ Job List If you press [Job List] when selecting the type of print jobs after [Prt.Jobs] is pressed in the printer screen, the following screen appears: AMO203S The type of print jobs [Change] Displays the type of the print job you Changes or deletes the password of a select.
  • Page 86 Other Print Operations ❖ User ID If you press [User ID] when selecting the type of print jobs after [Prt.Jobs] is pressed in the printer screen, the following screen appears: AMO204S The type of print jobs User ID Displays the type of the print job you Displays the User IDs who sent files to select.

  • Page 87: Printing From The Print Job Screen

    Printing from the Print Job Screen Printing from the Print Job Screen This section gives instruction about Sample Print, Locked Print, Hold Print, and Stored Print. Sample Print Use this function to print only the first set of a multiple-set print job. After you have checked the result, remaining sets can be printed or canceled using the ma- chine's control panel.
  • Page 88 Other Print Operations Printing a Sample Print File The following procedure describes how to print a Sample Print file with the PCL 6 / 5c and the RPCS printer driver. For information about how to print a Sample Print file with the PostScript 3 printer driver, see PostScript 3 Supplement. Important ❒...
  • Page 89 Printing from the Print Job Screen Select the file you want to print using {T} or {U}, and then press [Print]. Enter the new number of sets using the number keys. You can enter up to 999 sets. Press {Clear/Stop} to correct any entry mistakes. Press [Print].

  • Page 90: Locked Print

    Other Print Operations Select the file you want to delete using {T} or {U}, and then press [Delete]. The delete confirmation screen will appear. Press [Delete] to delete the file. The selected file is deleted. Note ❒ If you do not want to delete the file, press [Cancel]. Locked Print Use this function to maintain privacy when printing confidential documents on the machine over a shared network.
  • Page 91 Printing from the Print Job Screen Printing a Locked Print File The following procedure describes how to print a Locked Print file with the PCL 6 / 5c and the RPCS printer driver. For information about how to print a Locked Print file with the PostScript 3 printer driver, see PostScript 3 Supplement.
  • Page 92 Other Print Operations Select the file you want to print using {T} or {U}, and then press [Print]. The password screen appears. Enter the password using the number keys, and then press the {OK} key. The print confirmation screen appears. A confirmation screen will appear if the password is not entered correctly.
  • Page 93 Printing from the Print Job Screen Deleting Locked Print Files Press the {Printer} key to display the Printer screen. Press [Prt.Jobs]. Select [Locked Print Jobs] using {T} or {U}, and then press [Job List]. A list of Locked Print files stored appears. Depending on the security settings, certain print jobs may not be displayed.

  • Page 94: Hold Print

    Other Print Operations Hold Print Use this function to temporarily hold a file in the machine, and print it from the computer or the machine's control panel later. Important ❒ A Hold Print file cannot be stored if: • the total number of Sample Print, Locked Print, Hold Print, and Stored Print files in the machine is over 100.
  • Page 95 Printing from the Print Job Screen Start printing from the application’s [Print] dialog box. The Hold Print job is sent to the machine and stored. On the machine’s control panel, press the {Printer} key to display the print- er screen. Press [Prt.Jobs].
  • Page 96 Other Print Operations Deleting Hold Print Files Press the {Printer} key to display the Printer screen. Press [Prt.Jobs]. Select [Hold Print Jobs] using {T} or {U}, and then press [Job List]. A list of a Hold Print files stored in the machine appears. Depending on the security settings, certain print jobs may not be displayed.

  • Page 97: Stored Print

    Printing from the Print Job Screen Stored Print Use this function to store a file in the machine, and then print it from the com- puter or the machine's control panel later. Jobs are not deleted after they are printed, so the same job need not be resent in order to print multiple copies.
  • Page 98 Other Print Operations Printing a Stored Print File The following procedure describes how to print a Stored Print file with the PCL 6 / 5c and the RPCS printer driver. For information about how to print a Stored Print file with the PostScript 3 printer driver, see Postscript 3 Supplement in- cluded.
  • Page 99 Printing from the Print Job Screen Select [Stored Print Jobs] using {T} or {U}, and then press [Job List]. A list of Stored Print files stored in the machine appears. You can print files also by pressing [User ID]. For details, see p.93 “Printing from the User ID Screen”.
  • Page 100 Other Print Operations Deleting Stored Print Files Press the {Printer} key to display the Printer screen. Press [Prt.Jobs]. Select [Stored Print Jobs] using {T} or {U}, and then press [Job List]. A list of Stored Print files stored in the machine appears. Depending on the security settings, certain print jobs may not be displayed.

  • Page 101: Printing From The User Id Screen

    Printing from the User ID Screen Printing from the User ID Screen This describes how to print the files saved in the machine from the User ID screen. Printing the Selected Print Job On the Printer screen, press [Prt.Jobs]. Select a type of print jobs you want to print using {T} or {U}, and then press [User ID].

  • Page 102: Printing All Print Jobs

    Other Print Operations Reference For details about printing each type of print job, see the followings: p.79 “Sample Print” p.82 “Locked Print” p.86 “Hold Print” p.89 “Stored Print” Printing All Print Jobs On the Printer screen, press [Prt.Jobs]. Select a type of print jobs you want to print using {T} or {U}, and then press [User ID].
  • Page 103 Printing from the User ID Screen Note ❒ After printing is completed, Sample Print, Locked Print, and Hold Print files are deleted. ❒ You cannot select a print job that is not stored under the selected user ID. ❒ If you select Sample Print including multiple files, the number you set on the confirmation screen is applied to all files.

  • Page 104: Form Feed

    Other Print Operations Form Feed This section gives instructions for operating the machine when there is no tray for the selected paper size or type, or when paper loaded in the machine has run out. Important ❒ The tray cannot be changed if the following functions are set: •...

  • Page 105: Canceling A Print Job

    Form Feed Canceling a Print Job Follow this procedure for canceling the print job if the message prompting form feed appears. Press [JobReset]. Press [Current]. The confirmation message appears. To resume printing jobs, press [Resume]. Press [Yes] to cancel the print job. Press [No] to return to the previous display.

  • Page 106: Canceling A Print Job

    Other Print Operations Canceling a Print Job This section gives instruction to stop printing from the computer or the control panel. Canceling a Print Job Using the Control Panel Press [JobReset] on the display panel. A confirmation message appears. Press [Current]. To resume printing jobs, press [Resume].
  • Page 107 Canceling a Print Job Note ❒ If the machine is shared by multiple computers, be careful not to acciden- tally cancel someone else's print job. ❒ If the machine is connected to the computer using a parallel cable, sent print jobs may be canceled if [JobReset] is pressed while “Waiting...” is dis- played on the control panel.

  • Page 108: Checking The Error Log

    Other Print Operations Checking the Error Log If files could not be stored due to printing errors, identify the cause of the errors by checking the error log on the control panel. Important ❒ The most recent 30 errors are stored in the error log. If a new error is added when there are 30 errors already stored, the oldest error is deleted.
  • Page 109 Checking the Error Log Note ❒ Press the {Escape} key until the Printer screen appears after checking the log. ❒ To print files that appear in the error log, resend them after stored files have been printed or deleted.

  • Page 110: Spool Printing

    Other Print Operations Spool Printing Spool Printing allows print jobs transferred from a computer to be temporarily stored, and then prints them after they are transferred. This shortens printing time as it maximizes printer efficiency. Important ❒ During Spool Printing, the hard disk is accessed and the Data In indicator blinks.

  • Page 111: Collate

    Collate Collate When printing multiple documents such as handouts for meetings, you can sep- arate sets into order. This function is known as “Collate”. Collate stores data transmitted from a computer to the printer memory or hard disk drive. The fol- lowing are the two types of collate: Important ❒...
  • Page 112 Other Print Operations Note ❒ You can set Collate in the RPCS printer driver. ❒ If Auto Continue occurs on the first set, Collate will be canceled. ❒ If forced printing occurs on the first set, Collate will be canceled. ×...

  • Page 113: Direct Printing From A Digital Camera (Pictbridge)

    4. Direct Printing from a Digital Camera (PictBridge) What is PictBridge? You can connect a PictBridge-compatible digital camera to this machine using a USB cable. This allows you to print photographs taken using the digital camera directly by operating the digital camera. AMT014S Before you can use this function, the machine requires the following options: •...

  • Page 114: Pictbridge Printing

    Direct Printing from a Digital Camera (PictBridge) PictBridge Printing Follow the procedure below to start PictBridge printing on this machine. Important ❒ Do not disconnect the USB cable while data is being sent. If you do, printing will fail. ❒ The USB host interface board is supplied with a USB cable and a hook onto which you can roll up and hang the cable.
  • Page 115 PictBridge Printing Note ❒ Since printing conditions are specified on the digital camera, specifiable parameters depend on the particular digital camera. For details, see the digital camera's manual. ❒ Some digital cameras require settings for manual PictBridge operation. For details, see your digital camera's manual. Reference To stop data printing, see p.98 “Canceling a Print Job”.

  • Page 116: What Can Be Done On This Machine

    Direct Printing from a Digital Camera (PictBridge) What Can Be Done on This Machine This machine can perform the following functions using its PictBridge feature. The settings available for these functions are as follows: • Single image printing • Selected image printing •...

  • Page 117: Index Printing

    What Can Be Done on This Machine Index Printing ❖ A3 (297 × 420) Horizontal images × vertical images (in) Paper orientation 12 × 16 16 × 12 ❖ A4 (210 × 297) Horizontal images × vertical images (in) Paper orientation 8 ×...

  • Page 118: Trimming

    Direct Printing from a Digital Camera (PictBridge) Trimming Use this function to print only the inside of the trimming area specified on the digital camera. AGZ007S -- Trimming area Date and File Name Printing Use this function to print the date and/or file name under the image. AGZ005S In the above figure, “aaaaa”...

  • Page 119: Paper Size

    What Can Be Done on This Machine Paper Size Use this function to print on paper with the size specified on the digital camera. Paper size name Actual size 2L (5” × 7”) 178 mm × 127 mm (5 in. × 7 in.) 148 mm ×...

  • Page 120: Image Print Size

    Direct Printing from a Digital Camera (PictBridge) Image Print Size Use this function to print images with the size specified on the digital camera. AGZ008S -- indicates the image size specified on the camera. You can specify the following image print sizes: ❖...

  • Page 121: Multi-Image-Layout

    What Can Be Done on This Machine Multi-Image-Layout Use this function to print multiple images on the specified paper. AGZ002S The number of images that can be printed on one page is as follows: Paper size Number of images that can be specified 2L (5”...

  • Page 122: Printing Quality

    Direct Printing from a Digital Camera (PictBridge) The number and arrangement of images that can be specified are as follows: Vertical images × horizontal Number of images Paper orientation images 2 × 1 2 × 2 4 × 2 3 × 3 4 ×...

  • Page 123: Paper Type Specification

    What Can Be Done on This Machine Paper type Specification This function sends the machine's paper type information to the digital camera. The names of paper types displayed on the digital camera's screen are different to the names displayed on the machine. Use the table below to match the paper types.

  • Page 124: Exiting Pictbridge

    Direct Printing from a Digital Camera (PictBridge) Exiting PictBridge Follow the procedure below to quit the PictBridge mode. Important ❒ Do not disconnect the USB cable while data is being sent to the machine. If you do, printing will fail. Check the control panel of this machine is displaying the “Ready”...

  • Page 125: Other Reference Information

    Other Reference Information Other Reference Information For further details about printing on this machine, see the following: Reference For details about paper size, paper type, or tray paper settings, see About This Machine or General Settings Guide.
  • Page 126 Direct Printing from a Digital Camera (PictBridge)

  • Page 127: Specifications

    5. Appendix Specifications This section contains the machine's electrical and hardware specifications, in- cluding information about its options. Component Specifications 1200 × 1200 dpi (glossy paper, thick glossy paper) Resolution 600 × 600 dpi 300 × 300 dpi Printing speed •...
  • Page 128 Appendix Note ❒ Under Mac OS X, printing over an IPv6 network is not supported. ❒ When using Mac OS, use only the standard USB interface. The optional USB interface board is not supported. ❒ When using the USB Interface (Standard) with Mac OS 9.2.2, only USB 1.1 is supported.

  • Page 129: Printer Features Menu

    Printer Features Menu Printer Features Menu The following explains settings and meanings of functions on Printer Feature. Printer Feature screen appears when you press the {User Tools/Counter} key. ❖ List/Test Print Menu Description Multiple Lists You can print the configuration page and er- ror log.
  • Page 130 Appendix ❖ System Menu Description Print Error Report You can print an error report when a printer or memory error occurs. Auto Continue You can select this to enable Auto Continue. When it is On, printing continues after a sys- tem error occurs.

  • Page 131: Host Interface

    Printer Features Menu ❖ Host Interface Menu Description I/O Buffer You can set the size of the I/O Buffer. Nor- mally it is not necessary to change this setting. I/O Timeout You can set how many seconds the machine should wait before ending a print job. If data from another port usually arrives in the mid- dle of a print job, you should increase this timeout period.
  • Page 132 Appendix ❖ PDF Menu (optional) Menu Description Change PDF Password You can set the password for the PDF file ex- ecuting PDF Direct Print. PDF Group Password You can set the group password already specified with DeskTopBinder Lite. Resolution You can set the print resolution in dots per inch.

  • Page 133: Index

    INDEX Black and White Printing IEEE 1284 parallel interface Bypass tray IEEE 802.11b wireless LAN interface Installing the printer driver setting the paper size Quick Install Installing the Printer Driver Using USB Interface Canceling a job Windows Collate List Per User ID Control keys Control panel printing all print jobs...
  • Page 134 PageMaker Unauthorized copy control PDF Direct Print data security for copying PictBridge mask type Camera Memo Printing Using commands Colour Matching Date and File Name Printing Exiting PictBridge Windows Form Printing canceling a job Image Print Size Windows 2000 Index Printing printer properties, PCL Other Reference Information printer properties, RPCS...
  • Page 135 The Bluetooth word mark and logos are owned by the Bluetooth SIG, Inc. and any use of such marks by Ricoh Company, Ltd. is under license. UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open Company Limited.
  • Page 136 GB GB D400-7001...

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