Working With Meeting Requests; Looking At The Meeting Date; Accepting Or Declining A Meeting; Creating And Sending A Meeting Request - Nokia 9201597R001 User Manual

Working With Meeting Requests

A meeting request is an email that invites you
to attend a meeting. The meeting is placed on
your Nokia device calendar without acceptance
status. You can also create and send meeting
requests from your Nokia device.

Looking at the Meeting Date

While viewing the meeting request email, you
can look at appointments already scheduled on
that day to determine whether you can attend
by selecting Options > View Calendar.

Accepting or Declining a Meeting

To accept or decline a meeting request:
1 Open the meeting request email.
2 Press Options and then select Respond and
one of the following: Accept, Tentative, or
Decline.
3 Select one of the following:
• Send Now. Send a reply to the sender
without additional comments.
• Edit Response. Add comments to the reply
to the sender before sending it.
If the sender of a meeting request cancels the
12
meeting, the meeting is removed from the
calendar, and you receive an email on your Nokia
device stating that the meeting has been
canceled.

Creating and Sending a Meeting Request

To create and send a meeting request:
1 Open the Calendar and select the day during
which you want to schedule the meeting.
2 Press Options and select New Entry > Meeting
Request. The meeting request view displays a
Description field and Attendees field.
3 With Description highlighted, press Options and
select Open. Enter the meeting information,
including date, time, and description.
4 Press Back to return to the meeting request
view.
5 Scroll to Attendees, press Options and select
Open.
6 Press Options and select Add Attendees, and
then one of the following:
• From Contacts. Searches the contacts on your
device.
• From Company Directory. Searches the
directory on your company's server.