Olympus DS-5500 Instruction Manual
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Olympus DS-5500 Instruction Manual

Digital voice recorder
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DIGITAL VOICE
RECORDER
DS-5500
INSTRUCTION
MANUAL
Thank you for purchasing an Olympus
Digital Voice Recorder.
Please read these instructions for information
about using the product correctly and safely.
Keep the instructions handy for future reference.
To ensure successful recordings, we recommend that
you test the record function and volume before use.
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Summary of Contents for Olympus DS-5500

  • Page 1 DIGITAL VOICE RECORDER DS-5500 INSTRUCTION MANUAL Thank you for purchasing an Olympus Digital Voice Recorder. Please read these instructions for information about using the product correctly and safely. Keep the instructions handy for future reference. To ensure successful recordings, we recommend that...
  • Page 2 Introduction • The contents of this document may be changed in the future without advanced notice. Contact our Customer Support Center for the latest information relating to product names and model numbers. • The illustration of the screen and the recorder shown in this manual may differ from the actual product. The utmost care has been taken to ensure the integrity of this document, but if you find a questionable item, error or omission, please contact our Customer Support Center. • Any liability for passive damages or damage of any kind occurred due to data loss incurred by a defect of the product, repair performed by the third party other than Olympus or an Olympus authorized service station, or any other reason is excluded. Trademarks and registered trademarks • Microsoft and Windows are registered trademarks of Microsoft Corporation. • Macintosh is a trademark of Apple Inc. • Intel is the registered trademark of Intel Corporation. • SD and SDHC are the trademarks of SD Card Association. Other product and brand names mentioned herein may be the trademarks or registered trademarks of their respective owners.

  • Page 3: Table Of Contents

    Table of contents Introduction 3 Advanced operations Safety precautions ........4 Selecting folders and files ......33 Displaying file information ......33 1 Getting started Device lock function ........34 Main features ..........9 Setting the Author ID and Work Type ...35 Identification of parts ........10 Verbal Comment .........36 Display status indicators (LCD panel) ......

  • Page 4: Safety Precautions

    Keep this manual in an • The word “card” is used to refer to the SD easily accessible location for future reference. card. • The warning symbols indicate important safety • The word “ODMS” is used to refer to the related information. To protect yourself and others Olympus Dictation Management System from personal injury or damage to property, it is in Windows environment. essential that you always read the warnings and • The word “DSS Player” is used to refer to information provided. the DSS Player for Mac in Apple Macintosh environment.

  • Page 5: Handling The Recorder

    Never remove the battery with bare hands, which as a computer hard disk. may cause a fire or burn your hands. • Any liability for passive damages or damage of • Do not leave the recorder in places where any kind occurred due to data loss incurred by a it may be subject to extremely high defect of the product, repair performed by the temperatures. third party other than Olympus, an Olympus Doing so may cause parts to deteriorate and, in authorized service station or any other reason is some circumstances, cause the recorder to catch excluded from the Olympus liability. fire. Do not use the charger or AC adapter if it is Handling the recorder covered. This could cause overheating, resulting in fire. f Warning: • Handle the recorder with care to avoid getting a low-temperature burn. • Keep the recorder out of the reach of • When used for a long period, the recorder will...
  • Page 6 Safety precautions • If a battery leaks, becomes discolored or Battery handling precautions deformed, or becomes abnormal in any other way during operation, stop using f Danger: the recorder. • The battery should never be exposed • If a battery leaks fluid onto your clothing to flame, heated, short-circuited or or skin, remove the clothing and flush disassembled. the affected area with clean, running cold • Never heat or incinerate battery.
  • Page 7 • Do not touch the connector or insert the recommended. metal wires or similar object into any of • The bundled/included rechargeable the plugs. This may cause fire, or electric battery is exclusively for use with shock. Olympus digital voice recorder DS-5500. • There is a risk of explosion if the battery is f Caution: replaced with the incorrect battery type. • Always charge a rechargeable battery • Unplug the AC adapter or power cord when using it for the first time, or if it has from the docking station and AC outlet not been used for a long period.
  • Page 8 Safety precautions AC adapter 2 immediately disconnect the power supply plug from the power outlet, and; 3 call your dealer or local Olympus representative f Danger: for servicing. Continued use of the AC adapter under these circumstances could result in • Be sure to use the AC adapter with the electric shock, fire or injury. proper voltage (AC 100 - 240 V). Using it with other voltage levels may cause fire, f Caution: explosion, overheating, electric shock or • Do not use the AC adapter if the power injury. plug is damaged or the plug is not • For safety, be sure to unplug the...

  • Page 9: Getting Started

    Data encryption function for securing transcriptionists to instantly search and recordings on the device. playback instructions on their computer It is possible to set the Encryption level to [High] (☞ P.36). (256 bit), [Standard] (128 bit) or [No] (deactivates s Priority Setting (☞ P.40). the function). You can set a priority level on each file recorded. s Ni-MH rechargeable batteries can be s ODMS (Olympus Dictation Management charged via USB cable or AC adapter System) and DSS Player (DSS Player for with docking station. Mac) software included (☞ P.49). s This recorder is compatible with USB It is possible to manage recorded files and 2.0, enabling fast data transfer to a customize settings of the recorder. computer.

  • Page 10: Identification Of Parts

    Identification of parts & @ Fast Forward (9) button 1 SD card slot # OK/MENU button 2 Built-in microphone 3 NEW button $ Programmable smart (F1, F2, F3) buttons 4 Slide (REC/STOP/PLAY/REV) switch % Rewind (0) button 5 POWER/HOLD switch ^ – (Volume) button 6 ERASE button & Built-in speaker * Battery cover 7 EAR (Earphone) jack 8 MIC (Microphone) jack ( USB connector 9 Status indicator light ) Docking station connector - Battery cover release button 0 Display (LCD panel)

  • Page 11: Display Status Indicators (Lcd Panel)

    Identification of parts Display status indicators (LCD panel) DICT DICT DICT MIKE MIKE MIKE / 030 / 030 / 030 INSERT SPEED INDEX VERBAL DISPLY INDEX VERBAL DISPLY INDEX Display in the recording mode Display in the playback mode Display in the recording mode 1 Current folder 0 Battery type ! Total number of recorded files in the 2 Remaining memory bar indicator folder...

  • Page 12: Inserting The Batteries

    Inserting the batteries This recorder can be used with either AAA Ni-MH Battery indicator rechargeable batteries or AAA alkaline batteries. Do The battery indicator on the display will decrease as not use any other type of battery. the battery loses power. 1 Lightly press down on the battery cover release button, then open the battery cover, as shown in the illustration below. • When [ ] indicator appears on the display, charge or replace the batteries as soon as possible. When the battery is too weak, [ ] and [Battery Low] will appear on the display and the recorder will shut down. Notes • Turn off the recorder before replacing the batteries. Removing the batteries while the recorder is still in use may cause malfunctions, file corruption or file loss. • After replacing the batteries, it may become necessary to re-set the battery type and the Insert two AAA batteries observing the time and date if you leave the batteries out of...

  • Page 13: Charging The Batteries

    Charging the batteries Fully charge the batteries (approx. 3 hours*) before use. * This is the approximate time when charging the rechargeable batteries from no remaining power at the room temperature. The charging time will be changed depending on the remaining power and the state of batteries. Charging the batteries directly via USB cable After loading the Ni-MH rechargeable batteries into the recorder, you can charge them by connecting the recorder with a PC or USB connecting AC adapter via • Charging is completed when battery indicator the USB cable. turns to [ • Before connecting the USB cable, exit the hold mode (☞ P.32). Charging by connecting to a PC via USB cable Boot the PC. 2 Connect the USB cable to the USB port of the PC.

  • Page 14: Charging The Batteries Using The Docking Station

    USB cable station 1 Connect the USB cable to the USB After loading the Ni-MH rechargeable batteries into the connecting AC adapter (A514) (optional). recorder, you can charge them by using the docking station in combination with the USB cable or the AC adapter. The "Standard" version of the DS-5500 does not include the docking station and the AC adapter (optional). Charging using docking station and AC adapter Connect the AC adapter to the docking station. 2 Firmly press the recorder all the way into the docking station as shown in the illustration. Plug the AC adapter into AC outlet.
  • Page 15 Charging the batteries Notes • If the battery type is set to [Alkaline], the batteries cannot be charged (☞ P.20). ] and [Cannot Charge] appear on the • If [ display, the batteries cannot be charged. • When an error occurs during charging, indicators below will appear on the display, and the charging will stop. ]: Abnormal high temperature ]: Abnormal low temperature ]: I nsufficient USB bus power or other errors • Models of batteries which are different from the included one may not charge. • The recorder cannot be charged when the PC is not turned on. It may not also be charged when the PC is in standby, hibernate, or sleep mode. • Charging the batteries via the USB cable connection may not be successful depending on CHARGE indicator light the power capacity of the USB port in your PC. Use the AC adapter instead. • Do not charge the recorder through a USB hub. • The CHARGE indicator light turns on when • Do not attach or remove the batteries if the USB charging starts, and turns off when charging is cable is connected.

  • Page 16: Using The Ni-Mh Rechargeable Batteries

    Charging the batteries Using the Ni-MH rechargeable batteries Notes • This recorder is designed to fully charge batteries The included Ni-MH rechargeable batteries are regardless of their energy level. However, for exclusively for use with the Olympus voice recorder best results when charging newly purchased DS-5500. Do not use in combination with other rechargeable batteries or batteries that have not electronic equipment. been used for a long time (more than one month), it is recommended to fully charge the batteries Cautions concerning the rechargeable batteries then discharge repeatedly for 2 to 3 times. Read the following instructions carefully when you • When disposing the batteries, always observe use the battery. the local laws and regulations. Contact your local recycling center for proper disposal methods. Discharging: • If battery is not fully discharged, protect it against Rechargeable batteries self-discharge while not in short-circuiting (e.g. by taping the contacts) use. Charge it regularly before use. before disposal. Battery life:...

  • Page 17: Power Supply From Ac Adapter Or Usb Cable

    Power supply from AC adapter or USB cable Use the AC adapter or USB cable when recording for Detecting abnormal voltage extended period of time. The "Standard" version of the DS-5500 does not If the recorder detects a DC power voltage include the docking station and the AC adapter outside the allowed voltage range (4.5-5.5V), (optional). then [Power Supply Error Remove Power Plug] will appear on the display, and all Using the AC adapter operation will stop. The recorder will not be operable if abnormal voltage is detected. Stop Plug the AC adapter into a household use of the recorder. power outlet and connect the power plug to the recorder via the docking station.

  • Page 18: Turning On/Off The Recorder

    HOLD switch to the direction of the arrow. recorded in it safely in case of malfunction of the recorder. Compatible cards The recorder supports memory card capacity from 512 MB up to 32 GB. Cards compatibility For a list of card compatible with the recorder, please visit the product homepage at the Olympus website applicable to your region or contact your Olympus reseller where you purchased the product. Notes • When initializing (formatting) a card, confirm that no necessary data is stored on the memory card beforehand. Initialization completely erases the existing data on the card. • Cards initialized (formatted) by another device, like a computer, may not be recognized. Be sure to...

  • Page 19: Inserting And Ejecting A Sd Card

    Memory card Inserting and ejecting a SD card Notes • Inserting the card the wrong way or at an angle could damage the contact area or cause the Inserting a SD card card to jam. Insert the SD card fully into the card slot • If the card is not inserted all the way into the with the card facing the direction shown slot, data may not be written properly.

  • Page 20: Setting Battery Type And Time/Date

    Setting battery type and time/date Press the + or − button to select [Ni-MH] When you use the recorder for the first time or [Alkaline]. after purchasing it, or when the batteries [Ni-MH]: have been inserted without the device Select when Ni-MH rechargeable batteries are being used for a long time, the battery used.
  • Page 21 Setting time and date Press the OK/MENU button to complete the setting. • The clock will start from the set date and time. Press the OK/MENU button according to the time signal. Notes • Moving the slide switch to a position other than STOP (4) while setting the time and date will cancel the time and date setting. The recorder will return to the previous time and date. • You can set the time and date from your PC using ODMS and DSS Player software (☞ P.47). Changing the time and date If the current time and date is not correct, set it using the procedure below. While the recorder is in stop mode, press the OK/MENU button.

  • Page 22: Basic Operations

    Basic operations Recording By default, the recorder has five folders, [A], [B], Recording related settings [C], [D], [E] and you can select a folder by pressing the F1 (FOLDER) button. These five folders can be Recording related settings can be configured selectively used to distinguish the kind of recording. to provide a suitable recording environment. Up to 200 messages can be recorded per folder. • Hands-free recording (☞ P.26). Also, by default, the Recording Mode is [QP]. • Recording monitor (☞ P.26). Record function • Verbal Comment (☞ P.36). • Pending files [Pending] (☞ P.40). Before starting recording over a previously recorded • Microphone sensitivity [Mic Sense] (☞ P.40). file, the RECORD function can be set to the following: • Recording modes [Rec Mode] (☞ P.40). • Append: Attaches the new recording to the end • Using the Variable Control Voice Actuator of the previously recorded file (☞ P.23). [VCVA] (☞ P.40). • Overwrite (default): Overwrites and deletes part of the previously recorded file starting from the chosen position (☞ P.24).

  • Page 23: New Recording

    Recording New recording Create a new file to record in. Press the NEW button to create a new DICT MIKE file. / 030 • It is possible to select the Work Type from the work type list uploaded using the ODMS New File software (☞ P.47). Remain a Selected Author ID FOLDER PRIOR INFO b New file number c Remaining recording time Move the slide switch to the REC (s) DICT MIKE position to start recording. / 031 • The red status indicator light turns on. Turn the microphone in the direction of the...

  • Page 24: Overwrite Recording

    Recording Overwrite recording You can overwrite a previously recorded file starting from any point within the file. When using overwriting, the overwritten part will be erased. 1 Select and play the file you want to overwrite. • Stop the playback at the point you want to start overwriting. Move the slide switch to the REC (s) DICT MIKE position to start overwriting. / 133 • The red status indicator light turns on. a Recording elapsed time b Total recording time of the selected file VERBAL DISPLY INDEX Move the slide switch to the STOP (4) position to stop overwriting.

  • Page 25: Insert Recording

    Recording Insert recording Additional recording can be inserted into previously recorded file. 1 Select and play the file you want to DICT MIKE insert an additional recording into. / 134 Insert Rec? While playing the file, press the EXIT F1 (INSERT) button to insert an additional recording. • [Insert Rec?] will appear on the display. Move the slide switch to the REC (s) DICT MIKE position to start inserting the additional...

  • Page 26: Hands-Free Recording

    Hands-free recording Recording monitor The recorder can be used as a hands-free recording It is possible to monitor your recording by listening device. To set up the recorder for hands-free to it even while the recording is in progress. In order operation, connect the optional Olympus Foot to do so, insert the earphone plug into the earphone Switch to the back of the docking station and place jack and use the + or – buttons to control the volume the recorder in the docking station as shown in the level. illustration below. You can set the Hands-free function of the recorder to [Dictation] (default) or [Transcription] by using the customize functions of the ODMS software (☞ P.47). Using the ODMS software you can also change the functions of the foot pedals. For more details, refer to the online help for ODMS software (☞ P.50). +, − (Volume) button Notes • When connecting an earphone or an external microphone’s plug, insert the plug all the way in Notes as shown in the illustration above. • Move the slide switch to the STOP (4) position • To avoid irritation to the ear, insert the earphone before connecting it to the docking station for after turning down the volume level. hands-free recording. • Do not place earphones near a microphone as this • To record with better quality using the hands-free may cause feedback.

  • Page 27: Playback

    Playback You can playback a file starting from any point. 1 Select the file, then move the slide DICT MIKE switch to the PLAY (`) position to start playback. / 133 • The green status indicator light will turn on. INSERT SPEED INDEX Press the + or – button to adjust the DICT MIKE volume. / 133 • The volume can be adjusted within a range from [00] to [30]. Volume 15 INSERT SPEED INDEX Move the slide switch to the STOP (4) position at any point you want to stop the playback.
  • Page 28 Playback Playback functions Operation How to cancel Fast Forward Press the 9 button once while in stop mode. Move the slide switch to a position other (FF) than the STOP (4) position. • The recorder starts the operation of Rewind Press the 0 button once while in stop mode. the set position. (REW) Press the OK/MENU button. Press and hold the 9 button while in stop or Release the button. (Cue) playback mode. Review Press and hold the 0 button while in stop or Release the button. (Rev) playback mode. Move the slide switch to the REV (7 ) position. Release the slide switch. Playback Speed Press the F2 (SPEED) button during playback. • The playback speed will change at each press of the F2 (SPEED) button. Play (playback): Playback at normal speed. Slow Play (slow playback): — — — Playback speed slows down (-50%), and “Slow play” will be displayed.

  • Page 29: Erasing

    Erasing Erasing files A selected file can be erased from a folder. Also, all DICT MIKE files in a folder can be erased simultaneously. / 031 1 Select the file you want to erase. Erase in Folder File Erase Cancel Press the ERASE button. Press the + button to select DICT MIKE [Erase in Folder] or [File Erase]. / 031 [Erase in Folder]: All files in a folder can be erased Erase in Folder simultaneously.

  • Page 30: Partially Erasing A File

    Erasing Partially erasing a file Any unnecessary part of a file can be erased. Playback the file you would like to DICT MIKE partially erase. / 134 Press the ERASE button at the point you want to start erasing. • While playback continues, [Erase Start] will appear on the display. INSERT SPEED INDEX • If you press the F2 ( ) button, playback will skip (F.Skip) to the end of the file and then stop. In case of a Verbal comment (☞ P.36) DICT...
  • Page 31 Erasing Press the ERASE button to confirm the DICT MIKE erasure. • The display changes to [Partial erasing !] and Partial erasing will start. erasing ! • When [Partial erase completed.] appears on the display, partial erase is complete. DICT MIKE Partial erase completed. Notes • If the ERASE button is not pressed within 8 seconds after the [Start point] and [End point] are alternately displayed, the recorder will revert to stop status. • An erased file cannot be restored. • The erasing process may take up to 10 seconds. Do not interrupt this process or data may be damaged. • Files cannot be partially erased in the following cases.

  • Page 32: Using The Hold Function

    Using the hold function Slide the POWER/HOLD switch to the [HOLD] Notes position to put the recorder into the hold mode. • If any button is pressed during the hold During the hold mode, all button operations are mode, current date and time is displayed for locked. approximately 2 seconds. • If the POWER/HOLD switch is slid to the [HOLD] position during recording or playback, button operations are locked, but the recording or playback continues to the end. Exiting the hold mode Slide the POWER/HOLD switch back to the default position.

  • Page 33: Advanced Operations

    Advanced operations Selecting folders and files Displaying file information The recorder can display a variety of information Changing folders related to the current file. While the recorder is in stop mode, 1 Select the file containing the information press the F1 (FOLDER) button. to display. • The folder list screen will be displayed. DICT Press the +, – or F1 (FOLDER) button MIKE to select the folder, then press the OK/ / 030 MENU button.

  • Page 34: Device Lock Function

    Device lock function After all four digits have been entered, Access to the recorder can be restricted by using the Device Lock function. Password authentication can press the F2 (ENTER) button. be safer for your data in case the recorder is lost. • If the 4 digit number entered matches the The password can be set by using the ODMS registered password then the start-up software (☞ P.47). message will appear and the recorder will When the password has been registered, you will be start-up. asked for it on start-up. 1 Use the +, –, 9 or 0 buttons to Enter Password select a number. Enter Password ENTER • The default password when using the ODMS software to set the password for the first time...

  • Page 35: Setting The Author Id And Work Type

    Setting the Author ID and Work Type Every file recorded on the recorder will include Setting the Work Type the Author ID and Work Type as part of its header Up to 20 Work Types can be registered and uploaded information. To create multiple Author IDs and to the recorder using the ODMS software. Each Work Work Types on the recorder, use the bundled ODMS Type can have up to 10 optional items associated software to create and upload a data list (list of with it. Work Types and Optional Items can be Author IDs and Work Types) to the recorder. For more used on the recorder to populate the file header details, refer to the online help for ODMS software information. Refer to the ODMS software online help (☞ P.50). for registering/setting up Optional Items through the By default the Author ID is set to “DS5500”. ODMS software (☞ P.50). The Work Type information of the recorded or Setting an Author ID uploaded files can be edited with the menu settings 1 Turn ON the recorder. of the recorder (☞ P.43). • When [Prompt for author ID at Power-on.] While the recorder is in stop mode, has been set through ODMS software (☞ P.47), press the NEW button.

  • Page 36: Verbal Comment

    Verbal Comment Verbal comments are useful to append vocal Clearing a Verbal Comment instructions while recording. It is possible to search and playback Verbal 1 When playing a Verbal Comment, press comments using the ODMS and DSS Player software. the ERASE button. Verbal comments are also useful to give instructions Press the + button to select [Clear], then to transcriptionists. press the OK/MENU button. Setting a Verbal Comment Notes While the recorder is in recording mode, press and hold the F1 (VERBAL) button. • Up to 32 Verbal comments can be set within a file.

  • Page 37: Index Marks

    Index marks Index marks can be placed into a file during Clearing an index mark recording or playback. Index marks are used to provide a quick and easy way to identify important or 1 Select a file in which index marks you significant parts within the file. want to erase are contained. Setting an index mark Press the 9 or 0 button to select the index mark to erase. While the recorder is in recording mode or in playback mode, press the While the index number appears for F3 (INDEX) button.

  • Page 38: How To Use The Menu

    How to use the menu Press the + or − button to select the To set each menu item, follow the steps below. menu including the item to be set. Main Menu File Menu Rec Menu F1, F3 button LCD/Sound Menu Device Menu OK/MENU button EXIT +, − button 9, 0 button Press the OK/MENU button.
  • Page 39 How to use the menu Press the + or – button to change the Menu list setting. [Priority] File Menu Rec Mode [Pending] [File Lock] [Work Type] [Information] BACK EXIT [Mic Sense] Rec Menu • Pressing the 0 button without pressing the [Rec Mode] OK/MENU button will cancel the settings and [VCVA] return you to the previous screen. [Backlight] Press the OK/MENU button to complete LCD/Sound Menu the setting.

  • Page 40: Menu Items

    Menu items Information File Menu A variety of information related to the current file can be displayed. Priority By default, the F2 button is programmed with the Priority function. The setting can also be performed Rec Menu from the menu. You can set a priority level on each file recorded. You Mic Sense can select “High” or “Normal”. The default is Normal level. You can switch between three microphone [Set]: sensitivities to meet recording needs: [Dictation] High level. for oral dictation, [Conference] for meetings and [Cancel]: conferences with a small number of people, and Normal level. [Close-Talk] for recordings in noisy surroundings. • Each time the F2 (PRIOR) button is pressed the [Conference]: Priority level will change (High/Normal). High-sensitivity mode that records sounds in all directions. Pending [Dictation]: Low-sensitivity mode suited for dictation. When you set [Pending] to the file, the file becomes [Close-Talk]: “Pending file”. If “File Download” is set to “Finished Lowest-sensitivity mode that records only sounds files” by ODMS software, the [Pending] file is not within close distance.

  • Page 41: Lcd/Sound Menu

    Menu items • When the sound volume is lower than the LCD/Sound Menu preset actuation sound level, recording automatically stops after 1 second approximately, and [Standby] flashes on Backlight the display. The status indicator light turns When the display backlight is set to [On], the on when recording starts and flashes when backlight will light up for about 10 seconds when a recording pauses. button is pressed. a VCVA indicator [On]: DICT b Level meter (varies MIKE Backlight is enabled. VCVA according to the sound [Off]: /134 volume being recorded) Backlight is disabled. Standby Contrast VERBAL DISPLY INDEX You can adjust the LCD display contrast level from [01] to [12]. Adjust the start/stop actuation level: • The contrast becomes darker as the numerical value becomes larger.

  • Page 42: Device Menu

    Menu items Battery Device Menu You can set the type of batteries used with the recorder. Memory Select For details, see “Setting battery type [Battery]” You can switch the recording media between [Built- (☞ P.20). in Memory] and [SD Card] (default). • The recording media will appear on the display as USB Class [ ] or [ You can set the USB class of the recorder depending on the intended use. Cue/Rev [Composite]: The playback sound of Cue and Review operation In the 3 classes of Storage, USB audio and human and Cue and Review speed can be set. interface device, USB connection is possible. While 1 Select [Sound] or [Speed]. connected via USB in [Composite], the recorder can be used as the USB speaker and the USB [Sound]: microphone in addition to storage class. Set the playback sound of Cue and Review to [Storage Class]: On or Off. USB connection is possible in only storage class. [Speed]: Set the Cue and Review speed. Reset Settings 2 Select the options.

  • Page 43: Editing The Work Type Information

    Editing the Work Type information 1 Select the file for which you want to edit Press the + or – button on the Work Type the Work Type information (☞ P.33). information screen to select the Option Item, then press the OK/MENU button. 2 Select [Work Type] at the [File Menu] • The Option Item name input screen will be screen, then press the OK/MENU button. displayed. • When inputting or editing an Option Item 029/030 File Menu name, only characters recognized by the...
  • Page 44 Editing the Work Type information Press the F2 (FINISH) button. s Moving the entry column: When pressing the + button if the cursor is on • The recorder will return to the Work Type top of the Keyboard window, the cursor will information screen. disappear. An Input position within the input • When you create a new file and input a Work name display area will change from flashing to Type, press the F2 (FINISH) button again in lighting. the File information screen to get entered into 9 button: Each time the button is pressed, the stop state in the New File. the input position moves one space to the right. The Input position can be moved up to the space next (right) to the last character. 0 button: Each time the button is pressed, the input position moves one space to the left. The Input position can be moved up to the first character. – button: The Input position changes from lighting to flashing. The cursor is lit on the “0” string within the Keyboard window, and makes character selection available. Entry is performed by insert entry. When the character in the Input position has already been finalized, the character after the cursor will move one column to the right.

  • Page 45: Formatting The Memory [Format]

    Formatting the memory [Format] Press the + or – button to select [Start] The built-in memory and SD card used with the recorder can be formatted. Cards that have been option. used in non-Olympus devices, or cards that are not Format recognized by the recorder, must be formatted SD Card before they can be used with the recorder. Start 1 Select [Format] at the [Device Menu] Cancel screen, then press the OK/MENU button. Device Menu BACK EXIT Battery USB Class Reset Settings Press the OK/MENU button to confirm Format [Start] selection.
  • Page 46 Formatting the memory Notes • The time required to format the memory varies according to the capacity of the memory to be formatted. Do not interrupt the formatting process with the following actions. Doing so may damage the data or the card. - Remove the battery. - Remove the card. • Formatting the memory will erase all the stored data including locked files. • When an unformatted card is inserted, the format menu will be displayed automatically. • Locked SD cards cannot be initialized. • Memory cards will be formatted using quick format. Formatting the card will reset the information in file management, but the data inside the card may not be deleted completely. Be careful of data leakage when disposing or handing of the card. We recommend that you physically destroy the card when disposing of it.

  • Page 47: Customizing The Recorder

    Customizing the recorder You can customize various settings of the recorder ❏ D evice Security using the ODMS software (Windows) and DSS Player You can customize / adjust / set / configure various software (Macintosh) (☞ P.49). settings related to the recorder’s device lock function. For more details, refer to the online help for ODMS software and DSS Player software (☞ P.50). PIN Code: • Password setting. Common Settings Device Lock: You can set the default values for each of the recorder’s Menu items. • Device lock function On/Off. • Settings related to the timing for setting the Administrative Settings device lock. • Changing the number of allowable input errors ❏ General (mismatches) for the password. Accessibility: ❏ A uthor List • You can customize / adjust / set / configure You can customize / adjust / set / configure settings various settings related to user authorization, such related to the Author.
  • Page 48 Customizing the recorder File download: ❏ D evice Folders • Select the files you want to be transferred to the You can customize / adjust / set / configure various PC (All files/Finished files). settings related to the recorder’s folders. ❏ Programmable Buttons Enabled: You can change the allocated functions for the • Change the number of usable folders. Programmable Smart Buttons (F1, F2, F3 buttons), Folder name: the NEW button, and the Slide Switch. • Change the folder name. New and Slide Switch functions: Worktype: • Select a combination of functions. • Set the folder's work type. Programmable Buttons: AutoLock: • Select the function to associate to the Programmable buttons (F1, F2, F3 buttons) for • Set the Auto Lock on a file to On/Off. each mode (New, Stop, Recording, Playback Encryption: mode).

  • Page 49: Managing Files On Your Pc

    Microsoft® Windows® Server 2003 SP2 comments (ODMS only). (both x86/64) • Encrypting recorded files within the folder by Microsoft® Windows® Server 2003 R2 SP2 encrypting the folder itself (ODMS only). (both x86/64) • Support front and background voice recognition Microsoft® Windows® Server 2008 SP2 local and roaming profile (ODMS only). (both x86/64) • Allow voice recognition text editing with audio Microsoft® Windows® Server 2008 R2 playback for efficient transcription (ODMS only). (both x86/64) Make sure that your computer meets the minimum Microsoft® Windows® Server 2012 requirements listed below. Please check with your (x64) system administrator or your Olympus Professional CPU: Dealer. Microsoft® Windows® XP / Vista / 7 / 8: Minimum requirement 1 GHz or higher Microsoft® Windows® Server 2003: 1 GHz or higher ODMS software (Windows) Microsoft® Windows® Server 2008 / 2012: Operating System: 2 GHz or higher For Stand-Alone: Microsoft® Windows® XP: Professional / Home Edition SP3 x86...

  • Page 50: Using Online Help

    1 GB or more (32 bit) / 2 GB or more (64 bit) Microsoft® Windows® Server 2003: Notes 256 MB or more • Even if the above conditions are satisfied, self- Microsoft® Windows® Server 2008 / 2012: modified computers, self-upgraded OS or multiple 2 GB or more OS environments are not supported. Hard drive space: • Macintosh version does not support voice 2 GB or more recognition software. Browser: • For information on the latest OS upgrades Microsoft Internet Explorer 6.0 or later compatibility, visit the Olympus Web page at Drive: http://www.olympus-global.com/en/global/. CD-ROM, CD-R, CD-RW, DVD-ROM drive Using online help Display: 1024 x 768 pixels or more, 65,536 colors or more For information on the ODMS and DSS Player software (16,770,000 colors or more is recommended) usage and features, refer to the online help. USB port: To start online Help: One or more free ports Others: ODMS software (Windows) With the Dictation Module, Transcription Module: A Microsoft WDM- or MME-compliant and...

  • Page 51: Connecting To Your Pc

    Connecting to your PC Connecting to your PC using the USB cable Boot the PC. 2 Connect the USB cable to the USB port of the PC. 3 Connect the USB cable to the connecting terminal on the bottom of the recorder. • [Remote (Composite)] or [Remote (Storage)] is displayed on the recorder if the USB cable is connected. After connecting the recorder to your PC, it will be powered through the USB cable. When connected to a PC, the built-in memory and SD card will be recognized by the PC as separate removable disk drives. Notes • NEVER remove the card or disconnect the USB cable while the status indicator light is flashing. If you do, the data will be destroyed. • Some PC’s may not supply sufficient power and the recorder fails to connect. Refer to your PC user’s manual regarding the USB port on your PC. • Do not connect the recorder to a PC by using a USB hub. Make sure to connect to a USB port on your PC. • Make sure to push the cable connector all the way in. Otherwise, the recorder may not operate properly.

  • Page 52: Connecting To Your Pc Using The Docking Station

    Connecting to your PC Connecting to your PC using the docking station The “Standard” version of the DS-5500 does not include the docking station (optional). Place the recorder in the docking station 1 Connect the USB cable to the USB port of the PC. 2 Connect the USB cable to the docking station as shown in the illustration. 3 Set the recorder in the docking station. • [Remote (Composite)] or [Remote (Storage)] is displayed on the recorder if the USB cable is connected. • If the AC adapter is connected as well, power will be supplied from the AC adapter. Disconnecting from your PC Windows 1 Click [ ] on the task bar located at the lower-right corner of the screen. Click [Safely remove USB Mass Storage Device].

  • Page 53: Running Odms And Dss Player Software

    Manual start: 2 Click [ODMS Dictation Module]. • The check mark on [ODMS Dictation Module] 1 Double click the DSS Player icon for the disappears. folder in [Application] → [DSS Player]. Manual start: 2 Register user information. 1 Click the [start] button, then select [All • The user’s registration screen will be displayed Programs]. at the time of initial startup. Input the serial number. The serial number is found on the • All program menu will be displayed. seal attached to the CD-ROM package for the 2 Select [Olympus Dictation DSS Player software. After the number is input, Management System], then click click [OK] to complete the registration. [Dictation Module].

  • Page 54: Using As External Memory Of The Pc

    Using as external memory of the PC The recorder can also be used as external memory for your PC. When the recorder is connected to the PC, it will be recognized as a removable drive and the recorder’s memory will become accessible on the PC. Standard copy/move and delete commands of the PC can be used to download and upload data between the recorder’s memory and the PC. Example: Copying data from PC to recorder’s memory Connect the recorder to the PC. • For connection procedure, see “Connecting to your PC” (☞ P.51). • The recorder will appear as a removable drive icon. Open the recorder removable drive with Explorer (Windows) or Finder (Macintosh).

  • Page 55: Other Information

    Other information Alarm message list Message Explanation Action [Battery Low] The battery power is low. Charge or replace the batteries (☞ P.13). Charge the batteries in an environment at An abnormal high/low temperature was [Cannot Charge] normal temperature or eliminate the cause of detected or an error occurred during charging. the error. [Power Supply Error Voltage outside of the allowable limit has been Use the included AC Adapter (☞ P.17). Remove Power Plug] detected. [File Protected] Editing or deleting the file is not possible. Unlock the file (☞ P.40). The maximum number of Index marks has been [Index Full] Erase unnecessary index marks (☞ P.37). reached (max 32 Index marks per file). The maximum number of Verbal comments [Verbal Comment Full] has been reached (max 32 Verbal comments Erase unnecessary Verbal comments (☞ P.36). per file). The maximum number of files has been reached [Folder Full] Erase unnecessary files (☞ P.29). (max 200 files per folder). Erase once again. When an Erase Error occurs, [Erase Error] An error occurred while erasing.

  • Page 56: Troubleshooting

    Troubleshooting Symptom Probable cause Action The batteries are not loaded properly. Make sure that the polarity is correct (☞ P.12). The battery power is low. Charge or replace the batteries (☞ P.13). Nothing appears on the display The recorder is turned off. Turn the power on (☞ P.18). The recorder is currently in Power Save mode. Press any button. Erase unnecessary files or insert another card The memory does not have enough space. (☞ P.19, P.29). The card is unformatted. Format the card (☞ P.45). Unable to record The maximum number of files has been reached. Change to any other folder (☞ P.33). The file is locked. Unlock the file from the file menu (☞ P.40). The SD card is locked. Unlock the SD card. Unplug the earphones to use the internal The earphone is connected. speaker. No playback tone heard The volume level is set to [00]. Adjust the volume level (☞ P.27). The file is locked. Unlock the file from the file menu (☞ P.40). Unable to erase The SD card is locked. Unlock the SD card. The recorder was shaken during recording.
  • Page 57 Troubleshooting Symptom Probable cause Action The maximum number of index marks (32) has Erase unnecessary index marks (☞ P.37). been reached. Unable to set index The file is locked. Unlock the file from the file menu (☞ P.40). marks The SD card is locked. Unlock the SD card. Unable to set verbal The maximum number of verbal comments (32) Erase unnecessary verbal comments (☞ P.36). comments has been reached. Cannot find the Switch to the correct recording media or folder Wrong recording media or folder. recorded file (☞ P.22, P.33, P.42). Cannot find the The transferred files are not supported by this The recorder can recognize the DSS file format* transferred files recorder. only. Cannot connect to Sometimes a connection cannot be made with You need to change the PC’s USB settings. See a PC some PCs running Windows XP, Vista, 7, or 8.

  • Page 58: Accessories (Optional)

    Accessories (optional) s Stereo headset: E62, E102 s Foot Switch: RS27/28 Stereo headset for your PC. A helpful tool for PC Connect to the docking station with DS-5500 for based transcription. hands-free transcription. s Monaural binaural earphone: E20 s Hand Controller: RS32 s Noise-cancellation microphone: ME12 Connect to the docking station with DS-5500 for tethered remote control using three large (Dictation microphone) buttons. Used to get crisp recordings of your own voice by s Connecting cord: KA333 reducing the effects of ambient noise. Use to connect the microphone jack of the Recommended to improve the accuracy when recorder to a radio or other sound source. using voice-recognition software. s Telephone pickup: TP8 s External microphone: ME15 Earphone type microphone can be plugged into A lavalier omni-directional microphone that clips your ear while phoning. The voice or conversation to clothing. Used to record your own voice or over the phone can be clearly recorded.

  • Page 59: Specifications

    4 External dimensions: 113.5 mm × 50 mm × 17 mm • The above are the standard times, and the (without protrusions) available recording time will vary depending on 4 Weight: the card. 110 g (Including Ni-MH rechargeable batteries) • Available recording time may be shorter if many 4 Operating temperature: short recordings are made. 0°C - 42°C/ 32°F - 107.6°F • Total recording time of several files. The maximum recording time per file is 99 hours 59 minutes. 4 Green specifications: • Compliant to REACH directive • Compliant to 2011/65/EU (RoHS) • Lead-free soldered product Overall frequency response [QP] 200 Hz to 7,000 Hz [SP] 200 Hz to 5,000 Hz Specifications and design are subject to change without notice. Battery life is measured by Olympus. It varies greatly according to the conditions of use.

  • Page 60: Customer Service And Support - Professional Dictation

    Find your local partner with our Dealer Locator on www.olympus-europa.com/voice Telephone support (only English speaking) United Kingdom: 0845 521 8588 (Monday – Friday, 8am – 5pm GMT) Republic of Ireland: 00 44 1582 483320 (Monday – Friday, 8am – 5pm GMT) Europe, Middle East, Russia & Africa: 00 800 7000 1000* (Monday – Friday, 9am – 6pm CET) * 00800-calls are free of charge. Only valid for Germany, Austria, Netherlands, Belgium, France, Italy, Denmark, Switzerland, Portugal, Norway, Sweden, Finland, Spain, Czech Republic, Hungary, Poland, Iceland, Bulgaria, Israel, Latvia, Lithuania, Estonia, Russia, South Africa. Some phone service providers do not permit access to 00800 numbers or require an additional prefix. Charges may apply here. Please contact your service provider directly for more details. 4 For customers in other regions The DS-5500 is part of the Olympus Professional Dictation System. Your certified professional dealer has been fully trained on the entire Olympus Professional Dictation range, including dictation, transcription devices and software. For technical assistance and guidance relating to installation and set up, please contact your professional dealer from whom you purchased the system. FCC notice: • Radio and Television Interference • Changes or modifications not expressly approved by the manufacturer may void the user’s authority to operate this equipment. This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. • This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. • However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: - Adjust or relocate the receiving antenna.
  • Page 61 Customer service and support – Professional dictation For customers in North and South America: 4 For customers in USA Declaration of Conformity Model Number: DS-5500 Trade Name: DIGITAL VOICE RECORDER Responsible Party: OLYMPUS IMAGING AMERICA INC. Address: 3500 Corporate Parkway, P.O. Box 610, Center Valley, PA 18034-0610, U.S.A. Telephone Number: 484-896-5000 Tested To Comply With FCC Standards FOR HOME OR OFFICE USE This device complies with Part 15 of the FCC rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference. (2) This device must accept any interference received, including interference that may cause undesired operation. 4 For customers in CANADA CAN ICES-3 (B)/NMB-3 (B) For customers in Europe: “CE” mark indicates that this product complies with the European requirements for safety, health, environment and customer protection. This symbol [crossed-out wheeled bin WEEE Annex IV] indicates separate collection of waste electrical and electronic equipment in the EU countries. Please do not throw the equipment into the domestic refuse. Please use the return and collection systems available in your country for the disposal of this product.
  • Page 62 The firmware in this Recorder is based in part on software by the following copyright owner. Copyright (c) 2002, Dr Brian Gladman, Worcester, UK. All rights reserved. LICENSE TERMS The free distribution and use of this software in both source and binary form is allowed (with or without changes) provided that: 1. distributions of this source code include the above copyright notice, this list of conditions and the following disclaimer; 2. distributions in binary form include the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other associated materials;...
  • Page 63 OLYMPUS IMAGING CORP. 2951 Ishikawa-machi, Hachioji-shi, Tokyo 192-8507, Japan. Tel. +81 (0)42-642-6162 http://www.olympus.com OLYMPUS IMAGING AMERICA INC. 3500 Corporate Parkway, P.O. Box 610, Center Valley, PA 18034-0610, U.S.A. Tel. 1-888-553-4448 http://www.olympusamerica.com OLYMPUS EUROPA SE & CO. KG Premises: Consumer Product Division Wendenstrasse 14-18, 20097 Hamburg, Germany. Tel. :+49 40-23 77 3-0 / Fax +49 40-23 07 61 Goods delivery: Modul H, Willi-Bleicher Str. 36, 52353 Düren, Germany. Letters: Postfach 10 49 08, 20034 Hamburg, Germany. http://www.olympus-europa.com OLYMPUS IMAGING AUSTRALIA PTY LTD. 82 Waterloo Rd, North Ryde NSW 2113, Australia TEL: (61) 2-9886-3992 http://www.olympus.com.au EN-BS1500-01 TO1310...

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