Olympus DS-5500 Instructions Manual
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Olympus DS-5500 Instructions Manual

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DIGITAL VOICE
RECORDER
DS-5500
INSTRUCTIONS
Thank you for purchasing an Olympus
Digital Voice Recorder.
Please read these instructions for information
about using the product correctly and safely.
Keep the instructions handy for future reference.
To ensure successful recordings, we recommend that
you test the record function and volume before use.
EN

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Summary of Contents for Olympus DS-5500

  • Page 1 DIGITAL VOICE RECORDER DS-5500 INSTRUCTIONS Thank you for purchasing an Olympus Digital Voice Recorder. Please read these instructions for information about using the product correctly and safely. Keep the instructions handy for future reference. To ensure successful recordings, we recommend that...
  • Page 2 Introduction • The contents of this document may be changed in the future without advanced notice. Contact our Customer Support Center for the latest information relating to product names and model numbers. • The illustration of the screen and the recorder shown in this manual may differ from the actual product. The utmost care has been taken to ensure the integrity of this document, but if you find a questionable item, error or omission, please contact our Customer Support Center. • Any liability for passive damages or damage of any kind occurred due to data loss incurred by a defect of the product, repair performed by the third party other than Olympus or an Olympus authorized service station, or any other reason is excluded. Trademarks and registered trademarks • Microsoft and Windows are registered trademarks of Microsoft Corporation. • Macintosh is a trademark of Apple Inc. • Intel is the registered trademark of Intel Corporation. • SD and SDHC are the trademarks of SD Card Association. Other product and brand names mentioned herein may be the trademarks or registered trademarks of their respective owners. For customers who purchased DS-5500 Standard version: • DS-5500 Standard comes bundled with different accessories from the DS-5500 version. If you need accessories not included, purchase them separately.

  • Page 3: Table Of Contents

    Table of contents Introduction 3 Advanced operations Safety precautions ........4 Selecting folders and files ......32 Displaying file information ......32 1 Getting started Device lock function ........33 Main features ..........9 Setting the Author ID and Work Type ...34 Identification of parts ........10 Verbal Comment .........35 Display status indicators (LCD panel) ......

  • Page 4: Safety Precautions

    Safety precautions Before using your new recorder, read this manual Convention used in this manual carefully to ensure that you know how to operate it safely and correctly. Keep this manual in an • The word “card” is used to refer to the SD easily accessible location for future reference. card. • The warning symbols indicate important safety • The word “ODMS” is used to refer to the related information. To protect yourself and others Olympus Dictation Management System from personal injury or damage to property, it is in Windows environment. essential that you always read the warnings and • The word “DSS Player” is used to refer to information provided. the DSS Player for Mac in Apple Macintosh environment. • This manual shows the English on f Danger screen display in the illustrations and If the product is used without observing explanations. the information given under this You can select the display language for this recorder. symbol, serious injury or death may For details, see “Language(Lang)” (☞ P.38). result.
  • Page 5 Never remove the battery with bare hands, which during repair work. It is recommended to back up may cause a fire or burn your hands. and save important content to other media such • Do not leave the recorder in places where as a computer hard disk. it may be subject to extremely high • Any liability for passive damages or damage of temperatures. any kind occurred due to data loss incurred by a Doing so may cause parts to deteriorate and, in defect of the product, repair performed by the some circumstances, cause the recorder to catch third party other than Olympus, an Olympus fire. Do not use the charger or AC adapter if it is authorized service station or any other reason is covered. This could cause overheating, resulting in excluded from the Olympus liability. fire. Handling the recorder • Handle the recorder with care to avoid getting a low-temperature burn. f Warning: • When used for a long period, the recorder will get hot. If you hold on to the recorder in this • Keep the recorder out of the reach of state, a low-temperature burn may be caused. children and infants to prevent the • In places subject to extremely cold...
  • Page 6 Safety precautions • If a battery leaks, becomes discolored or Battery handling precautions deformed, or becomes abnormal in any other way during operation, stop using f Danger: the recorder. • The battery should never be exposed • If a battery leaks fluid onto your clothing to flame, heated, short-circuited or or skin, remove the clothing and flush disassembled. the affected area with clean, running cold • Never heat or incinerate battery. water immediately. If the fluid burns your • Take precautions when carrying or storing skin, seek medical attention immediately. batteries to prevent them from coming • Never mix batteries (old and new into contact with any metal objects such batteries, charged and uncharged as jewelry, pins, fasteners, etc. batteries, batteries of different • To prevent causing battery leaks or manufacture or capacity, etc.). damaging their terminals, carefully follow • Do not use batteries if their body is not all instructions regarding the use of covered by the insulating sheet or if the batteries. Never attempt to disassemble a sheet is torn, as this may cause fluid leaks,...
  • Page 7 • Do not drop the docking station or allow the use of NiMH rechargeable batteries is it to suffer extreme shocks. This may cause recommended. damage, or fire or electric shock. • The bundled/included rechargeable • Do not touch the connector or insert the battery is exclusively for use with metal wires or similar object into any of Olympus digital voice recorder DS-5500. the plugs. This may cause fire, or electric • There is a risk of explosion if the battery is shock. replaced with the incorrect battery type. • Always charge a rechargeable battery f Caution: when using it for the first time, or if it has • Unplug the AC adapter or power cord not been used for a long period. from the docking station and AC outlet • Rechargeable batteries have limited when not using for extended periods of lifetime. When the operating time time. If this precaution is not followed and...
  • Page 8 Safety precautions AC adapter 2 immediately disconnect the power supply plug from the power outlet, and; 3 call your dealer or local Olympus representative f Danger: for servicing. Continued use of the AC adapter under these circumstances could result in • Be sure to use the AC adapter with the electric shock, fire or injury. proper voltage (AC 100 - 240 V). Using it with other voltage levels may cause fire, f Caution: explosion, overheating, electric shock or • Do not use the AC adapter if the power injury. plug is damaged or the plug is not • For safety, be sure to unplug the completely connected to the outlet. This AC adapter from the outlet before may cause fire, overheating, electric performing maintenance or cleaning. shock, short circuit or damage. Also, never plug in or disconnect the • Unplug the AC adapter from AC outlet power plug with a wet hand. This may when not using. If this precaution is not cause electric shock or injury. followed, fire, overheating or electric f Warning: shock may occur.

  • Page 9: Getting Started

    Hold function for preventing accidental files (☞ P.34). operation. s Verbal comment function which allows s Multi-color LED indicating various transcriptionists to instantly search and recorder statuses. playback instructions on their computer s Recording in Digital Speech Standard (☞ P.33). Pro (DS2 format). s Priority Setting (☞ P.37). s Two recording modes, [QP] (Quality You can set a priority level on each file recorded. Playback) mode or [SP] (Standard s ODMS (Olympus Dictation Management Playback) mode (☞ P.37). System) and DSS Player (DSS Player for s Data encryption function for securing Mac) software included (☞ P.46). recordings on the device. It is possible to customize the recorder in a It is possible to set the Encryption level to [High] number of ways. (256 bit), [Standard] (128 bit) or [No] (deactivates the function). s Ni-MH rechargeable batteries can be charged via USB cable or AC adapter. s This recorder is compatible with USB 2.0, enabling fast data transfer to a computer.

  • Page 10: Identification Of Parts

    Identification of parts & @ Fast Forward (9) button 1 SD card slot 2 Built-in microphone # OK/MENU button 3 NEW button $ Programmable smart (F1, F2, F3) buttons 4 Slide (REC/STOP/PLAY/REV) switch % Rewind (0) button 5 POWER/HOLD switch ^ – (Volume) button 6 ERASE button & Built-in speaker 7 EAR (Earphone) jack * Battery removal tape 8 MIC (Microphone) jack ( Battery cover 9 Status indicator light ) USB connector 0 Display (LCD panel) - Docking station connector ! + (Volume) button = Battery cover release button...

  • Page 11: Display Status Indicators (Lcd Panel)

    Identification of parts Display status indicators (LCD panel) DICT DICT DICT MIKE MIKE MIKE / 030 / 030 / 030 INSERT SPEED INDEX VERBAL DISPLY INDEX VERBAL DISPLY INDEX Display in the recording mode Display in the playback mode Display in the recording mode 1 Current folder 0 Battery type ! Total number of recorded files in the 2 Remaining memory bar indicator folder 3 Recording elapsed time @ Playback position bar indicator 4 Remaining recording time...

  • Page 12: Inserting The Batteries

    Inserting the batteries This recorder can be used with either AAA Ni-MH Selecting battery type rechargeable batteries or AAA alkaline batteries. Do not use any other type of battery. When the recorder is turned on after inserting or replacing the batteries, the battery type 1 Lightly press down on the battery cover selection screen is displayed. On this screen, release button, then open the battery select [Ni-MH] or [Alkaline] according to the cover, as shown in the illustration below. type of batteries used. The voltage detection method optimized for the selected battery type is set. Battery Ni-MH Alkaline SCAN EXIT 2 Insert two AAA batteries observing the Battery indicator correct polarity, then close the battery The battery indicator on the display will decrease as cover. the battery loses power. • Insert the batteries in the direction marked inside the battery compartment. When inserting the batteries, note that the battery removal tape is under the batteries as shown • When [ ] indicator appears on the display, in the illustration.

  • Page 13: Charging The Batteries

    30 minutes) before use. • Remove the batteries if you are not going to use the recorder for an extended period of time. Charging the batteries using the docking • After removing the batteries, it may become station necessary to re-set the time and date if you leave the batteries out of the recorder for more than 15 The "Standard" version of the DS-5500 does not include minutes or if you remove the batteries right after the docking station and the AC adapter (optional). loading it into the recorder. Charging using docking station and AC adapter 1 Connect the AC adapter to the docking station. 2 Firmly press the recorder all the way into the docking station as shown in the illustration. CHARGE indicator light • The CHARGE indicator light turns on when charging starts, and turns off when charging is complete.

  • Page 14: Charging Directly Via Usb Cable

    Charging the batteries Notes Charging using docking station and USB cable • Charge the batteries frequently during the first Connect the USB cable to the docking period of use. The batteries will perform better station. after several charge/discharge cycles. • Models of batteries which are different from the included one may not be charged. • When the recorder is connected to or a PC or USB-connecting AC adapter via the USB cable, the screen to set the type of USB connection will appear when [Optional] is set for [USB Connect] (☞ P.39). • Charging the batteries via the USB cable connection may not be successful depending on the power capacity of the USB port in your PC. Use the AC adapter instead. • Do not set or remove the recorder from the docking station while operating. • Do not charge the recorder through a USB hub. • Do not attach or remove the batteries if the USB cable is connected. • When charging is complete, [ ] or [ indicator and [Battery Full] will appear on the display.

  • Page 15: Using The Ni-Mh Rechargeable Batteries

    Charging the batteries Using the Ni-MH rechargeable batteries Notes • When disposing the batteries, always observe The included Ni-MH rechargeable batteries are the local laws and regulations. Contact your local exclusively for use with the Olympus voice recorder recycling center for proper disposal methods. DS-5500. Do not use in combination with other • If battery is not fully discharged, protect it against electronic equipment. short-circuiting (e.g. by taping the contacts) before disposal. Cautions concerning the battery For customers in Germany: Read the following instructions carefully when you Olympus has a contract with the GRS (Joint Battery use the battery. Disposal Association) in Germany to ensure Discharging: environmentally friendly disposal. Rechargeable batteries self-discharge while not in use. Charge it regularly before use. Battery life: Over time, the rechargeable battery may gradually wear down. When the operating time becomes shorter even if the rechargeable battery is fully charged under the specified condition, replace it with a new one.

  • Page 16: Power Supply From Ac Adapter Or Usb Cable

    Power supply from AC adapter or USB cable Use the AC adapter or USB cable when recording for Detecting abnormal voltage extended period of time. The "Standard" version of the DS-5500 does not If the recorder detects a DC power voltage include the docking station and the AC adapter outside the allowed voltage range (4.6-5.5V), (optional). then [Power Supply Error Remove Power Plug] will appear on the display, and all Using the AC adapter operation will stop. The recorder will not be operable if abnormal voltage is detected. Use Plug the AC adapter into a household power outlet the AC adapter. and connect the power plug to the recorder via the docking station. Always turn off the recorder before you connect power. Power Supply Error Remove Power Plug Using the USB cable 1 Verify that the recorder is in stop mode.

  • Page 17: Turning On The Recorder

    Turning on the recorder Memory card Slide the POWER/HOLD switch to the [POWER] This recorder uses two types of memory: built-in position to activate the recorder. memory and SD card as additional memory. When an SD card is used, you can remove the content recorded in it safely in case of malfunction of the recorder. Compatible cards The recorder supports memory card capacity from 512 MB up to 32 GB. Cards compatibility For a list of card compatible with the recorder, please visit the product homepage at the Olympus website applicable to your region or contact your Olympus reseller where you purchased the product. Notes • When initializing (formatting) a card, confirm that no necessary data is stored on the memory card beforehand. Initialization completely erases the existing data on the card. • Cards formatted (initialized) by another device, like a computer, may not be recognized. Be sure to format them with this recorder before use. • The card has a service life. When reaching the end of its life, writing or erasing data on the card will be disabled. In this case, replace the card. • If you use a PC card adapter compatible with the...

  • Page 18: Inserting And Ejecting A Sd Card

    Memory card Inserting and ejecting a SD card Notes • Inserting the card the wrong way or at an angle could damage the contact area or cause the Inserting a SD card card to jam. Insert the SD card fully into the card slot • If the card is not inserted all the way into the with the card facing the direction shown slot, data may not be written properly. in the illustration below, until it clicks into • When an unformatted card is inserted into the card slot, the recorder will automatically display place. the format menu options (☞ P.42). • Insert the card keeping it straight. • Use only cards formatted with the recorder (☞ P.42). • Never remove the card while the recorder is operating, as this may damage the data. • After pushing the card inward to eject it, releasing your finger too quickly may cause the card to be ejected unexpectedly. • The recorder may not properly recognize the card even when that card is compatible with it.

  • Page 19: Setting Time And Date [Time & Date]

    Setting time and date [Time & Date] 1 Press the 9 or 0 button to select If you set the time and date beforehand, the information when the file is recorded is automatically the item to set. stored for each file. Setting the time and date beforehand enables easier file management. Select the item from the Time & Date “hour”, “minute”, “year”, “month” and “day” with a 2013 When you use the recorder for the first time flashing point. 5: 00 after purchasing it, or when the batteries have been inserted without the device being used for a long time, the time/date BACK EXIT setting screen will appear. However, when a Password has been set 2 Press the + or − button to set. as the device lock function (☞ P.31), the recorder will go to the time and date set You can select between 12 and Time &...

  • Page 20: Changing The Time And Date

    Setting time and date Changing the time and date If the current time and date is not correct, set it using the procedure below. 1 While the recorder is in stop mode, press the OK/MENU button. 2 Press the 9 or 0 button to select [Device Menu] tab. • You can change the menu display by moving the settings tab cursor. 3 Press the + or − button to select [Time & Date]. Device Menu Power Save Time & Date USB Connect USB Class Reset Settings Format...

  • Page 21: Basic Operations

    Basic operations Recording By default, the recorder has five folders, [A], [B], Recording related settings [C], [D], [E] and you can select a folder by pressing the F1 (FOLDER) button. These five folders can be Recording related settings can be configured selectively used to distinguish the kind of recording. to provide a suitable recording environment. Up to 200 messages can be recorded per folder. • Hands-free recording (☞ P.24). Also, by default, the Recording Mode is [QP]. • Recording monitor (☞ P.24). Record function • Verbal Comment (☞ P.33). • Pending files [Pending] (☞ P.37). Before starting recording over a previously recorded • Microphone sensitivity [Mic Sense] (☞ P.37). file, the RECORD function can be set to the following: • Recording modes [Rec Mode] (☞ P.37). • Append: Attaches the new recording to the end • Using the Variable Control Voice Actuator of the previously recorded file (☞ P.21). [VCVA] (☞ P.37). • Overwrite (default): Overwrites and deletes part of the previously recorded file starting from the chosen position (☞ P.22).

  • Page 22: New Recording

    Recording New recording Create a new file to record in. 1 Press the NEW button to create a new DICT MIKE file. / 030 • It is possible to select the Work Type from the work type list uploaded using the ODMS New File software (☞ P.44). Remain a Selected Author ID FOLDER PRIOR INFO b New file number c Remaining recording time 2 Move the slide switch to the REC (s) DICT MIKE position to start recording. / 031 • The red status indicator light turns on. Turn the microphone in the direction of the source to be recorded. When you press the F2 (DISPLY) button during recording, you can VERBAL DISPLY INDEX change the screen displays.

  • Page 23: Overwrite Recording

    Recording Overwrite recording You can overwrite a previously recorded file starting from any point within the file. When using overwriting, the overwritten part will be erased. 1 Select and play the file you want to overwrite. • Stop the playback at the point you want to start overwriting. 2 Move the slide switch to the REC (s) DICT MIKE position to start overwriting. / 133 • The red status indicator light turns on. a Recording elapsed time b Total recording time of the selected file VERBAL DISPLY INDEX 3 Move the slide switch to the STOP (4) position to stop overwriting. Note • You cannot select a recording mode different from the one set onto the original file.

  • Page 24: Insert Recording

    Recording Insert recording Additional recording can be inserted into previously recorded file. 1 Select and play the file you want to DICT MIKE insert an additional recording into. / 134 Insert Rec? 2 While playing the file, press the EXIT F1 (INSERT) button to insert an additional recording. • [Insert Rec?] will appear on the display. 3 Move the slide switch to the REC (s) DICT MIKE position to start inserting the additional recording. / 134 • The blue status indicator light will turn on. [Insert Rec] and the remaining recording time will alternate on the display. VERBAL DISPLY INDEX 4 Move the slide switch to the STOP (4) DICT MIKE position to stop inserting the additional...

  • Page 25: Hands-Free Recording

    Hands-free recording Recording monitor The recorder can be used as a hands-free recording It is possible to monitor your recording by listening device. To set up the recorder for hands-free to it even while the recording is in progress. In order operation, connect the optional Olympus Foot to do so, insert the earphone plug into the earphone Switch to the back of the docking station and place jack and use the + or – buttons to control the volume the recorder in the docking station as shown in the level. illustration below. You can set the Hands-free function of the recorder to [Dictation] (default) or [Transcription] by using the customize functions of the ODMS software (☞ P.44). Using the ODMS software you can also change the functions of the foot pedals. For more details, refer to the online help for ODMS software (☞ P.47). +, − (Volume) button Notes • When connecting an earphone or an external microphone’s plug, insert the plug all the way in Notes as shown in the illustration above. • Move the slide switch to the STOP (4) position • To avoid irritation to the ear, insert the earphone before connecting it to the docking station for after turning down the volume level. hands-free recording. • Do not place earphones near a microphone as this • To record with better quality using the hands-free may cause feedback.

  • Page 26: Playback

    Playback You can playback a file starting from any point. 1 Select the file, then move the slide DICT MIKE switch to the PLAY (`) position to start playback. / 133 • The green status indicator light will turn on. INSERT SPEED INDEX 2 Press the + or – button to adjust the DICT MIKE volume. / 133 • The volume can be adjusted within a range from [00] to [30]. Volume 15 INSERT SPEED INDEX 3 Move the slide switch to the STOP (4) position at any point you want to stop the playback.
  • Page 27 Playback Playback functions Operation How to cancel Fast Forward Press the 9 button once while in stop mode. Move the slide switch to a position other (FF) than the STOP (4) position. • The recorder starts the operation of Rewind Press the 0 button once while in stop mode. the set position. (REW) Press the OK/MENU button. Press and hold the 9 button while in stop or Release the button. (Cue) playback mode. Review Press and hold the 0 button while in stop or Release the button. (Rev) playback mode. Move the slide switch to the REV (7 ) position. Release the slide switch. Playback Speed Press the F2 (SPEED) button during playback. • The playback speed will change at each press of the F2 (SPEED) button. Play (playback): Playback at normal speed. Slow Play (slow playback): — — — Playback speed slows down (-50%), and “Slow play” will be displayed.

  • Page 28: Erasing

    Erasing Erasing files A selected file can be erased from a folder. Also, all DICT MIKE files in a folder can be erased simultaneously. / 031 1 Select the file you want to erase. Erase in Folder File Erase 2 Press the ERASE button. Cancel 3 Press the + button to select DICT MIKE [Erase in Folder] or [File Erase]. / 031 [Erase in Folder]: All files in a folder can be erased Erase in Folder simultaneously. File Erase [File Erase]: Cancel Erase one file. 4 Press the OK/MENU button.

  • Page 29: Partially Erasing A File

    Erasing Partially erasing a file Any unnecessary part of a file can be erased. 1 Playback the file you would like to DICT MIKE partially erase. / 134 2 Press the ERASE button at the point you want to start erasing. • While playback continues, [Erase Start] will appear on the display. INSERT SPEED INDEX • If you press the F2 ( ) button, playback will skip (F.Skip) to the end of the file and then stop. In case of a Verbal comment (☞ P.33) DICT before the end of the file, that point will be MIKE set automatically as the ending point of the / 134 partial erase. • If you press the F1 ( ) button, playback will skip back (B. Skip) and restart from the partial Erase start erase starting point.
  • Page 30 Erasing 4 Press the ERASE button to confirm the DICT MIKE erasure. / 134 • The display changes to [Partial erasing !] and erasing will start. Partial • When [Partial erase completed.] appears on erasing ! the display, partial erase is complete. DICT MIKE / 134 Partial erase completed. Notes • If the ERASE button is not pressed within 8 seconds after the [Start point] and [End point] are alternately displayed, the recorder will revert to stop status. • An erased file cannot be restored. • The erasing process may take up to 10 seconds. Do not interrupt this process or data may be damaged. • Files cannot be partially erased in the following cases. - Files are locked (☞ P.37). - Partial erasing is not possible on parts of files with a Verbal comment on them (☞ P.33).

  • Page 31: Using The Hold Function

    Using the hold function Slide the POWER/HOLD switch to the [HOLD] Notes position to put the recorder into the hold mode. • If any button is pressed during the hold During the hold mode, all button operations are mode, current date and time is displayed for locked. approximately 2 seconds. • If the POWER/HOLD switch is sled to the [HOLD] position during recording or playback, button operations are locked, but the recording or playback continues to the end.

  • Page 32: Advanced Operations

    Advanced operations Selecting folders and files Displaying file information The recorder can display a variety of information Changing folders related to the current file. 1 While the recorder is in stop mode, 1 Select the file containing the information press the F1 (FOLDER) button. to display. • The folder list screen will be displayed. DICT 2 Press the +, – or F1 (FOLDER) button MIKE to select the folder, then press the OK/ / 030 MENU button. DICT Folder A INFO FOLDER PRIOR Folder B Folder C Folder D...

  • Page 33: Device Lock Function

    Device lock function 3 After all four digits have been entered, Access to the recorder can be restricted by using the Device Lock function. Password authentication can press the F2 (ENTER) button. be safer for your data in case the recorder is lost. • If the 4 digit number entered matches the The password can be set by using the ODMS registered password then the start-up software (☞ P.44). message will appear and the recorder will When the password has been registered, you will be start-up. asked for it on start-up. 1 Use the +, –, 9 or 0 buttons to Enter Password select a number. Enter Password ENTER • The default password when using the ODMS software to set the password for the first time is “0000”. 2 Press the OK/MENU button to set a Authentication halt mode number.

  • Page 34: Setting The Author Id And Work Type

    Setting the Author ID and Work Type Every file recorded on the recorder will include Setting the Work Type the Author ID and Work Type as part of its header Up to 20 Work Types can be registered and uploaded information. To create multiple Author IDs and to the recorder using the ODMS software. Each Work Work Types on the recorder, use the bundled ODMS Type can have up to 10 optional items associated software to create and upload a data list (list of with it. Work Types and Optional Items can be Author IDs and Work Types) to the recorder. For more used on the recorder to populate the file header details, refer to the online help for ODMS software information. Refer to the ODMS software online help (☞ P.47). for registering/setting up Optional Items through the By default the Author ID is set to “DS5500”. ODMS software (☞ P.47). The Work Type information of the recorded or Setting an Author ID uploaded files can be edited with the menu settings 1 Turn ON the recorder. of the recorder (☞ P.40). • When [Prompt for author ID at Power-on.] 1 While the recorder is in stop mode, has been set through ODMS software (☞ P.44), press the NEW button.

  • Page 35: Verbal Comment

    Verbal Comment Verbal comments are useful to append vocal Clearing a Verbal Comment instructions while recording. It is possible to search and playback Verbal 1 When playing a Verbal Comment, press comments using the ODMS and DSS Player software. the ERASE button. Verbal comments are also useful to give instructions 2 Press the + button to select [Clear], then to transcriptionists. press the OK/MENU button. Setting a Verbal Comment Notes 1 While the recorder is in recording mode, press and hold the F1 (VERBAL) button. • Up to 32 Verbal comments can be set within a file. • When a file is locked or set to read-only, or when • Data recorded while pressing the F1 (VERBAL) the SD card is locked, Verbal comments cannot be button will be recorded as Verbal Comment. erased. DICT • When the recorder has been set to DSS Classic MIKE mode, it is not possible to record Verbal...

  • Page 36: Index Marks

    Index marks Index marks can be placed into a file during Clearing an index mark recording or playback. Index marks are used to provide a quick and easy way to identify important or 1 Select a file in which index marks you significant parts within the file. want to erase are contained. Setting an index mark 2 Press the 9 or 0 button to select the index mark to erase. 1 While the recorder is in recording mode or in playback mode, press the 3 While the index number appears for approximately 2 seconds on the display, F3 (INDEX) button. press the ERASE button. • An index number will appear on the display and the status indicator light will start • The index mark is erased. flashing. Notes DICT • Up to 32 index marks can be set within a file.

  • Page 37: How To Use The Menu

    How to use the menu 2 Press the 9 or 0 button to move to Items in menus are categorized by tabs, so select a tab first and move to a desired item to quickly set it. the tab that contains the item you want You can set each menu item as follows. to set. • You can change the menu display by moving the settings tab cursor. Main Menu F1, F3 button File Menu Rec Menu LCD/Sound Menu Device Menu OK/MENU button +, − button 9, 0 button EXIT 3 Press the + or − button to move to the item you want to set. • Move to the menu item you want to set. 1 While the recorder is in stop mode, press Rec Menu the OK/MENU button.
  • Page 38 How to use the menu 5 Press the + or – button to change the Menu list setting. [Priority] File Menu Rec Mode [Pending] [File Lock] [Work Type] [Mic Sense] Rec Menu BACK EXIT [Rec Mode] • Pressing the 0 button without pressing the [VCVA] OK/MENU button will cancel the settings and [Backlight] LCD/Sound Menu return you to the previous screen. [Contrast] 6 Press the OK/MENU button to complete the setting. [LED] • You will be informed that the settings have [Beep] been established via the screen. [Language(Lang)] Rec Mode [Memory Select] Device Menu...

  • Page 39: Menu Items

    Menu items File Menu Rec Menu Priority Mic Sense By default, the F2 button is programmed with the You can switch between three microphone Priority function. The setting can also be performed sensitivities to meet recording needs: [Dictation] from the menu. for oral dictation, [Conference] for meetings and conferences with a small number of people, and You can set a priority level on each file recorded. You [Close-talking] for conferences with a large number can select “High” or “Normal”. The default is Normal of people and recording of small sounds or sounds in level. the distance. [Set]: [Conference]: High level. High-sensitivity mode that records sounds in all [Cancel]: directions. Normal level. [Dictation]: • Each time the F2 (PRIOR) button is pressed the Low-sensitivity mode suited for dictation. Priority level will change (High/Normal). [Close-talking]: Pending Highest-sensitivity mode that records even the slightest sounds in all directions. When you set [Pending] to the file, the file becomes • The setting status will appear on the display as “Pending file”. If “File Download” is set to “Finished ], [ ], or [...

  • Page 40: Lcd/Sound Menu

    Menu items • When the sound volume is lower than the LCD/Sound Menu preset actuation sound level, recording automatically stops after 1 second approximately, and [Standby] flashes on Backlight the display. The status indicator light turns When the display backlight is set to [On], the on when recording starts and flashes when backlight will light up for about 10 seconds when a recording pauses. button is pressed. a VCVA indicator [On]: DICT b Level meter (varies MIKE Backlight is enabled. VCVA according to the sound [Off]: /134 volume being recorded) Backlight is disabled. Standby Contrast VERBAL DISPLY INDEX You can adjust the LCD display contrast level from [01] to [12]. Adjust the start/stop actuation level: • The contrast becomes darker as the numerical value becomes larger.

  • Page 41: Device Menu

    Menu items Time & Date Device Menu Setting the time and date beforehand enables easier file management. Memory Select For details, see “Setting time and date You can switch the recording media between [Built- [Time & Date]” (☞ P.18). in Memory] (default) and [SD Card]. • The recording media will appear on the display as USB Connect [ ] or [ You can set the type of USB connection for charging the batteries. Cue/Rev [PC]: The playback sound of Cue and Review operation Used to connect the recorder to a PC via the USB and Cue and Review speed can be set. cable. [AC Adapter]: 1 Select [Sound] or [Speed]. Used to connect the recorder to a USB-connecting [Sound]: AC adapter via the USB cable. Set the playback sound of Cue and Review to [Optional]: On or Off.

  • Page 42: Editing The Work Type Information

    Menu items [Edit Work Type]: Format This will take you to the Work Type You can format the built-in memory or SD card used information screen and allow you to modify with the recorder. the Work Type information that has been • Formatting will erase all the stored data including registered for the file. locked files. [Select From Work Type List]: For details, see “Formatting the memory [Format]” You can re-select Work Type from the Work (☞ P.42). Type list. 1 P ress the + or − button to select the Memory Info. Work Type. Memory capacity and remaining memory space 2 P ress the OK/MENU button. for the build-in memory and SD card in use will be 5 Press the + or – button on the Work Type displayed. information screen to select the Option System Info. Item, then press the OK/MENU button. • The Option Item name input screen will be System information about the recorder like the displayed.
  • Page 43 Menu items 7 Press the F2 (FINISH) button. s Character deletion: ERASE button: Use this button to delete a • The recorder will return to the Work Type character. information screen. s Moving the entry column: • When you create a new file and input a Work Type, press the F2 (FINISH) button again in When pressing the + button if the cursor is on the File information screen to get entered into top of the Keyboard window, the cursor will the stop state in the New File. disappear. An Input position within the input name display area will change from flashing to lighting. 9 button: Each time the button is pressed, the input position moves one space to the right. The Input position can be moved up to the space next (right) to the last character. 0 button: Each time the button is pressed, the input position moves one space to the left. The Input position can be moved up to the first character. – button: The Input position changes from lighting to flashing. The cursor is lit on the “0” string within the Keyboard window, and makes character selection available. Entry is performed by insert entry. When the character in the Input position has already been finalized, the character after the cursor will move one column to the right. s Maximum entered character count: The Option item name can be entered up to the number of characters specified below.

  • Page 44: Formatting The Memory [Format]

    Formatting the memory [Format] 3 Press the + or – button to select [Start] The built-in memory and SD card used with the recorder can be formatted. Cards that have been option. used in non-Olympus devices, or cards that are not Format recognized by the recorder, must be formatted SD Card before they can be used with the recorder. Start 1 Select [Format] at the [Device Menu] Cancel screen, then press the OK/MENU button. Device Menu BACK EXIT USB Connect USB Class Reset Settings 4 Press the OK/MENU button to confirm Format [Start] selection. Memory Info. System Info.
  • Page 45 Formatting the memory Notes • The time required to format the memory varies according to the capacity of the memory to be formatted. Do not interrupt the formatting process with the following actions. Doing so may damage the data or the card. - Remove the battery. - Remove the card. • Formatting the memory will erase all the stored data including locked files. • When an unformatted card is inserted, the format menu will be displayed automatically. • Locked SD cards cannot be initialized. • Memory cards will be formatted using quick format. Formatting the card will reset the information in file management, but the data inside the card may not be deleted completely. Be careful of data leakage when disposing or handing of the card. We recommend that you physically destroy the card when disposing of it.

  • Page 46: Customizing The Recorder

    Customizing the recorder You can customize various settings of the recorder ❏ D evice Security using the ODMS software (☞ P.46). You can customize / adjust / set / configure various For more details, refer to the online help for ODMS settings related to the recorder’s device lock function. software (☞ P.47). PIN Code: Common Settings • Password setting. You can set the default values for each of the Device Lock: recorder’s Menu items. • Device lock function On/Off. Administrative Settings • Settings related to the timing for setting the device lock. ❏ G eneral • Changing the number of allowable input errors (mismatches) for the password. Accessibility: ❏ • You can customize / adjust / set / configure Author List various settings related to user authorization, such You can customize / adjust / set / configure settings as prohibiting both file erasure and Menu settings.
  • Page 47 Customizing the recorder File download: ❏ D evice Folders • Select the files you want to be transferred to the You can customize / adjust / set / configure various PC (All files/Finished files). settings related to the recorder’s folders. ❏ P rogrammable Buttons Enabled: You can change the allocated functions for the • Change the number of usable folders. Programmable Smart Buttons (F1, F2, F3 buttons), Folder name: the NEW button, and the Slide Switch. • Change the folder name. New and Slide Switch functions: Worktype: • Select a combination of functions. • Set the folder's work type. Programmable Buttons: AutoLock: • Select the function to associate to the Programmable buttons (F1, F2, F3 buttons) for • Set the Auto Lock on a file to On/Off. each mode (New, Stop, Recording, Playback Encryption: mode). • Select a folder’s Encryption level.

  • Page 48: Managing Files On Your Pc

    Microsoft® Windows® Server 2003 SP2 comments (ODMS only). (both x86/64) • Encrypting recorded files within the folder by Microsoft® Windows® Server 2003 R2 SP2 encrypting the folder itself (ODMS only). (both x86/64) • Support front and background voice recognition Microsoft® Windows® Server 2008 SP2 local and roaming profile (ODMS only). (both x86/64) • Allow voice recognition text editing with audio Microsoft® Windows® Server 2008 R2 playback for efficient transcription (ODMS only). (both x86/64) Make sure that your computer meets the minimum Microsoft® Windows® Server 2012 requirements listed below. Please check with your (both x86/64) system administrator or your Olympus Professional CPU: Dealer. Microsoft® Windows® XP / Vista / 7 / 8: Minimum requirement 1 GHz or higher Microsoft® Windows® Server 2003: 1 GHz or higher ODMS software (Windows) Microsoft® Windows® Server 2008 / 2012: Operating System: 2 GHz or higher For Stand-Alone: Microsoft® Windows® XP: Professional / Home Edition SP3 x86...

  • Page 49: Using Online Help

    1 GB or more (32 bit) / 2 GB or more (64 bit) Microsoft® Windows® Server 2003: Notes 256 MB or more • Even if the above conditions are satisfied, self- Microsoft® Windows® Server 2008 / 2012: modified computers, self-upgraded OS or multiple 2 GB or more OS environments are not supported. Hard drive space: • Macintosh version does not support voice 2 GB or more recognition software. Browser: • For information on the latest OS upgrades Microsoft Internet Explorer 6.0 or later compatibility, visit the Olympus Web page at Drive: http://www.olympus-global.com/en/global/. CD-ROM, CD-R, CD-RW, DVD-ROM drive Using online help Display: 1024 x 768 pixels or more, 65,536 colors or more For information on the ODMS and DSS Player software (16,770,000 colors or more is recommended) usage and features, refer to the online help. USB port: To start online Help: One or more free ports Others: ODMS software (Windows) With the Dictation Module, Transcription Module: A Microsoft WDM- or MME-compliant and...

  • Page 50: Connecting To Your Pc

    Connecting to your PC Connecting to your PC using the USB cable 1 Boot the PC. 2 Connect the USB cable to the USB port of the PC. 3 Connect the USB cable to the connecting terminal on the bottom of the recorder. • [Remote (Composite)] is displayed on the recorder if the USB cable is connected. After connecting the recorder to your PC, it will be powered through the USB cable. When connected to a PC, the built-in memory and SD card will be recognized by the PC as separate removable disk drives. Notes • NEVER remove the card or disconnect the USB cable while the status indicator light is flashing. If you do, the data will be destroyed. • Some PC’s may not supply sufficient power and the recorder fails to connect. Refer to your PC user’s manual regarding the USB port on your PC. • Do not connect the recorder to a PC by using a USB hub. Make sure to connect to a USB port on your PC. • Make sure to push the cable connector all the way in. Otherwise, the recorder may not operate properly.

  • Page 51: Connecting To Your Pc Using The Docking Station

    Connecting to your PC Connecting to your PC using the docking station Place the recorder in the docking station 1 Connect the USB cable to the USB port of the PC. 2 Connect the USB cable to the docking station as shown in the illustration. 3 Set the recorder in the docking station. • [Remote (Composite)] is displayed on the recorder if the USB cable is connected. • If the AC adapter is connected as well, power will be supplied from the AC adapter. Disconnecting from your PC Windows 1 Click [ ] on the task bar located at the lower-right corner of the screen. Click [Safely remove USB Mass Storage Device].

  • Page 52: Other Information

    Other information Alarm message list Message Explanation Action [Battery Low] The battery power is low. Charge or replace the batteries (☞ P.13). [Alkaline] is selected on the battery type Select [Ni-MH] for the battery type (☞ P.xx). selection screen. [Cannot Charge] Charge the batteries in an environment at An abnormal high/low temperature was normal temperature or eliminate the cause of detected or an error occurred during charging. the error. [Power Supply Error Voltage outside of the allowable limit has been Use the included AC Adapter (☞ P.15). Remove Power Plug] detected. [File Protected] Editing or deleting the file is not possible. Unlock the file (☞ P.37). The maximum number of Index marks has been Erase index marks that are no longer required [Index Full] reached (max 32 Index marks per file). (☞ P.34). The maximum number of Verbal comments [Verbal Comment Full] has been reached (max 32 Verbal comments Erase unnecessary Verbal comments (☞ P.33). per file). The maximum number of files has been reached [Folder Full] Erase unnecessary files (☞ P.27).

  • Page 53: Troubleshooting

    Troubleshooting Symptom Probable cause Action The batteries are not loaded properly. Make sure that the polarity is correct (☞ P.xx). The battery power is low. Charge or replace the batteries (☞ P.13). Nothing appears on the display The recorder is turned off. Turn the power on (☞ P.16). The recorder is currently in Power Save mode. Press any button. Erase unnecessary files or insert another card The memory does not have enough space. (☞ P.17, P.27). The card is unformatted. Format the card (☞ P.42). Unable to record The maximum number of files has been reached. Change to any other folder (☞ P.30). The file is locked. Unlock the file from the file menu (☞ P.37). The SD card is locked. Unlock the SD card. Unplug the earphones to use the internal The earphone is connected. speaker. No playback tone heard The volume level is set to [00]. Adjust the volume level (☞ P.25). The file is locked. Unlock the file from the file menu (☞ P.37). Unable to erase The SD card is locked. Unlock the SD card. The recorder was shaken during recording. — — — Noise heard during The recorder was placed near a cell phone or playback...
  • Page 54 Troubleshooting Symptom Probable cause Action The maximum number of index marks (32) has Erase unnecessary index marks (☞ P.34). been reached. Unable to set index The file is locked. Unlock the file from the file menu (☞ P.37). marks The SD card is locked. Unlock the SD card. Unable to set verbal The maximum number of verbal comments (32) Erase unnecessary verbal comments (☞ P.33). comments has been reached. Cannot find the Switch to the correct recording media or folder Wrong recording media or folder. recorded file (☞ P.20, P.30, P.39). Cannot find the The transferred files are not supported by this The recorder can recognize the DSS file format* transferred files recorder. only. Cannot connect to Sometimes a connection cannot be made with You need to change the PC’s USB settings. See a PC some PCs running Windows XP, Vista, 7, or 8. ODMS software online help for details (☞ P.47). * Supports file formats: DS2 (QP or SP), DSS (SP)

  • Page 55: Accessories (Optional)

    Monaural binaural earphone: E20 s Telephone pickup: TP7 s Noise-cancellation microphone: ME12 Earphone type microphone can be plugged into your ear while phoning. The voice or conversation (Dictation microphone) over the phone can be clearly recorded. Used to get crisp recordings of your own voice by s Ni-MH rechargeable battery: BR-404 reducing the effects of ambient noise. High-efficiency rechargeable long-life batteries. Recommended to improve the accuracy when s USB-connecting AC adapter: A-xxx using voice-recognition software. s External microphone: ME15 Used to directly connect the recorder to a power supply via USB cable without PC. A lavalier omni-directional microphone that clips to clothing. Used to record your own voice or people near you. s Highly sensitive noise-cancellation monaural microphone: ME52W This microphone is used to record sound at a distance while minimizing surrounding noise. s PC transcription kit: AS-5500 The AS-5500 transcription kit provides you with a Foot Switch, a headset and ODMS and DSS Player software for easy transcription of DSS recordings. s Foot Switch: RS27/28 Connect to the USB docking station with DS-5500 for hands-free transcription.

  • Page 56: Specifications

    [SP] External power supply: AC adapter (A517) 5 V 148 h. 303 h. 4 External dimensions: 290 h. 595 h. 113.5 mm × 50 mm × 17 mm (without protrusions) 588 h. 1,205 h. 4 Weight: • The above are the standard times, and the 110 g (Including batteries) available recording time will vary depending on 4 Operating temperature: the card. 0°C - 42°C/ 32°F - 107.6°F • Available recording time may be shorter if many short recordings are made. Overall frequency response • Total recording time of several files. The maximum recording time per file is 99 hours 59 minutes. [QP] 200 Hz to 7,000 Hz [SP] 200 Hz to 5,000 Hz Specifications and design are subject to change without notice. Battery life is measured by Olympus. It varies greatly according to the conditions of use.

  • Page 57: Technical Assistance And Support

    Technical assistance and support The DS-5500 is part of the Olympus Professional Dictation System. Your certified professional dealer has been fully trained on the entire Olympus Professional Dictation range, including dictation, transcription devices and software. For technical assistance and guidance relating to installation and set up, please contact your professional dealer from whom you purchased the system. For customers in North and South America: Declaration of Conformity Model Number : DS-5500 Trade Name : DIGITAL VOICE RECORDER Responsible Party : OLYMPUS IMAGING AMERICA INC. Address : 3500 Corporate Parkway, P.O. Box 610, Center Valley, PA 18034-0610, U.S.A. Telephone Number : 1-888-553-4448 This device Complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. Tested To Comply With FCC Standards FOR HOME OR OFFICE USE Canadian RFI: This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the Radio Interference Regulations of the Canadian Department of Communications. Cet appareil numérique ne dépasse pas les limites de la Catégorie B pour les émissions de bruit radio émanant d’appareils numériques, tel que prévu dans les Règlements sur l’Interférence Radio du Département Canadien des Communications. For customers in Europe: “CE” mark indicates that this product complies with the European requirements for safety, health,...
  • Page 58 OLYMPUS IMAGING CORP. Shinjuku Monolith, 3-1 Nishi-Shinjuku 2-chome, Shinjuku-ku, Tokyo 163-0914, Japan. Tel. +81 (0)3-3340-2111 http://www.olympus.com OLYMPUS IMAGING AMERICA INC. 3500 Corporate Parkway, P.O. Box 610, Center Valley, PA 18034-0610, U.S.A. Tel. 1-888-553-4448 http://www.olympusamerica.com OLYMPUS EUROPA HOLDING GMBH (Premises/Goods delivery) Wendenstrasse 14-18, 20097 Hamburg, Germany. Tel. +49 (0)40-237730 (Letters) Postfach 10 49 08. 20034 Hamburg, Germany. http://www.olympus-europa.com OLYMPUS IMAGING AUSTRALIA PTY LTD. 82 Waterloo Rd, North Ryde NSW 2113, Australia TEL: (61) 2-9886-3999 http://www.olympus.com.au EN-BS1500-01 AP1207...

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