Call From Meetings On Your Calendar; Viewing Presence States For Contacts - Polycom realpresence group 300 User Manual

User Guide for the Polycom RealPresence Group Series and the Polycom Touch Control
Note: Scheduled Meetings
• Meetings are displayed as days of the week, starting with the current day.
• The calendar meeting list displays the next 15 meetings scheduled for the
current day and the next 6 days, ending at midnight.

Call From Meetings on Your Calendar

RealPresence Group systems can connect to Microsoft Exchange Server 2010 or 2013 and retrieve
calendar information, including meeting details. If the meeting was created using the Polycom Conferencing
Add-in for Microsoft Outlook, the RealPresence Group system can:
● Identify video-enabled meetings with a
● Let users join the meeting without knowing the connection details.
If your RealPresence Group system is configured to connect to the Microsoft Exchange Server, and the
Polycom Conferencing for Microsoft Outlook add-in is installed at your site, you can join a scheduled
meeting from the Calendar screen. If the home screen does not display calendar information, the system is
not registered with the Microsoft Exchange Server. If no meetings are scheduled, a "No Meetings Today"
message is displayed.
To join a scheduled meeting from the Calendar screen:
1 From the Home screen, touch
2 Touch Join to call into the meeting. Only meetings scheduled with the Polycom Conferencing
Add-In for Microsoft Outlook display a Join button.
Touch in the day view to see the meeting details and to join the meeting.
Note: Reference Topic
For information about obtaining the Polycom Conferencing Add-In for Microsoft
Outlook, refer to

Viewing Presence States for Contacts

If your RealPresence Group system is registered to a Microsoft Office Communications Server (OCS) or
Microsoft ® Lync™ Server 2010/2013 directory server, you could see the following presence icons next to
your contacts:
Icon Presence
Do Not Disturb
In a Call
Polycom, Inc.
Calendar or the date and time display at the top of the screen.
Polycom Solution Support
Description
One of the contact's devices is set to Do Not
Disturb.
At least one of the contact's devices is in a call,
and none of the devices is set to Do Not
Disturb.
icon displayed on the system calendar.
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