Sending A Fax Using The Computer; Creating Shortcuts; Using The Embedded Web Server; For Windows Users - Lexmark X543 Quick Reference

Canceling an e-mail
An e-mail can be canceled when the document is in the ADF or on
the scanner glass. To cancel an e-mail:
1
From the printer control panel, press
Stopping appears, and then Cancel Job appears.
2
Press to cancel the job.
Note: If you want to continue to process the job, press
continue scanning the e-mail.
Canceling appears.
The printer clears all pages in the ADF and then cancels the job. Once
the job is canceled, the copy screen appears.
Faxing
Sending a fax
Sending a fax using the printer control
panel
1
Load an original document faceup, short edge first into the ADF
or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies,
photo paper, or thin media (such as magazine clippings) into the
ADF. Place these items on the scanner glass.
2
If you are loading a document into the ADF, then adjust the paper
guides.
3
From the printer control panel, press the Fax button.
To: appears on the first line, and the time and date appear on the
second line.
4
Enter the fax number, and then press .
Notes:
To place a dial pause within a fax number, press the
•
Redial/Pause button. The dial pause appears as a comma on
the Fax to: line. Use this feature if you need to dial an outside
line first.
.
Press
•
To use a fax shortcut, press
•
buttons until the fax shortcut you want appears. Then, press
.
to
5
Press 1 to enter another fax number, or press 2 to end fax number
entry.
6
Press

Sending a fax using the computer

Faxing from a computer lets you send electronic documents without
leaving your desk. This gives you the flexibility of faxing documents
directly from software programs.

For Windows users

Notes:
In order to perform this function from your computer, you must
•
use the PostScript printer driver for your printer.
Verify that the fax option is installed in the printer driver.
•
1
With a file open, click File ª Print.
2
Click Properties, Preferences, Options, or Setup.
3
Click the Other Options tab, and then click Fax.
4
On the Fax screen, type the name and number of the fax recipient.
5
Click OK, and then click OK again.
6
Click OK.
For Mac OS X version 10.2 and 10.3 users
1
With a document open, choose File > Print.
2
From the print options pop-up menu, choose Job Routing.
3
Select Fax, and then enter the recipient name, number, and other
information as needed.
4
Click Print.
For Mac OS X version 10.4 or later users
1
With a document open, choose File > Print.
to move the cursor to the left and delete a number.
, and then press the arrow
to send a black only fax or to send a color fax.
2
2
From the PDF pop-up menu, choose Fax PDF.
3
Type the fax number in the To field, and enter other information
as needed.
4
Click Fax.
If you receive an error, "No fax modems were found", follow these
directions to add your printer as a fax:
a
From the Printer pop-up menu, choose Add Printer.
b
Select the printer from the dialog that appears.
c
From the Print Using pop-up menu, choose Select a driver to
use.
d
From the list, choose your printer fax model, and then click
Add.

Creating shortcuts

Creating a fax destination shortcut

using the Embedded Web Server

Instead of entering the entire phone number of a fax recipient on the
printer control panel each time you want to send a fax, you can create
a permanent fax destination and assign a shortcut number. You can
create a shortcut to a single fax number or a group of fax numbers.
1
Type the printer IP address into the address field of your Web
browser.
Note: If you do not know the IP address of the printer, then print
a network setup page and locate the address in the TCP/IP
section.
2
Click Settings.
3
Click Manage Destinations.
Note: A password may be required. If you do not have an ID and
password, get one from your system support person.
4
Click Fax Shortcut Setup.
5
Type a unique name for the shortcut, and then enter the fax
number.
To create a multiple-number shortcut, enter the fax numbers for
the group.
Note: Separate each fax number in the group with a semicolon
(;).
6
Assign a shortcut number.
If you enter a number that is already in use, you are prompted to
select another number.