Page 1 Manual Faxsystem (V) CD 1435/1445/1455/1465/1480 CDC 1930/1935/1945/1950...
Page 3: Safety Conventions In This Guide
Safety Conventions in This Guide Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.
Page 4 <Note> Due to performance updating, information in this Operation Guide is subject to change without notice.
Page 5: Table Of Contents
Contents Part Names and Functions Operation Panel ............. 1-2 Machine .
Page 6 Setup and Registration Selection of Telephone Line (Inch version only) ........6-2 Selection of Transmit Terminal Identification (TTI) .
Page 7: Safety Information
Safety Information About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. Keep it close to the machine for easy reference. During use, refer to the Operation Guide for your machine for information regarding the sections listed below. •...
Page 8: Legal Notice
General Notice Legal Notice WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.
Page 9: Important Safety Instructions
The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty information: If the equipment is causing harm to the telephone network, the telephone company may request that you...
Page 10 IMPORTANTES MESURES DE SECURITE Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques d'incendie, de choc électrique et de blessures. En voici quelques unes: ATTENTION: Pour réduire le risque d'incendie, utiliser uniquement un cordon de ligne de télécommunication de calibre 26 AWG ou supérieur de la liste UL ou bien certifié...
Page 11: Declarations To European Directives
Declarations to European Directives DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC and 1999/5/EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications. Limits and methods of measurement for immunity EN55024 characteristics of information technology equipment...
Page 12 Technical regulations for terminal equipment This terminal equipment complies with: • TBR21 • DE 08R00 National AN for D • AN 01R00 AN for P • DE 09R00 National AN for D • AN 02R01 AN for CH and N •...
Page 13: Network Compatibility Declaration
Network Compatibility Declaration The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries: Austria France Liechtenstein Slovakia Belgium Germany Lithuania Slovenia Bulgaria Greece Luxembourg Spain Cyprus Hungary Malta Sweden Czech Iceland...
Page 14: Operation Panel
Introduction About This Guide This guide consists of the following chapters. Chapter 1 - Part Names and Functions Explains the parts of the machine and keys on the operation panel. Chapter 2 - Preparation Before Use Explains the settings required before using fax. Chapter 3 - FAX Operation (Basic) Explains general usage of the fax function such as sending originals and receiving originals.
Page 15: Machine
Chapter 10 - Troubleshooting Explains how to respond to error indications and trouble. Appendix Explains character entry and the specifications of the machine. NOTE: This Operation Guide contains information for using both the inch and metric versions of this machine. The inch version of this machine is shown in the screens in this guide.
Page 16: Conventions In This Guide
Conventions in This Guide The following conventions are used depending on the nature of the description. Convention Description Example Bold Indicates the operation Press the Start key. panel keys, the buttons and messages displayed on the PC screen. [Regular] Indicates the touch panel Press [OK].
Page 17: Originals And Paper Sizes
Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional letter R in order to indicate the orientation of the originals/paper.
Page 19: Part Names And Functions
1 Part Names and Functions This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit. For other parts, refer to the machine’s Operation Guide. • Operation Panel...................... 1-2 • Machine ........................
Page 20: Operation Panel
Part Names and Functions Operation Panel For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s Operation Guide. Displays the Status/Job Cancel screen. Displays the Copy screen. Switches the touch panel display to enlarged display in the Copy screen, Send screen or FAX screen.
Page 21 Part Names and Functions Clears entered numbers and characters. Pauses the printing job in progress. Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode. Lit when the machine's main power is on. Numeric keys. Enter numbers and symbols. Perform user switching authentication and logout.
Page 22: Machine
Part Names and Functions Machine This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide. * The machine may differ from the above illustration depending on the type of your machine. Operation panel Perform the fax operation with this panel.
Page 23 Part Names and Functions Document Processor (optional) * The machine may differ from the above illustration depending on the type of your machine. Original Indicates the original status in the Document placement Processor. The indicator lights in green when indicator the original is correctly set.
Page 24 Part Names and Functions...
Page 25: Preparation Before Use
2 Preparation Before Use This chapter explains the preparation necessary before the machine is used. There is no need for the customer to undertake this preparation if it has already been carried out by a service representative. • Quick Setup Wizard (Fax Setup) ................2-2 •...
Page 26: Quick Setup Wizard (Fax Setup)
Preparation Before Use Quick Setup Wizard (Fax Setup) In quick setup mode, a wizard is used to configure the following settings Be sure to complete the settings before using the fax system. Fax setup items Reference Step Setting item Description Page 1.Dialing/RX Dialing Mode(Port 1)
Page 27: Fax Setup Procedure
Preparation Before Use Fax setup procedure Press the System Menu key. Press [Quick Setup Wizard], [FAX Setup], and then [Next]. Start the wizard. Select the region and press [OK]. FAX - Quick Setup Wizard 1. Dialing/RX Mode 2. Local FAX info. This wizard will help you set the basic settings 3.
Page 28: Date And Time Entry
Preparation Before Use Date and Time Entry Register the date and time of the machine’s built-in clock. Because the FAX delayed transmission is conducted based on the time registered here, be sure to register the correct date and time. IMPORTANT: Correct the time displayed on the touch panel of the operation panel regularly.
Page 29: Using The Address Book
Preparation Before Use Using the Address Book You can select the destination for a fax or i-FAX from the Address Book. You can select [Ext Address Book] to use an LDAP address book. Changing the initially displayed address book Set the initially displayed address book to [Machine Address Book] or [Ext Address Book] (LDAP address book). Press the System Menu key.
Page 30 Preparation Before Use Press [Change] of Address Number. Address: Name E-mail i-FAX Using [+]/[-] or the numeric keys, enter the custom Change Address Number 0033 address number (0001 to 2,500). Change Name Mike NOTE: The address number is the identification number for each destination.
Page 31 Preparation Before Use Press [Sub Address] and enter the sub address Address: - Sub Address using the numeric keys. Sub Address 1234567890 Password NOTE: You can use up to 20 digits including the Space Backspace numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address.
Page 32 Preparation Before Use If necessary, press [TX Start Speed] and [ECM] to change the settings. Press [Change] of each key to change the settings, and press [OK]. Description TX Start Speed To change the transmission start speed, press this key. Select the speed from 33,600 bps, 14,400 bps, and 9,600 bps.
Page 33 Preparation Before Use Press [Edit Destination], [Register/Edit] of Address Book, [Add], [Contact], and then [Next]. Press [Change] of Address Number. Address: Name E-mail i-FAX Using [+]/[-] or the numeric keys, enter the custom Change Address Number 0033 address number (0001 to 2,500). Change Name Mike...
Page 34 Preparation Before Use Press [Change] of Paper Size. Specify the destination conditions and press [OK]. Item Description Resolution Specify the resolutions that can be received by the destination fax machine. If you try to send an i-FAX using a prohibited resolution, it is automatically changed to a permitted resolution and then sent.
Page 35 Preparation Before Use Press [Change] for [Display Name] and [Destination] to change the settings as needed. Press [Register]. If the one-touch key has already been registered, the overwrite registration confirmation screen appears. Press [Yes] or [No]. Group Registration You can register several destinations that have been registered to be contacted as a unit. This method is convenient because several destinations can be designated at one time.
Page 36 Preparation Before Use Press [Member]. Address: Name Member Press [Add]. Member: dest. Destination Detail Select the destination (contact) to be registered to 0123456789 the group. NOTE: You can search for destinations by name or address number. Detail Delete Cancel Back Register 10/10/2010 10:10 Status...
Page 37: Printing Address List
Preparation Before Use Printing Address List You can print the list of destinations registered in the Address Book. You can sort the list in the order of index or address numbers of the destinations. Press the System Menu key. Press [Edit Destination], and then [Next] of List Print.
Page 38: Using One-Touch Keys
Preparation Before Use Using One-touch Keys With One-touch keys on the [Destination] screen, you can access destinations in the Address Book. Registering a New One-touch Key You can register the destination (contact or group) in the Address Book to a One-touch key. Up to 1,000 destinations can be registered.
Page 39 Preparation Before Use Changing/Deleting Registration Contents You can change the destination registered to a One-touch key to another destination, or delete the registration contents of the One-touch key. NOTE: When changing the destination information in the Address Book, the information registered to the One- touch key is updated.
Page 40 Preparation Before Use Pressing [Yes] on the change confirmation screen registers the destination to the One- touch key. When deleting registration contents Press [Delete]. Pressing [Yes] on the deletion confirmation screen deletes the registration contents of the One-touch key. 2-16...
Page 41: Fax Operation (Basic)
3 FAX Operation (Basic) This chapter explains the following basic operations. • Enter key and Quick No. Search key ..............3-2 • Automatic Send....................... 3-4 • FAX Automatic Reception ..................3-12 • Canceling Communication ..................3-14 • Changing/Deleting Registration Contents............. 3-19 •...
Page 42: Enter Key And Quick No. Search Key
FAX Operation (Basic) Enter key and Quick No. Search key This section explains how to use the Enter key and Quick No. Search key on the operation panel. Using the Enter ( ) key The Enter key works in the same way as keys displayed on the touch panel, such as [OK] and [Close]. The Enter symbol ( ) is displayed next to the keys whose operations are carried out by the Enter key (e.g.
Page 43: Destination List
FAX Operation (Basic) In the number entry screen, use the numeric keys Destination to enter the speed dial number. Enter Destination. Address Book ABCD abcd@efg.com FAX No. NOTE: If you enter a 4-digit speed dial number, the Entry Enter One Touch key number Backspace Pause Space...
Page 44: Automatic Send
FAX Operation (Basic) Automatic Send General transmission using the numeric keys is explained. NOTE: To send an Internet FAX (i-FAX), refer to i-FAX Transmission on page 8-8. Switching to the FAX Screen Check that the basic FAX screen is displayed. Destination Enter Destination.
Page 45 FAX Operation (Basic) document processor starts. When multiple-page originals are placed, each page is scanned after the previous one is sent. Direct Transmission (When originals are placed on the glass surface): This method is suitable for sending book originals that cannot be placed in the document processor. After the telephone line has connected with the receiving system, the originals placed on the glass surface are scanned and sent.
Page 46: Placing Originals
FAX Operation (Basic) Placing Originals Place the originals on the glass surface or in the optional document processor. Refer to the machine’s Operation Guide for placing originals. Dial the Receiving System Press [FAX No. Entry]. Destination Enter Destination. Address Book NOTE: When you press the numeric keys to enter ABCD...
Page 47: Detailed Settings
FAX Operation (Basic) reentering the fax number. To delete the number entirely, press the Clear key on the operation panel. When [Add to Addr Book] is displayed, you can register entered contents to the Address Book. When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used to enter a fax number.
Page 48 FAX Operation (Basic) Description Sub Address To communicate using the sub address, press this key. For details, refer to Sub Address Communication on page 4-45. Transmission Start To change the transmission start speed, press Speed this key. Select the speed from 33,600 bps, 14,400 bps, and 9,600 bps.
Page 49: Selecting The Resolution
FAX Operation (Basic) Select the original image. Destination • Text + Photo: Suitable for originals containing a Original Image Text+Photo mixture of text and photos. Select original image type for best results. Photo • Photo: For enhanced copies of photographs. •...
Page 50 FAX Operation (Basic) receiving the originals at such image quality. When the receiving system does not have such capability, originals are sent at an image quality of 200 × 200 dpi (Fine). Press [OK]. Selecting the original size Set the size of the original to be faxed. Press [Org./Sending Data Format], and then [Original Size].
Page 51: Checking The Send Status
FAX Operation (Basic) Send Start Press the Start key. Transmission begins. NOTE: When On is selected in Dest. Check before Send, a destination confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 5-12. Checking the Send Status Press the Status/Job Cancel key.
Page 52: Fax Automatic Reception
FAX Operation (Basic) FAX Automatic Reception When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAX-dedicated reception. No special operation is required when receiving faxes. NOTE: When you are receiving DRD service from a telephone company, change the reception method to [Auto (DRD)].
Page 53 FAX Operation (Basic) The number of pages that can be stored depends on the pages. As a general guideline, about 700 A4 size pages at normal resolution can be stored. During memory reception, FAX Reception Printing Jobs are displayed on Printing Jobs of the Status screen. To print the received originals, supply paper or remove jammed paper.
Page 54: Canceling Communication
FAX Operation (Basic) Canceling Communication The method for cancelling communication with this machine differs depending on the transmission method (memory transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained here. Cancelling Memory Transmission (while originals are being scanned) During memory transmission, to cancel scanning while originals are being scanned, press the Stop key on the operation panel, or press [Cancel] on the touch panel.
Page 55: Cancelling Direct Transmission
FAX Operation (Basic) To cancel a delayed transmission, select the job to Status Status Scheduled Job be cancelled and press [Cancel]. Job No. Type Destination User Name Start Time Accepted Time When the cancel confirmation screen appears, 0007 9:30 A OFFICE 12:00 press [Yes].
Page 56: Selecting A Destination From The Address Book
FAX Operation (Basic) Selecting a Destination from the Address Book Select a destination registered in the Address Book. NOTE: You can set the machine up so that the address book screen appears when you press the Send key. For details, refer to Setting the Default Send Screen in the Operation Guide for the machine. Press [Address Book] on the basic FAX screen.
Page 57: Searching For A Destination
FAX Operation (Basic) Searching for a Destination You can search for a destination registered in the Address Book, and further refine your search if necessary. Address Book Name Addr Book Address Book Sort Dest. Type Name Detail 0001 A OFFICE 1234567890 Search(Name) 0002...
Page 58 FAX Operation (Basic) Search (Name) Press [Search (Name)] and enter the name you want to search. Search (No.) Press [Search (No.)] and enter the address number you want to search. Destination type search refinement Press [FAX] or [Group]. The destination by the destination type is displayed. Capital letter search refinement Press the key of the capital letter you want to search.
Page 59: Changing/Deleting Registration Contents
FAX Operation (Basic) Changing/Deleting Registration Contents You can change or delete the contents of destinations (contact) or groups. Press the System Menu key. Press [Edit Destination] and then [Register/Edit] of Address Book. Select the destination or group to edit. Edit Destination - Address Book Sort Name Type...
Page 60 FAX Operation (Basic) When deleting the destination of a contact registration or group Press [Delete]. Press [Yes] in the confirmation screen to delete the destination or group. Press [Register]. When the change confirmation screen appears, press [Yes]. Changes or deletions made to the registered details are applied in the Address Book.
Page 61: Selecting A Destination By One-Touch Key
FAX Operation (Basic) Selecting a Destination by One-touch Key Select a destination by a One-touch key. Destination On the [Destination] screen, press the One-touch key to Address 001/001 Book ABCD abcd@efg.com which the destination is registered. FAX No. Entry Backspace Pause Space NOTE:...
Page 62: Using The Speed Dial Key
FAX Operation (Basic) Using the Speed Dial key You can designate a four-digit (0001 to 1000) One-touch key number (speed dial) to select the destination. NOTE: For details, refer to Using One-touch Keys on page 2-14. Press Quick No. Search key or [No.] in the Destination [Destination] screen, enter one-touch key number in the Enter Destination.
Page 63: Dialing The Same Receiving System (Redial)
FAX Operation (Basic) Dialing the Same Receiving System (Redial) Redial is a function allowing you to dial the last entered number once again. Automatic Redial This function automatically redials a receiving system that does not respond when you try to send fax. No particular setting is required for automatic redial.
Page 64: Previewing Images
FAX Operation (Basic) Previewing Images You can display a preview image of a scanned original on the panel to check the image to be sent. Prepare to send the image as described in Automatic Send on page 3-4. Press [Preview] on the left side of the [Quick Setup], [Type of Original/Transmission], [Image Quality] or [Advanced Setup] screen.
Page 65 FAX Operation (Basic) NOTE: When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 5-12. To see a preview image when you are using the optional document processor, place the originals in the document processor again.
Page 66: Quick Setup Screen
FAX Operation (Basic) Quick Setup Screen To display the Quick Setup Screen, which shows frequently used fax send settings, press [Quick Setup] in the fax base screen. Destination Destination Sending Image Shortcut 1 0123456789 Shortcut 2 Shortcut 3 200x100dpi Normal 0 Normal Shortcut 4 FAX TX...
Page 67: Changing Registration
FAX Operation (Basic) Changing Registration The following procedure is one example for replacing Destination the registration of Density with Zoom in the Quick Setup Destination Screen for faxing. Sending Image Shortcut 1 0123456789 Shortcut 2 Shortcut 3 200x100dpi Normal 0 Normal Shortcut 4 FAX TX...
Page 68: Registering Shortcuts
FAX Operation (Basic) Registering Shortcuts Add shortcuts in the Quick Setup screen for easy access to the frequently used functions. A function name linked to a registered shortcut can be changed as necessary. You can register up to 6 shortcuts. Adding Shortcuts Shortcut registration is performed in the setup screen of each function.
Page 69: Fax Operation (Advanced)
4 FAX Operation (Advanced) This chapter explains the method to effectively use FAX. • Long Originals......................4-2 • Delayed Transmission .................... 4-3 • Broadcast Transmission ..................4-6 • Standby Transmission..................... 4-9 • Interrupt Send ....................... 4-10 • Chain Dial ......................4-11 •...
Page 70: Long Originals
FAX Operation (Advanced) Long Originals Use the optional document processor to scan long originals (originals that are longer in the paper feeding direction). NOTE: Only a single side of a long original can be sent. Originals of up to 1,600 mm/63" long can be scanned. Press the FAX key.
Page 71: Delayed Transmission
FAX Operation (Advanced) Delayed Transmission When you have set a transmission start time, this function automatically sends originals at the preset time. You can use delayed transmission together with the broadcast transmission function, etc. The method for sending originals to one destination after setting the start time is explained here. IMPORTANT: If the current time displayed on the touch panel is not correct, you cannot send originals correctly at the preset time.
Page 72 FAX Operation (Advanced) Press [On] and use [+]/[-] to enter the transmission Destination start time. Enter Destination. FAX Delayed Transmission Start Time NOTE: You can also press [# Keys] and use the numeric keys to enter the transmission start time. # Keys # Keys Press [OK].
Page 73 FAX Operation (Advanced) When changing the destination to another Detail Job No.: 000081 destination Type Destination Status Address Press [ ] or [ ] to select the destination you Book 12345678907 Sending want to change. FAX No. User01 Waiting Entry When pressing [Address Book] 1 Press [Delete].
Page 74: Broadcast Transmission
FAX Operation (Advanced) Broadcast Transmission This function allows you to send the same originals to several destinations in one operation. The machine stores (memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards. NOTE: When using a group for the destination, you can send originals to up to 500 destinations in one operation.
Page 75 FAX Operation (Advanced) Select the check boxes beside the destinations to select from the list. To use an LDAP address book, select [Ext Address Book] in [Destination]. Press [OK]. Select the destination from the One-touch keys Press all the One-touch keys to which necessary destinations are registered.
Page 76 FAX Operation (Advanced) For details, refer to Entry Check for New Destination in the machine’s Operation Guide. To continue entering a new address, press [i-FAX Address Entry] and repeat the above procedure. To correct the i-FAX number, press [Detail/Edit]. After entering all the destinations, press [OK]. Select the destination from the Address Book Press [Address Book].
Page 77: Standby Transmission
FAX Operation (Advanced) Standby Transmission During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission.
Page 78: Interrupt Send
FAX Operation (Advanced) Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set. NOTE: When the number of standby transmissions and delayed transmissions has already reached 200, you cannot use interrupt send.
Page 79: Chain Dial
FAX Operation (Advanced) Chain Dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination.
Page 80 FAX Operation (Advanced) • If Entry Check for New Destination is Off, press [OK] to complete entering the number. • If Entry Check for New Destination is On, press [OK] and you are prompted to confirm the FAX number is correct. Re-enter the same FAX number and press [OK] to complete the entry.
Page 81: Manual Send
FAX Operation (Advanced) Manual Send This method allows you to send originals by pressing the Start key after confirming that the telephone line has connected to the receiving system. Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals. Using after Confirming the Connection to the Receiving System You can send originals after confirming that the telephone line has connected to the receiving system.
Page 82: Manual Reception
FAX Operation (Advanced) Manual Reception This method allows you to receive faxes by pressing [Manual RX] after confirming that the telephone line has connected to the sending system. Connecting a telephone set (commercially available product) to this machine enables you to receive originals after talking to the person at the sending system. NOTE: FAX Automatic Reception has been preset for the receiving mode of this machine.
Page 83 FAX Operation (Advanced) Press [Device/Communication], and then Status Scanner Hard Disk [Manual RX]. Reception will start. Ready. Overwriting... Printer Ready. Removable Memory NOTE: When using a telephone set that can send Not connected. tone signals, use the telephone to start the Format Remove reception of originals with the remote switch...
Page 84: Remote Switch Function
FAX Operation (Advanced) Remote Switch Function You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other. To start fax reception by operation from the connected telephone set, use the following operation.
Page 85 FAX Operation (Advanced) Using the Remote Switch Dial To start fax reception by operation from the connected telephone set, use the following operation. The connected telephone set makes a ringing tone. Lift the handset of the telephone. When you hear the fax tone from the handset, enter the two-digit remote switch dial number using the dial button on the telephone set.
Page 86: Printing/Sending Received Faxes By Requirements (Memory Forwarding)
FAX Operation (Advanced) Printing/Sending Received Faxes by Requirements (Memory Forwarding) When you have received a fax, you can forward the received image to other faxes, computers, and FAX Boxes or specify a number of copies. Type of Forwarding Destination and Requirements for Forwarding You can set forwarding destinations and requirements for forwarding.
Page 87 FAX Operation (Advanced) Sub address confidential delivery You can store the received originals in the FAX Box registered in advance without printing them, and output the originals without anyone seeing them. Setting example FAX Box registration Sub Address transmission Sub Address:1234 Print Memory forwarding Sub Address:1234...
Page 88: Using Requirements For All Receptions
FAX Operation (Advanced) Using Requirements for All Receptions By applying the requirements to all receptions, you can have all faxes that you receive be printed or forwarded based on the requirements. To use requirements for all receptions, use the following procedure. NOTE: To register setting by each reception requirement, refer to Using Rule for Specific RX on page 4-22.
Page 89 FAX Operation (Advanced) Description Address Book Select the destination registered in the Address Book or Ext Address Book E-mail Addr Entry Forward originals in e-mail transmission. Enter the e-mail address of the other party to which you will forward the received originals. Folder Path Entry Forward originals with folder (SMB) transmission or folder (FTP) transmission.
Page 90 FAX Operation (Advanced) You can change the following settings. • Number of Copies • Enable time setting • File name registration NOTE: For details on above settings, refer to Forwarding Detail Settings on page 4-28. Press [OK]. Using Rule for Specific RX To register settings by each reception requirement, follow the steps below.
Page 91 FAX Operation (Advanced) Press [Change] of Requirement. To forward fax reception, select [FAX] and press [Next]. To forward i-FAX reception, select [i-FAX] and press [Next]. Register the requirements. When FAX was selected in step 11. Requirements Registration method Sub Address Press [Sub Address] and enter the sub address using the numeric keys.
Page 92 FAX Operation (Advanced) When you set the sender fax number as a forwarding requirement, select the search requirement from Search by pull-down menu. • Same as • Starts with • Ends with • Includes Press [OK]. Press [Next] of Forward Setting. Press [Change] of Forwarding.
Page 93 FAX Operation (Advanced) NOTE: To edit a registered destination, select the destination to be edited from the list, press [Detail/Edit] and edit the information. To remove a registered destination, select the destination to be removed from the list and press [Delete].
Page 94 FAX Operation (Advanced) Press [Register]. The forwarding settings is registered. To register another forwarding settings, repeat steps 4 to 26. To set forwarding of received faxes that do not meet the conditions, select other, press [Detail], and change the settings. NOTE: If other is not selected, received faxes that do not meet the conditions will be printed.
Page 95 FAX Operation (Advanced) Changing/Deleting Settings by Requirement To change or delete the settings by requirement, follow the steps below. Follow steps 1 to 3 of Using Rule for Specific RX on page 4-22. Select the requirement name to be deleted or changed.
Page 96 FAX Operation (Advanced) Cancelling the Setting of RX/Forward Requirements To cancel the memory forwarding, follow the steps below. Press the System Menu key. Press [FAX] and then [Next] of RX/Forward Requirements. Press [Off] and then [OK]. Forwarding Detail Settings With the forwarding settings, you can change the following detail settings. Activating Time Setting Specify the times when the preset requirements are activated and deactivated.
Page 97 FAX Operation (Advanced) File Format Setting (for Each Requirement) If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF or XPS as the file format. Follow steps 1 to 4 of Using Requirements for All Receptions on page 4-20.
Page 98 FAX Operation (Advanced) NOTE: To enable FTP Encrypted TX setting, be sure that SSL of Secure Protocol is On. For details, refer to the machine's Operation Guide. File Separation If transmission is by e-mail or to a folder (SMB) or folder (FTP), set whether page division is performed. Follow steps 1 to 4 of Using Requirements for All Receptions on page 4-20.
Page 99 FAX Operation (Advanced) File Name Registration You can set the file name to be created when forwarding. You can append information such as the date/time and the job number or fax number (address for an i-FAX). Follow steps 1 to 3 of Using Requirements for All Receptions on page 4-20.
Page 100 FAX Operation (Advanced) Settings for Forwarding from RX (RX/Forward Requirements) You can use Embedded Web Server RX on a computer connected to the network to specify the forwarding settings on this machine. Refer to the machine’s Operation Guide for information on the network settings. Accessing Open the web browser.
Page 101 FAX Operation (Advanced) Forward Settings FAX/i-FAX > Common > RX/Forward Requirements > General Specify the forward settings. The settings available on the Forward page are shown below. Item Description Disables the forwarding process. Received faxes are printed on paper as in normal operation. Use Requirements List Executes the forwarding process according to the specified conditions.
Page 102 FAX Operation (Advanced) Item Description Priority Prioritize the search keys when conducting searching over the sending criterions. Requirement Type Select the condition type from the following items. • FAX Sub Address • FAX Number • FAX Reception Port • i-FAX Address When an item is selected, the text box below it accepts entry of the necessary information on the selected item.
Page 103 FAX Operation (Advanced) Forwarding Settings FAX/i-FAX > Common > RX/Forward Requirements > Requirement List > Add > Forward Use this page to select forwarding destinations. The settings available on the Forward page are shown below. Item Description Name Displays the condition name. Status Displays whether the condition is currently used.
Page 104 FAX Operation (Advanced) FAX Box Settings FAX/i-FAX > Common > RX/Forward Requirements > Requirement List > Add > Save to FAX Box Use this page to select forwarding destinations. The settings available on the Forward page are shown below. Item Description Name Displays the condition name.
Page 105 FAX Operation (Advanced) If you selected FAX as the destination type, specify the settings below. • FAX Number • Transmit Start Speed • • Sub Address • Password • Encryption Key No. • Encryption Box • Encryption Box No. If you selected i-FAX as the destination type, specify the settings below. •...
Page 106: Fax Box Function
FAX Operation (Advanced) FAX Box Function FAX Box A FAX Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using the memory forwarding function, you can store received originals in a personal FAX Box. Registering a FAX Box Up to 100 FAX Boxes can be registered.
Page 107 FAX Operation (Advanced) When Owner is selected Select the box owner. You can also search for the owner by using [Search (Name)] or [Search (Login)]. Press [Detail] to check User Name, Login User Name, Access Level, Account Name and E- mail Address.
Page 108: Printing Originals From A Fax Box
FAX Operation (Advanced) When [Delete after Printed] is pressed You can selected whether received faxes in the FAX Box are automatically deleted after being printed. Press [On] or [Off]. Press [OK]. To complete the registration of all contents, press [Register]. To register other FAX Boxes, repeat steps 3 to 5.
Page 109: Deleting Originals From A Fax Box
FAX Operation (Advanced) Select a FAX Box and press [Open]. Free Space Name Owner Used NOTE: You must enter a box password in the 0001 Anonymous ----- Search(Name) following situations: 0002 Anonymous ----- Search(No.) • If user login is disabled Register/Edit •...
Page 110: Checking Details And Renaming Files
FAX Operation (Advanced) Press [Delete]. Box: File Name Date and Time Size 0001 File 2010/10/10 09:00 Search(Name) Detail Preview Print Delete Close Status 10/10/2010 When the deletion confirmation screen appears, press [Yes]. The original is deleted. Checking Details and Renaming Files You can use the procedure below to check the details of documents forwarded to a FAX Box.
Page 111 FAX Operation (Advanced) Previewing Images You can use the procedure below to preview an image of an original forwarded to a FAX Box on the touch panel. Follow steps 1 to 4 in Printing Originals from a FAX Box on page 4-40. Press [Preview].
Page 112: Printing A Fax Box List
FAX Operation (Advanced) Printing a FAX Box List You can print the FAX Box list in which the list of Box No.’s and Box names of the registered FAX Boxes are described. When there are originals in the FAX Boxes, the number of pages is displayed. NOTE: The list can be printed when user login has been enabled and the machine is logged in with administrator privileges.
Page 113: Sub Address Communication
FAX Operation (Advanced) Sub Address Communication Sub Address Communication Sub address communication is communication in which data is sent and received with sub addresses and passwords attached in conformance with the ITU-T (International Telecommunication Union) recommendations. Sub addresses enable communication modes with third-party machines that were previously only possible between our brand machines.
Page 114 FAX Operation (Advanced) NOTE: When a sub address has been registered to the destination of the Address Book, you can use the destination. When a sub address-registered destination in the Address Book is used for a One- touch key, you can also use the One-touch key. In this case, go to step 9.
Page 115: Program Dial
FAX Operation (Advanced) Sub Address Reception To perform sub-address reception, you must inform the sending party of the machine's sub-address and password prior to transmission. When sub-address reception is performed, the functions below can be used. • Printing/Sending Received Faxes by Requirements (Memory Forwarding) on page 4-18 •...
Page 116: Using Program Dial
FAX Operation (Advanced) Changing/Deleting Registration Contents You can change program numbers and program names, or delete programs. Press the Program key. Press [Edit] and press the key of the program number to be changed or deleted (1 to 50). To change the program number, press [Change] of Program No.
Page 117: Polling Communication
FAX Operation (Advanced) Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances.
Page 118 FAX Operation (Advanced) IMPORTANT: • The recipient’s machine must also be equipped with the same sort of sub address bulletin board communication function. Some fax machines cannot store originals and some do not support polling reception. Check both the sending and receiving machines beforehand to ensure that they each have the required functionality.
Page 119 FAX Operation (Advanced) Change the required functions for the original to be stored. For information on using the functions, refer to the machine’s Operation Guide. To change the image quality, follow the steps on page 3-10. Function Description Zoom Automatically enlarges or reduces scanned originals to match the storage size.
Page 120 FAX Operation (Advanced) Function Description Job Finish Notice Sends a notice by an e-mail when a transmission is complete. Original Image Select the image quality according to the original image type. To use sub addresses, press [ ], [Sub Address], and then [On].
Page 121: Polling Reception
FAX Operation (Advanced) Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number. If multiple contacts are specified, they are dialed in sequence and originals are received from each contact. NOTE: By setting a group as the destination, you can receive originals from up to 500 contacts in a single operation.
Page 122 FAX Operation (Advanced) NOTE: When On is selected in Dest. Check before Send, a destination confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 5-12. 4-54...
Page 123 FAX Operation (Advanced) Using Polling Reception with Sub Addresses For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the sending machine. This communication is still possible when the other party is using a third-party machine provided it is equipped with the same type of sub address communication function.
Page 124: Printing From A Polling Box
FAX Operation (Advanced) Printing from a Polling Box Use this procedure to print an original stored in a Polling box. Press the Document Box key. Press [FAX Box], and then [Polling Box]. Select an original by pressing a checkbox in the list. A tick appears in the checkbox for the selected original.
Page 125: Deleting Originals In A Polling Box
FAX Operation (Advanced) Deleting Originals in a Polling Box Use this procedure to delete an original stored in a Polling box. NOTE: If Delete Transmitted File is set to [On], originals are automatically deleted following polling transmission. (Refer to page 4-50.) Follow steps 1 to 3 in Printing from a Polling Box on page 4-56.
Page 126: File Name
FAX Operation (Advanced) Checking Details and Renaming Files Use this procedure to check the details of an original stored in a Polling box. You can also use this procedure to rename files. Follow steps 1 to 3 in Printing from a Polling Box on page 4-56.
Page 127: Prohibiting Entry Of Fax Numbers With The Numeric Keys
FAX Operation (Advanced) Previewing Images Use this procedure to view a preview image of the stored document on the touch panel. Follow steps 1 to 3 in Printing from a Polling Box on page 4-56. Press [Preview]. The preview screen appears. Polling Box For information on previewing images, refer to Size...
Page 128: Account Management
FAX Operation (Advanced) Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account. In user accounting, up to 1,000 users can be managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 1,000 accounts for sending of originals and making communication reservation after entering Account ID.
Page 129 FAX Operation (Advanced) Communication modes subject to job accounting • Normal transmission • Delayed transmission • Broadcast transmission • Sub address transmission • Encrypted transmission • Manual send when dialed from this machine to the receiving system • Polling reception •...
Page 130: Logging In When User Accounting Has Been Enabled
FAX Operation (Advanced) Logging in when User Accounting has been Enabled When user accounting has been enabled, you need to enter a User ID and Password to use the machine. Press [Login User Name]. Local Login to: Login abcdef User Name # Keys Login ********...
Page 131: Logging In When Job Accounting Has Been Enabled
FAX Operation (Advanced) Logging in when Job Accounting has been Enabled When job accounting has been enabled, you need to enter an Account ID when using the machine. NOTE: When both user accounting and job accounting have been enabled, the screen for entering a User ID and Password is displayed.
Page 132: Other Convenient Functions
FAX Operation (Advanced) Other Convenient Functions Functions that are convenient when sending fax are introduced here. For usage of each function, refer to the machine’s Operation Guide. Original Size Selection Select the size of originals to be scanned. Be sure to select the original’s size when using custom size originals. The original size can be selected at the time of fax transmission.
Page 133: Original Orientation
FAX Operation (Advanced) Original Orientation To ensure that the originals are sent in the correct orientation for reading, indicate which end of the original is the top. When the original is a two-sided or facing pages original, the orientation of the original must be set. Selection of Original Image Select Original Image.
Page 134: Border Erase
FAX Operation (Advanced) Border Erase You can erase black borders around originals when scanning. For border erase, the following methods are available. Border Erase Sheet Erase black borders from around sheet originals. Border Erase Book Erase black borders found around and in the middle of pages of thick books.
Page 135: Job Finish Notice
FAX Operation (Advanced) Job Finish Notice This function is used to inform when the transmission of e-mail is completed. Send and Print When you send originals, this feature allows you to print a copy of the document being sent. Send and Store When you send originals, this feature allows you to store a copy of the document being sent in a Document Box.
Page 136 FAX Operation (Advanced) 4-68...
Page 137: Checking Transmission Results And Registration Status
5 Checking Transmission Results and Registration Status This chapter explains how to check fax transmission results and functional registration status. • Various Tools for Checking Transmission Results and Registration Status .... 5-2 • Checking FAX Job History ..................5-3 • Printing Administrative Reports ................
Page 138: Various Tools For Checking Transmission Results And Registration Status
Checking Transmission Results and Registration Status Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools. Display Contents to Reference Tool Timing of Check Location Check Page FAX job Touch panel History of latest Any time...
Page 139: Checking Fax Job History
Checking Transmission Results and Registration Status Checking FAX Job History Display the history of the latest 100 each of send and receipt results on the display for checking. NOTE: Even when job accounting is enabled, 100 each of send and receipt results are displayed regardless of the account ID.
Page 140 Checking Transmission Results and Registration Status Display / Key Description Result Result is indicated. Completed: Job ended properly. Canceled: Job was canceled. Error: Job ended improperly due to error. ] in Job Type Specific type of job can be indicated (Fax or i-FAX reception in this screen).
Page 141: Checking Details Of The Job Log
Checking Transmission Results and Registration Status Storing Job Log Screen Display / Key Description Job No. Job acceptance number End Date Job completed date Type Icon indicates job type. Storing fax reception data Storing i-FAX reception data Job Name Job name User Name User name Blank if no information is available...
Page 142 Checking Transmission Results and Registration Status NOTE: Press [ ] or [ ] to check information of the next or previous page. Press [Close] to exit. Description of Detailed Information Screen Item Description Job No. Job acceptance number Result (Result/ Result is indicated.
Page 143: Printing Administrative Reports
Checking Transmission Results and Registration Status Printing Administrative Reports You can print various administrative reports to check the results of fax transmission or the status of the functional setup. Send Result Reports Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the transmitted image in the send result report.
Page 144: Fax Rx Result Reports
Checking Transmission Results and Registration Status FAX RX Result Reports Each time you receive a fax, you can print a report to confirm whether the fax was received successfully. NOTE: Fax receipt can also be notified by e-mail instead of checking the receipt result report. (Refer to Reporting FAX Receipt Result by E-mail on page 5-11.) Press the System Menu key.
Page 145: Automatic Printout
Checking Transmission Results and Registration Status Press [Print Report]. FAX Log Outgoing Incoming NOTE: You can select a shown fax job and press Date Destination Detail Result 10/10 09:50 A OFFICE 12345678 Completed [Detail] to view detailed information of the job. 10/10 09:45 A OFFICE 12345678...
Page 146: Status Page
Checking Transmission Results and Registration Status Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. Press the System Menu key.
Page 147: Reporting Fax Receipt Result By E-Mail
Checking Transmission Results and Registration Status Reporting FAX Receipt Result by E-mail Fax receipt can also be notified by e-mail instead of checking the receipt result report. NOTE: This setting is displayed when the FAX RX Result Report setting is [On] or [Error/Storing in Box Only].
Page 148: Confirmation Screen Of Destinations
Checking Transmission Results and Registration Status Confirmation Screen of Destinations When selecting [On] for Dest. Check before Send, the confirmation screen of destinations appears after pressing the Start key. For details, refer to Confirmation Screen of Destinations in the Operation Guide for the machine.
Page 149: Setup And Registration
6 Setup and Registration This chapter explains how to perform various setups and registrations. • Selection of Telephone Line (Inch version only) ............. 6-2 • Selection of Transmit Terminal Identification (TTI)..........6-3 • Setting the TTI information ..................6-4 • FAX/TEL Auto Switch Reception ................
Page 150: Selection Of Telephone Line (Inch Version Only)
Setup and Registration Selection of Telephone Line (Inch version only) Select the telephone line according to the type you are contracted with. Please note that selecting a wrong telephone line will prevent you from sending/receiving fax. NOTE: If you install 2 optional FAX Kits (Dual FAX option) and then use 2 phone lines, select the option for each line.
Page 151: Selection Of Transmit Terminal Identification (Tti)
Setup and Registration Selection of Transmit Terminal Identification (TTI) The transmit terminal identification (TTI) is the information about the machine (transmit terminal) to be printed out on the fax on the receiving system. The information includes transmission date and time, the number of transmission pages, and the fax number.
Page 152: Setting The Tti Information
Setup and Registration Setting the TTI information Register the name (local FAX name), fax number, and local FAX ID printed in the transmit terminal identification (TTI) area. By registering the TTI data, the receiver can easily find out where the FAX came from. Local FAX Name Registration Register the local FAX name printed on in the transmit terminal identification.
Page 153 Setup and Registration Press the System Menu key. Press [FAX], [Next] of Transmission, and then [Next] of FAX. When you register the Local FAX Number, go to next step. When you register the Local FAX ID, go to step 6. Local FAX Number Entry Press [Change] of Local FAX Number 1 or Local FAX Number 2.
Page 154 Setup and Registration Change of Account as Local FAX Name Press [Next] of Basic, and then [Change] of Account as Local FAX Name. To use the account name, press [ON]. To use the Local FAX name, press [OFF]. Press [OK].
Page 155: Fax/Tel Auto Switch Reception
Setup and Registration FAX/TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond.
Page 156 Setup and Registration Preparation: Refer to Receiving Mode on page 6-14 to select [Auto (FAX/TEL)]. The connected telephone set makes a ringing tone. Note that if [0] (zero) is set as the number of rings (for FAX/TEL Auto Switch), the connected telephone does not ring.
Page 157: Fax/Answering Machine Auto Switch Reception
Setup and Registration FAX/Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine.
Page 158 Setup and Registration Preparation: Refer to Receiving Mode on page 6-14 to select [Auto (TAD)]. The connected telephone set makes ringing tone the set number of times. NOTE: If you lift the handset while the telephone set is still making the ringing tone, the machine enters a status the same as manual reception.
Page 159: Rings
Setup and Registration Rings You can change the number of times to let the phone ring before answering a call as needed. The number of ringing times can be changed independently for each receiving mode of Auto (Normal), Auto (TAD) and Auto (FAX/TEL).
Page 160: Volume Adjustment
Setup and Registration Volume Adjustment Adjust the volume of the speaker and monitor. Speaker Volume: Volume of the built-in speaker when the line is connected by pressing [On Hook]. Monitor Volume: Volume of the built-in speaker when the line is connected without pressing [On Hook] such as in memory transmission.
Page 161: Retry Times
Setup and Registration Retry Times The number of retry times can be changed automatically. NOTE: Retry times can be set to between 0 and 14. For Redial, refer to Dialing the Same Receiving System (Redial) on page 3-23. Press the System Menu key. Press [FAX], [Next] of Transmission, [Next] of FAX and then [Change] of Retry Times.
Page 162: Receiving Mode
Setup and Registration Receiving Mode The following five receiving modes are available. • FAX Automatic Reception [Auto (Normal)] • FAX/TEL Auto Switch Reception [Auto (FAX/TEL)] (Refer to page 6-9.) • FAX/Answering Machine Auto Switch Reception [Auto (TAD)] (Refer to page 6-9.) •...
Page 163: Reception Date/Time
Setup and Registration Reception Date/Time Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each page when the message is printed out. It is useful for confirming the time of reception if the fax is from a different time zone.
Page 164: Media Type For Print Output
Setup and Registration Media Type for Print Output Specify the paper type to be used for print output of the received fax. Supported paper types: All Media Types, Plain, Rough, Recycled, Bond, Color, High Quality, Custom 1 to 8 NOTE: Refer to the machine’s Operation Guide for details on Custom Paper 1 to 8.
Page 165 Setup and Registration Inch models: Press [Auto] and then [Inch]. Common Settings - Paper Size Set cassette paper size. Metric models: Press [Auto] and then [Metric]. Auto Metric Inch Standard Sizes 1 Standard Sizes 2 Cancel Status 10/10/2010 10:10 Press [OK]. The previous screen reappears. Press [Change] of Media Type and select the Common Settings - Media Type media type.
Page 166: Mp Tray Paper Output
Setup and Registration MP Tray Paper Output You can select whether to use the MP tray paper when printing out the received fax. Press the System Menu key. Press [FAX], [Next] of Reception, [Next] of Basic and then [Change] of Multi Purpose Tray. Select either [Off] (not to use) or [On] (to use).
Page 167: Drd Reception (Available For Inch Versions Only)
Setup and Registration DRD Reception (Available for inch versions only) This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, and you can still designate a different fax number for each of them.
Page 168 Setup and Registration The machine will then ring using the predetermined ring pattern. When the call is from a telephone Lift the handset and speak with the other party. When the conversation is over, fax reception can be initiated manually. When the call is from a fax Once the ringing tone stops, fax reception will start automatically.
Page 169: Transmission Restriction
Setup and Registration Transmission Restriction This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate. Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission limit in advance.
Page 170: Registering Permit Fax No
Setup and Registration †. If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the recipient, sending is not rejected. ††. If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the sender, reception is not rejected.
Page 171: Changing And Deleting Permit Fax No
Setup and Registration Use the numeric keys to enter Permit FAX No. Up FAX - Permit No. to 20 digits can be entered. Register or edit permit number. Use the numeric keys to enter a number. NOTE: Press [Pause] to insert a pause (-) between numbers.
Page 172: Registering Reject Fax No
Setup and Registration Press [Delete]. When the deletion confirmation screen appears, press [Yes]. To change or delete other Permit FAX numbers, repeat steps 2 to 6. Press [Close]. Registering Reject FAX No. NOTE: Up to 50 Reject FAX numbers can be registered. Press the System Menu key.
Page 173: Changing And Deleting Reject Fax No
Setup and Registration Changing and Deleting Reject FAX No. Follow steps 1 to 2 of Registering Reject FAX No. on page 6-24. Select the Reject FAX No. to be changed or FAX - Reject No. List deleted. Register a number from which faxes will be rejected. (Up to 50 numbers can be registered.) To change Reject FAX No., go to step 3, and to TEL Number...
Page 174: Registering Permit Id No
Setup and Registration Registering Permit ID No. NOTE: Up to 25 Permit ID numbers can be registered. Press the System Menu key. Press [FAX], [Next] of TX/RX Restriction and then [Add/Edit] of Permit ID List. Press [Add]. FAX - Permit ID List Register an ID from which faxes will be accepted.
Page 175: Changing And Deleting Permit Id No
Setup and Registration Changing and Deleting Permit ID No. Follow steps 1 to 2 of Registering Permit ID No. on page 6-26. Select the Permit ID No. to be changed or deleted. FAX - Permit ID List Register an ID from which faxes will be accepted. (Up to 25 IDs can be registered.) To change Permit ID No., go to step 3, and to delete Permit ID No., go to step 6.
Page 176: Setting Reception Restriction
Setup and Registration To not use the sending restriction, press [Off]. To restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book, press [Permit List + Address Book].
Page 177: Encryption
Setup and Registration Encryption This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the actual contents of the originals.
Page 178: Registering An Encryption Key
Setup and Registration Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication (the other party is directly entered using the numeric keys) in the sending system and when setting encryption in the receiving system.
Page 179: Changing And Deleting Registration Contents Of Encryption Key
Setup and Registration Changing and Deleting Registration Contents of Encryption Key Follow steps 1 to 2 of Registering an Encryption Key on page 6-30. Select the encryption key to be changed or deleted. FAX - Encrypt. Key Registration To change the registration contents, go to step 3, Register a key to use for encrypted FAX transmissions.
Page 180 Setup and Registration Press [FAX No. Entry]. Use the numeric keys to enter fax number of the Destination other party. FAX No. Entry - Detail For details, refer to Direct Transmission on page 3- Change Sub Address NOTE: When encrypted transmission has been set to Change Transmission Start Speed 33600bps...
Page 181: Operation At The Receiving System
Setup and Registration NOTE: When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 5-12. Operation at the Receiving System To conduct encryption communication operating the receiving system, follow the steps below.
Page 182: Reduced Reception
Setup and Registration Reduced Reception When the reception size is larger than the paper size, you can reduce the print size. Item Description Print the received data at 100% of the original size by dividing it into several sheets of paper. Print the received data by reducing the original size according to the paper size.
Page 183: Duplex Print Output
Setup and Registration Duplex Print Output When received multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data. Press the System Menu key. Press [FAX], [Next] of Reception, [Next] of Basic and then [Change] of Duplex Printing.
Page 184: In 1 Reception
Setup and Registration 2 in 1 Reception When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper. NOTE: If you specify 2 in 1 reception and duplex printing at the same time, 2 in 1 reception is disabled. Press the System Menu key.
Page 185: Remote Diagnostics
Setup and Registration Remote Diagnostics If a problem arises with this machine and you contact our service representative, this feature enables our Service Center computer to access the machine over the phone and check the machine’s status or look for problems.
Page 186: Prohibiting Fax Printing At Specified Times (Unusable Time)
Setup and Registration Prohibiting FAX Printing at Specified Times (Unusable Time) This feature sets a time period during which the machine will not print received faxes. IMPORTANT: When Unusable Time is set, in addition to FAX printing, all other operations excluding FAX Reception are all prohibited during the unusable time period, including printing of copy jobs, printer jobs and received e-mails, printing and sending from USB Memory and Network FAX transmission.
Page 187: Setting The Paper Output
Setup and Registration Setting the Paper Output Set the output tray for printing of receiving faxes. Press the System Menu key. Press [Common Settings], and then [Change] of Paper Output. Press [Change] of Fax Port1 or Fax Port2. Select the Paper Output. Press [OK].
Page 188 Setup and Registration 6-40...
Page 189: Optional Equipment
7 Optional Equipment This chapter introduces the optional equipment available for the FAX kit. • Internet FAX Kit (A)....................7-2 • Expansion Memory ....................7-3 • Dual FAX......................... 7-3...
Page 190: Internet Fax Kit (A)
Optional Equipment Internet FAX Kit (A) You can use Internet FAX on this machine. For details, refer to Internet Faxing (i-FAX) (Option) on page 8-1.
Page 191: Expansion Memory
Optional Equipment Expansion Memory By installing the 128 MB expansion memory, you can increase the image memory size and increase the number of incoming (faxed) original pages that can be stored. Call a service representative for mounting or removal of the expansion memory. Dual FAX Installing 2 optional FAX Kits (Dual FAX option) allows you to use 2 phone lines.
Page 192 Optional Equipment Job Accounting Port Restrictions If job accounting is enabled, you can restrict access so that departments can only use one port. Press the System Menu key. Press [User Login/Job Accounting]. The user authentication screen is displayed. Enter a login user name and password, and press [Login].
Page 193: Internet Faxing (I-Fax) (Option)
8 Internet Faxing (i-FAX) (Option) This chapter explains how to use the Internet faxing (i-FAX) using the Internet FAX Kit(A). • What is i-FAX? ......................8-2 • i-FAX Settings ......................8-4 • i-FAX Transmission....................8-8 • i-FAX Reception....................8-13...
Page 194: What Is I-Fax
Internet Faxing (i-FAX) (Option) What is i-FAX? The i-FAX function sends and receives faxes via the Internet without using a phone line. The main features of i-FAX are: • It reduces communication costs since it does not use a phone line. •...
Page 195: I-Fax Settings
Internet Faxing (i-FAX) (Option) i-FAX Reception Flowchart The procedure for receiving an i-FAX is shown below. Another fax machine sends a fax to this machine’s E-mail address. The mail server receives the fax. This machine downloads the fax from the mail server. This machine prints the received fax.
Page 196: I-Fax Settings
Internet Faxing (i-FAX) (Option) Full Mode This machine supports full-mode Internet faxing that conforms to the ITU-T T.37 recommendations. If the other party’s machine also supports full mode, you can use transmission confirmation when you send a fax to check that it successfully reached the recipient’s machine.
Page 197 Internet Faxing (i-FAX) (Option) Enter the user name and password of the administrator, and click Login. Setting Administrator User Name, and Password restricts general users' access to pages other than the Start page. For security purposes, setting the Administrator password is highly recommended. The default Administrator password is factory-set as ‘Admin’.
Page 198 Internet Faxing (i-FAX) (Option) The settings available on the i-FAX SMTP page are shown below. Item Description SMTP Port Number Set the port number used by SMTP. Normally, 25 is used. † SMTP Server Name Enter the SMTP server name or SMTP server IP address. You can enter up to 64 characters.
Page 199 Internet Faxing (i-FAX) (Option) i-FAX POP3 Settings FAX/i-FAX > i-FAX > POP3 Use this page to specify the settings for the POP3 server used for Internet faxing. The settings available on the i-FAX POP3 page are shown below. Item Description Check Interval Displays the interval for connecting to the POP3 server to check for incoming E-mail.
Page 200: I-Fax Transmission
Internet Faxing (i-FAX) (Option) i-FAX Transmission This section explains how to send an i-FAX by directly entering the recipient’s E-mail address. Switching to the Send Screen Check that the basic send screen is displayed. Destination Enter Destination. If the basic send screen is not displayed, press the Destination Detail Address...
Page 201 Internet Faxing (i-FAX) (Option) Press [i-FAX Address]. i-FAX Address Entry Mode Simple i-FAX Address Destination Condition Add to Addr Book Next Dest. Cancel 10/10/2010 10:10 Status Enter the destination address. You can enter up to 128 characters. • If Entry Check for New Destination is Off, press [OK] to complete entering the number.
Page 202 Internet Faxing (i-FAX) (Option) Selecting the Transmission Mode Transmission mode allows to respond to requests for read receipts on FAX arrival. To respond to receipt requests, select Full in the Mode pull-down menu. Specifying the Destinations Conditions Press [Destination Condition]. Specify the destination conditions and press [OK].
Page 203 Internet Faxing (i-FAX) (Option) Entering the Subject and Body When sending an Internet FAX (i-FAX), enter the subject and body of the i-FAX. Press [Advanced Setup] and then [i-FAX Subject/ Body]. Press [Subject]. Destination Enter Destination. i-FAX Subject/Body Subject Body Original Zoom 100%...
Page 204 Internet Faxing (i-FAX) (Option) Press [Sending Jobs]. Status The list of accepted time, destination, and status Scheduled Job Status Job Type are displayed for each job. Job No. Type Job Name User Name Accepted Time Status 14:47 abc@def.com InProcess Cancel Priority Detail Override...
Page 205: I-Fax Reception
Internet Faxing (i-FAX) (Option) i-FAX Reception At set intervals, this machine connects to the mail server and automatically downloads and prints any Internet faxes found on the server. No particular user intervention is needed when the machine receives an i-FAX. You can change the following reception settings: •...
Page 206 Internet Faxing (i-FAX) (Option) 8-14...
Page 207: About Network Fax
9 About Network FAX This chapter explains how to use Network FAX. Please also read the Network FAX Driver Operation Guide (Online Manual) contained in the included DVD, which describes how to operate your PC to send a fax using Network FAX and make various settings.
Page 208: What Is Network Fax
About Network FAX What is Network FAX? The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include the following. • PC-prepared document can be sent and received by fax without being printed out. •...
Page 209 About Network FAX NOTE: The memory forwarding function allows not only reception by the networked PC, but also forwarding of the received fax by e-mail, forwarding to another fax machine, or storing in the FAX Box.
Page 210: Setup
About Network FAX Setup The following preparation is needed before using Network FAX. Flow of Setup Connection to a PC Connect the machine to a PC using the network cable. For details, refer to the machine’s Operation Guide. Machine Registration Using the memory transmission function, select the recipient PC or file format.
Page 211 About Network FAX Select settings on the FAX Setting tab. Specify fax settings such as the original size on the FAX Setting tab, and click [OK]. You will return to the Print dialog box for the application. Click [OK]. The Transmit Settings dialog box will appear.
Page 212: Fax Setting Tab
About Network FAX FAX Setting Tab Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions. Display the screen. From the start button, click [Control Panel], [Hardware and Sound], and [Devices and Printers].
Page 213 About Network FAX Network FAX Driver Operation Guide (Online Manual) The Network FAX Driver Operation Guide (Online Manual) is contained in the included DVD in PDF (Portable Document Format). The main contents include the following. • Installing Network FAX Driver •...
Page 214 About Network FAX...
Page 215: 10 Troubleshooting
10 Troubleshooting This chapter explains how to deal with problems. • Indicators During Sending/Receiving Operation........... 10-2 • Precautions When Turning Power OFF ..............10-3 • Error Messages ....................10-4 • Troubleshooting ....................10-6 10-1...
Page 216: Indicators During Sending/Receiving Operation
Troubleshooting Indicators During Sending/Receiving Operation The Processing and Memory indicators show the fax transmission status. • The Processing indicator blinks when the machine is sending or receiving a fax. • The Memory indicator blinks when source data is being stored in memory for memory transmission. •...
Page 217: Precautions When Turning Power Off
Troubleshooting Precautions When Turning Power OFF To receive faxes with the power turned off, press the Power key on the operation panel. You cannot receive a fax when the main power switch is turned off. Before turning off the main power switch, press the Power key on the operation panel. Make sure that the Power indicator and the Memory indicator are off before turning off the main power switch.
Page 218: Error Messages
Troubleshooting Error Messages When an error occurs, the display may show one of the error messages listed below. These will help you identify and correct the problem. NOTE: When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the report and refer to the Error Code List on page 16 of the Appendix for a description.
Page 219: Troubleshooting
Troubleshooting Reference Message Checkpoint Corrective Action Page Scheduled sending jobs – The number of jobs has exceeded. exceeded the limit set for delayed transmission. Press [End]. The job is canceled. Wait until the delayed transmission is executed, or cancel the delayed transmission and then perform the job again.
Page 220: Troubleshooting
Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative. Reference Symptom Checkpoint Corrective Action Page Cannot send document. Is the modular cord Connect the modular cord – connected correctly? correctly.
Page 221 Troubleshooting Reference Symptom Checkpoint Corrective Action Page Cannot perform memory Is free space available in the Receive after the memory 3-12 reception. memory? has free space, or create free space in the memory. Cannot perform sub s the recipient fax machine Sub address transmission –...
Page 222 Troubleshooting Reference Symptom Checkpoint Corrective Action Page Cannot use sub address Does the other party’s fax If the other party’s fax – bulletin board machine have the same sort machine does not have the communication. of sub address bulletin board same sort of sub address communication function? bulletin board communication...
Page 223: Appendix
Appendix • Character Entry Method................Appendix-2 • Specifications..................... Appendix-5 • Menu List ....................Appendix-6 • Received FAX Sizes and Paper Priority (Inch Model) ......Appendix-10 • Received FAX Sizes and Paper Priority (Metric Model) ......Appendix-13 • Error Code List..................Appendix-16 Appendix-1...
Page 224: Character Entry Method
Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE: QWERTY, QWERTZ and AZERTY are keyboard layouts the same as a PC keyboard are available. If necessary, change the layout.
Page 225 Display/Key Description [Cancel] Press to cancel entered characters and return to the screen before the entry was made. [OK] Press to finalize the entry and return to the screen before the entry was made. Upper-case Letter Entry Screen Use the keyboard to enter. Limit: characters Input:...
Page 226: Entering Characters
Entering Characters Follow the steps below to enter ‘List A-1’ for an example. Press [Upper-case]. Press [L]. The letter L is shown on the display. Press [Lower-case]. Press [i], [s], [t] and [Space]. Use the keyboard to enter. Limit: characters List Input: characters...
Page 227: Specifications
Specifications NOTE: Specifications are subject to change without notice. Item Description Type Optional FAX kit Compatibility Communication Line Subscriber telephone line Transmission Time 3 seconds or less (33600 bps, JBIG, ITU-T A4-R #1 chart) Transmission Speed 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/9600/ 7200/4800/2400 bps Coding Scheme JBIG/MMR/MR/MH Error Correction Original Size...
Page 228: Menu List
Menu List The function keys on the touch panel and operation panel have the following menus. Refer to this list as necessary when you operate the machine. FAX Key Destination Address Book FAX No. Entry Detail Sub Address Transmission Start Speed Encrypted Transmission (Sending) On Hook One-Touch Key...
Page 229 System Common Settings Sound FAX Speaker Volume Menu FAX Monitor Volume ††† Function Defaults i-FAX Subject/Body FAX TX Resolition Document FAX Box Add/Edit Box Box/Removable FAX Box List Memory Polling Box Delete Transmitted File Overwrite Setting Quick Setup Wizard TX/RX Common Encrypt.
Page 230 Continued from previous page Date/Timer Date/Time Time Zone Unusable Time Report Report Print Status Page Print Admin Report Outgoing FAX Report Settings Incoming FAX Report Result Report Send Result Attach Send Image Setting Report Canceled before Sending FAX RX Result Report Job Finish Notice Setting RX Result Report Type Edit...
Page 231 Status/Job Printing Jobs Status Cancel Key Sending Jobs Status Scheduled Job Storing Jobs Status Device/ Line Off Communication Manual Reception † Check New FAX (i-FAX Reception) Activity Report Print Removable Memory Program Key Call Register Edit † Optional Internet FAX Kit(A) is required. Appendix-9...
Page 232: Received Fax Sizes And Paper Priority (Inch Model)
Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same Size Override Received FAX Size LT-R †...
Page 233 NOTE: The abbreviations denote the following paper sizes. ST: Statement STR: Statement-R LT: Letter LTR: Letter-R LG: Legal LD: Ledger When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to page 6-16.) Even if [All Media Types] is selected, paper types such as transparency cannot be used for fax printouts.
Page 234 Reduced RX Sizes Received FAX Size LT-R † ST-R LT-R † †, * † LT-R LT-R LT-R LT-R † † † † † ST-R ST-R ST-R †. Paper orientation is different from the received document. The image is printed after being rotated 90° automatically.
Page 235: Received Fax Sizes And Paper Priority (Metric Model)
Received FAX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same Size Override Received FAX Size A4-R †...
Page 236 †. Paper orientation is different from the received document. The image is printed after being rotated 90° automatically. ††. Folio size original is reduced to match A4 size paper. : indicates print output on two sheets. *: indicates the printing paper for i-FAX. (Same size as the received size.) NOTE: The abbreviations denote the following paper sizes.
Page 237 Reduced RX Sizes Received FAX Size A4-R † A5-R A4-R † † † A4-R B5-R A4-R A4-R † † A4-R A4-R † † † † A4-R † † B5-R B5-R B5-R B5-R B5-R † † † † † B5-R † †...
Page 238: Error Code List
Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Report. NOTE: The number that follows U or E is the error code. Error Code Possible Cause/Action Busy Failed to establish connection with the recipient despite auto redialing the preset number of times.
Page 239 Error Code Possible Cause/Action U01700 - U01720 Communication error occurred during high-speed transmission. Send again. U01721 Communication error occurred during high-speed transmission. Designated transmission speed may not be available for the recipient machine. Reduce the transmission start speed and send again.
Page 240 Error Code Possible Cause/Action U03500 Sub address bulletin board reception was attempted and the other party’s machine is an our- brand model, but the specified sub address box was not registered on the other party’s machine. Check with the recipient. U03600 The other party’s machine is an our-brand model and sub address bulletin board reception was...
Page 241 Error Code Possible Cause/Action U14000 Reception to the FAX Box was stopped because there is no more free space in the memory of this machine. Create free space by outputting the data stored in the memory, or cancel the reception to the FAX Box.
Page 242 Appendix-20...
Page 243 Index Entering Characters Appendix-4 Entry Screens Appendix-2 Checking Transmission Results and Registration Status Confirmation Screen of Destinations 5-12 Continuous Scan 4-65 Numerics 2 in 1 Reception 6-36 Date Delayed Transmission Cancel 3-14 About this Operation Guide Changing/Deleting Account Management 4-60 Immediate Transmission 3-14 Address Book...
Page 244 Deleting Originals from a FAX Box 4-41 FAX Box List 4-44 Machine (Names) How to Change/Delete 4-40 Manual Reception 4-14, 6-14 How to Register 4-38 Manual Send 4-13 Previews 4-43 Media Type for Print Output 6-16 Printing Originals from FAX Box 4-40 Memory Reception 3-12, 10-7...
Page 245 Checking 4-58 Reduced Reception 6-34 Deleting Originals in a Polling Box 4-57 Reject Fax No. Polling Reception 4-53, 10-7 Change/Deletion 6-25 Polling Transmission 4-49 Registration 6-24 Previews 4-59 Remote Diagnostics 6-37 Printing from a Polling Box 4-56 Remote Switch Function 4-16, 10-6 Renaming Files 4-58...
Page 246 Communication Establishing Requirements 6-21 Unusable Time 6-38 Permit FAX No. 6-22 User Accounting 4-60 Permit ID No. 6-26 Contents 4-60 Prerequisites 6-21 Login 4-62 Reception Rejection Requirements 6-22 Reception Restriction Setting 6-28 Reject FAX No. 6-24 Send Restriction Setting 6-27 Volume Adjustment 6-12 Transmission Start Speed...
Page 247 MEMO...
Page 250 TA Triumph-Adler GmbH, Ohechaussee 235, 22848 Norderstedt, Germany...

Utax CD 1435 User Manual

1 Part Names and Functions

2 Preparation before Use

3 FAX Operation (Basic)

4 FAX Operation (Advanced)

5 Checking Transmission Results and Registration Status

6 Setup and Registration

7 Optional Equipment

8 Internet Faxing (I-FAX) (Option)

9 About Network FAX

10 Troubleshooting

Appendix

Quick Links

Troubleshooting

Related Manuals for Utax CD 1435

Summary of Contents for Utax CD 1435