Page 1 CD 1230 1240 1250 INSTRUCTION HANDBOOK ADVANCED DIGITAL MULTIFUNCTIONAL SYSTEM...
Page 2 Introduction Thank you for your purchase of UTAX CD 1230/1240/1250. This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition.
Page 3: Legal And Safety Information
Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. • Legal Information..............ii • Regarding Trade Names ..........iii ADVANCED OPERATION GUIDE...
Page 4 Legal and Safety Information Legal Information Copying or other reproduction of all or part of this guide without the prior written consent of UTAX GmbH is prohibited. Legal Restriction on Copying/Scanning • It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.
Page 5 Legal and Safety Information Regarding Trade Names • KPDL is a trademark of Kyocera Corporation. • Microsoft, MS-DOS, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation in the U.S.A. and/or other countries. • Windows Me and Window XP are trademarks of Microsoft Corporation.
Page 6 Legal and Safety Information • This machine contains the software having modules developed by Independent JPEG Group. All other brands and product names are registered trademarks or trademarks of their respective companies. The designations ™ and ® will not be used in this Operation Guide. Firmware of this machine is using in part the GPL applied codes ADVANCED OPERATION GUIDE...
Page 7: About This Operation Guide
About this Operation Guide This Operation Guide contains the following chapters. Chapter 1 - Copying Functions Explains the functions available for copying. Chapter 2 - Sending Functions Explains the functions available for sending originals. Chapter 3 - Printer Explains how to configure the printer function. Chapter 4 - Using Document Box Explains the typical procedure for utilizing Document Box.
Page 8 Included Guides The following guides are supplied with the machine. Refer to them as necessary. Operation Guide (This Guide) Describes how to load paper, basic copy, print and scan operations, and troubleshooting. Advanced Operation Guide Explains copying, printing and scanning features in depth, as well as default settings.
Page 9 Description of Operation Procedure In this Operation Guide, the continuous operation of the keys on the touch panel is as follows: Description in this Actual procedure Operation Guide Press [Copy]. Press [Copy], [Change] of Quick Setup, [ ] twice, and then Press [Change] of Quick Setup.
Page 10: Icons On The Touch Panel
Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As in A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional R character in order to indicate the orientation of the original/paper.
Page 11: Table Of Contents
Contents Contents Legal and Safety Information About this Operation Guide Copying Functions Original Size ..............1-2 Paper Selection .
Page 12 Contents Scan Resolution ............2-21 Sharpness .
Page 13 Contents Installing the Security Kit ............8-5 Changing Security Functions .
Page 14 Contents ADVANCED OPERATION GUIDE...
Page 15: Copying Functions
1 Copying Functions This chapter explains the functions available for copying. • Original Size ..............1-2 • Paper Selection ............1-4 • Mixed Sized Originals........... 1-7 • Original Orientation ............ 1-10 • Collate/Offset Mode............ 1-12 • Staple/Punch .............. 1-13 • Output Destination............
Page 16: Original Size
Copying Functions Original Size Specify the size of originals being scanned. Be sure to specify the original size when copying non-standard sizes. The following options are available. Item How to Select Sizes Standard Have the size of Inch models: Auto, Ledger, Legal, Sizes 1 original detected Letter, Letter-R, Statement,...
Page 17: Numeric Keys
Copying Functions Press [Standard Ready to copy. Copies Sizes 1 ], [Standard Sizes 2 ], [Others] or Original Size Standard Auto [Size Entry] to select Sizes 1 the original size. Standard Press [OK] to display Sizes 2 the image. Others Size Entry Original - - -...
Page 18: Paper Selection
Copying Functions Paper Selection Select the paper source contains the required paper size. NOTE: Specify in advance the size and type of the paper loaded in the cassette (refer to Original/Paper Setup on page 6-5). Selecting the Cassette Press the Copy key. Press [Org./Paper/Finishing] and then [Paper Selection].
Page 19 Copying Functions Reserving the Multi Purpose Tray To use the Multi Purpose tray, select the size and type to match the paper loaded in the paper source. How to Category Item Sizes Select Paper Standard Choose from Inch models: Ledger, Legal, Size Sizes 1 the standard...
Page 20 Copying Functions For instructions on how to select custom paper types 1 to 8, refer to Paper Type on page 6-10. NOTE: It will be useful to select in advance the size and type of paper that will be used often and set them as default (refer to Paper Size and Media Type Setup for Multi Purpose Tray on page 6-9).
Page 21: Mixed Sized Originals
Copying Functions Mixed Sized Originals Using the optional document processor, the originals of different sizes can be loaded in a batch and copied. In this operation, up to 30 originals of different sizes can be placed in the document processor at the same time. Supported Combinations of Originals Originals of the Same Width The supported combinations of originals are as follows.
Page 22 Copying Functions A3, B4, A4 and B5 B4, A4-R and B5 Folio, A4-R and B5-R Selecting How to Copy Originals Select whether you wish to create individual copies on different size papers matching the original sizes or to produce all copies on the same size papers.
Page 23 Copying Functions NOTE: This function is available regardless of whether originals have the same width or not. Option Description Mixed Sized Originals are detected individually for size and Copies copied to the same size papers as originals. Same Size Copies Originals are all copied to the same size papers.
Page 24: Original Orientation
Copying Functions Original Orientation Select the original orientation to use the following functions. • Duplex • Margin/Centering originals • Border erase • Combine mode • Memo mode • Page numbering • Booklets • Stapling/Punching (optional feature) Use the functions above and press the Start key to display the original orientation selection screen.
Page 25 Copying Functions Press [Org./Paper/Finishing] and then [Original Orientation]. Select [Top Edge Ready to copy. Copies Top] or [Top Edge Left] as the way the Original Orientation original is oriented. Enter the orientation of the original document's top edge. Press [OK] to display the image.
Page 26: Collate/Offset Mode
Copying Functions Collate/Offset Mode Use Collate to copy multiple originals and produce collated sets of copies as required. Use Offset to deliver the printed copies so that each set or page is stacked perpendicular to the previous set or page. This allows easy offsetting without using the optional document finisher.
Page 27: Staple/Punch
Copying Functions Staple/Punch Use this feature to staple or hole-punch your finished copies. NOTE: Stapling requires the optional document finisher, built-in finisher, or 3000 Sheet Document Finisher. Punching requires the optional 3000 Sheet Document Finisher and the optional punching unit. The following stapling options and orientations are available.
Page 28 Copying Functions The following punch options and orientations are available. Original Copy Orientation of Original Platen Document processor NOTE: The inch model provides two-hole and three-hole punching. The metric model provides two-hole and four-hole punching. Press the Copy key. Press [Org./Paper/Finishing] and then [Staple/Punch]. 1-14 ADVANCED OPERATION GUIDE...
Page 29 Copying Functions To staple, select the Ready to copy. Copies staple position, [1 Staple/Punch staple] or [2 staples], Upper Staple under Staple. Left 1 staple Upper Press [OK] to display Right the image. 2 staples Punch Top Edge Top Original Orientation Add Shortcut Cancel...
Page 30: Output Destination
Copying Functions Output Destination Specify the optional document finisher tray or any other specific tray as the output destination for finished copies. NOTE: Optional output destinations include the job separator, document finisher, 3000 Sheet Document Finisher and the mailbox. Destination Description Top tray Top tray of the machine (where copies are...
Page 31 Copying Functions Place the originals in the document processor or on the platen. Press the Start key to start copying. ADVANCED OPERATION GUIDE 1-17...
Page 32: Zoom Mode
Copying Functions Zoom Mode Original image can be reduced or enlarged for copying. The following zoom modes are available. Auto Zoom Automatically reduces or enlarges the original image suited to the selected paper size. Ledger: 129 % Letter-R A3: 141 % Statement-R: 64 % A5: 70 % Manual Zoom...
Page 33 Copying Functions Model Zoom Level (Original -> Copy) Asia Pacific 200% (A5 -> A3), 141% (A4 -> A3, B5 -> B4), 122% (A4 -> B4, A5 -> B5), 115% (B4 -> A3, B5 -> A4), 86% (A3 -> B4, A4 -> B5), 81% (B4 -> A4, B5 ->...
Page 34 Copying Functions To use XY Zoom, Ready to copy. Copies press [XY Zoom]. Zoom (25 - 400) Standard Press [+] or [–] to Zoom change the XY Zoom Press [OK] to display displayed the image. # Keys magnifications of X (25 - 400) (horizontal) and Y (vertical).
Page 35: Combine Mode
Copying Functions Combine Mode Images from either two or four originals are reduced and combined onto a single copy. 2-in-1 mode and 4-in-1 mode are available. The page boundary of each original can be indicated. NOTE: Combine mode is available for the copy paper sizes of A3, B4, Folio, A4, A4-R, B5, B5-R, A5-R, Ledger, Legal, Oficio II, 8.5×13.5", Letter, Letter-R, Statement-R, 8K, 16K and 16K-R.
Page 36 Copying Functions The following 4-in-1 options and output orientations are available. Original Copy Orientation of Original Platen Document processor NOTE: When placing the original on the platen, be sure to copy the originals in page order. Types of Page Boundary Lines The following types of the boundary lines are available.
Page 37 Copying Functions Press [2 in 1] or [4 in Ready to copy. Copies 1], and choose the page layout of Combine Layout Layout. 2 in 1 Press [OK] to display Right then Left then the image. Down Down None 4 in 1 Border Line Top Edge Top Down then...
Page 38: Margin/Centering Mode
Copying Functions Margin/Centering Mode Shift the original image to make space on the copy for binding on the left (right) or top (bottom) side. When you copy onto paper different from the original size, you can center the original image on the paper. The following margin widths are available.
Page 39 Copying Functions When duplex Ready to copy. Copies copying, press [Back page margin] Margin/Centering Left/Right (-18 - +18) to select the margin 0.00 on the back page. Margin Press [OK] to display Then press [OK]. the image. Auto Centering # Keys Back Page Top/Bottom (-18 - +18)
Page 40: Border Erase
Copying Functions Border Erase Use Border Erase to prevent the appearance of shadows from around the edges of originals. The following options can be selected. Border Erase Sheet Erases black borders around the single sheet original. Original Copy Border Erase Book Erases black borders around the edges and in the middle of the original such as a thick book.
Page 41: Specifications
Copying Functions In each option, the available ranges are as below. Specifications Border Erase Range Inch Models 0 to 2"(in 0.01" increments) Metric Models 0 mm to 50 mm (in 1 mm increments) NOTE: To specify the default width value of Border Erase, refer to Border Erase Default on page 6-27 for details.
Page 42: Booklet From Sheets
Copying Functions Booklet from Sheets Delivers booklet of two-sided copies with facing pages from one-sided or two-sided originals. Booklet, such as a magazine, is available by folding at the center. You can copy the cover page onto colored paper or thick paper. Paper for the cover is supplied from the Multi Purpose tray.
Page 43 Copying Functions For binding on the right side The folded copies can be read from right to left. Original Copy For top binding The folded copies can be read from top to bottom. Original Copy Press the Copy key. Press [Layout/Edit] and then [Booklet]. Select [1-sided >>...
Page 44 Copying Functions If you choose [1-sided >> Booklet] or [2-sided >> Booklet], you can add the cover. Press [Cover] and select Cover. Press [OK]. If the optional 3000 Sheet Document Finisher and the center folding unit are equipped, [Bind and Fold]* can be selected. Press [Saddle Stitch] and select [Bind and Fold].
Page 45: Duplex
Copying Functions Duplex Use Duplex to create two-sided copies. You can also create single-sided copies from two-sided originals or originals with facing pages such as books. The following modes are available. CAUTION: To scan 2-sided originals in color using the optional document processor, extension of the memory in the machine is required.
Page 46 Copying Functions Two-sided to One-sided Copies each side of a two-sided original onto two individual sheets. Optional document processor is required. Original Copy The following binding options are available. Left/Right Binding: Images are copied onto the back side without being rotated.
Page 47 Copying Functions Book to One-sided Copies each page of originals with facing pages onto two individual sheets. Original Copy The following binding options are available. Left Binding: Originals with facing pages are copied from left to right. Right Binding: Originals with facing pages are copied from right to left. NOTE: The following sizes of originals and paper are supported in Book to One-sided mode.
Page 48 Copying Functions Select the desired Ready to copy. Copies Duplex mode. Duplex 1-sided >>1-sided 1-sided Press [OK] to display >>2-sided the image. 2-sided >>1-sided 2-sided Finishing >>2-sided Book >>1-sided Top Edge Top Binding Binding Book Left/Right Original >>2-sided Orientation Add Shortcut Cancel Status 10/5/2006...
Page 49: Cover Mode
Copying Functions Cover Mode Add a cover to the finished copies. Copy the first page and/or the last page onto colored paper or thick paper fed from the different paper source than the regular one. The following two options are available. Type of Cover Description Front Cover...
Page 50: Form Overlay
Copying Functions Form Overlay Copy the original images onto the form. Once you scan and register the form, the form is overlaid onto the original. You can also use a form that is already registered in the machine's memory. Forms Original Copy NOTE:...
Page 51 Copying Functions NOTE: Press [Detail] to view the selected form data. Press [OK]. Place the originals. Place the original for the form on top of the other originals. When using the optional document processor, the first page of the originals should be placed on the top.
Page 52: Page Numbering
Copying Functions Page Numbering Number multiple pages of originals in sequential order. The formats for numbering include [- 1 -], [P.1] or [1/n]. The format [1/n] prints the total number of pages in the place of n. The page number is centered at the bottom of the page. Original [ –...
Page 53 Copying Functions The total number of pages n in the format [1/n] can be changed manually. Press [Denominatior #] and select [Manual]. Press [+] or [–] to enter the total number of pages and press [OK]. You can also enter the number with the numeric keys after pressing [# Keys].
Page 54: Memo Mode
Copying Functions Memo Mode Delivers copies with a space for adding notes. You can also copy two originals onto the same sheet with a space or add lines to indicate page boundaries. NOTE: Memo mode is available for the copy paper sizes of Ledger, Legal, Oficio II, 8.5×13.5", Letter, Letter-R, Statement-R, A3, B4, Folio, A4, A4-R, B5, B5-R, A5-R, 8K, 16K and 16K-R.
Page 55 Copying Functions Types of Page Boundary Lines The following boundary lines are available. None Solid Dotted Borders (Cropmark) Press the Copy key. Press [Layout/Edit] and then [Memo Page]. Press [Layout A] or Ready to copy. Copies [Layout B]. Select the page layout from Memo Page Layout Layout.
Page 56: Density Adjustment
Copying Functions Density Adjustment Copy density is adjustable. Mode Description Manual Density is adjustable to either 7 or 13 different levels. Auto Optimum density is selected depending on density of original. NOTE: You may choose Auto mode as the default setting (refer to Density on page 6-25).
Page 57: Selection Of Image Quality
Copying Functions Selection of Image Quality Select the image quality to suit the type of original. Image Quality Description Mode Text+Photo For originals with both text and photographs. Text For originals primarily consisting of text. Photo For originals primarily consisting of photographs. Press the Copy key.
Page 58: Ecoprint
Copying Functions EcoPrint Use EcoPrint to save toner when printing. Use this function for test copies or any other occasion where high quality print is unnecessary. Press the Copy key. Press [Image Quality] and then [EcoPrint]. Press [On]. Ready to copy. Copies EcoPrint Conserve toner when printing.
Page 59: Continuous Scan
Copying Functions Continuous Scan When a large number of originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then copied as one job. With this function, originals are scanned until you press [Scan Finish].
Page 60 Copying Functions Place the originals in Copies Scanning originals. the document processor or on the Job No.: 000021 Job Name: doc20060505113414 User Name: ----- Original Pages Printer Setting Scanner Setting platen and press the P lain Start key. 100% Cop ies 2 -sid ed 2 -sid ed To p Ed g e To p...
Page 61: Auto Image Rotation
Copying Functions Auto Image Rotation Automatically rotates the image when the sizes of the original and the loaded paper matches but the orientations are different. The images will be rotated 90° counter-clockwise prior to copying. NOTE: To set Auto Image Rotation as the default mode, refer to Auto Image Rotation on page 6-29.
Page 62: Negative Image
Copying Functions Negative Image Inverts black and white portions of the image for printing. Press the Copy key. Press [Advanced Setup] and then [Negative Image]. Press [On] to select Ready to copy. Copies Negative Image. Negative Image Invert black and white in image to print "negative"...
Page 63: Mirror Image
Copying Functions Mirror Image Copies the mirrored images of the original. Press the Copy key. Press [Advanced Setup] and then [Mirror Image]. Press [On] to select Ready to copy. Copies Mirror Image. Mirror Image Print left-right mirrored copies of original. Press [OK] to display the image.
Page 64: Job Finish Notice
Copying Functions Job Finish Notice Sends a notice by E-mail when a copy job is complete. User is notified of the completion of a copy job while working at a remote desk, saving the time spent waiting for the finish of copying beside the machine. NOTE: PC should be configured in advance so that E-mail can be used.
Page 65 Copying Functions To directly enter the Ready to copy. Copies E-mail address, press [Address Job Finish Notice Entry]. Press [E-mail E-mail Address], enter the Address Book Address address and press Address Entry [OK]. Add Shortcut Cancel Status 10/5/2006 10:10 Press [OK]. Press the Start key to start copying.
Page 66: File Name
Copying Functions File Name Names a copy job. Add other information such as date and time or job number as necessary. Check a job history or job status using the job name, date and time, or job number specified here. Press the Copy key.
Page 67: Priority Override
Copying Functions Priority Override Suspends a current job and gives the selected job a priority for copying. The suspended job resumes after Priority Override copy is finished. NOTE: The current job that is selected as Priority Override cannot be suspended. Press the Copy key.
Page 68: Multi-Page Forms
Copying Functions Multi-Page Forms Copies multiple originals bound together as a single set, such as accounting forms. The optional document processor is required. Place an original in the document processor. NOTE: Place the original forms one by one in the document processor. Insert originals binding side first in the document processor.
Page 69: Repeat Copy
Copying Functions Repeat Copy Enable additional copies in the desired quantity as necessary after a copy job is completed. For confidential documents, you can set up a pass code for the use of Repeat Copy. In such a case, the correct pass code must be entered when using Repeat Copy or copies will not be delivered.
Page 70: Document Box
Copying Functions Place the originals in the document processor or on the platen. Press the Start key to start copying and register this job as a Repeat Copy job. Outputting Repeat Copy Jobs The Repeat Copy jobs are stored in the document box. Refer to Job Box on page 4-2 to print out the Repeat Copy jobs.
Page 71: Programmed Copying
Copying Functions Programmed Copying After registering sets of frequently used functions as a single program, you can simply press the program number as needed to recall those functions. You can also name the programs for easy identification in recalling. NOTE: Sending operation can be registered in the program as well.
Page 72: Editing And Deleting Programs
Copying Functions Press [Call] and Program press the key corresponding to the program number (1 to 50) to recall. Press [No.] to enter the program number directly for recalling. Call Register Edit Status 10/5/2006 10:10 NOTE: If the program cannot be recalled, the document box or the form overlay specified in the program might have been deleted.
Page 73: Registering Shortcuts
Copying Functions Registering Shortcuts Add shortcuts in the quick setup screen for easy access to the frequently used functions. Function name linked to the registered shortcut can be changed as necessary. Up to 6 shortcuts can be registered. Adding Shortcuts Shortcut registration is performed in the setup screen of each function.
Page 74: Editing And Deleting Shortcuts
Copying Functions Editing and Deleting Shortcuts Follow the steps as below to change shortcut number/name or delete shortcut. In the setup screen of each function, press [Add Shortcut] in the bottom of the screen. Press [Edit] and press the keys corresponding to the shortcut number (01 to 06) to change or delete.
Page 75: Sending Functions
2 Sending Functions This chapter explains the functions available for sending originals. • Original Size Selection ..........2-2 • Sending Size Selection ..........2-4 • Zoom ................2-6 • Centering..............2-7 • Mixed Sized Originals........... 2-8 • 1-sided/2-sided Selection ..........2-11 •...
Page 76: Original Size Selection
Sending Functions Original Size Selection Select the size of originals that will serve as the basis for scanning. Be sure to select the original size when using originals of nonstandard sizes. Choose the original size from the following groups of original size. Item Detail Size...
Page 77 Sending Functions Press [Standard Ready to send. Destination Sizes 1], [Standard Place original. Original Size Sizes 2], [Others], or Standard Auto [Size Entry] to select Sizes 1 Standard original size. Press [OK] to display Sizes 2 the image. Others Size Entry Folio Cancel Add Shortcut...
Page 78: Sending Size Selection
Sending Functions Sending Size Selection Select the sending size (the size of image to be sent). Item Detail Size Standard Select from Same Inch models: Same as Original Sizes 1 as Original Size or Size, Ledger, Legal, Letter, Standard Size. Statement, 8.5×13.5", Oficio II, 11x15"...
Page 79 Sending Functions Press [Standard Ready to send. Destination Sizes 1], [Standard Place original. Sizes 2], or [Others] Sending Size Standard Same as to select the sending Sizes 1 Original size. Standard Press [OK] to display Sizes 2 the image. Folio Others Add Shortcut Cancel...
Page 80: Zoom
Sending Functions Zoom Scans the original by automatically zooming it depending on the sending size. Item Detail 100% No Zoom (to be scanned by actual size) Auto Zoomed automatically according to the specified sending size. NOTE: When zooming, select the Sending Size Selection on page 2-4. When Custom Size or Size Entry is selected for the original size, zooming cannot be conducted.
Page 81: Centering
Sending Functions Centering When you have scanned the original after specifying the original size and sending size, depending on the sizes, the margin is created at the bottom, or either left or right side of paper. By using the centering, the image is arranged as the margin to be equally created at all the Top/Bottom and Left/Right.
Page 82: Mixed Sized Originals
Sending Functions Mixed Sized Originals Using the optional document processor, the originals of different sizes can be placed in a batch and sent. In this operation, up to 30 originals of different sizes can be placed in the document processor at the same time. Original of the Same Width When the original width is the same, the combinations of originals that can be placed are as follows.
Page 83 Sending Functions • A3, B4, A4, B5 • B4, A4-R, B5 • Folio, A4-R, B5-R Place the original into the document processor. IMPORTANT: When you place originals of different width, place the top edge of originals to align with the width guide at the backside. If the originals are placed unevenly, they may not be scanned correctly.
Page 84 Sending Functions Select the Ready to send. Destination combination of originals from [Same Mixed Sized Originals Scan all sheets in document processor, Width] and [Diff even if differently sized, then send. *Up to 30 sheets can be placed in Width]. document processor.
Page 85: 1-Sided/2-Sided Selection
Sending Functions 1-sided/2-sided Selection Select the type and binding of original depending on the original. Original Type Binding 1-sided Sheet Original 1-sided — 2-sided Sheet Original 2-sided* Binding Left/Right, Binding Top Open Book Original such Book Binding Left, as magazine and book Binding Right Only when the optional document processor is used.
Page 86: Original Orientation
Sending Functions Original Orientation To send the document in the orientation that can be read properly, specify the upper orientation of original. To use the following functions, you need to select the setting orientation of original. • 1-sided / 2-sided Selection •...
Page 87 Sending Functions Select original Ready to send. Destination orientation from Place original. [Top Edge Top] and Original Orientation [Top Edge Left]. Enter the orientation of the original document's top edge. Press [OK] to display the image. Top Edge Left Top Edge Top Add Shortcut Cancel Status...
Page 88: File Format
Sending Functions File Format Select the file format of the image to send. Adjustable range of image File Format Color mode quality 1 Low Quality (High Comp.) to Full Color, Grayscale, 5 High Quality (Low Comp.) Monochrome TIFF 1 Low Quality (High Comp.) to Full Color, Grayscale, 5 High Quality (Low Comp.) Monochrome...
Page 89: Pdf Encryption Functions
Sending Functions PDF Encryption Functions When you have selected PDF or High Comp. PDF for file format, you can restrict the access level of displaying, printing, and editing PDF by assigning a secure password. NOTE: You need to use the optional PDF upgrade kit. The items you can restrict the access level are as follows.
Page 90 Sending Functions For confirmation, enter the same password once again. Press [Confirmation] and enter the password and then press [OK]. When you enter the password to edit the PDF file, select [On] of Password to edit/print document. In the same way as the entry of Password to open document, enter the password to change PDF file.
Page 91 Sending Functions Item Detail Any except Can conduct all operations except extracting the extracting Pages pages of PDF file Only when [Acrobat5.0 or later] is selected in Compatibility Only when [Acrobat4.0 or later] is selected in Compatibility From Copying of Text/Images/Others, select [Disable] or [Enable]. Item Detail Disable...
Page 92: File Separation
Sending Functions File Separation Create several files by dividing scanned original data by page, and send the files. Press the Send key. Press [Type of Original/Transmission] and then [File Separation]. Press [Each Page] Ready to send. Destination to set File Place original.
Page 93: Image Quality
Sending Functions Image Quality Select image quality suitable to the type of original. Item Detail Text + Photo Suitable for originals that contain a mixture of text and photos Text Sharply renders pencil text and fine lines. Photo For better copies of photographs. For OCR Image quality suitable for OCR software (Applications that convert images into text data)
Page 94: Scan Density
Sending Functions Scan Density Adjust scan density of the original. You can adjust the scan density either automatically or manually. Item Detail Manual density Can set density using 7 or 13 levels. adjustment Auto density Can set the optimal scan density according to adjustment the density of original.
Page 95: Scan Resolution
Sending Functions Scan Resolution Select the fineness of scanning resolution. The finer the scanning becomes (the larger the number becomes), the better the image quality becomes. However, better resolution also results in larger file size (file capacity) and longer scanning and sending times. The selectable resolution is 200×100dpi Normal, 200×200dpi Fine, 200×400dpi Super Fine, 300×300dpi, 400×400dpi Ultra Fine, or 600×600dpi.
Page 96: Sharpness
Sending Functions Sharpness Select the sharpness of the image outline. Item Detail Sharpen Emphasize the image outline. Make letters and lines appear sharper. Unsharpen Blur the image outline. Can weaken Moire effects (grids appearing as wavelike patterns when scanning printed photos). Press the Send key.
Page 97: Background Density Adjustment
Sending Functions Background Density Adjustment Lightens the background of the colored original when it is too dark. Press the Send key. Press [Color/Image] and then [Background Density Adj.]. Press [On], and Ready to send. Destination press [1] to [5] Place original. (Lighter - Darker) to Background Density Adj.
Page 98: Color / Grayscale / Monochrome Selection
Sending Functions Color / Grayscale / Monochrome Selection Select scanning color mode. You can select from Full Color, Grayscale or Monochrome. NOTE: To scan colored 2-sided originals using the optional document processor, you need to add memory to the machine. Contact your service representative.
Page 99: Multi-Page Form
Sending Functions Multi-page Form Scans multiple originals bound together as a single set, such as accounting forms. The optional document processor is required. Place originals in the document processor. NOTE: Place one form of originals at a time. When placing the original, insert the original into the document processor, the bound edge first.
Page 100: Continuous Scan
Sending Functions Continuous Scan When the multi-page originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then sent as one job. With this function, originals are scanned until you press [Scan Finish].
Page 101: Border Erase
Sending Functions Border Erase Use Border Erase to prevent the appearance of shadows from around the edges of originals. The following options can be selected Border Erase Sheet Erases black borders around the single sheet original. Original Copy Border Erase Book Erases black borders around the edges and in the middle of the original such as a thick books.
Page 102 Sending Functions Individual Border Erase Specify border erase widths individually for all edges. Original Copy In each option, the available ranges are as below. Specifications Border Erase Range Inch models 0 to 2" (in 0.01" increments) Metric models 0 mm to 50 mm (in 1 mm increments) Press the Send key.
Page 103 Sending Functions Press [Original Ready to send. Destination Orientation] to select Place original. the original Border Erase (0 - 50) orientation from either [Top Edge Border Erase Bottom Press [OK] to display Sheet Top] or [Top Edge the image. Left Border Erase Book Left], and press...
Page 104: Enter Document Name/File Name
Sending Functions Enter Document Name/File Name Add document name as well as Job No. and date to the scanned image. You can specify the default for a document name. Press the Send key. Press [Advanced Setup] and then [File Name Entry]. Press [File Name].
Page 105: Enter E-Mail Subject And Body
Sending Functions Enter E-mail Subject and Body When sending E-mail, enter the subject and body of the E-mail. Press the Send key. Press [Advanced Setup] and then [E-mail Subject/Body]. Press [Subject]. Ready to send. Destination Enter Destination. E-mail Subject/Body Subject Body Press [OK] to display the image.
Page 106: Finish Notice
Sending Functions Finish Notice Informs that the sending is completed by an E-mail. Press the Send key. Press [Advanced Setup] and then [Job Finish Notice] When selecting the Ready to send. Destination destination from Place original. Address Book, Job Finish Notice press [Address Destination Detail...
Page 107: Printer
3 Printer This chapter explains the setting for using printer functions by connecting to the computer using parallel interface or serial interface (optional) of this machine. • Parallel Interface ............3-2 • Serial Interface ............. 3-3 • Emulation ..............3-4 •...
Page 108: Parallel Interface
Printer Parallel Interface The parallel interface of this machine supports both bidirectional mode and high speed mode. Normally, use the parallel interface by [Auto] of the default setting. *: Default setting Item Detail Auto* Depending on the computer to connect, the item will be automatically changed.
Page 109: Serial Interface
Printer Serial Interface The serial interface can be mounted as an option. Select each item according to the serial interface of the computer. *: Default setting Item Value Baud Rate 1,200 bps, 2,400 bps, 4,800 bps, 9,600 bps*, 19,200 bps, 38,400 bps, 57,600 bps, 115,200 Data Bits 7 bits, 8 bits* Stop Bits...
Page 110: Emulation
Printer Emulation Select the emulation for operating this machine by the command for other printers. Selection of emulation The printer emulates Line Printer, IBM Proprinter, DIABLO 630, EPSON LQ- 850, PCL 6, KC-GL, KPDL, and KPDL (Auto). Press the System Menu Key. Press [Printer], Printer - Emulation [Change] of...
Page 111 Printer Press [Printer], Printer - Emulation [Change] of Set alternative emulation for KPDL (Kyocera Page Description Language). Emulation, [Alt Emulation] and then the key of alternative Line Printer DIABLO 630 EPSON Proprinter LQ-850 emulation you want. PCL6 KC-GL Cancel Status 10/5/2006 10:10 Press [OK].
Page 112 Printer Setting of page size and pen When you have selected KC-GL as emulation mode, you can set the page size, eight kinds of pens, and thickness of each pen. *: Default setting Setting item Set value Page Set B0, B1, B2, B3, A0, A1, A2, Special Size* Pen Adjust Pen 1 to Pen 8 1 to 99 dots...
Page 113 Printer Press the Power key, and after confirming that the Power key/indicator and memory indicator have turned off, turn the main power off and on. ADVANCED OPERATION GUIDE...
Page 114: Setting Of Other Printers
Printer Setting of Other Printers Regarding the setting of other printers, refer to Printer Settings on page 6- ADVANCED OPERATION GUIDE...
Page 115: Using Document Box
4 Using Document Box This chapter explains the typical procedure for utilizing Document Box. • What is Document Box?..........4-2 • Basic Operation for Document Box ......4-5 • Using a Job Box ............4-16 ADVANCED OPERATION GUIDE...
Page 116: What Is Document Box
Using Document Box What is Document Box? Document Box is an area in the hard disk in which you can save documents for later retrieval or sharing among multiple users. Different Types of the Document Box Components Document Box contains four types of component boxes which provide the following functions.
Page 117 Using Document Box Quick Copy/Hold after Proof Print Box...page 4-18 Quick Copy feature facilitates additional prints of a document already printed. Activating Quick Copy and printing a document using the printer driver allow the print data to be stored in the Quick Copy Job Box. When additional copies are required, you can reprint the required number of copies from the operation panel.
Page 118 Using Document Box Removable Memory Box A USB memory inserted into the USB memory slot of the machine is also recognizable as a Job Box. This allows to print the PDF data stored in the USB memory. You can directly print PDF data in the USB memory without a PC. Saving data into the USB memory is not possible.
Page 119: Basic Operation For Document Box
Using Document Box Basic Operation for Document Box Using Custom Box This section explains how to create a Custom Box, store a document and print it from the Custom Box. NOTE: In the following explanation, it is assumed that User Login is not activated.
Page 120 Using Document Box Enter the box Box - Box No. number by pressing Set box number. [-]/[+] or number Use [-]/[+] or the number keys to enter a number. Enter 0000 to assign a number automatically. keys. Press [OK]. (0001 - 1000) The box number can 0001 be from 0001 to...
Page 121 Using Document Box This feature Box - Auto File Deletion automatically Delete stored documents after a set period of time. Please set how long to store documents before deleting them. deletes an unnecessary file after a period of time specified. To Storing Period(1 - 31) day(s) activate automatic...
Page 122 Using Document Box Select the Custom Custom Box Box to store the document. Box Name Owner Use(%) anonymous - - - - SALES Edit Box 0 0 1 / 0 01 Store File Detail Open Custom Box Job Box Removable Memory Status 10/5/2006 10:10...
Page 123 Using Document Box Printing a Document Stored in the Custom Box Select the Custom Custom Box Box which contains the document to Box Name Owner Use(%) print. anonymous - - - - SALES Edit Box 0 0 1 / 0 01 Store File Detail Open...
Page 124 Using Document Box Change paper Ready to print from Box. selection, duplex Press Start to start printing. printing, etc., as Printing Image desired. Auto Paper Delete after Original Selection Printed Zoom 100% 1-sided Collate Paper >>1-sided Duplex Collate/ Offset Quick Setup Functions Cancel Status...
Page 125: Document List
Using Document Box Document List The document list is a list of the documents stored in the Custom Boxes. You can manipulate the list in various ways as below. List Listing the documents by Listing the documents by Listing the documents by time of update in ascending/ size in ascending/ name in alphabetical order.
Page 126 Using Document Box Select from the box Document Box/Removable Memory - Custom Box you wish to delete in Name Owner Use(%) the list and press anonymous SALES - - - - [Delete]. You are prompted to confirm the deletion. 0 0 1 / 0 01 Detail/Edit Delete Close...
Page 127: Storing Documents
Using Document Box Storing Documents A Custom Box can hold up to 1,000 documents. Refer to Storing a Document in the Custom Box on page 4-7 for details. Moving/Joining/Deleting a Document Moving a Document The documents in the Custom Box can be moved to any other box. Refer to Chapter 3 Basic Operation of the Operation Guide for details.
Page 128: Printing A Document
Using Document Box Select the document Custom Box you wish to delete by checking the SALES checkbox. The Name Date Date document is marked 0404200611301701 04/04/2006 11:30 with a checkmark. 0404200611301702 04/04/2006 11:30 0 0 1 / 0 01 0404200611301703 04/04/2006 11:30 Edit Box Print...
Page 129 Using Document Box Access level Administrator User Accessibility Changing how a box is Others shared Owner Changing the password Others to a box Owner Overwriting the Others password to a box Owner Adjusting the box Others capacity Owner Changing the period of Others using a box Owner...
Page 130: Using A Job Box
Using Document Box Using a Job Box Private Print/Stored Job Box Private Print/Stored Job Box stores the print data which is printed by using the printer driver as a Private Print/Stored Job. Refer to the Extended Printer Driver User Guide on how to print a job as Private Print or Stored Job using the printer driver.
Page 131 Using Document Box Viewing a Document Press the Document Box key. Press [Job Box]. Select [Private Print/Stored Job] and press [Open]. Select the creator of Job Box the document and Private Print/Stored Job press [Open]. User Name Files User 1 User 2 User 3 001/002...
Page 132 Using Document Box Select the creator of Job Box the document and Private Print/Stored Job press [Open]. User Name Files User 1 User 2 User 3 001/002 User 4 User 5 Open Close Status 10/5/2006 10:10 To delete the Private Print/Stored Job document, select Name Date...
Page 133 Using Document Box Press [+] or [-] to Document Box/Removable Memory - Quick Copy Job Retention enter a number Set the maximum number of quick copy/proof print jobs to retain. between 0 and 50 Use [-]/[+] or the number keys to enter a number. *Set this number to 0 to not retain any quick copy/proof print jobs.
Page 134 Using Document Box Specify the number of prints as desired. Press [Start Print] to start printing. Viewing a Document Press the Document Box key. Press [Job Box], [Quick Copy/Proof and Hold], then [Open]. Select the creator of Job Box the document and Quick Copy/Proof and Hold press [Open].
Page 135 Using Document Box Select the creator of Job Box the document and Quick Copy/Proof and Hold press [Open]. User Name Files User 1 User 2 User 3 001/002 User 4 User 5 Open Close Status 10/5/2006 10:10 Select the document Quick Copy/Proof and Hold to delete and press Name...
Page 136 Using Document Box Printing a Document Press the Document Box key. Press [Job Box]. Select [Repeat Copy] box, and press [Open]. Select the document Job Box to print and press [Print]. Repeat Copy Name Date Size 2006/06/06 10:10 2006060600531002 0 0 1 / 0 01 Detail Print Delete...
Page 137 Using Document Box Press [Form for Job Box Form Overlay (Copy)] and press Box Name Files [Open]. User Quick Copy/Proof and Hold Repeat Copy 0 0 1 / 0 01 Form for Form Overlay(Copy) Open Custom Box Job Box Removable Memory Status 10/5/2006 10:10...
Page 138 Using Document Box Select the form to Job Box view and press [Detail]. Form for Form Overlay(Copy) Name Date Size 2006/04/04 10:57 2006040410575501 2006/04/04 10:58 2006040410585501 2006/04/04 10:59 2006040410594501 0 0 1 / 0 01 Detail Print Store File Delete Close Status 10/5/2006...
Page 139: Status / Job Cancel
5 Status / Job Cancel This chapter explains how to check the status and history of jobs and cancel the jobs while processing or waiting to be printed. This chapter also contains how to check the remaining amount of toner and paper and the condition of devices, and cancel the fax communication.
Page 140: Checking Job Status
Status / Job Cancel Checking Job Status Check the status of jobs while processing or waiting to be printed. Available Status Screens The processing and waiting statuses of jobs are displayed as a list on the touch panel in four separated screens - Printing Jobs, Sending Jobs, Sending Jobs - Timer waiting, and Storing Jobs.
Page 141 Status / Job Cancel Printing Jobs Status Status screen Status Type Job No. Accepted Time Type Job Name User Name Status 14:44 doc20060225144435 Waiting 001/001 Pause All Cancel Priority Detail Print Jobs Override Printing Jobs Sending Jobs Storing Jobs Device/ Paper/Supplies Communication Status...
Page 142 Status / Job Cancel Item / Key Detail [Pause all Print Jobs] Pauses all the printing jobs. By pressing this key again, the printing jobs will be resumed. [Cancel] Select the job to be canceled from the list, and press this key. [Priority Override] Select the job to be overridden, and press this key.
Page 143 Status / Job Cancel Item / Key Detail User Name When there is neither User Name that executed this job nor Login User Name information, anonymous is displayed. Status Status of job InProcess: The status before starting sending such as during scanning originals Sending...
Page 144 Status / Job Cancel Display / Key Details Job Name Job name or file name is displayed. User Name When there is neither User Name that executed this job nor Login User Name information, anonymous is displayed. Status Status of job InProcess: The status before starting to save such as...
Page 145 Status / Job Cancel NOTE: To check the information of the next/previous page, press [ ] or [ ]. In Sending Jobs, press [Detail] of Destination to check the destination. When two or more destinations are selected, Status/Destination is displayed. Pressing [Detail] in this step displays the selected destinations as a list.
Page 146: Checking Job History
Status / Job Cancel Checking Job History Check the history of completed jobs. NOTE: Job history is also available by Command Center or KM-NET VIEWER from the computer. Available Job History Screens The job histories are displayed separately in three screens - Printing Jobs, Sending Jobs, and Storing Jobs.
Page 147 Status / Job Cancel Checking the Detailed Information of Histories Check the detailed information of each history. Display of the detailed information of Job Finish history Press the Status/Job Cancel key. Press [Printing Jobs], [Sending Jobs] or [Storing Jobs] and then [Log]. Select the job to check details from the list, and press [Detail].
Page 148: Pause And Resumption Of Job
Status / Job Cancel Pause and Resumption of Job Pause /resume all printing jobs in printing/waiting. Press the Status/Job Cancel key. Press [Pause All Status Print Jobs] on the Status Printing Jobs Status Type Job No. Accepted Time Type Job Name User Name Status screen.
Page 149: Canceling Of Job
Status / Job Cancel Canceling of Job Cancel the job in printing/waiting. NOTE: You cannot cancel the printing job of received fax. Press the Status/Job Cancel key. Press [Printing Jobs], [Sending Jobs], or [Storing Jobs]. Select the job to be Status canceled, and press Status...
Page 150: Priority Override The Waiting Jobs
Status / Job Cancel Priority Override the Waiting Jobs Priority Override function suspends the current job and prints the job in waiting first. NOTE: The current job that is selected as Priority Override cannot be suspended. After the current Priority Override job is completed, the next Priority Override job is printed.
Page 151: Checking The Remaining Amount Of Toner And Paper
Status / Job Cancel Checking the Remaining Amount of Toner and Paper Check the remaining amount of toner, paper, and staple on the touch panel. Press the Status/Job Cancel key. Press [Paper/ Detail Supplies] to check the remaining amount of toner, paper, and staple.
Page 152: Device/Communication
Status / Job Cancel Device/Communication Check the status or configure the devices/lines installed or connected to this machine. Displaying Device/Communication Screen Press the Status/Job Cancel key. Press [Device/Communication] The screen to check the status or configure the devices is displayed. Check of Device Status Detail Scanner...
Page 153 Status / Job Cancel Configuring the Devices Detail Scanner Hard Disk Ready. Error has occurred. FAX Backup Memory Printer Ready. Not connected. Removable Memory Memory Card Safely removable. Not connected. Display Format Remove Format Printing list Error FAX Line 1 Communicating…...
Page 154 Status / Job Cancel Press [Device/ Detail Communication] Scanner Hard Disk Ready. Error has occurred. and then [Remove]. FAX Backup Memory Printer Ready. Not connected. Removable Memory Memory Card Safely removable. Not connected. Display Format Remove Format Printing list Error FAX Line 1 Communicating…...
Page 155 Status / Job Cancel Press [Device/ Detail Communication] Scanner Hard Disk Ready. Error has occurred. and then [Printing FAX Backup Memory Printer list]. Ready. Not connected. Removable Memory Memory Card Safely removable. Not connected. Display Format Remove Format Printing list Error FAX Line 1 Communicating…...
Page 156 Status / Job Cancel 5-18 ADVANCED OPERATION GUIDE...
Page 157: System Menu
6 System Menu This chapter explains how to configure various settings of the machine using the menus on the operation panel. • Common Settings............6-2 • Copy Settings ............. 6-35 • Sending Settings ............6-40 • Document Box/Removable Memory Settings..... 6-41 •...
Page 158: Common Settings
System Menu Common Settings Common settings include; • Switching the Language for Display [Language] …6-2 • Default Screen …6-3 • Buzzer …6-3 • Keyboard …6-4 • Original/Paper Setup …6-5 • Switching Measurement …6-16 • Error Handling …6-17 • Output Tray …6-19 •...
Page 159: Default Screen
System Menu Default Screen Select the screen appearing right after start-up (default screen). The options are as follows. Item Description Copy The Copy screen (the screen shown when the Copy key is pressed) appears. Send The Send screen (the screen shown when the Send key is pressed) appears.
Page 160 System Menu Item Value Description Off, On Announce that the control Confirmation panel and touch panel keys are pressed with a beep. Job Finish Off, On Announce that a print job is normally completed with a sound. Ready Off, On Announce the warm-up is completed with a sound.
Page 161 System Menu Press the System Menu key. Press [Common Settings] and then [Change] of Keyboard. Select the keyboard Common Settings - Keyboard layout you want to Set the layout of the keyboard. use. QWERTY AZERTY QWERTZ Cancel Status 10/5/2006 10:10 Press [OK].
Page 162 System Menu Press [On], and then Common Settings - Custom 1 press [+]/[–] or Register a custom original size. numeric keys to enter X (horizontal) X(50 - 432) and Y (vertical) dimensions. # Keys Y(50 - 297) # Keys Cancel Status Paper is present in Document Processor.
Page 163 System Menu Press [On], and then Common Settings - Custom 1 press [+]/[–] or Register a custom paper size and type. numeric keys to enter X (horizontal) X(148 - 432) and Y (vertical) dimensions. # Keys Plain Y(98 - 297) Media Type # Keys Cancel...
Page 164 System Menu To detect paper size automatically, press [Auto] and select Metric or Inch for Paper Size. To select paper size, Common Settings - Custom 1 press [Standard Set cassette paper size. Sizes 1] or [Standard Sizes 2] Auto for Paper Size. Folio Standard Sizes 1...
Page 165 System Menu Paper Size and Media Type Setup for Multi Purpose Tray Select size and type of paper for Multi Purpose Tray. Set up frequently- used size and type of paper before use. Item Description Paper Auto Automatically detect paper size. Select Metric or Size Inch for paper size.
Page 166: Paper Size
System Menu To detect paper size automatically, press [Auto] and select Metric or Inch for Paper Size. To select paper size, Common Settings - Multi Purpose Tray Setting press [Standard Set the multi-purpose tray paper size. Sizes 1], [Standard Sizes 2], [Others] or Auto [Size Entry] for Paper Size.
Page 167 System Menu Extra Paper Weight Light Normal 1 Normal 2 Normal 3 Heavy 1 Heavy 2 Heavy 3 Heavy Preprint × × × × Bond × × × × Color × × × × Prepunched × × × × Letterhead ×...
Page 168 System Menu For Custom 1-8, settings for duplex printing and paper type name can be changed. Item Description Duplex Prohibit Duplex printing not allowed. Permit Duplex printing allowed. Name Change names for Custom 1-8. Names should be not more than 15 characters. Selecting paper type at Multi Purpose Tray, the name after change will be displayed.
Page 169 System Menu To change the name for Custom 1(-8), press [Change] of Name to enter the name and press [OK]. NOTE: Refer to the Appendix of the Operation Guide for entering characters. Default Paper Source Select the default paper source from Cassette 1-4 and Multi Purpose Tray. NOTE: [Cassette 3] and [Cassette 4] are displayed when the optional paper feeders or optional 3000 sheet paper feeder installed.
Page 170 System Menu Select [A6] or [Hagaki] of A6/Hagaki. Select [Off] to Common Settings - Original Auto Detect Setup disable automatic Automatically detect originals of special or non-standard size. detection or [On] to enable automatic detection of Folio Hagaki A6/Hagaki and 11×15" respectively.
Page 171 System Menu Press the System Menu key. Original/Paper Setup Press [Common Settings], [Next] of and then [Change] of Paper Source for Cover. Select the paper Common Settings - Paper Source for Cover source to load cover Select cassette for cover paper. paper.
Page 172 System Menu If you select [Adjust Print Direction], load paper according to the steps below. Example: copying on Letterhead Original Paper Finished Cassette Multi Purpose tray Original Paper Finished Cassette Multi Purpose tray NOTE: When loading cover paper in a cassette or Multi Purpose tray, load the face, on which printing is supposed to be done, upward.
Page 173: Error Handling
System Menu Select [mm] for Common Settings - Measurement metric or [Inch] for Select the units of measurement for length. inch. inch Cancel Status 10/5/2006 10:10 Press [OK]. Error Handling Select whether cancelling or continuing the job when error has occurred. The possible errors and what to do for the errors are as follows.
Page 174 System Menu No Staple Error Select what to do when staples run out during printing. Item Description Not Stapling Printing continues without stapling. Error Display Error message to cancel printing is displayed. NOTE: The messages are displayed when the optional paper feeders, built-in finisher or optional 3000 sheet finisher is installed.
Page 175: Output Tray
System Menu Press [Change] at Common Settings - Error Handling the error you wish to Change Change Duplexing Paper Error: Staple Paper Error: change what to do Display Error Not Stapling about it. Change Change No Staple Error: Stapling Limit Error: Not Stapling Not Stapling Change...
Page 176: Function Defaults
System Menu Select Output Tray. For [Finisher Tray], Common Settings - Copy/Custom Box [Tray B], [Tray C] or Select output tray for copy jobs. [Tray 1-7], select [Face Up] (print surface up) or [Face Top Tray Tray A Tray B Tray C Down] (print surface Output Face...
Page 177 System Menu Press [OK]. Continuous Scan Set the continuous scan defaults. Item Description Continuous scan not performed Continuous scan performed Refer to page 1-10 for Original Orientation. Press the System Menu key. Press [Common Settings], [Next] of Function Defaults and then [Change] of Continuous Scan.
Page 178: Color Selection
System Menu Select the default for Common Settings - Original Image [Text+Photo], [Text] Set the default original document type. or [Photo]. Text Photo Text+Photo Cancel Status 10/5/2006 10:10 Press [OK]. Resolution Select the default scanning resolution. The options are 600×600 dpi, 400×400 dpi Ultra Fine, 300×300 dpi, 200×400 dpi Super Fine, 200×200 dpi Fine, 200×100 dpi Normal.
Page 179 System Menu Color mode Description Monochrome Scan document in black and white. File size gets smaller than Full Color or Grayscale. Press the System Menu key. Press [Common Settings], [Next] of Function Defaults and then [Change] of Color Selection. Select the default Common Settings - Color Selection color setting.
Page 180 System Menu Select the default file Common Settings - File Format format. Set default file type. TIFF JPEG High Comp. Cancel Status 10/5/2006 10:10 Press [OK]. File Separation Select the default file separation setting. File Format Description No file separation performed (all the pages are compiled in one file).
Page 181 System Menu Density Set the default density. Item Description Manual Set to 0 (Normal) in the Manual density. Auto Set to Auto density. Press the System Menu key. Press [Common Settings], [Next] of Function Defaults and then [Change] of Density. Select the default Common Settings - Density density.
Page 182 System Menu Select the default Common Settings - Zoom zoom setting. Select the default Zoom level. 100% Auto Cancel Status 10/5/2006 10:10 Press [OK]. File Name Entry Set an automatically entered name (default) for jobs. Additional information such as Date and Time and Job No. can also be set. NOTE: Refer to page 1-52 and page 2-30 for name entry.
Page 183 System Menu E-mail Subject/Body Set the subject and body automatically entered (default subject and body) when sending the scanned originals by E-mail. NOTE: Refer to Chapter 2 of the Operation Guide for sending E-mail. Press the System Menu key. Press [Common Settings], [Next] of Function Defaults, [ ], and then [Change] of E-mail Subject/Body.
Page 184 System Menu Press [Common Settings], [Next] of Function Defaults, [ ] and then [Change] of Border Erase Default. Press [+] or [–] for Common Settings - Border Erase Default the Border and Select the default margin width. Gutter width to Use [+]/[-] or the number keys to enter a number.
Page 185 System Menu Collate/Offset Set the defaults for Collate/Offset. Item Description Collate Collate not performed. Collate performed. Offset Offset not performed. Each Set Offset performed. (If [Off]) is selected of (Each Page) Collate, it is performed [Each Page].) NOTE: Refer to page 1-12 for Collate/Offset. Press the System Menu key.
Page 186 System Menu Press [Common Settings], [Next] of Function Defaults, [ ] and then [Change] of Auto Image Rotation. Select the default for Common Settings - Auto Image Rotation [Off] or [On]. Select the default Auto Image Rotation setting. Cancel Status 10/5/2006 10:10 Press [OK].
Page 187 System Menu Press [OK]. Form Overlay (Box) Select the default form and form density from Custom Box for form overlay for box print jobs. NOTE: Refer to page 4-22 for Form Overlay (Box). Press the System Menu key. Press [Common Settings], [Next] of Function Defaults, [ ] and [Change] at Form Overlay (Box).
Page 188 System Menu EcoPrint Select the EcoPrint default. Item Description No EcoPrint performed. EcoPrint performed. NOTE: Refer to page 1-44 for EcoPrint. Press the System Menu key. Press [Common Settings], [Next] of Function Defaults, [ ] and then [Change] of EcoPrint. Select [Off] or [On] Common Settings - EcoPrint for the default.
Page 189 System Menu Select the default Common Settings - PDF/TIFF/JPEG Image image quality from [1 Set the default PDF/TIFF/JPEG Low Quality (High quality level. Higher quality will make the stored files larger. Comp.) to [5 High Quality (Low Low Quality High Quality Comp.)].
Page 190 System Menu Press [OK]. Repeat Copying Select the Repeat Copy default. The options are as follows. Item Description No Repeat Copy is performed. Repeat Copy is performed. NOTE: This setting is not displayed when the optional Security Kit is installed or the Repeat Copy job is set to 0. Refer to page 1-55 for Repeat Copy.
Page 191: Copy Settings
System Menu Copy Settings The following settings are available for copying functions. • Border Erase to Back Page …6-35 • Paper Selection …6-36 • Auto Paper Selection …6-36 • Auto % Priority …6-37 • Preset Limit …6-37 • Quick Setup Registration …6-38 NOTE: If user login administration is valid, only administrators can change copy settings.
Page 192: Auto Paper Selection
System Menu Paper Selection Set the default paper selection. Item Description Auto Automatically select the cassette containing paper in the same size as originals. Default Paper Source Select paper source set by Default Paper Source (refer to page 6-13). Press the System Menu key. Press [Copy] and [Change] of Paper Selection.
Page 193: Preset Limit
System Menu Press [Most Suitable Copy - Auto Paper Selection Size] or [Same as Set the automatic paper selection method. Original Size]. [Most Suitable Size]: Selects paper based on the current zoom and the size of the original. [Same as Original Size]: Selects paper that matches the size of the original.
Page 194 System Menu Press [Copy] and [Change] of Preset Limit. Press [+] or [–] or Copy - Preset Limit use the numeric Restrict the number of copies that can be made. keys to enter the Use [-]/[+] or the number keys to enter a number. number of copies (1 - 999) that you want to...
Page 195 System Menu Press [Change] of Copy - Quick Setup Registration the function to be Change Change Paper Selection: Zoom: registered in Quick Key 1 Key 2 Setup. Change Change Staple/Punch: Density: Key 3 Key 4 Change Change Duplex: Combine: Key 5 Key 6 Change Change...
Page 196: Sending Settings
System Menu Sending Settings Select the sending functions to be registered for Quick Setup. Six keys of the Quick Setup screen are allocated to typical functions but can be changed as necessary. Six items in the following options are available. •...
Page 197: Document Box/Removable Memory Settings
System Menu Document Box/Removable Memory Settings The following settings are available for Document Box and removable USB memory. • Registering / Editing Box …6-41 • Job Box …6-41 • Quick Setup Registration …6-41 Registering / Editing Box Creates a new box, corrects a box, or checks details of a box in the custom box, or deletes a box from the custom box.
Page 198 System Menu Sending from Box Quick Setup • File Format • Delete after Transmitted Press the System Menu key. Press [Document Box/Removable Memory] and [Next] of Quick Setup Registration. Press [Next] of Store File, Send, or Print. Press [Change] of Document Box/Removable Memory - Store File the function to be Change...
Page 199: Printer Settings
System Menu Printer Settings Printing from computers, settings are generally made on the application software screen. The following settings are available for configuring the defaults to customize the machines. • Printer Emulation …6-43 • Resolution …6-43 • EcoPrint …6-44 • KIR …6-44 •...
Page 200 System Menu Press [OK]. EcoPrint EcoPrint conserves toner when printing. This is recommended for test copies because printing is faded. Press the System Menu key. Press [Printer] and [Change] of EcoPrint. Press [Off] or [On]. Printer - EcoPrint Select the default EcoPrint setting. Cancel Status 10/5/2006...
Page 201 System Menu Override A4/Letter Select whether treating A4 size and Letter, which are similar in size, as the same size when printing. Item Description A4 and Letter are regarded as the same in size. A4 and Letter are not regarded as the same in size.
Page 202 System Menu Press [Printer] and [Change] of Duplex. Press [1-sided], [2- Printer - Duplex sided Bind Set the default duplex mode. ShortEdge], or [2- sided Bind LongEdge]. 2-sided 2-sided 1-sided Bind LongEdge Bind ShortEdge Cancel Status 10/5/2006 10:10 Press [OK]. Copies Set the default number of copies, from 1 to 999.
Page 203 System Menu Orientation Set the default orientation, Portrait or Landscape. Portrait Landscape Printer Printer Press the System Menu key. Press [Printer] and [Change] of Orientation. Press [Portrait] or Printer - Orientation [Landscape]. Select the default printer orientation. Portrait Landscape Cancel Status 10/5/2006 10:10...
Page 204: Form Feed Timeout
System Menu Press [Off] or [On]. Printer - Wide A4 Enlarge the print area for A4 paper. Cancel Status 10/5/2006 10:10 Press [OK]. Form Feed Timeout Receiving print data from the computer, the machine may sometimes have to wait if there is no information identifying the last page has no data any more to be printed.
Page 205 System Menu Press the System Menu key. Press [Printer], [ ] and [Change] of LF Action. Press [LF Only], [LF Printer - LF Action and CR] or [Ignore Set the line feed action. LF]. LF Only LF and CR Ignore LF Cancel Status 10/5/2006...
Page 206: Network Setup
System Menu Network Setup The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP, IPX/SPX, NetBEUI, and AppleTalk. It enables network printing on the Windows, Macintosh, UNIX, NetWare and other platforms. TCP/IP Setup (by Entering IP Addresses) Set up TCP/IP to connect to the Windows network.
Page 207: Netware Setup
System Menu Check if all the address entries are correct and press [OK]. Press the Power key and confirm that the Power key/indicator and the memory indicator are off. After that, turn the main power switch off and on. TCP/IP Setup (Equipped with DHCP Server) Set up TCP/IP when the network is equipped with the DHCP server.
Page 208: Appletalk Setup
System Menu Press [On]. System - NetWare Use NetWare. Frame Type Ether-II Auto 802.2 802.3 IP Address SNAP Cancel Status 10/5/2006 10:10 Select the frame type you want to choose. Press [OK]. Press the Power key and confirm that the Power key/indicator and the memory indicator are off.
Page 209: Printing Reports/Sending Notice
System Menu Printing Reports/Sending Notice Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. Printing Reports Options for the reports to be printed are as follows. Status Page Check the information including current settings, available memory space, and optional equipment installed.
Page 210 System Menu Font List Check the font samples installed in the machine. 6-54 ADVANCED OPERATION GUIDE...
Page 211 System Menu Network Status Page Check the information including network interface firmware version, network address and protocol. ADVANCED OPERATION GUIDE 6-55...
Page 212 System Menu Service Status Page More detailed information is available than on the status page. Service personnel usually print the service status pages for maintenance purpose. Press the System Menu key. Press [Report] and [Print] of Report Print. Press [Print] for the Report - Report Print report you want to Print...
Page 213 System Menu Press [Off], [On], or Report - Send Result Report [Error Only]. Print a report of transmission results. Error Only Cancel Status 10/5/2006 10:10 Press [OK]. ADVANCED OPERATION GUIDE 6-57...
Page 214: Adjustment/Maintenance
System Menu Adjustment/Maintenance Adjust printing quality and conduct machine maintenance. • Copy Density Adjustment …6-58 • Print Density …6-58 • Send/Box Density Adjust …6-59 • Drum Refresh …6-60 • Correcting Fine Black Line …6-60 • Charger Auto Cleaning …6-61 • Display Brightness …6-62 •...
Page 215 System Menu Press the System Menu key. Press [ ], [Adjustment/Maintenance] and [Change] of Print Density. Press [1] - [5] Adjustment/Maintenance - Print Density (Lighter-Darker) to Adjust density for all printing jobs, adjust density. including copies. Lighter Darker Cancel Status 10/5/2006 10:10 Press [OK].
Page 216: Drum Refresh
System Menu Drum Refresh Execute drum refresh when print is blurred. NOTE: Drum Refresh cannot be performed while printing. Execute Drum Refresh after the printing is done. Place A4-R on the Multi Purpose tray. Press the System Menu key. Press [ ], [Adjustment/Maintenance] and then [Execute] of Drum Refresh. Press [Yes].
Page 217 System Menu Item Description No correction performed. On (High) Correction performed. Select this item if black streak remains after using Use (Low). The reproduction of the image becomes lower when using Use (Low). On (Low) Correction performed. The reproduction of the image becomes lower when using Not Use.
Page 218: Display Brightness
System Menu Press [Yes]. System Automatic cleaning Change Change Network: Parallel: of the main charger starts and ends in Serial: Execute about 45 seconds. The charger will be cleaned. Are you sure? Close Status 10/5/2006 10:10 Once the cleaning ends, return to the Adjustment/Maintenance screen. Display Brightness Set the brightness of the touch panel.
Page 219: System Initialization
System Menu Press [Off] or [On]. Adjustment/Maintenance - Silent Mode Make after-printing process run more quietly. *This may increase the time need to prepare for the next job. Cancel Status 10/5/2006 10:10 Press [OK]. System Initialization Initialize the hard disk mounted on the machine to return to the default mode.
Page 220: Date/Timer
System Menu Date/Timer Date/Timer settings include: • Date/Time …6-64 • Time Zone …6-64 • Date Format …6-65 • Auto Panel Reset …6-65 • Auto Sleep …6-66 • Auto Error Clear …6-68 NOTE: If user login administration is valid, only administrators can change Date/Timer settings.
Page 221: Date Format
System Menu Press the System Menu key. Press [ ], [Date/Timer] and then [Change] of Time Zone. Select the location Date/Timer - Time Zone and press [OK]. Set time zone. Please select the location nearest you. Time Zone -12:00 Eniwetok -11:00 Midway Is -10:00 Hawaii 1/13...
Page 222: Auto Sleep
System Menu Press the System Menu key. Press [ ], [Date/Timer] and then [Change] of Auto Panel Reset. Press [Off] or [On]. Date/Timer - Auto Panel Reset Automatically reset settings and return to default screen. Cancel Status 10/5/2006 10:10 Press [OK]. Reset Timer If you select [On] for Auto Panel Reset, set the amount of time to wait before Auto Panel Reset.
Page 223 System Menu Auto Sleep ON/OFF Select whether to use Auto Sleep or not. NOTE: Time remaining before Auto Sleep can be modified as necessary. Refer to Sleep Timer below about the procedures. Press the System Menu key. Press [ ], [Date/Timer] and then [Change] of Auto Sleep. Press [Off] or [On].
Page 224: Auto Error Clear
System Menu Press [OK]. Auto Error Clear If an error occurs during printing, the print job stops to wait for the next step to be taken by the user. In the Auto Error Clear mode, automatically clear the error after a set amount of time elapses. The following errors are automatically cleared.
Page 225 System Menu Press [+] or [–] to Date/Timer - Error Clear Timer enter the time until Set the amount of time to wait before automatically clearing errors. printing restarts. Use [-]/[+] to enter a number. (0 - 495) sec. Cancel Status 10/5/2006 10:10...
Page 226: Editing Destination (Address Book/Adding One-Touch Keys)
System Menu Editing Destination (Address Book/Adding One-Touch Keys) Save frequently used destinations to Address Book or One-touch Keys and the saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission (optional). Adding a Destination Add a new destination to the Address Book.
Page 227 System Menu Enter the destination name (up to 32 characters) displayed on the Address Book and press [OK]. NOTE: Refer to the Appendix of the Operation Guide for entering characters. Press [Address]. Press [ ] or [ ] to select transmission method from E-mail, Folder (FTP), FAX or Folder (SMB).
Page 228 System Menu The Folder (FTP) Address Press [Host Name], [Path], [Login User Name], and [Login Password] to enter relevant information respectively and press [OK]. Item Description Host Name Enter the FTP server name in not more than 62 characters. If the port number is other than 21, enter the port number into the server name column.
Page 229 System Menu The Folder (SMB) Address Press [Host Name], [Path], [Login User Name], and [Login Password] to enter relevant information respectively and press [OK]. Item Description Host Name Enter the computer name in not more than 62 characters.If the port number is other than 139, enter the port number into the host name column.
Page 230 System Menu Adding a Group Compile two or more individuals into a group. Designations in the group can be added at the same time. When adding a group, 500 groups can be added at maximum in the Address Book. NOTE: Add the individuals, which are supposed to be included in a group, before adding the group in the Address Book.
Page 231 System Menu Select a destination Edit Destination - Add (individual) to add to Name Sort the group. Dest Type Name Detail 0003 ABC@DEF.com Search(Name) Search(No.) 0001 0001 Detail PQRS TUV WXYZ 0-9 E-mail Folder Cancel Status 10/5/2006 10:10 NOTE: Destinations can be sorted or searched by destination name or address number.
Page 232 System Menu Editing an Individual Destination Change Address Number, Name and destination type and address. Refer to Adding an individual on page 6-70 for the details. Editing a Group Change Address Number and Name. Refer to Adding a Group on page 6-74 for the details.
Page 233 System Menu Editing One-touch Key Edit/delete the destinations you added to One-touch Key. Press the System Menu key. Press [Edit Destination] and then [Register/Edit] of One-touch Key. Select a One-touch Key number (001 to 100) for the destination. Pressing [No.] enables direct entry of a One-touch Key number. Changing the Registered Information Press [Register/Edit].
Page 234: System Initialization
System Menu System Initialization Initialize the hard disk mounted on the machine to return to the default mode. CAUTION: System initialization will erase Custom Document Boxes, data stored in Document Box, addresses in the Address Book, user property, account information, and settings. NOTE: This item will not be displayed if the optional Security Kit is installed.
Page 235: Restarting The System
System Menu Restarting the System Restart the CPU without turning the main power switch off. It works to deal with the machine's unstable operation. (Same as the computer restart.) Press the System Menu key. Press [System] and [Execute] of Restart. Press [Yes] to restart the machine.
Page 236: Accessibility (Enlarging Touch Panel Display)
System Menu Accessibility (Enlarging Touch Panel Display) Touch panel characters and key displays can be enlarged. Use the numeric keys to select items and proceed to the next screen. NOTE: Accessibility can be used only with Copying and Sending registered on the Quick Setup screen. Press the Accessibility Display key when in the Copy or Send (i.e.
Page 237: Management
7 Management This chapter explains the following operations. • User Login Administration ..........7-2 • Job Accounting............7-10 • Security Kit Operations..........7-23 ADVANCED OPERATION GUIDE...
Page 238: User Login Administration
Management User Login Administration User login administration specifies how the user access is administered on this machine. Enter correct login user name and password for user authentication to log in. Access privileges are in two types - User and Administrator. Certain items in System Menu can be modified only by administrators.
Page 239 Management Press [Next] of User Login Setting and then [Change] of User Login. Select [Local User Login/Job Accounting - User Login Authentic.] or User login administration. Please select authentication method. [Network Authentic.]. Select [Off] to disable user Host Name login administration. Local Authentic.
Page 240 Management Enter the login user name and press [OK]. NOTE: Refer to the Appendix of the Operation Guide for details on entering characters. Press [Login Password]. Enter the password and press [OK]. Check the login user name and password are correct, and press [Login]. Logout To log out the machine, press the Logout key to return to the login user name/password entry screen.
Page 241 Management Item Description Access Level* Select User or Administrator for user access privileges. Account Name Add an account where the user belongs. The user, who registered his/her account name, can log in without entering the account ID. Refer to Job Accounting on page 7-10.
Page 242 Management Enter the user name and press [OK]. NOTE: Refer to the Appendix of the Operation Guide for details on entering characters. Enter the login user name and E-mail address following steps 3 and 4 above. Press [Change] of Password and then [Password]. Enter the password and press [OK].
Page 243 Management If any user with administrator rights logs in User property can be changed and users can be deleted. The items, which can be added, are all able to be changed. Press the System Menu key. Press [User Login/Job Accounting]. If user login administration is invalid, the user authentication screen is displayed.
Page 244: Unknown Login User Name Job
Management If any user without administrator rights logs in These users can partially change their own user property including user name, password, and E-mail address. Although login user name, access level, or account name cannot be changed, the users can check the present status. Press the System Menu key.
Page 245 Management Press [Reject] or User Login/Job Accounting - Unknown ID Job [Permit]. Select what to do with jobs from unknown user names or account IDs. Permit Reject Cancel Status 10/5/2006 10:10 Press [OK]. ADVANCED OPERATION GUIDE...
Page 246: Job Accounting
Management Job Accounting Job accounting Manages the copy/print count incurred by individual accounts by assigning an ID to each account. Job accounting helps the following activities in business organizations. • Manageability of up to 1,000 individual accounts. • Availability for account IDs with as many as eight digits (between 0 and 99999999) for security.
Page 247 Management Press [On]. To User Login/Job Accounting - Job Accounting disable job Access the job accounting function. accounting, press [Off]. Cancel Status 10/5/2006 10:10 Press [OK]. When the display returns to the System Menu default screen, logout is automatically executed and the screen to enter the Account ID appears. To continue the operation, enter the Account ID.
Page 248: Adding An Account
Management Logout When the operations are complete, press the Logout key to return to the account ID entry screen. Adding an Account This section explains how to add a new account. The following entries are required. Item Description Account Name Enter the account name (up to 32 characters).
Page 249: Managing Accounts
Management Press [Change] of Account Account Name. Account Name: Change User01 Change Account ID: 0123 Print Restriction Copier: Print Restriction Printer: Change Change Scan Restriction Others: FAX TX Restriction: Change Change Cancel Register 10/5/2006 10:10 Status Enter the account name and press [OK]. NOTE: Refer to Appendix of the Operation Guide for details on entering characters.
Page 250 Management Changing account information Press [Detail]. Refer to steps Account 3 to 13 of Account Name: Change Adding an User01 Account and Change Account ID: 0123 steps 2 to 5 of Print Restriction Copier: Print Restriction Printer: Change Change Restricting 999,999 999,999 Using the...
Page 251: Restricting The Use Of The Machine
Management Press [Total] or User Login/Job Accounting - Copier/Printer Count [Split]. Select the copier and printer count method. Split Total Cancel Status 10/5/2006 10:10 Press [OK]. Restricting the Use of the Machine This section explains how to restrict the use of the machine by account or the number of sheets available.
Page 252 Management Item Description Counter Limit Restricts the print counter in one-page increments up to 999,999 copies. Reject Usage Restriction is applied. Follow steps 1 to 5 of Adding an Account on page 7-12. Press [Change] of Print Restriction Copier, Print Restriction Printer, Scan Restriction Others, or Fax TX Restriction.
Page 253: Counting The Number Of Pages Printed
Management If user login administration is invalid, the user authentication screen is displayed. Enter a login user name and password, and press [Login]. By default, the login user name and password are 5050 respectively. Press [Next] of Job Accounting Setting, [Next] of Default Setting and then [Change] of Apply Limit.
Page 254 Management Press [User Login/Job Accounting]. If user login administration is invalid, the user authentication screen is displayed. Enter a login user name and password, and press [Login]. By default, the login user name and password are 5050 respectively. Press [Next] of Job Accounting Setting and then [Next] of Total Job Accounting.
Page 255 Management Press [Detail]. Press [Check] at the Account function to check the Print Pages: Check Check Scan Pages: count. The results will be displayed. FAX Transmission Pages: FAX Transmission Time: 1h 15min. 5,500 Execute Counter Reset Close 10/5/2006 10:10 Status Confirm the count and press [Close].
Page 256: Printing An Accounting Report
Management Select the paper User Login/Job Accounting - Paper Size 1 size. Select the paper sizes and types to count. Folio Ledger Legal All Media Type Plain Letter Statement Cancel Status 10/5/2006 10:10 Press [Media Type] to specify paper type. Select the media type and press [OK].
Page 257 Management When Split is selected for Managing the Copy/Print Count ADVANCED OPERATION GUIDE 7-21...
Page 258 Management For the count by paper size, the report will be printed by size. Check that Letter or A4 paper is loaded in the cassette. Press the System Menu key. Press [User Login/Job Accounting]. If user login administration is invalid, the user authentication screen is displayed.
Page 259: Security Kit Operations
Management Security Kit Operations Installing an optional security kit adds [Security] on the System Menu. Refer to Security on page 8-1 for the descriptions and operations related to the (Security) options. ADVANCED OPERATION GUIDE 7-23...
Page 260 Management 7-24 ADVANCED OPERATION GUIDE...
Page 261: Security
8 Security This chapter explains the procedures and tips for installation and operations of the optional Data Security Kit (C) (Security Kit). Instructions for General Users (for Both General Users and Administrators) • Security Kit Functions........... 8-2 • Touch Panel Display after the Security Kit Installed ..8-4 Instructions for Administrators (for Those in Charge of Installation and Operations of the Security Kit) •...
Page 262: Security Kit Functions
Security Instructions for General Users (for Both General Users and Administrators) Security Kit Functions The Security Kit enables overwriting and encryption. Overwriting Multi function printers (MFPs) temporarily store the data of scanned original, print jobs as well as other data stored by users in the hard disk, from which the data is output for printing.
Page 263 Security The Security Kit encrypts the data before storing them in the hard disk. It guarantees higher security because no data would be decoded by any other means than ordinary output or operations. Encryption is automatically performed and no special step is required. CAUTION: Encryption helps enhance security.
Page 264: Touch Panel Display After The Security Kit Installed
Security Touch Panel Display after the Security Kit Installed Hard Disk Icon Display In Security Mode, Ready to copy. Copies the Security Kit should be properly Copy Image installed and run. The hard disk icon Set Original. appears on the Auto Normal 0 lower right side of...
Page 265: Installing The Security Kit
Security Instructions for Administrators (for Those in Charge of Installation and Operations of the Security Kit) Installing the Security Kit The Security Kit Contents The Security Kit package includes: • Security key • Installation manual (for service personnel) Before Installation •...
Page 266: Changing Security Functions
Security Changing Security Functions Changing Security Password Enter the security password to change security functions. Customize the security password so that only the administrator can use the Security Kit. Press the System Menu key. Press [ ] and then [Security]. If user login administration is invalid, the user authentication screen is displayed.
Page 267 Security Press [ ] and then [Security]. If the user login screen appears, enter the user name and password, and press [Login]. If the user authentication screen does not appear, go to Step 5. Enter the security password. By default, the code is set 000000. Press [Data Overwrite Method].
Page 268: System Initialization
Security System Initialization Erase entire hard disk. Initialization should be performed while the machine stands by. CAUTION: If you accidentally turn the main power switch off during initialization, the hard disk might possibly crash or initialization might fail. NOTE: If you accidentally turn the main power switch off during initialization, turn the main power switch on again.
Page 269: Warning Message
Security Warning Message If the encryption code information of Enter the encryption code. the machine has been lost for some Encryption reason, the screen Code below appears when the power is turned Press [Encryption Code], and enter the encryption code that was entered during the installation of the Security Kit.
Page 270 Security 8-10 ADVANCED OPERATION GUIDE...
Page 271: Appendix
Appendix • Paper............... Appendix-2 • Intercompatible Functions ....... Appendix-9 • Glossary ............Appendix-10 ADVANCED OPERATION GUIDE Appendix-1...
Page 272: Paper
Appendix Paper Basic Paper Specifications This machine is designed to print on standard copy paper as used in regular ('dry') copiers and page printers such as laser printers. It also supports a variety of other types of paper that conform to the specifications given in this appendix.
Page 273 Appendix Condition Avoid using paper with bent corners or that is curled, dirty, or torn. Do not use paper that has a rough surface or paper fiber lint, or that is especially delicate. Use of paper in any of these conditions will not only deliver poor copies but may also cause jams and shorten the useful life of the machine.
Page 274 Appendix Cassette or Multi Purpose Multi Purpose Tray Tray Size Entry (98 × 148 to 297 × 432 mm) 8.5 × 13.5" 8K (273 × 394 mm) 16K (273 × 197 mm) 16K-R (197 × 273 mm) Smoothness The paper surface should be smooth, but it must be uncoated. With paper that is too smooth and slippery, several sheets may accidentally be supplied at once, causing jams.
Page 275: Special Paper
Appendix • Store paper in a cool, well-ventilated place. • Store paper flat and unopened in the package. Once the package is opened, reseal it if the paper is not to be used for a while. • Store paper sealed in the original package and box. Put a pallet under the carton to keep it raised above the floor.
Page 276 Appendix The following paper and media can be used. • Transparencies • Preprinted paper • Bond paper • Recycled paper • Thin paper (from 60 g/m to 64 g/m or less) • Letterhead • Colored paper • Prepunched paper • Envelopes •...
Page 277 Appendix Criteria Specifications Dimensional accuracy ±0.7 mm Squareness of corners 90° ±0.2° To avoid problems, use the Multi Purpose tray for transparencies and load transparencies with the long side facing the machine. If transparencies jam frequently at output, try pulling the leading edge of sheets gently as they are ejected.
Page 278 Appendix To prevent paper jams when printing onto multiple envelopes, do not allow more than ten envelopes remain in the output tray at once. Thick Paper Before loading thick paper in the Multi Purpose tray, fan it and align the edges.
Page 279: Intercompatible Functions
Appendix Intercompatible Functions This is a full-featured machine with an array of different functions. Many features can also be combined for more efficient printing. ADVANCED OPERATION GUIDE Appendix-9...
Page 280: Glossary
Appendix Glossary AppleTalk Apple Talk, which comes with Apple Computer's Mac OS, is a network protocol. Apple Talk enables file/printer sharing and also enables you to utilize application software that is on another computer on the same Apple Talk network. DHCP (Dynamic Host Configuration Protocol) Dynamic Host Configuration Protocol (DHCP) that automatically resolves IP addresses, subnet masks, and gateway addresses on a TCP/IP...
Page 281 Appendix protocols such as TCP/IP, etc. It is not suitable for larger networks due to lack of routing capabilities to choose the most appropriate routes. NetBEUI has been adopted by IBM for its OS/2 and Microsoft for its Windows as a standard protocol for file sharing and printing services.
Page 282 Appendix EcoPrint Mode A printing mode that helps save toner. Copies made in this mode are thus lighter than normal. Emulation The function to interpret and execute other printers' page description languages. The machine emulates operation of Line Printer, IBM Proprinter, DIABLO 630,EPSON LQ-850, PCL6, KC-GL, KPDL, and KPDL (automatic).
Page 283 Appendix Multi Purpose (MP) Tray The paper supply tray on the right side of the machine. Use this tray instead of the cassettes when printing onto envelopes, Hagaki, transparencies, or labels. Default Gateway This indicates the device, such as a computer or router, that serves as the entrance/exit (gateway) for accessing computers outside the network that you are on, When no specific gateway is designated for a destination IP address, data is sent to the host designated as the Default Gateway.
Page 284 Appendix Appendix-14 ADVANCED OPERATION GUIDE...
Page 285 For best results and machine performance, we recommend that you use only our original supplies for your products.
Page 286 UTAX GmbH, Ohechaussee 235, 22848 Norderstedt, Germany...

Utax CD 1230 Instruction Handbook Manual

2 Sending Functions

3 Printer

4 Using Document Box

5 Status / Job Cancel

6 System Menu

7 Management

8 Security

Appendix

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Table of Contents