Quick Access To Speed Dial Entries; Insert Mode; Entering Characters; Dialing Conventions - Avaya 2420 End User Manual

When you access your speed dial list to select, edit, or delete entries, you can use the index feature to locate a specific entry
quickly. For example, press 1 on the dialpad to move directly to the beginning of the list.
You can use keys 2 through 9 on the dialpad to locate entries beginning with the letters that correspond to these keys. For
example, press 3 to locate the first entry that begins with the letter "D." If no entries begin with the letter "D," then the first entry
that begins with the letter "E" is selected.
After you select a speed dial entry for editing, you can use the Insert Mode while you are working in the Edit screen. When
Insert Mode is enabled (as indicated by < icon to the right of Insert Mode in the lower right corner of the screen display), use <
to move the cursor to the left without erasing characters. For example, you can press < to insert an area code in front of an
existing telephone number in a saved entry.
To turn Insert Mode on and off, press its associated button on the Edit Name/Number screen. Note that when you first access
the Edit Name screen, Insert Mode is "off."
Keep in mind that each time you press a key on the dialpad, the alphabetic character associated with the key is shown on the
screen display. In some cases, you may need to press the same key repeatedly to select other alphabetic characters. For
example, to enter "Jack:"
•
Press 5 for "J." This first letter is automatically entered as an uppercase letter. All of the following characters in the
word appear in lowercase.
•
Press 2 for "a." Then, press > to advance the cursor.
•
Press 2 three consecutive times for "c."
•
Press 5 twice for "k."
Note that you must use > if the next character you want to enter uses the same key as the character you just entered (for
example, the characters "a" and "c" are both entered using the 2 key).
It is important that you observe the following conventions as you enter speed dial numbers:
•
You can enter telephone numbers up to 20 characters long, including special characters and spaces.
•
You must include the code required to access an outside line (for example, "9") for external telephone numbers.
•
You can use the Pause softkey to insert a 1.5-second pause. It is often useful to include a pause (or series of pauses) in
beeper/pager numbers to allow a paging system enough time to answer.
•
You can use the Hyphen softkey to insert hyphens between segments of a telephone number (for example, "9-732-555-
1212"). The hyphen may make the number easier for you to read but does not affect dialing.
To add speed dial entries to your personal directory:
1. From the Home screen, press the SpDial softkey.
The Speed Dial screen is displayed (or, if no Speed Dial List already exists, the Empty Speed Dial List screen
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is displayed).
2. Press the Add softkey.
The Edit Name screen is displayed with the Name field underscored.
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Note: You can store up to 104 personal speed dial entries in the telephone. If the directory is full, a message is
displayed indicating that your Speed Dial list is full. You must delete an existing entry before a new entry can be
added. See"Deleting Speed Dial Entries".
3. Using the dialpad, enter the name for your speed dial entry. You can enter up to 13 characters. By default, the first
letter you enter appears in uppercase, and the following characters in the word appear in lowercase.
Note: You can use the Case softkey to switch between uppercase and lowercase. You can use the Space softkey to
insert a space between first and last names. After you enter a space, the next character will be an uppercase letter, and
the following characters in that word will appear in lowercase. If you are entering special characters, you can use the *
(star key) to cycle through the period and star characters. You can use the # (pound) key to cycle through the hyphen
and pound characters.
4. When you are done entering a name, press the feature button to the left of the Number field (Edit Number screen) to
advance to that field.
5. Using the dialpad, enter the telephone number for this speed dial entry. You can enter numbers up to 20 characters
long, including special characters and spaces.
6. When you are done entering the telephone number, do one of the following:

Quick Access to Speed Dial Entries

Insert Mode

Entering Characters

Dialing Conventions

2420 Digital Telephone End User Guide | 15 | P a g e