Text Formats - Xerox DocuMate 3220 User Manual

Right-click on the PDF format icon to change the image quality or select the option to make the
scanned PDF file PDF-A compliant.
PDF—the *.pdf (portable document format) image format is often used to create
images of text pages. The image compression of PDF files creates relatively small file
sizes when scanning multiple page files in color. While the TIFF image format also
supports multiple page files, when scanning in color the TIFF files are often too large
to be transferred electronically. The PDF file format is often used for posting multiple
page files to websites, sending via email, and permanent storage. As with the JPG file
format, you can change the PDF quality to reduce the file size or improve the image
quality.
®
Adobe
for you to to view PDF files.
Using PDF-A when scanning as PDF, means the files are compliant with the ISO-
19005-1 standard for permanent archival of electronic documents. More information
about this standard can be found at
To select a PDF file size:
1. Select as the page format.
PDF
2. Right-click on the
PDF
A menu opens.
3. Choose the file size/image quality option for your scanned images.
—smallest file size, lowest image quality.
Minimize Size
—medium file size, some loss of image quality.
Normal
—largest file size, minimal loss of image quality.
Maximize Quality
Your selection pertains only to the button currently selected on the OneTouch Properties window.
Other buttons that have PDF selected as the file format are not affected, so you can set the PDF
file size/image quality independently for each button.
4. Click or on the OneTouch Properties window.
OK Apply

Text Formats

Selecting the text format option also selects OCR processing as an automatic step for scanning.
Therefore, when you scan a document with the text format selected, the text portions of the document
are automatically converted to editable text.
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Xerox DocuMate
User's Guide
®
Reader , or other PDF viewer software, must be installed on your computer
icon.
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3220
www.pdfa.org
.