Xerox DocuMate 3125 User Manual
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Xerox DocuMate 3125 User Manual

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One Touch 4.6
October 2011
05-0836-100
Xerox
DocuMate
3125
®
®
User's Guide

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Summary of Contents for Xerox DocuMate 3125

  • Page 1: Xerox Documate

    One Touch 4.6 October 2011 05-0836-100 Xerox DocuMate 3125 ® ® User’s Guide...
  • Page 2 Design © 2011 Xerox Corporation. All rights reserved. XEROX®, XEROX and Design® and DocuMate® are registered trademarks of Xerox Corporation in the United States and/or other countries. BR373 Content © 2011 Visioneer, Inc. All rights reserved. The Visioneer brand name and OneTouch® logo are registered trademarks of Visioneer, Inc.

  • Page 3: Table Of Contents

    The Xerox DocuMate 3125 Scanner ........
  • Page 4 Accessing the Scanner Interface ..............130 Xerox DocuMate 3125...
  • Page 5 Xerox DocuMate 3125 Specifications ........
  • Page 6 Energy Star for the USA ................195 Index Xerox DocuMate 3125 User’s Guide...

  • Page 7: Safety

    • Electrical Information on page 10 • Emergency Power Off on page 11 • Maintenance Information on page 12 • Product Safety Certification on page 13 • Environmental Health and Safety Contacts on page 14 Xerox DocuMate 3125 User’s Guide...

  • Page 8: Safety Introduction

    Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.

  • Page 9: Operational Safety Information

    • Always unplug this equipment from the electrical outlet before cleaning. Note: Your Xerox machine is equipped with an energy saving device to conserve power when the machine is not in use. The machine may be left on continuously. Do Not Do These •...

  • Page 10: Electrical Information

    Plug the power cable directly into a correctly grounded electrical outlet. If you are not sure whether or not an outlet is correctly grounded, consult an electrician. Do not use an adapter to connect any Xerox equipment to an electrical outlet that lacks a ground connection terminal.

  • Page 11: Emergency Power Off

    Emergency Power Off If any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s) from the electrical outlet(s). Contact an authorized Xerox Service Representative to correct the problem: • The equipment emits unusual odors or makes unusual noises.

  • Page 12: Maintenance Information

    Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that you can maintain or service. Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the user manuals. Xerox DocuMate 3125 User’s Guide...

  • Page 13: Product Safety Certification

    Product Safety Certification This product is certified by the following Agency using the Safety standards listed: Agency Standard Underwriters Laboratories Inc. UL60950-1 (USA) CSA 22.2 No. 60950-1 (Canada) IEC 60950-1 Xerox DocuMate 3125 User’s Guide...

  • Page 14: Environmental Health And Safety Contacts

    Environmental Health and Safety Contacts Contact Information For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, please contact the following customer help lines: USA & Canada: 1-800-828-6571 Europe: +44 1707 353 434 Xerox DocuMate 3125...

  • Page 15: Welcome

    • Documentation on page 18 • The Xerox DocuMate 3125 Scanner on page 19 Your new Xerox scanner can quickly scan stacks of single-sided or double-sided pages and place their electronic images on your computer. Xerox DocuMate 3125 User’s Guide...

  • Page 16: What's In The Box

    What’s in the Box Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner. Xerox DocuMate 3125 Windows™ Scanner Quick Install Guide Technical Support Card Installation Disc USB Cable...

  • Page 17: System Requirements

    The recommended settings for your monitor are: • Color quality of 16-bit or 32-bit • Resolution set to at least 800 x 600 pixels Refer to your Windows documentation for instructions on setting the color quality and resolution for the monitor. Xerox DocuMate 3125 User’s Guide...

  • Page 18: Documentation

    Nuance PaperPort User’s Guide—On the Installation Disc; contains detailed feature and configuration information for the PaperPort software. • Nuance OmniPage User’s Guide—On the Installation Disc; contains detailed feature and configuration information for the OmniPage software. Xerox DocuMate 3125 User’s Guide...

  • Page 19: The Xerox Documate 3125 Scanner

    The Xerox DocuMate 3125 Scanner Input Tray Paper Guides Automatic Control Panel Document Feeder Output Tray USB Port Power Jack Input Tray—Holds the documents in the Automatic Document Feeder for scanning. Paper Guides—Guides adjust to support various document widths. Automatic Document Feeder—Feeds documents through the scanner during scanning. Pull to open the Automatic Document Feeder.
  • Page 20 Xerox DocuMate 3125 User’s Guide...

  • Page 21: Scanner Setup

    Scanner Setup This chapter includes: • Unpack and Assemble the Scanner on page 22 • Connect the Scanner Power Cord on page 24 Xerox DocuMate 3125 User’s Guide...

  • Page 22: Unpack And Assemble The Scanner

    Unpack and Assemble the Scanner Remove the scanner from its protective foam and plastic bag. Remove any shipping tape from the scanner, input tray and output tray. Lift the input tray up from the scanner. Xerox DocuMate 3125 User’s Guide...
  • Page 23 Pull the output tray down from the scanner body. It will snap in place when it is down all the way. Make sure the bottom of the tray is down all the way before scanning. If the tray isn’t fully seated in position, paper feeding from the input tray may jam in the scanner. Xerox DocuMate 3125 User’s Guide...

  • Page 24: Connect The Scanner Power Cord

    Connecting any other type of power supply may damage your scanner, and will void its warranty. Plug the power supply into the power port on the scanner. Plug the power cord into the power supply and into a wall outlet. Xerox DocuMate 3125 User’s Guide...

  • Page 25: Installation

    26 • Install the Software and Connect the Scanner on page 27 • Register Your Scanner on page 33 • Installing Additional Applications on page 34 • View the User Guides on page 35 Xerox DocuMate 3125 User’s Guide...

  • Page 26: Before You Begin

    If you already have a scanner connected to your computer, it is recommended that you remove that scanner’s driver program prior to installing your Xerox scanner. You can remove these programs from the Windows Control Panel. Please refer to the user manual provided with your other scanner hardware for instructions about removing the driver and software for that unit.

  • Page 27: Install The Software And Connect The Scanner

    Install the Software and Connect the Scanner The installation disc contains the necessary driver, and scanning software, to use your Xerox scanner. To install the software: Start Microsoft Windows and make sure that no other applications are running. Insert the installation disc into your computer’s DVD-ROM drive.
  • Page 28 Make sure the boxes for Scanner Driver and Visioneer One Touch are selected, as well as any other applications you want to install. Note: The software provided with your scanner may differ slightly from the list shown in the window. Click Install now. Xerox DocuMate 3125 User’s Guide...

  • Page 29: Installing The Scanner Driver

    The Welcome to the Xerox DocuMate Setup Wizard opens. Click Next. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, click Cancel. Click Close on the Installation Interrupted window.

  • Page 30: Connect The Usb Cable And Turn On The Power

    Your computer recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run the scanner. If your computer is running Windows version XP or later, you will see a message similar to the one below. Xerox DocuMate 3125 User’s Guide...
  • Page 31 When you’re certain that the software has completely loaded, return to the “Complete the installation by connecting your hardware” window. Click OK to complete the installation process. Click Close on the Installation Complete window to close and exit the driver installer. Xerox DocuMate 3125 User’s Guide...

  • Page 32: Installing Visioneer One Touch

    If you selected other software to install from the DVD the installation for that software will automatically start after you click Close on the Installation Complete window. Follow the instructions on-screen to install each application you selected. Xerox DocuMate 3125 User’s Guide...

  • Page 33: Register Your Scanner

    Press Enter on your computer’s keyboard or click the option on screen to go to the web address. When the Xerox scanners web page loads click on Register Your Product. Fill in the registration form, all required fields have an asterisk (*).

  • Page 34: Installing Additional Applications

    Logical Form Recognition™ (LFR) technology. Advanced security features quickly turn office documents and forms into over 30 different PC applications for editing, searching and sharing. Custom workflows handle large volumes of documents, and you can use its tools to print to PDF. Xerox DocuMate 3125 User’s Guide...

  • Page 35: View The User Guides

    Scanner documentation window Software documentation window Click the name of a user guide you want to view and it will open in Adobe Reader. Use the Adobe Save command to save that user guide on your computer. Xerox DocuMate 3125 User’s Guide...
  • Page 36 When you’re finished, click Main menu to return to the Main menu window and click Exit. Remove the installation disc and store it in a safe place. That’s it! Installation is finished and your Xerox DocuMate 3125 is ready to scan. Xerox DocuMate 3125...

  • Page 37: Loading Documents To Scan

    Staples and paper clips can jam the feed mechanism and scratch the internal components. Also remove any labels, stickers, or Post-It™ notes that may come off during the scanning process and get stuck in the scanner. Misuse as described here will void your scanner’s warranty. Xerox DocuMate 3125 User’s Guide...

  • Page 38: Scanning From The Automatic Document Feeder (Adf)

    Fan the edges of the paper to make sure none of the pages are stuck together. Adjust the paper guide for the width of paper, and make sure the input and output trays are fully extended. Xerox DocuMate 3125 User’s Guide...
  • Page 39 Load the documents face down with their tops into the Automatic Document Feeder. You can now scan the documents using the scanner buttons, One Touch, or one of the other scanning interfaces. Xerox DocuMate 3125 User’s Guide...

  • Page 40: Scanning Interfaces

    Scanning Interfaces If you selected the recommended installation, then you have several different options to scan with your Xerox DocuMate 3125 scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning.

  • Page 41: Scanning And Configuring One Touch

    One Touch with Visioneer Acuity Technology on page 122 Based on the recommended full installation of the scanner driver and the Visioneer One Touch software, One Touch is your main scanning interface for using the scanner. Xerox DocuMate 3125 User’s Guide...
  • Page 42 Email) and the icon of the destination (called the Destination Application) where the images will be sent when scanning is finished. The One Touch button panel shows which application the button is configured to send images to. Xerox DocuMate 3125 User’s Guide...

  • Page 43: Default One Touch Settings

    8.5” x 11”. • If Metric is the selected measurement, the default page size in each profile is based on the ISO 216 standard and the majority of the profiles will default to A4. Xerox DocuMate 3125 User’s Guide...

  • Page 44: Scan From The One Touch Button Panel

    Scan button. Click on the One Touch icon to open the panel. The Button View The Detail View The Hardware View The Title Bar • Green arrows—click to cycle through the panel’s 3 views. Xerox DocuMate 3125 User’s Guide...
  • Page 45 Single-click on the detailed information to open the One Touch Properties. The Hardware View Left-click on the scanner icon to return to the Button view. • • Right-click on the scanner icon to open the scanner’s hardware properties. Xerox DocuMate 3125 User’s Guide...

  • Page 46: Changing The Button Settings

    Configure Before Scan on page 63 for instructions on creating and modifying scan configurations. Click on OK to save the changes. Place an item in the scanner and click the One Touch button to start scanning. Xerox DocuMate 3125 User’s Guide...
  • Page 47 OK/Cancel/Apply buttons—OK accepts any changes and closes the window. Apply accepts any changes but leaves the window open so you can continue making additional changes. Cancel closes the window without accepting any changes. Xerox DocuMate 3125 User’s Guide...

  • Page 48: Selecting Options For One Touch

    Fax and Print is for sending your scanned documents directly to your printer or fax software. • STI event forwarding is for using another application’s interface for scanning. The One Touch Event Forwarding dialog box opens so you can select which application to use to continue scanning. Xerox DocuMate 3125 User’s Guide...
  • Page 49 These tokens include counting numbers, date and time values, number of pages scanned, and so on. If the button name is not unique, you will see an on-screen notification that a {BatchID} and/or {#b} will be inserted into the name. Xerox DocuMate 3125 User’s Guide...
  • Page 50 If you scan and the images are not grouped in the file(s) as needed, try deselecting “Use custom file naming” and then scan again. Xerox DocuMate 3125 User’s Guide...

  • Page 51: Scan Configurations

    In the Scan Configuration Properties window, the Scan Settings, Page Settings, Advanced Settings, and Redaction Settings tabs are always available. When the Kofax VRS module is installed, the VRS Settings tab will also be available for all destinations. Xerox DocuMate 3125 User’s Guide...

  • Page 52: Scan Settings Tab

    Key and Lock icon—if you want to lock the configuration, click the key icon to change it from a Key to a Lock. Xerox DocuMate 3125 User’s Guide...

  • Page 53: Page Settings Tab

    These lines may appear in the edges when the item being scanned is not the exact size of the dimensions indicated in Size fields. This option is only available if the scanner supports this feature. Xerox DocuMate 3125 User’s Guide...
  • Page 54 Abort—scanning stops and all pages scanned in this batch, up to this point, will be deleted. Prompt—you will be prompted to remove the pages in the ADF, restack the remaining pages and continue scanning. All pages scanned before and after the double page feed are saved. Xerox DocuMate 3125 User’s Guide...

  • Page 55: Advanced Settings Tab

    Use the options on the Redaction Settings tab to remove a specified area in the scanned image. Please refer to the technical note, at the end of this section, for information about how this setting works with other options in the One Touch Scan Configuration you are modifying. Xerox DocuMate 3125 User’s Guide...
  • Page 56 Click one time on the default value, 0.00 in each field, to enable the control box for you to input the start position and redaction area size. The units of measurement is displayed on the lower-right corner next to the Paper size field. Xerox DocuMate 3125 User’s Guide...
  • Page 57 When you click back on the Redaction Settings tab, the lower-right corner displays the Paper size in the units of measurement you selected. • Make sure the page size selected on the Page Settings tab is correct for the documents you are scanning, otherwise the redaction may not occur in the correct area. Xerox DocuMate 3125 User’s Guide...
  • Page 58 For example, if you selected Red as the color dropout, but then specify red for the redaction region, the final image will have the redacted region filled with gray when scanning Grayscale, or black or white when scanning in Black&White. Click the name to toggle between inches and millimeters. Xerox DocuMate 3125 User’s Guide...

  • Page 59: File Formats

    Select an image file format for photos, artwork or other documents that you want to save as images. BMP and TIFF are standard image file formats generally used if you want to do additional image processing, such as photo touch- up or color correction. Xerox DocuMate 3125 User’s Guide...
  • Page 60 Please refer to the official JPEG website at www.jpeg.org for more information about this file format, and a list of applications that can view and/or open this file type. Xerox DocuMate 3125 User’s Guide...
  • Page 61 Using PDF-A when scanning as PDF, means the files are compliant with the ISO-19005-1 standard for permanent archival of electronic documents. More information about this standard can be found at www.pdfa.org. To select a PDF file size: Select PDF as the page format. Xerox DocuMate 3125 User’s Guide...

  • Page 62: Text Formats

    Right-click on the text format icon. The menu options depend on the type of Destination Application you select. Choose the file type that you want for the text format. Click OK or Apply on the One Touch Properties window. Xerox DocuMate 3125 User’s Guide...

  • Page 63: Configure Before Scan

    Click the Scan button on the TWAIN Interface. The item is scanned. When finished, click the Done button and the image will be sent to the Destination Application specified in the One Touch Properties window. Xerox DocuMate 3125 User’s Guide...
  • Page 64 Instead of having to re-scan the entire batch, you can stop the current scan, change the picture type from Black & White to Color, then restart the scanning without losing the pages already scanned. Xerox DocuMate 3125 User’s Guide...

  • Page 65: Open Scanned Document(S)

    Either install an application for that file type, or associate an application in the Windows Explorer folders option, please refer to your Windows documentation for instructions on associating file types. • When scanning to multiple destinations, the scanned file is still sent to the other selected destination application(s) in One Touch. Xerox DocuMate 3125 User’s Guide...

  • Page 66: Transfer To Storage

    If you modify the storage options in an individual configuration, changing the options in this Link Properties window will no longer update to the configurations you modified. Xerox DocuMate 3125 User’s Guide...

  • Page 67: Setting The Folder From Windows

    When One Touch was installed, a storage option was added to the right-click menu of your Windows folders. This menu option allows you to set the Transfer to Storage folder location without opening One Touch first. Right-click on the folder you want set as the scan destination. Xerox DocuMate 3125 User’s Guide...

  • Page 68: Scanning To Multiple Folders

    Setting up multiple folders for transfer to storage Using Microsoft Windows, create the folders that you want to use for storing scanned items. Open the One Touch Properties window. Select Transfer to Storage as the Destination Application. Xerox DocuMate 3125 User’s Guide...
  • Page 69 To help you remember which folder it is, give the new configuration a name that indicates the folder name, such as “Business Receipts.” Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want. Click the Storage Options tab. Click the Browse button. Xerox DocuMate 3125 User’s Guide...
  • Page 70 11. Click OK. The new configuration is now listed as a Transfer to Storage configuration. 12. Repeat the process to create additional new configurations, such as one named “Personal Receipts.” Note: Make sure to designate separate folders as the Storage Locations for each new configuration. Xerox DocuMate 3125 User’s Guide...
  • Page 71 When scanning is complete, insert the next set of documents in the scanner, then press the second button you set to scan documents and transfer them to storage. When scanning is finished, the documents are stored in the two separate folders. Xerox DocuMate 3125 User’s Guide...

  • Page 72: Burn To Cd-Rom

    The scanner will start scanning. When finished the file will be saved to the Windows temporary location for CD files. An information bubble will appear in the Windows notification area telling you that there are files waiting to be burned to CD. Xerox DocuMate 3125 User’s Guide...
  • Page 73 Click the Burn to CD button. The CD burner begins and your scanned documents are written to the CD. If other files are also waiting in this location, they will get written with the One Touch files on the CD. Xerox DocuMate 3125 User’s Guide...

  • Page 74: Printer Or Fax

    Select a printer or fax device, in the Select destination list, then open a Scan Configuration to modify the settings for the device you selected. Click on the Device Settings tab and use the options on this tab to select settings for the device. Xerox DocuMate 3125 User’s Guide...
  • Page 75 For example, if the device is your printer, the dialog box is your printer’s setup settings. Note: When scanning to multiple printers and/or faxes, select the specific device, you want to configure the Advanced features for, from the list before clicking on the Advanced... button. Xerox DocuMate 3125 User’s Guide...

  • Page 76: Paperport

    Link Properties window. Changing the options in this window only affects the configuration you are creating or modifying. All other configurations will retain their settings for this destination. Xerox DocuMate 3125 User’s Guide...
  • Page 77 The selected folder in this list is where the scanned file will be saved when PaperPort is open and the One Touch option Scan to the current PaperPort folder is selected. Xerox DocuMate 3125 User’s Guide...

  • Page 78: Sharepoint

    For example, if the web browser URL displays http://sharepoint.site.com/IT/common/shared documents/ default.aspx, then you would configure the SharePoint server path as follows: • Select HTTP as the protocol • The SharePoint URL would be sharepoint.site.com/IT/common • The Destination folder would be shared documents Xerox DocuMate 3125 User’s Guide...

  • Page 79: Sharepoint Link Log Viewer

    After you address the failure indicated in this log file, you can click the Retry button to resend the document to the server. Xerox DocuMate 3125 User’s Guide...
  • Page 80 Click on the Properties button to open the Log Viewer from the SharePoint One Touch Link Properties window. There are no global configuration properties for the SharePoint destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section. Xerox DocuMate 3125 User’s Guide...

  • Page 81: Ftp Transfer

    • User account—input the user account name that has privileges to save files to the specified host destination folder. • Password—input the password for the user account name you specified. Xerox DocuMate 3125 User’s Guide...

  • Page 82: Ftp Link Log Viewer

    Click on the Properties button to open the Log Viewer from the FTP One Touch Link Properties window. There are no global configuration properties for the FTP destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section. Xerox DocuMate 3125 User’s Guide...

  • Page 83: Smtp

    Password—input the password for the user account name you specified. • Use Windows Integrated Authentication—Select this option to use the Windows current user’s login name and password to send the message through the SMTP server. Xerox DocuMate 3125 User’s Guide...

  • Page 84: Smtp Link Log Viewer

    After you address the failure indicated in this log file, you can click the Retry button to resend the document to the server. Xerox DocuMate 3125 User’s Guide...
  • Page 85 Click on the Properties button to open the Log Viewer from the SMTP One Touch Link Properties window. There are no global configuration properties for the SMTP destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section. Xerox DocuMate 3125 User’s Guide...

  • Page 86: Email Applications

    The email application in the One Touch destination list is the default email program selected in the Internet Options of Internet Explorer. Click on the email application that is in the list, then click on the Properties button to launch the Email One Touch Link Properties window to change the email application. Xerox DocuMate 3125 User’s Guide...

  • Page 87: Email Properties

    If you changed the email application Internet Explorer, and it does not immediately appear in the Select destination list, click the Refresh button to update the destination list in One Touch. Xerox DocuMate 3125 User’s Guide...

  • Page 88: Text Editors

    One Touch should do when text is not detected or recognition fails, and add other applications to One Touch. Note that if you recently installed an application, click the Refresh button to see if One Touch will automatically configure the link before you try adding it manually. Xerox DocuMate 3125 User’s Guide...

  • Page 89: Text Documents Properties

    This could occur if you scanned a photograph with a scanner button set for text applications. • Show message if text recognition failed—a message will open on the screen if the OCR reader does not detect text in the image. Xerox DocuMate 3125 User’s Guide...

  • Page 90: Adding Text Editor Applications To One Touch

    When you are done making changes in this window, click the Add button to accept the changes and close the window. Click OK on the Link Properties window. Click Refresh on the One Touch Properties window and the new application should now be available. Xerox DocuMate 3125 User’s Guide...

  • Page 91: Creating An Html Web Page From Your Scanned Documents

    Microsoft Internet Explorer, or other web browser you scanned to, then opens showing your converted page. The application’s URL field shows the location where One Touch saved the HTML files for you to locate and post to your website. Xerox DocuMate 3125 User’s Guide...

  • Page 92: Still Image Client

    Open the One Touch Properties window, and select Still Image Client as the Destination Application. Choose a Scan Configuration and click OK. Start scanning using the button you selected for event forwarding. Xerox DocuMate 3125 User’s Guide...
  • Page 93 Click on OK when you are done making changes to this window. Now when you scan with Event Forwarding you will either be prompted to choose an application, or the default application you selected will open. Xerox DocuMate 3125 User’s Guide...

  • Page 94: Image Editors

    From this window you can add an application and set additional document handling options. Note that if you recently installed an application, click the Refresh button to see if One Touch will automatically configure the link before you try adding it manually. Xerox DocuMate 3125 User’s Guide...

  • Page 95: Image Documents Properties

    • Convert Bitmaps to JPEG—JPEG files can be compressed to produce smaller file sizes and, therefore, shorter transmission times. Use this option to provide that compression capability to image files. Xerox DocuMate 3125 User’s Guide...

  • Page 96: Adding Image Editor Applications To One Touch

    When you are done making changes in this window, click the Add button to accept the changes and close the window. Click OK on the Link Properties window. Click Refresh on the One Touch Properties window and the new application should now be available. Xerox DocuMate 3125 User’s Guide...

  • Page 97: Pdf Applications

    Please note that any PDF application you add manually to One Touch will be classified as a “Text Based Link.” These applications will only show in the destination list when Text editing applications are enabled. Xerox DocuMate 3125 User’s Guide...
  • Page 98 When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in Step 3. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the One Touch Destination List. Xerox DocuMate 3125 User’s Guide...
  • Page 99 When you are done making changes in this window, click the Add button to accept the changes and close the window. 10. Click OK on the Link Properties window. 11. Click Refresh on the One Touch Properties window and the new application should now be available. Xerox DocuMate 3125 User’s Guide...

  • Page 100: Send To Application

    Application tab and use this window to set a configuration to scan to a different application than the one selected in the Link Properties window. Changing the options in this window only affects the configuration you are creating or modifying. All other configurations will retain their settings for this destination. Xerox DocuMate 3125 User’s Guide...
  • Page 101 The scanner starts scanning and, when finished, sends the scanned file to the application you selected. Technical note • After configuring this link, you may need to click Refresh in the One Touch Properties window to show the correct application icon in the Select destination list. Xerox DocuMate 3125 User’s Guide...
  • Page 102 This unique file is created at scan time and contains a list of every image in the scan job. Only select this option if you are sure that the application you are scanning to can use the job file to accept image transfer. Xerox DocuMate 3125 User’s Guide...

  • Page 103: Scanning To Multiple Destinations

    Click each destination where you want to send the scanned image in the Selected destinations (#) list. Click again to deselect a destination. As you click on each destination, the Selected destinations number will count so you know how many applications are selected to receive the image. Xerox DocuMate 3125 User’s Guide...
  • Page 104 For example, if you scan to a printer and to email, only the BMP file format will be available as printers can only receive an uncompressed image format. All other image formats and all text formats will be disabled until you deselect the printer. Xerox DocuMate 3125 User’s Guide...
  • Page 105 The scanner starts scanning and when finished, the image is sent to each destination you selected in the One Touch Properties window. Technical Note • The Still Image Client destination cannot be used with multiple destination scanning. This destination will be disabled when the Enable scanning to multiple destinations is selected. Xerox DocuMate 3125 User’s Guide...

  • Page 106: Scanning With Job Separation

    Click on the down arrow next to the Select Button list to select the button you want to modify. Note that the options in this window are specific to each One Touch button. Click on the option Use job separator when scanning multiple pages. Xerox DocuMate 3125 User’s Guide...
  • Page 107 If you want a single file created with the blank page discarded, deselect the job separation feature on the Options tab or remove the blank page from your scanning batch. Xerox DocuMate 3125 User’s Guide...
  • Page 108 For example, if you scan 12 pages and 3 are blank, the total number of images counted for the job separation will be 9 not 12. Xerox DocuMate 3125 User’s Guide...

  • Page 109: Scanning With Optical Character Recognition (Ocr)

    The One Touch OmniPage Module or the OmniPage Pro software must be installed on your computer in order to use the OCR options with the One Touch software and your Xerox scanner. The One Touch OmniPage Module was automatically installed when you installed your driver from the installation disc.

  • Page 110: Text Formats

    The specific file format is the file name extension on the text format icon. The specific text format; this example is for Rich Text Format (.rtf). To select a file type for the text format: Select the Destination Application. Xerox DocuMate 3125 User’s Guide...
  • Page 111 Excel Spreadsheet—the .xls file format used by Microsoft Excel. HTML Document—the .htm file format used to create web pages. Searchable PDF—the .pdf file format used by Adobe Acrobat. This format converts scanned text into PDF with an invisible text layer for searching. Xerox DocuMate 3125 User’s Guide...
  • Page 112 The result is clearer graphics and sharper text characters. Scans with Use MRC selected may take slightly longer to complete the processing. Select Use MRC for documents with harder-to-read text or lower-quality graphics to get the best possible scan output image. The Use MRC option is available for sPDF and PDF. Xerox DocuMate 3125 User’s Guide...

  • Page 113: Selecting One Touch Omnipage Ocr Options

    Select a Destination Application that has one of the text format file types as the page format, such as Microsoft Word or WordPad. Right-click on the page format icon to see the menu. Choose OCR Options from the menu. The OCR Properties window opens with the OCR tab selected. Xerox DocuMate 3125 User’s Guide...

  • Page 114: The Ocr Tab

    The OCR engine does not automatically correct misspelled words that were present in the original document. When dictionaries are selected, the terms in those dictionaries are used to check the spelling. If this is option is not selected, User Dictionaries and Professional Dictionaries cannot be selected. Xerox DocuMate 3125 User’s Guide...

  • Page 115: Creating Your Own Dictionaries

    To create a personal dictionary: Open any word processing program, such as Microsoft Word, WordPad, or Notepad. Create a new document in the word processing program. Xerox DocuMate 3125 User’s Guide...
  • Page 116 Now open the OCR Options window. On the OCR Options window, click the button next to the menu arrow. The User Dictionary Files window opens and shows the available dictionaries. MyDictionary is an example of a user dictionary. Xerox DocuMate 3125 User’s Guide...

  • Page 117: Editing User Dictionaries

    It does not affect the original text file you created with the list of words. Editing User Dictionaries Once a dictionary has been added to the list of user dictionaries, its list of words can be edited. Xerox DocuMate 3125 User’s Guide...
  • Page 118 Select the file that has the words you want to add to your user dictionary. Importing will add the entire list of words in a file to the user dictionary. Click Import. The file’s words will be added to your user dictionary list. Xerox DocuMate 3125 User’s Guide...

  • Page 119: The Format Tab

    The file is exported as a formatted dictionary with the .ud filename extension so it can be opened by other programs. The Format Tab The options on the Format tab window are for setting the input and output formats for the scanned documents. Xerox DocuMate 3125 User’s Guide...
  • Page 120 Flowing page—this format preserves the original layout of the pages, including columns. This is done wherever possible with column and indent settings, but not with text boxes or frames. Text will then flow from one column to the other, which does not happen when text boxes are present. Xerox DocuMate 3125 User’s Guide...
  • Page 121 XLS format. Click OK or Apply. These options will now apply to the OCR processing when you select any text format as the page format. Xerox DocuMate 3125 User’s Guide...

  • Page 122: One Touch With Visioneer Acuity Technology

    One Touch with Visioneer Acuity Technology The One Touch software you received with your Xerox scanner now includes the Visioneer Acuity technology. This application has a set of features for improving and enhancing the quality of scanned documents, especially documents that would usually produce poorer quality images. Scan configurations with Acuity options work with One Touch scan settings to produce the best quality images.
  • Page 123 Straighten image—Select this option to have the software automatically determine if a page is skewed, then straighten its image. If the page is scanned at too great an angle, the image may not straighten correctly. In that case, re-scan the page. Xerox DocuMate 3125 User’s Guide...
  • Page 124 Dynamic threshold will attempt to automatically lower the brightness level to darken the image, and raise the contrast level to make the difference between the lighter and darker portions of the image clearer. Click OK or Apply to add the Acuity options to your scan configuration. Xerox DocuMate 3125 User’s Guide...
  • Page 125 The Acuity icon on the top of the One Touch Panel and on the scan configuration remind you that the scan will use the Acuity settings. The summary of the scan settings also indicates Acuity settings. Xerox DocuMate 3125 User’s Guide...

  • Page 126: Hardware Properties And Interface Behavior

    Right-click on the One Touch icon and choose Show Hardware from the pop-up menu. The Hardware Properties dialog box opens and shows information about your Xerox scanner. Click the Properties button. Xerox DocuMate 3125...

  • Page 127: Device Settings

    Device Settings Please refer to Device Settings on page 161 Driver Settings Please refer to Driver Settings on page 162 Xerox DocuMate 3125 User’s Guide...
  • Page 128 Xerox DocuMate 3125 User’s Guide...

  • Page 129: Scanning From Twain And Wia

    136 • Presets on page 137 • Document Settings on page 142 • Image Enhancements on page 148 • Driver Configuration on page 158 • Hardware Properties and Interface Behavior on page 161 Xerox DocuMate 3125 User’s Guide...

  • Page 130: Accessing The Scanner Interface

    161 for more information. Please refer to your Windows documentation for WIA scanning instructions if you do not see the interface described below, or if you have any questions regarding Windows scanning applications. Xerox DocuMate 3125 User’s Guide...

  • Page 131: Scanning

    Driver Settings to go to the instructions in this guide to turn off the option to lock the settings for the scanner interface. De-select the option Lock settings under the General settings for the driver options. Xerox DocuMate 3125 User’s Guide...

  • Page 132: Document Source Configuration

    Xerox DocuMate 3125 User’s Guide...

  • Page 133: Advanced Options

    Xerox DocuMate 3125 User’s Guide...
  • Page 134 Click the top of the menu to collapse the list. Select the options in the scanner interface that you want to use for the second source. Tip: Save the changes to a Preset when you are done selecting options for each source. Please refer to Presets more information. Xerox DocuMate 3125 User’s Guide...
  • Page 135 Click the top of the menu to collapse the list. Select the options in the scanner interface that you want to use for the second side. Tip: Save the changes to a Preset when you are done selecting options for each source. Please refer to Presets more information. Xerox DocuMate 3125 User’s Guide...

  • Page 136: Summary

    Summary The Summary area displays some of the basic scan options selected in the interface. Clicking on one of the links will open the area of the interface where the setting is located. Xerox DocuMate 3125 User’s Guide...

  • Page 137: Presets

    Adjust the options in the scanner interface as needed. Click on the right arrow and select Save as... from the list. Make sure the correct preset is showing in the preset name field then click on OK. Xerox DocuMate 3125 User’s Guide...
  • Page 138 Click the right pointing arrow button and select Delete. Click Yes when prompted to confirm that you want to delete the currently selected preset. To export a preset: Click on the right pointing arrow and select Export... from the list. Xerox DocuMate 3125 User’s Guide...
  • Page 139 Browse to a location and select the folder where you want the preset file to be saved. Click on Choose. Make sure to choose a location where you will be able to easily find the file. Xerox DocuMate 3125 User’s Guide...
  • Page 140 Select the option Do this for all conflicts to have the action you select in this dialogue be used for all conflicts found. To import a preset: If you have previously exported presets, or another user has given you their presets files, select the import option to add those presets to your current list. Xerox DocuMate 3125 User’s Guide...
  • Page 141 • Skip—select this option to skip the preset with the duplicate name. Select the option Do this for all conflicts to have the action you select in this dialogue be used for all conflicts found. Xerox DocuMate 3125 User’s Guide...

  • Page 142: Document Settings

    Scanner model panel—this panel contains options that are specific to the scanner model you are using. If you select an option in this panel that also appears on the Main panel, when you return to the Main panel, that option will be selected. Xerox DocuMate 3125 User’s Guide...

  • Page 143: Disabled Options In This Section

    Advanced configuration mode is selected, a gear icon will appear next to those features which have adjustment options. Clicking on one of the gear icons will open the area of the interface where the advanced settings are located. Xerox DocuMate 3125 User’s Guide...
  • Page 144 Color photographs for printing - 200 dpi • Color photographs for email - 100 to 150 dpi • Magazine page with graphics, line art, or color photographs - 200 dpi Page Size Standard page sizes Xerox DocuMate 3125 User’s Guide...

  • Page 145: Document Image Adjustments

    In that case, re-scan the page making sure the paper guides are adjusted to the width of the pages in the input tray so that the pages are pulled straight through the scanner. Xerox DocuMate 3125 User’s Guide...

  • Page 146: Advanced Panel Options

    In that case, lower the sensitivity level for more accurate results. AutoCrop Depending on the scanner model and installed software, there may be more than one auto cropping option in the interface. Xerox DocuMate 3125 User’s Guide...

  • Page 147: Scanner Model Panel Options

    If you are getting false double feed errors, try cleaning the inside of the scanner. Excessive dust on the sensor can cause false double feed errors. Refer to the maintenance section of the scanner's user guide for instructions on cleaning the scanner. Xerox DocuMate 3125 User’s Guide...

  • Page 148: Image Enhancements

    Advanced panel—this panel contains advanced document handling options. If you select an option in this panel that also appears on the Main panel, when you return to the Main panel that option will be selected. Xerox DocuMate 3125 User’s Guide...

  • Page 149: Disabled Options In This Section

    Advanced configuration mode is selected, a gear icon will appear next to those features which have adjustment options. Clicking on one of the gear icons will open the area of the interface where the advanced settings are located. Xerox DocuMate 3125 User’s Guide...
  • Page 150 The examples below show the original image at the default setting of 50% brightness level, 25% brightness and 75% brightness. Adjusting the brightness level does not make the image completely black nor completely white. Brightness: 25% Brightness: 50% Brightness: 75% Technical note: Xerox DocuMate 3125 User’s Guide...
  • Page 151 Light colored carbon copy paper, such as yellow or pale pink or pale green, with light text - 45% to 55% • Newspaper or magazine pages - 55% to 70% • Book pages - 60% to 75% • Pictures taken inside or in the shade - 40% to 60% Color image contrast examples Xerox DocuMate 3125 User’s Guide...
  • Page 152 This way, the highlights and shadows in the image are maintained by saturating the pixels with lighter levels of the same color rather than just adding white. Adjusting the gamma level is based on how you want the image to appear and there is no standard to adhere to. Color image gamma examples Xerox DocuMate 3125 User’s Guide...

  • Page 153: Invert Image

    Newspaper microfilm reverses black and white so that when viewed on a monitor, the text is white and the paper is black. The following example shows the original grayscale image and the inverted image. Xerox DocuMate 3125 User’s Guide...

  • Page 154: Mirror Image

    Dynamic threshold attempts to evaluate the image and dynamically adjust the threshold level. These options work best for documents that contain only text such as business letters, spreadsheets, reports, etc... Xerox DocuMate 3125 User’s Guide...
  • Page 155 When the image is scaled down, it may look like a grayscale scan. When the image is at normal size or enlarged you will be able to clearly see the dithering pattern, as shown in the close-up image. Black and White scan Bayer dither scan Color scan Bayer dither scan - Close up Xerox DocuMate 3125 User’s Guide...

  • Page 156: Advanced Panel Options

    Use the Filter option to increase or decrease the sharpness in the scanned image. Click the drop down menu and select an option from the list. Use the Mask slider to adjust the tolerance level of the filter. Xerox DocuMate 3125 User’s Guide...

  • Page 157: Color Dropout

    This option is only available when scanning in grayscale or black and white. The example below shows the original text with a red watermark and the resulting image with the color removed. Xerox DocuMate 3125 User’s Guide...

  • Page 158: Driver Configuration

    Hover the mouse cursor over a grayed out feature to see information about why the feature is unavailable. Xerox DocuMate 3125 User’s Guide...

  • Page 159: Module Configuration

    You can also type a number directly in the box. Click the green apply button to save the changes made to the power save time-out. Click the red reset button to return the power save time-out to the default setting. Xerox DocuMate 3125 User’s Guide...
  • Page 160 Counters—click the reset button next to the counter you want to set back to 0. You can use this option to monitor the number of scans completed since the last time a part has been replaced. Xerox DocuMate 3125 User’s Guide...

  • Page 161: Hardware Properties And Interface Behavior

    Firmware version—this is the current hardware processor chip version number. Serial number—the scanner’s unique identification number. • • LLD version—the scanner’s base driver version. This is not the One Touch software revision, TWAIN or WIA driver versions. Xerox DocuMate 3125 User’s Guide...

  • Page 162: Driver Settings

    The options in this panel are for configuring how the scanner interface will behave in some scenarios. Only advanced users should modify any of the options in this section. Options that are not available for your scanner will be grayed out and disabled. Xerox DocuMate 3125 User’s Guide...

  • Page 163: Twain Driver

    WIA 2.0 applications. • Emulate WIA 1.0—select this option to display the TWAIN interface for WIA 1.0 compatible applications. When this option is selected, WIA 2.0 applications will use the Microsoft WIA interface. Xerox DocuMate 3125 User’s Guide...
  • Page 164 Xerox DocuMate 3125 User’s Guide...

  • Page 165: Scanning From Isis

    You can use the ISIS interface from QuickScan or any other application that will access the ISIS driver. Note that the ISIS interface for each application varies depending on the application. Please refer to that software application’s User Guide for instructions on scanning the ISIS interface. Xerox DocuMate 3125 User’s Guide...

  • Page 166: Accessing The Isis Interface In Quickscan

    The ISIS drivers were installed correctly during the installation of your scanner. The Scanner Selection dialog box will then appear. Select Xerox DocuMate 3125 from the list of scanners and click OK. Your scanner is then ready to work with the ISIS driver.

  • Page 167: Maintenance

    Uninstalling Your Scanner on page 183 • Xerox DocuMate 3125 Specifications on page 184 • Xerox DocuMate 3125 Parts List on page 185 This section contains information about maintenance, troubleshooting, uninstalling, scanner specifications, and spare parts. Xerox DocuMate 3125 User’s Guide...

  • Page 168: Safety Precautions

    Never use aerosol sprays or compressed air, or attempt to lubricate parts with an oil or silicon spray. • Never service the scanner in an area where there are open liquid containers. • Never pour or spill liquid on the scanner or any of its components. Xerox DocuMate 3125 User’s Guide...

  • Page 169: Clearing Paper Jams

    Remove the jammed paper and close the cover. To reduce the number of paper jams, smooth and straighten the paper before scanning, adjust the guides to the paper size, and insert the paper evenly into the ADF Xerox DocuMate 3125 User’s Guide...

  • Page 170: Cleaning The Scanner

    Do NOT force the roller to rotate in the opposite direction. Forcing the roller to rotate will damage it, and cause the scanner to feed pages incorrectly. Wet a soft cloth with some Isopropyl rubbing alcohol (95%). Open the Automatic Document Feeder cover. Xerox DocuMate 3125 User’s Guide...
  • Page 171 Wipe clean the feed rollers and scanner glass in the scanner body. Xerox DocuMate 3125 User’s Guide...
  • Page 172 Wipe clean the free rollers, ADF pad, and scanner glass in the under side of the ADF door. Be careful not to snag the cloth on the spring arms of the ADF pad. Close the scanner when you’re finished. Xerox DocuMate 3125 User’s Guide...

  • Page 173: Replace The Adf Pad Assembly

    The ADF pad will wear out and is designed to be a user-replaceable part. Problems with documents feeding into the ADF is an indication that the pad is wearing thin. See the Xerox DocuMate 3125 Parts List on page 185 for ordering information.
  • Page 174 Close the scanner when you’re finished. Xerox DocuMate 3125 User’s Guide...

  • Page 175: Replacing The Roller Assembly

    You cannot properly diagnose a worn roller until you have cleaned it. Open the Automatic Document Feeder cover. Pull the paper guide away from the scanner. Xerox DocuMate 3125 User’s Guide...
  • Page 176 Before installing the new roller, clean any dust that may have gotten on it during shipping. Insert the left end of the new roller assembly into the hole in the ADF cover. Angle the roller into the scanner and align the lock tab with the slot in the scanner. Xerox DocuMate 3125 User’s Guide...
  • Page 177 Lift the paper guide up to the back of the scanner and press gently on the paper guide until it snaps into place. 10. Close the scanner when you’re finished. Xerox DocuMate 3125 User’s Guide...

  • Page 178: Troubleshooting

    One Touch options, and you need to remove those other drivers and re-install your Xerox DocuMate 3125 scanner. Please see the documentation that you received with the other scanner for the steps to remove its driver programs.
  • Page 179 Install Internet Explorer 7. Install your scanner driver. Problem: I am getting an error message that OCR fails every time I try to scan using the OCR features from One Touch. What is the problem? Xerox DocuMate 3125 User’s Guide...
  • Page 180 Make sure to align the paper guides to the edges of the paper. If you are scanning small items that are smaller than the paper guides’ minimum adjustment, scan these items from the front feed tray instead. Problem: The scanner reports a Double Feed error when there is only one page in the scanner. Xerox DocuMate 3125 User’s Guide...

  • Page 181: Error Light Troubleshooting Codes

    Try cleaning the double feed detection sensor. Dust on the sensor may prevent the sensor from working properly. Error Light Troubleshooting Codes The status light indicates the current state of the scanner. Descriptions of the most common patterns are listed below. Contact Xerox Technical Support if you experience a different blinking pattern. Normal Operation •...
  • Page 182 An internal part in the Turn off the power to your scanner, then turn it back on. If the problem Other scanner may have persists, re-boot your computer. If the problem still persists, contact Xerox Codes malfunctioned. Technical Support. Xerox DocuMate 3125...

  • Page 183: Uninstalling Your Scanner

    Uninstalling Your Scanner To uninstall the Xerox DocuMate 3125 scanner, remove the scanner software and any other scanning software provided with the scanner. When uninstalling the scanner driver or One Touch, please leave the scanner's USB cable plugged into the computer.

  • Page 184: Xerox Documate 3125 Specifications

    Xerox DocuMate 3125 Specifications Optical resolution 600 dpi Bit depth 24-bit color, 8-bit grayscale, 1-bit bitonal (black & white) Scan method Duplex Automatic Document Feeder (ADF) ADF specifications Maximum item size 8.5" x 38" (216 mm x 965 mm) Minimum item size 2.9"...

  • Page 185: Xerox Documate 3125 Parts List

    Xerox DocuMate 3125 Parts List Please use the following part names and numbers when ordering replacements for your Xerox DocuMate 3125 scanner. Part Name Part Number Roller 57-0145-000 ADF Pad 57-0144-000 USB Cable 35-0117-000 35-0226-000 (US) AC Power Cord 35-0227-000 (EUR)
  • Page 186 Xerox DocuMate 3125 User’s Guide...

  • Page 187: Regulatory Information

    Regulatory Information This chapter includes: • Basic Regulations on page 188 • Copy Regulations on page 190 Xerox DocuMate 3125 User’s Guide...

  • Page 188: Basic Regulations

    (2) this device must accept any interference received, including interference that may cause undesired operation. Changes and modifications to this equipment not specifically approved by Xerox may void the user’s authority to operate this equipment.

  • Page 189: Other Regulations

    A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your Xerox Limited representative or by contacting: Environment, Heath and Safety The Document Company Xerox Bessemer Road Welwyn Garden City Herts AL7 1HE England, Telephone +44 (0) 1707 353434...

  • Page 190: Copy Regulations

    Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21. Certificates of Citizenship or Naturalization. (Foreign Naturalization Certificates may be photographed.) Passports. (Foreign Passports may be photographed.) Immigration Papers. Draft Registration Cards. Xerox DocuMate 3125 User’s Guide...

  • Page 191: Canada

    Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner. The above list is provided for your convenience and assistance, but it is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your solicitor. Xerox DocuMate 3125 User’s Guide...

  • Page 192: Other Countries

    Copyright material or trademarks without the consent of the owner • Postage stamps and other negotiable instruments Note: This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel. Xerox DocuMate 3125 User’s Guide...

  • Page 193: Compliance Information

    Compliance Information This chapter includes: • Product Recycling & Disposal on page 194 • Energy Star for the USA on page 195 Xerox DocuMate 3125 User’s Guide...

  • Page 194: Product Recycling & Disposal

    Product Recycling & Disposal USA & Canada If you are managing the disposal of your Xerox product, please note that the product may contain lead, mercury, Perchlorate, and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market.

  • Page 195: Energy Star For The Usa

    Energy Star for the USA Energy Program Compliance The Xerox DocuMate 3125 is E qualified under the E Program Requirements for Imaging NERGY NERGY Equipment. The E and E are registered United States trademarks. The E Imaging NERGY NERGY NERGY Equipment Program is a team effort between U.S., European Union and Japanese governments and the office...
  • Page 196 Xerox DocuMate 3125 User’s Guide...
  • Page 197 Fit to page, 75 Contrast, 52, 150, 151 flowing page, 120 Copy button, 47 Format tab, 119 Create single image files, 59 csv file format, 111 Gamma, 55, 152 Grayscale, 132, 133, 151, 152, 155 Xerox DocuMate 3125 User’s Guide...
  • Page 198 Image quality and file size, 61 Microsoft Paint, 48, 95 PDF applications, 48 Microsoft Word, 46, 48, 89, 109 PDF Destinations, 97 Minimize Size, 61, 62 PDF file format, 48, 59 Mirror image, 154 Perform edge cleanup, 146 Xerox DocuMate 3125 User’s Guide...
  • Page 199 Properties, 52 Select destination, 48 Watermark, 54 Select format, 46 Word Document, 111 Send to Application, 100 Show all destinations, 48 Show Hardware, 126 xls file format, 111 Show Progress Window, 49 Sides identical, 135 Xerox DocuMate 3125 User’s Guide...
  • Page 200 Index Xerox DocuMate 3125 User’s Guide...

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