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Xerox DocuMate 250 Installation Manual

Xerox scanner installation guide
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Summary of Contents for Xerox DocuMate 250

  • Page 1 DocuMate 250 scanner installation guide...
  • Page 2 Xerox ®, the digital X ® are registered trademarks of Xerox Corporation in the United States and/or other countries and are used under license. DocuMate is a trademark of Xerox Corporation used under license. All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation.
  • Page 3 FCC Radio Frequency Interference Statement This equipment has been tested and found to comply with the limits for the class B digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and if not installed, and used in accordance with the instructions, may cause harmful interference to radio communications.

  • Page 5: Table Of Contents

    The Xerox DocuMate 250 Scanner ........
  • Page 6 Xerox DocuMate 250 Scanner Specifications ........

  • Page 7: Welcome

    Welcome Your new Xerox DocuMate 250 USB scanner can quickly scan color and black and white documents and place their images on your computer. NOTE: Do not plug in the USB cable until after you have installed the software. Carefully follow the steps and sequence described in the installation procedure beginning on page 4.

  • Page 8: The Xerox Documate 250 Scanner

    Welcome The Xerox DocuMate 250 Scanner Paper guide Scanner button Status light Output tray Output tray extension ADF cover release Power switch USB port Power jack Paper guide—Holds documents in place. Adjusts to fit the document size. Scanner button—Starts scanning using the scan settings button.

  • Page 9: What You Need

    Documentation Your scanner is delivered with the following documentation: • Quick Install Card—abbreviated installation instructions. • DocuMate 250 Scanner Installation Guide—on the Installation CD; contains detailed installation, scanning, configuration, and maintenance information. • ScanSoft PaperPort User’s Guide—on the Installation CD;...

  • Page 10: Installation

    1. Remove all shipping tape from the top and bottom of the scanner. 2. Align the slots on the paper guide with the ridges on the scanner and slide it down until it snaps into place. DocuMate 250 Scanner Installation Guide...

  • Page 11: Step 2: Install The Software

    To install the software: 1. Start Microsoft Windows and make sure no other applications are running. 2. Insert the CD into your computer’s CD-ROM drive. The CD automatically starts. DocuMate 250 Scanner Installation Guide...
  • Page 12 3. On the installation menu, select Install Products. The next installation screen appears. 4. Click in the boxes for Scansoft PaperPort and Scanner Driver. If you want to also install the other software, click their boxes as well. 5. Click Install Now. DocuMate 250 Scanner Installation Guide...
  • Page 13 If a message window opens instructing you to restart your computer, click Restart. 12. At the Installshield Wizard Completed window, click Finish. 13. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree, and click Next.

  • Page 14: Step 3: Connect And Power On The Scanner

    Connect the power supply and power cord, and then turn the power on. To connect your DocuMate 250 scanner: 1. Plug the power supply into the power port on the scanner. 2. Plug the power cord into the power supply and into a wall outlet.

  • Page 15: Step 4: Connect The Usb Cable

    The status light comes on and flashes indicating that the scanner is receiving power. Step 4: Connect the USB Cable The DocuMate 250 scanner connects to any available USB port. Check your computer’s manual for USB port locations. NOTE: You can connect the scanner to your computer while the computer is running.
  • Page 16 The scanner’s status light is green when the scanner and computer are communicating properly. 3. Click Exit on the DocuMate 250 window. 4. When installation is finished, restart your computer. 5. If you selected other software to install from the CD, leave the CD in the CD drive when you restart your computer.

  • Page 17: Scanning With The Scanner Button

    Remove any staples or paper clips from the documents before loading them into the automatic document feeder. Staples and paper clips can jam the feed mechanism. 3. Load the documents face down, with their tops into the automatic document feeder. DocuMate 250 Scanner Installation Guide...

  • Page 18: Configuring The Scanner Button

    1. On the Windows taskbar, click Start, point to Programs, point to ScanSoft PaperPort 9.0, and then click DocuMate Configure. 2. If not already selected, click the Scan tab on the Configuration dialog box to display available scanning configurations. DocuMate 250 Scanner Installation Guide...

  • Page 19: About The Configuration Dialog Box

    Click the icon again to close the detailed information. Click the icon of a selected configuration to view its settings. The icons next to each Configuration indicate the scanning mode: Color Black and White Grayscale DocuMate 250 Scanner Installation Guide...

  • Page 20: Selecting New Settings For The Scanner Button

    Select Destination list. If you select a different application, the configurations are for that application. 3. Select a Format and Page(s) option. 4. Click OK. Now when you press the scanner button, the document is scanned using the new settings. DocuMate 250 Scanner Installation Guide...

  • Page 21: Creating A New Button Configuration

    Black/White to scan in black and white. For example, letters and memos are usually scanned in black and white. • Grayscale to scan items such as documents containing drawings or black and white photographs. The scanning produces an image in varying shades of gray. DocuMate 250 Scanner Installation Guide...
  • Page 22 DeScreen—Select this option when scanning a picture from a newspaper or magazine article, or other items that contain images with patterns or dots. These patterns and dots sometimes cause a wavy appearance for which the Descreen option can compensate. DocuMate 250 Scanner Installation Guide...

  • Page 23: Editing Button Configurations

    You cannot edit the preset button configurations; you can only edit those configurations that you created yourself. To edit a configuration: 1. Open the Configuration dialog box. 2. Select the configuration you want to edit. The selection must be a configuration you created. DocuMate 250 Scanner Installation Guide...

  • Page 24: Setting Preferences

    5. Click OK to close the Configuration dialog box. Setting Preferences You can set general preferences for button and scanner functions. To set preferences: 1. Open the Configuration dialog box and click the Preferences tab. Preferences tab The Preferences dialog box opens. DocuMate 250 Scanner Installation Guide...
  • Page 25 During scanning, a temporary file contains scan information about the image. Because temporary image files can sometimes be large, select a folder that has sufficient disk space available. 4. Click OK to save the preferences. DocuMate 250 Scanner Installation Guide...

  • Page 26: Scanning From Paperport

    Windows ME or XP too. See “Scanning from Windows ME or XP” on page 40. Load Documents into the Document Feeder 1. If you are scanning legal-sized documents, unfold the output tray extension. DocuMate 250 Scanner Installation Guide...

  • Page 27: Scanning From Windows 98Se, Me, 2000, Or Xp

    Windows 98SE, ME, 2000, or XP. If your computer is running Windows ME or XP and you want to use the WIA software, see “Scanning from Windows ME or XP” on page 40. DocuMate 250 Scanner Installation Guide...
  • Page 28 Scan pane. Scan pane Opens the Scan Manager 3. From the Scanner drop-down list, select DocuMate 250. 4. In the “Scan what?” section, choose to scan a Document or Photograph. DocuMate 250 Scanner Installation Guide...
  • Page 29 Scan Manager. 10. When you are satisfied with the preview image, click Scan. If the Single page items check box is selected on the PaperPort desktop, the item appears as a thumbnail on the desktop. DocuMate 250 Scanner Installation Guide...
  • Page 30 The thumbnail images of the stack of documents has “go to page arrows” so you can click through the pages in the stack. The page counter next to the scroll arrows shows which page you’re viewing and the total number in the stack. DocuMate 250 Scanner Installation Guide...

  • Page 31: Adjusting The Image With The Scan Manager

    The Scan Manager has a wide variety of options to adjust your scanned images. Using those options you can produce the best possible scan of your documents, color photos, magazine articles, business cards, or any other items you scan. DocuMate 250 Scanner Installation Guide...

  • Page 32: Adjusting The Image Type, Resolution, Brightness And Contrast

    You can also scan a color photo with this setting to turn its colors into gray shades. The file size is about one third the size of a color scan. DocuMate 250 Scanner Installation Guide...

  • Page 33: Brightness And Contrast

    • Click the Resolution drop-down list and select a resolution. The resolution settings on your DocuMate 250 scanner range from 100 dpi to 2400 dpi. Brightness and Contrast Sometimes an item is scanned with the brightness and contrast set too light or too dark.

  • Page 34: Adjusting The Output Size

    Manager automatically determines that the scan area is only the edges of the photo. You can manually adjust the scan area. For example, if you want the scan to include a border around the image, drag the edges of the scan area box. DocuMate 250 Scanner Installation Guide...

  • Page 35: Setting The Scan Area

    For example, if you’re scanning a photograph and want to focus on one section, manually setting the output size removes the rest of the photograph from the final scanned image. Move pointer Manually set area Resize pointer Output Dimensions DocuMate 250 Scanner Installation Guide...
  • Page 36 To manually set the width and length: 1. Click in the Width or Length box and type a new dimension. The scan area box changes to reflect the new size. DocuMate 250 Scanner Installation Guide...

  • Page 37: Reversing The Image

    Invert reverses the black and whites or the colors of an image. Mirroring flips the image 180 degrees. • Click the Invert or Mirror button to see the image you want. Original Image Inverted Image Mirrored Image DocuMate 250 Scanner Installation Guide...

  • Page 38: Adjusting Color And Gray Images

    The scanning may slow down a bit when this option is selected. You don’t need to select this option when scanning photographs. Original Image Descreened Image DocuMate 250 Scanner Installation Guide...
  • Page 39 To sharpen an image: 1. Click the Sharpen button. 2. Choose the appropriate option from the list. Original Image Sharpened Image DocuMate 250 Scanner Installation Guide...

  • Page 40: Adjusting Color Settings

    The buttons for manually adjusting a preview image’s color settings offer several advanced color options. The availability of each option is dependent upon the selected Image Type for the image. Highlight/Shadow Levels Curves Color Balance Hue/Saturation/Lightness Color Drop-out DocuMate 250 Scanner Installation Guide...
  • Page 41 4. Click Preview to see the effect of the changes on the preview image. 5. Click Reset to reset the levels to their original values. 6. Click OK when the levels are what you want. DocuMate 250 Scanner Installation Guide...
  • Page 42 4. Click Preview to see the effect of the changes on the preview image. 5. Click Reset to reset the levels to their original values. 6. Click OK when the levels are what you want. DocuMate 250 Scanner Installation Guide...

  • Page 43: Color Balance

    3. Click Preview to see the effect of the changes on the preview image. 4. Click Reset to reset the levels to their original values. 5. Click OK when the levels are what you want. DocuMate 250 Scanner Installation Guide...
  • Page 44 Color drop-out applies when you select the scanning image types of Black and White, Halftone, 8-Bit Gray or 16-Bit Grayscale. It does not apply to the image types of 24-Bit Color or 48-Bit Color. DocuMate 250 Scanner Installation Guide...
  • Page 45 2. Click the Color Drop-out icon. 3. On the Color Drop-out dialog box, choose a color to drop out. 4. Click OK. Now when you scan the black and white or gray item, the selected color is removed. DocuMate 250 Scanner Installation Guide...

  • Page 46: Adjusting The Scanner's Power Saving Time

    To scan an item: 1. On the Windows taskbar, click Start, point to All Programs, point to ScanSoft PaperPort 9.0, and then click PaperPort. The PaperPort desktop opens. DocuMate 250 Scanner Installation Guide...
  • Page 47 2. Click the Scan icon on the PaperPort command bar. The Folders pane is replaced by the Scan pane. Scan pane 3. From the Scanner drop-down list, select WIA-XEROX DocuMate 250. 4. In the “Scan what?” section, choose to scan a Document or Photograph.
  • Page 48 PaperPort desktop. 14. If the Single page items check box is not selected, thumbnails do not appear until you indicate the scanning job is finished. 15. On the PaperPort - Scan message box, click Done. DocuMate 250 Scanner Installation Guide...
  • Page 49 To select the scanner settings before you scan: 1. On the scan window, click Adjust the quality of the scanned picture. The Advanced Properties dialog box opens. DocuMate 250 Scanner Installation Guide...
  • Page 50 3. Click OK. The Custom Settings button is now set to scan with the options you selected. If you want to reset the settings and start over, click Reset. DocuMate 250 Scanner Installation Guide...

  • Page 51: Maintenance

    3. Wipe the feed roller from side to side. Rotate the roller to clean its entire surface. 4. Wipe the pad from top to bottom. Be careful not to snag the swab on the springs on either side of the pad. 5. Close the cover when you’re finished. DocuMate 250 Scanner Installation Guide...

  • Page 52: Clearing Paper Jams

    2. Remove the jammed paper and close the cover. To reduce the number of paper jams, smooth and straighten the paper before scanning and adjust the guides to the paper size. DocuMate 250 Scanner Installation Guide...

  • Page 53: Replacing The Adf Pad Assembly

    Problems with documents feeding into the ADF is an indication that the pad spring may be wearing out. See the “Xerox DocuMate 250 Scanner Parts List” on page 53 for ordering information. To replace the ADF Pad assembly: 1.

  • Page 54: Troubleshooting

    Start the PaperPort software and click the Scan icon, and then make sure DocuMate 250 is selected as the scanner. Problem: During installation I got the error message: PaperPort Installation is not complete. What do I do? The installation procedure was not successful.

  • Page 55: Uninstalling Your Scanner

    Blinking red, 1 long + 13 short blinks: indicates the scanner cover is open. Uninstalling Your Scanner To uninstall the DocuMate 250 scanner, remove the scanner software first, and then remove PaperPort, or other scanner software. Step 1: Uninstalling the DocuMate Software 1.

  • Page 56: Step 2: Uninstalling The Paperport Software

    Windows 2000 or XP: The Add or Remove Programs window opens. Make sure the Change or Remove option is selected. 6. From the list of programs, select XEROX DocuMate 250. • Windows 98SE or ME: Click the Add/Remove button. •...
  • Page 57 4. A message window opens, asking if you are sure you want to remove PaperPort 9.0 from your computer. Click Yes. The PaperPort software is removed. 5. Close all open windows and restart your computer. DocuMate 250 Scanner Installation Guide...

  • Page 58: Xerox Documate 250 Scanner Specifications

    Maintenance Xerox DocuMate 250 Scanner Specifications Optical resolution 600 x 1200 dpi Bit depth 48-bit color Maximum item size 8.5” x 14” Minimum item size 3.5” x 2” (automatic document feeder) Scan method Automatic document feeder (ADF) ADF specifications Scanning Speed Up to 22 pages per minute @ 200 dpi B&W...

  • Page 59: Xerox Documate 250 Scanner Parts List

    Maintenance Xerox DocuMate 250 Scanner Parts List Please use the following part names and numbers when ordering replacements for your scanner. Part Name Part Number Paper Guide 57-0101-000 Output Tray 57-0102-000 ADF Pad 57-0100-000 AC Power Cord 35-0071-000 Power Supply...
  • Page 60 Maintenance DocuMate 250 Scanner Installation Guide...

  • Page 61: Index

    15 manual setting 30 new settings 14 lightness 38 contrast 13, 27 lock scaling icon 31 contrast slider 27 cropping 16 magazine article 32 monitor 3 DeScreen 17 descreen image 32 destination application DocuMate 250 Scanner Installation Guide...
  • Page 62 28 manual setting 29 Scan Manager scan options 25 scanner components 2 connecting 8 troubleshooting 48 uninstall 49 scanning AutoScan 11 from PaperPort 20 Windows 98SE, ME, 2000, or XP 21 DocuMate 250 Scanner Installation Guide...

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