Setting An Absent Message - Avaya IP Office 3.2 User Manual

Phone Manager Users Guide

Setting an Absent Message

The Absent Status feature assists internal callers when you are not at your desk. The information you
enter appears on their screen in the tag field when they make a call to your extension.
For telephones with suitable displays, the text is shown on the display of your telephone and on an
internal caller's telephone.
To set an Absent Status:
1. Click Actions > Absent.
Alternatively, press F6. The Absent Status window opens.
2. Select an Absent Message from the list. The options are:

On holiday until / On Vacation Until

Will be back

At lunch until

Meeting until

Please call

Dont disturb

With visitors until

With Cust. til

Back soon

Back tomorrow

Custom
3. With the exception of Back soon and Back tomorrow, additional text is required. For example, if the
absent message "On Holiday until" is selected you must add when you are back from holiday. Enter
the text in the Absent Text field.
4. (Optional) Select the option Do Not Disturb or Forward Unconditional.
If either of the options are selected the number that your calls are forwarded to must be configured.
For more information, see Setting you Forwarding Options.
5. Click OK.
The Absent Message appears in the title bar of your Phone Manager. The message is also shown in
the Call screen when a call is made to your extension.
Page 74
15-600988 Issue 14b (14th June 2006)
Phone Manager User Guide
IP Office 3.2