Adding A Directory Entry - Avaya IP Office 3.2 User Manual

Adding a Directory Entry

A new directory entry can be created. The entry is shown in the Call window when the Show Directory
option is selected. For more information, see Using the Call Window.
To create a new directory entry:
1. Click File > Directory > New. The Directory Entry window opens.
2. Enter the telephone or extension number into the Number box.
3. Enter the name to be associated with the number into the Name box.
4. (Optional) Click Browse For Script to select a .txt or .rtf file. The file is shown when a call is made
to the number entered in the Number field. The text file shows in the Script tab when the Caller ID
matches an incoming caller name. For more information, see The Script Tab.
5. (Optional) Click Browse for Media to select a media file. The file is played when a call is received
from the number entered. Phone Manager must be configured to play sounds. For more information,
see Changing General Phone Manager Settings.
6. (Optional) Click Add to Speed to create a speed dial entry. Creating a Speed Dial with this method
always adds the Speed Dial to the My Speed Dial Group. For more information, see Creating a
Speed Dial.
7. (Optional) Click New WAV to create a .WAV file in the Phone Manager Pro default directory. You
need to have Multi Media configured for your PC complete with a sound card installed complete with
speakers and a microphone to record a media file.
8. Click OK.
9. Click Close to exit the Configure Directory window. A new entry is not saved until you exit the
Configure Directory window.
Phone Manager User Guide
IP Office 3.2 15-600988 Issue 14b (14th June 2006)
Features
Page 63