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USING ACROBAT 9 PRO
Creating PDFs
• To name the PDF that will be created, type in the Specify PDF File Name box.
Note: The PDF will be named using this text plus a series of numbers. For example, if you type JulyLetter in the Specify
PDF File Name box, the mail-merged PDFs might appear as JulyLetter_0000123, JulyLetter_0000124, July
Letter_0000125, and so forth.
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For Automatically Send Adobe PDF Files By Email, do one of the following:
• To create and save merged PDFs for printing or sending later in email, leave the option unselected, and click OK.
• To create merged PDFs and attach each one to an email message to the appropriate recipient, select this check box,
and fill in the other Email options.
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When the Browse For Folder dialog box appears, navigate to the location you want to use and click OK.
Status indicators appear as PDFMaker generates the individual PDFs, which takes an amount of time that is
proportional to the complexity of the merge and the number of PDFs you create.
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If you selected Automatically Send Adobe PDF Files By Email, a dialog box appears asking for your email profile.
Enter the appropriate information and click OK.
When the job is finished, a message appears, telling you that the process was successful.
Email options for PDF mail merges
Use the pop-up menu to select the field or column in the associated data file that contains the email addresses in
To
each individual's record.
Type the text that you want to appear in the subject line of each message.
Subject Line
Type to add or edit text that you want to appear in the body of the email messages.
Message
PDFs from Microsoft Project, Publisher, and Access
There are specific differences to be aware of when you create PDFs from files authored in these applications:
You can create PDFs of only the currently selected view. Views designated as nonprintable in Project
Microsoft Project
cannot be converted to PDF.
Note: Converting Project files requires Acrobat Pro or Acrobat Pro Extended.
PDFs converted from Microsoft Publisher support crop marks, links, bookmarks, spot colors,
Microsoft Publisher
transparency, bleed marks, printing bleed marks, and CMYK color conversion.
When creating PDFs from Access files, the process can involve two additional steps:
Microsoft Access
• You must select the object in the Access file to be created as a PDF before using the PDFMaker button or command.
• You can choose Adobe PDF > Convert Multiple Reports To Single Adobe PDF. For Access 2007, click Acrobat and
then click Convert Multiple Reports. You can select individual reports that you want to include, and click Add
Report(s). When all of the reports that you want to convert appear in the Reports In Adobe PDF list, click Convert
to start creating the PDF.
Note: When you convert an Access file to PDF, Access tables, queries, forms, and reports are converted.
Convert Visio files to PDF
PDFs created from Visio files preserve page sizes and support layers, searchable text, custom properties, links,
bookmarks, and comments, depending on the conversion settings. (Choose Adobe PDF > Change Conversion Settings
to review these settings, if needed.)
Last updated 9/30/2011
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