Table of Contents
Advertisement
USING ACROBAT 9 PRO
Collaboration
Internal server
You can use your own internal server location if your recipients work behind a firewall and all have access to a common
server. The server can be a network folder, Microsoft SharePoint workspace (Windows only), or a web server folder.
You can include a link to your distributed PDF or send it as an attachment in an email message. For reviews, published
comments are uploaded to the server. For forms, responses are stored on your hard drive as they are returned.
Note: Web server folders are not available for form distribution.
When you specify your own server, the wizard prompts you to save a profile with the server location and the
distribution options you chose. The next time you distribute a PDF, the saved profile is available as an option in the
wizard.
Email
The Distribute Forms wizard has an option for sending a form as an email attachment. You can send the form using
your own email client, or use the wizard to create an email message in which the form file is attached. Once your
recipients fill out and submit the form, the responses are returned to your mailbox. Each response is copied into a PDF
Portfolio responses file, which you can organize and export to a spreadsheet.
The email attachment option is not available in the Send For Shared Review wizard. To start the wizard for an email-
based review, choose Comments > Attach For Email Review.
Enable commenting for Reader users
By enabling commenting rights in a PDF, users of Reader 8 or later can participate in reviews of that PDF. When a
PDF with commenting rights opens in Reader, it includes a document message bar and commenting tools that are
otherwise unavailable.
When you initiate a managed review, commenting rights are automatically enabled. If you do not use a managed
review (for example, if you send a PDF directly in email), you can still enable commenting rights: open the PDF and
choose Comments > Enable For Commenting And Analysis In Adobe Reader.
Note: If you enable commenting for Reader in a digitally signed document, the signature is invalidated.
More Help topics
"Start a shared
review" on page 151
"Start an email-based
review" on page 152
Select an email application for reviews
You need an email application and a mail server connection for email-based reviews and to send comments. Acrobat
supports most email applications. If more than one email application is installed on your system, Acrobat might not
start the preferred application when it sends a PDF as an attachment. To specify which application starts, do one of the
following:
• (Windows) Double-click Internet Options in the Control Panel. In the Internet Properties dialog box, select the
Programs tab, and then select the preferred email application. Restart Acrobat for the changes to take effect.
• (Windows) Change the MAPI settings in your email application. Acrobat and Reader use the Messaging
Application Program Interface (MAPI) to communicate with your email application. Most email applications
come with MAPI settings to handle this communication. For more information on configuring your email
applications, see the email application's Help.
Last updated 9/30/2011
150
Advertisement
Table of Contents
