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USING ACROBAT 9 PRO
Accessibility, tags, and reflow
Tips for using the TouchUp Reading Order tool
• Save the document (or a copy of it) before you use the TouchUp Reading Order tool. You can't use Undo to reverse
changes made with this tool, so reverting to a saved document is the only way to undo such a change.
• Choose View > Page Display > Single Page, when using the TouchUp Reading Order tool. When you click the Clear
Page Structure button, Acrobat clears tags from all visible pages—even pages that are only partially visible.
For additional tips on working with reading order, see Donna Baker's
TouchUp Reading Order options
You can select TouchUp Reading Order options from the dialog box, from the pop-up menu that appears when you
right-click a highlighted region, or from the Options menu in the Order tab. The TouchUp Reading Order tool
includes the following options:
Tags the selection as text.
Text
Tags the selection as a figure. Text contained within a figure tag is defined as part of the image and is not read
Figure
by screen readers.
Tags the selection as a form field.
Form Field
Tags a selected figure and caption as a single tag. Any text contained in the tag is defined as a caption.
Figure/Caption
Useful for tagging photos and captions and preventing caption text from being incorrectly added to adjacent text
blocks. Figures may require alternate text.
Heading 1, Heading 2, Heading 3
heading tags to bookmarks to help users navigate the document.
Tags the selection as a table after the selection is analyzed to determine the location of headings, columns, and rows.
Table
Tags the selection as a table or header cell. Use this option to merge cells that are incorrectly split.
Cell
Tags the selection as a formula. Because speech software may handle formula tags differently from normal
Formula
text, you may want to add a description using alternate text.
Tags the selection as a background element, or artifact, removing the item from the tag tree so that it
Background
doesn't appear in the reflowed document and isn't read by screen readers.
Automatically analyzes the selected table into cells and applies the appropriate tags. The table must be
Table Editor
tagged as a table before you can use the Table Editor command on it.
Shows content elements as highlighted areas that contain numbers to indicate the reading
Show Page Content Order
order. Specify the highlight color by clicking the color swatch.
Highlights the content of individual table cells. Specify the highlight color by clicking the color
Show Table Cells
swatch.
Outlines each table and figure with a crossed-out box. The box also indicates whether the
Show Tables And Figures
element includes alternate text. Specify the box color by clicking the color swatch.
Removes the tagging structure from the page. Use this option to start over and create a new
Clear Page Structure
structure if the existing structure contains too many problems.
Opens the Order tab to allow you to reorder highlighted content.
Show Order Panel
Available in the menu that appears when you right-click a highlighted figure. Allows the user to
Edit Alternate Text
add or edit a text description about the figure properties that is read by a screen reader or other assistive technology.
Available in the menu that appears when you right-click a form field. Allows the user to add or
Edit Form Field Text
edit a form field text description that is read by a screen reader or other assistive technology.
Tags the selection as a first, second, or third level heading tag. You can convert
Last updated 9/30/2011
Setting Reading Order in a PDF
289
Document.
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