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Oki OF5650 User Manual

Unimessage pro user's guide
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  • Page 1 User's Guide                         ...

  • Page 2: Table Of Contents

    Table of Contents INTRODUCTION......................5 Getting Help..........................6 Upgrading Unimessage Pro......................6 Unimessage Pro Components ...................... 6 The Scheduler ............................6 Device Drivers ............................6 The User Interface........................... 7 INSTALLATION AND CONFIGURATION..............7 Installation and device configuration ................... 7 System Requirements..........................7 Installation ..............................
  • Page 3 SENDING FILES, INCLUDING COLOR IMAGES, WITH YOUR FAX AND EMAIL MESSAGES ...................... 26 UNIPAD, THE UNIMESSAGE PRO MESSAGE EDITOR ........28 MAKING PERSONALIZED FAX COVER SHEETS..........28 HOUSEKEEPING ......................29 FOLDERS ........................29 Finding Items Stored in Unimessage Pro Folders..............30 UNIMESSAGE INSTALLATION DETAILS..............
  • Page 4 Congratulations ............................. 62 LEGAL INFORMATION ....................63 Conditions of Purchase ......................63 Permitted Uses ........................... 63 Uses not Permitted ........................63 Governing Law........................... 64 Limited Warranty ........................64 Copyright ........................... 64 Trademarks..........................65 INDEX ..........................66...

  • Page 5: Introduction

    Introduction Wordcraft International Limited has specially designed Unimessage Pro for use with select OKIFAX fax machines and OKIOFFICE Multifunctional Printers (MFPs). With Unimessage Pro you can send and receive fax messages quickly and easily by linking your device to your PC. Subject to the devices with which you are using Unimessage Pro and the configuration of your specific copy of Unimessage Pro, other features of Unimessage Pro include:...

  • Page 6: Getting Help

    Getting Help Unimessage Pro has detailed help files that give much more information than is in this guide. Select Contents and Index from the Help menu to view an on- screen manual. Context-related Help by subject and topic is available at any time. You can display it by clicking on the Help buttons or by pressing F1 on your keyboard.

  • Page 7: The User Interface

    The User Interface This is the part of Unimessage Pro you use. One of its tasks is to enable you to send messages directly from any Windows application by printing to the Unimessage Pro printer. Unimessage Pro will convert this printed output into the correct format: fax or email, depending on the requirements of the person(s) you are sending it to.

  • Page 8: Installation

    Installation Stand-alone or Network Server installation To install Unimessage Pro: If using Windows NT4 or 2000, make sure you have Administrator access rights – this is necessary because Unimessage Pro needs to: Register the location of some of its components. Install any Windows updates that are required to use Unimessage Pro.
  • Page 9 alphanumeric characters including spaces. Unimessage Pro will validate any data entered, as the information is very important and will be automatically used in fax or email details so that recipients can reply to you correctly. If you have received a Unimessage Pro Upgrade Disk with your CD you should insert this when prompted to so that the new configuration can be implemented.
  • Page 10 Before you can send email messages, you must have defined an email driver and an email account. If you configured Unimessage Pro for use with a fax machine during installation, you must define a new device and account for email messages. Additional devices can be defined by selecting Device from the File, New menu at the PC to which the device is connected.

  • Page 11: Network Client Installation

    Network client installation On each of the Windows PCs where you want to use Unimessage Pro: If using Windows NT4 or 2000, make sure you have Administrator access rights – this is necessary because Unimessage Pro needs to: Register the location of some of its components. Install any Windows updates that are required to use Unimessage Pro.

  • Page 12: Loading Unimessage Pro For The First Time

    Unimessage Pro integrates into the Windows Add/Remove Programs function. Select Start Control Panel Add/Remove Programs, then Unimessage Pro and click the Add/remove button to start the removal process. Loading Unimessage Pro for the first time Select the Unimessage Pro shortcut from your Desktop Start menu or Start Programs folder depending on where you chose to create it during...
  • Page 13 This takes you directly to the Unimessage Message Pro message editor so that you can create a message and send it. Browse This takes you to the list of folders within Folders Unimessage Pro so that you can check on the progress of messages, examine the lists of received, transmitted, filed messages and print these lists or individual...

  • Page 14: Unimessage Pro Main Display

    Unimessage Pro Main Display When you click the Unimessage Pro logo on the Welcome menu the main Unimessage Pro display appears: At the top of the Main Unimessage Pro Display is the menu list: File, Edit, View, Message, Setup, System, Window and Help. Below the menu list is the main toolbar: New, Open, Print, Send, Check, Acquire, and Find.

  • Page 15: Device Configuration

    For details of the maximum number of people that can use Unimessage Pro at the same time on a LAN, select About Unimessage Pro from the Help menu and consult the Network tab. You can increase the maximum number of people that can use Unimessage Pro at the same time up to 500. Refer your Unimessage Pro Administrator to the section on Upgrading Unimessage Pro if required.

  • Page 16: Restarting A Device, To Activate Changed Settings

    Change the settings on the Device Properties dialog and then click OK to save the new settings. All changes made to controls on any tab of the above dialog take effect from when Unimessage Pro, or the device, is restarted. The All settings button allows you to review and change all of the detailed settings that are available for the type of...

  • Page 17: Email Configuration (Not Included With Xlite Version)

    Email Configuration (not included with Xlite version) You will see the Email accounts folder included in either your Personal Folders (for stand-alone configurations) or Network folders (for LAN compatible configurations) branch of the folder tree. Email servers (POP3 and SMTP) Unimessage Pro can retrieve email messages from mailboxes on POP3 email servers and send email messages via SMTP email servers.

  • Page 18: Selecting An Email Account To Send Email Messages

    Selecting an email Account to Send email Messages Before any Unimessage Pro user can send any email messages via Unimessage Pro at least one email account must be shown in the user’s view of the Email accounts folder. One of the email accounts listed must be set as the default (shown bold) by right clicking on it and selecting Use to send my email .
  • Page 19 button in the toolbar (or select Properties from the File menu). Select Hold in the Status drop-down list on the General tab and click OK. To send the message, click on the Send button in the toolbar (or select Send from the File menu). In Unimessage Pro you can see the job on hold in your personal Outbox.

  • Page 20: Receiving Messages

    Cc and Bcc fields or embedded commands. e.g. John Watkins <jwatkins@pcfax.com>;Jane Walker <00-44- 1283-731402>;Rory Patterson Hold down SHIFT when deleting an item to delete the item without storing it in the Deleted items folder. Take care though – you will not be able to restore the item later. When you try to send or receive a message Unimessage Pro will record details of each attempt in the logs folder.
  • Page 21 All received fax messages are initially stored in the Network inbox folder that is visible only to Unimessage Pro Supervisors and Administrators. Email messages retrieved from POP3 email servers are stored in the Network Inbox for System Wide email accounts or into the appropriate user’s Received items folder for email accounts personal to a specific user.

  • Page 22: Routing Rules

    Take care if you edit a received message or attachments to a received message – you are editing the original message or attachment, as it is stored in Unimessage Pro. Consider saving the attachments separately by right clicking on the shortcut and selecting Save as or copying the received message and editing the copy.

  • Page 23: Scanning

    Created and maintained by any Unimessage Pro user. Specific to the user. Each user can define their own routing rules, which act completely independently of all other Unimessage Pro users' routing rules. Processed by the Unimessage Pro user in the order they are shown, from top to bottom, when a message is forwarded to the user for any of the following reasons: Automatically because Unimessage Pro is operating in stand-alone...

  • Page 24: Into Unimessage Pro, From Twain Scanners

    Often there is a Help button that provides more information about the settings available for your scanner. If you acquire images at asymmetric resolutions such as 200 x 100 dpi and 200 x 400 dpi, you will be able to view them in Unimessage Pro, but may experience problems with displaying them in other Windows applications.

  • Page 25: Automatic Message Transmission Using Embedded Commands25

    If you intend to scan a document for fax transmission, select fax resolutions such as 200 x 200 dpi or 200 x 100 dpi and select Black and White instead of Color or Grey Scale. If you want to scan a document for Optical Character Recognition [OCR], best results are usually obtained with square resolutions such as 200 x 200 dpi, 300 x 300 dpi and 400 x 400 dpi and Black and White, rather than Grey Scale...

  • Page 26: Time-Delayed Transmission

    Time-Delayed Transmission When you send a message you have the option of delaying transmission. From the Unimessage Pro message editor, click the Properties toolbar button or select Properties from the File menu, and then select the Time Range tab. Here you can specify or select a date and time before or after which the message should not be sent.
  • Page 27 If you want to send fax messages with WBF attachments to users of PC fax software other than Unimessage Pro users, other recipients of your fax messages can download a demo version of the Unimessage Pro Viewer from the following Internet Website, which they can then use to decode the WBF attachment: Wordcraft International Ltd:...

  • Page 28: Unipad, The Unimessage Pro Message Editor

    UniPad, the Unimessage Pro Message Editor The Unimessage Pro Message Editor operates in two modes – Text and Graphical. Use text mode when you create a new message, or after you OCR a scanned image or received fax message. Use graphical mode to view received fax messages or image files.

  • Page 29: Housekeeping

    Select Save as from the File menu, change the file type to Cover Sheet, select the appropriate folder (e.g. C:\Program Files\Unimessage Pro\Public), enter a suitable filename and click OK. When prompted, enter a suitable Description, select the Save objects check box but do not select the Include objects on page check box, then click OK.

  • Page 30: Finding Items Stored In Unimessage Pro Folders

    When you drag from a Windows Explorer folder to a Unimessage Pro folder Unimessage Pro only stores a reference to the file and document properties for the file The file itself is not copied into the Unimessage Pro folder and will be opened from its original location when you open the reference to it within Unimessage Pro.

  • Page 31: Unimessage Installation Details

    When you use either of the following methods to search for items: The Find button on the Welcome to Unimessage Pro menu, to search Personal folders. The Find button on the main toolbar, to search Personal folders. The Find menu displayed when you right click on Personal folders or Network folders.

  • Page 32: Start Up Wizard: User

    Start Up Wizard: User Enter the details of the user of this copy of Unimessage Pro. These details will be used when preparing messages for transmission.

  • Page 33: Start Up Wizard: Floppy Disk

    Start Up Wizard: Floppy Disk Unimessage Pro may be supplied with a floppy disk containing additional files. When provided, these files are essential to the successful operation of Unimessage Pro. These files will add features, users or devices. The disk should be inserted into the computer’s floppy disk drive and the appropriate driver selected or Unimessage Pro may not operate correctly.

  • Page 34: Start Up Wizard: User Accounts

    Start Up Wizard: User Accounts The following users are already setup. Select Yes to add a new one or No to continue, then click Next.

  • Page 35: Start Up Wizard: Add User

    Start Up Wizard: Add User Add details of the new user. Sub-address can be used to route incoming faxes to the user, if both the sending and receiving the fax devices support this feature. Privilege level controls which Unimessage Pro features the user can access. Calls allowed controls which telephone calls the user is permitted to make.
  • Page 36 Network: User Advanced Screen Maximum priority This sets a limit on the priority that any user may assign to a transmission. Maximum poll priority This sets a limit on the priority that any user may assign to a fax poll.

  • Page 37: Start Up Wizard: Email Servers

    Start Up Wizard: Email Servers Unimessage Pro can retrieve email messages from mailboxes on POP3 email servers and send email messages via SMTP email servers. If you are using Unimessage Pro with an MFC device only, click Next. An MFC will not support email. To use email setup another device from the front- end later.
  • Page 38 Start Up Wizard: Add Server Unimessage Pro can retrieve email messages from mailboxes on POP3 email servers and send email messages via SMTP email servers. Add the name of the email server you would like to access from Unimessage Pro. (e.g.

  • Page 39: Start Up Wizard: Front-End

    Start Up Wizard: Front-End This is the part of Unimessage Pro that allows you to create, send and receive messages. If you want the front-end running on this PC, you should select the Unimessage Pro user name and language to be used. If the front-end is running, it will use one of your user licenses.

  • Page 40: Device Wizard: Select Device

    Device Wizard: Select Device Select No if you do not have a device connected directly to your computer. The Yes, look for devices … option scans the ports of your computer looking for devices that can be used by Unimessage Pro. Use this option if you are not sure to which port your device is connected.

  • Page 41: Device Wizard: Detect Device Introduction

    Device Wizard: Detect Device Introduction...

  • Page 42: Device Wizard: Select

    Device Wizard: Select This is a list of all devices that can be supported by this version of Unimessage Pro. Select the manufacturer then the model. In case your device is not shown in the list, select General drivers and then the appropriate Class 1 fax, Class 2 fax or fax/data modem option depending on your device’s capabilities.

  • Page 43: Start Up Wizard: Device

    Start Up Wizard: Device Choose a fax device from the list. Any earlier devices will be updated if necessary.

  • Page 44: Start Up Wizard: Email Device

    Start Up Wizard: Email Device Choose an email device from the list.

  • Page 45: Device Wizard: Detected Devices

    Device Wizard: Detected Devices Unimessage Pro has checked the ports and may have found one or more devices. Click on the device you wish to setup.

  • Page 46: Device Wizard: Use For Fax

    Device Wizard: Use for Fax Select Yes if you want to send faxes with this device.

  • Page 47: Device Wizard: Device Name

    Device Wizard: Device Name All devices known to Unimessage Pro must have a unique name of up to 8 characters. You can add a more detailed description if you wish. To accept the standard, recommended settings select the Typical option. To review all settings, and where appropriate change them, select the Custom option.

  • Page 48: Device Wizard: Job Types

    Device Wizard: Job Types The contents change depending upon the device selected. Select which type of jobs you would allow Unimessage Pro to carry out using this device. These are jobs that can be carried out using Unimessage Pro’s capability. Some jobs (for example printing or scanning) may also be carried out using software delivered with the device.

  • Page 49: Device Wizard: Dial Mode

    Device Wizard: Dial Mode Select tone or pulse dialing. Tone is fast so should be the preferred method unless it is not supported by your telephone system.
  • Page 50 Device Wizard: Preamble If you have to dial "9" to get an outside line (or any other digits) you should enter it here. If you would like a delay anywhere in this dialing preamble you should enter an ampersand (&) to give a pause of about one second. If you are using Unimessage Pro at home and need to dial a code number to charge the cost of your fax messages to a different account, you could enter the code number here.

  • Page 51: Device Wizard: Answering

    Device Wizard: Answering This screen can sometimes include options to print on receipt all faxes received to PC. If you want to receive faxes into your computer you must allow Unimessage Pro to answer incoming calls. Note: It must be possible to dial in to your devices for it to answer calls. This may not be the case on many company telephone exchanges where your modem may not be connected directly to an outside line.

  • Page 52: Device Wizard: Use For Dial-Up Email

    Device Wizard: Use For Dial-Up Email This device can be used for dial-up connection to the Internet but you may not want to use it for email - for example, you may collect your email via a permanent connection on your network. Select Yes only if you really do want to do a dial-up email connection with this device.

  • Page 53: Device Wizard: Dial-Up Connections/Servers

    Device Wizard: Dial-Up Connections/Servers Unimessage Pro uses your Windows dial-up connections to connect to the Internet. Dial-up networking name The name of the dial-up connection. If you have more than one dial-up connection and you do not wish to use this one with your device just click Next. User Name Your dial-up user name.

  • Page 54: Device Wizard: New Account

    Device Wizard: New Account Enter a friendly name for the email account. Choose who can have access to this account. User or system wide If email received using this account should be routed directly to a specific user's Received items folder, select the "User" option and the appropriate user from the list presented.

  • Page 55: Device Wizard: Mail Servers

    Device Wizard: Mail Servers Select the servers to be used with this dial-up account. Mail can usually be sent via any SMTP mail server but you may wish to select a preferred one to be used by this device. Any will allow the program to choose freely. You will need to enter your POP3 account name and password in order to receive email.

  • Page 56: Server Ports

    Advanced mail settings Server ports SMTP Port: do not change this value unless you are confident that you know what you are doing. The default value is 25. POP3 Port: do not change this value unless you are confident that you know what you are doing.

  • Page 57: Limits Of Incoming Messages

    Limits of incoming messages Limit the size of message that can be downloaded: you can set limits on the size of messages you are willing to accept if you are working from home using dial-up and you do not want to download large messages (probably with attachments). Unimessage Pro will download as far as the limit you set so you will have an idea about what has arrived.
  • Page 58 Check mail You can select what times or which days you wish to check your email account. Click the day buttons to select the day, the hour buttons to select the hour, the top left button to select all.

  • Page 59: How To Define More Email Accounts

    How to Define More Email Accounts...

  • Page 60: Start Up Wizard: Scheduler

    Start Up Wizard: Scheduler Unimessage Pro has three main components: The user front-end - the part you will see when running Unimessage Pro One or more device drivers - these are associated with particular devices, Your Oki MFP, as well as other fax modems/fax machines, supported by Unimessage Pro The scheduler - this takes jobs created by the front-end and allocates them to devices.

  • Page 61: Start Up Wizard: Shortcut

    Start Up Wizard: Shortcut Unimessage Pro will create a shortcut to allow you to start the program with the options you have selected. You may give the shortcut a descriptive name and select where it should be displayed: on the desktop (your screen) in the start menu (available immediately when you click the Windows Start button) or in a particular program group (select a program group from the pull-...

  • Page 62: Congratulations

    Congratulations...

  • Page 63: Legal Information

    Legal Information Wordcraft International Limited Unimessage Pro Software License Agreement Conditions of Purchase Software is licensed subject to the limitations on permitted use. No refund will be given after the purchaser has installed the software. This License shall continue for as long as the Product is in use. Failure to comply with the terms and conditions detailed below will result in termination of the license.

  • Page 64: Governing Law

    image, help system, contacting Wordcraft International Ltd, identifying Wordcraft International Ltd as the copyright and trademark owner, or any such related areas. Exemptions to this clause will only be granted in exceptional circumstances at the discretion of Wordcraft International Ltd Applications must be made in writing to Wordcraft International Ltd.

  • Page 65: Trademarks

    Software and documentation produced by Wordcraft International Limited is protected by International Copyright Conventions. Trademarks Wordcraft is a trademark of Wordcraft International Limited. All other trademarks are acknowledged. Following installation the package will be automatically registered. This is a legally binding agreement with Wordcraft International Limited. If you feel you cannot accept the conditions defined above please return the complete software package unopened to your supplier.

  • Page 66: Index

    Index About Unimessage Pro ..........................12 Acquire ................................. 12 Add/remove button ............................7 Administrators ..........................7, 12, 20, 22 All ................................. 12 ATTACH ..............................26 AUTO REC button ............................20 Auto-answer..............................20 Automatic Message Transmission using Embedded Commands..............25 Automating ............................. 18, 25 Bcc ................................
  • Page 67 Sending ..............................26 Find ................................12 Forward................................. 20 PC ................................20 Grey Scale..............................23 Hardcopies ..............................12 Help ................................12 Help button ..............................23 Help menu..............................25 High-resolution ............................. 23 Hold ................................18 HTML ................................20 Index ................................18 Insert menu ..............................26 International Copyright Conventions......................
  • Page 68 PC MODE..............................20 PCX ................................ 20, 26 Pending ................................. 18 Permitted Uses .............................. 63 Personal Folders............................12 Phonebook ..............................26 define ................................ 26 Phonebook Contact ............................25 POP3..............................7, 12, 20 Print ..............................12, 18, 25 Unimessage Pro ............................25 Program.................................
  • Page 69 Upgrading ............................... 5 Upgrading Unimessage Pro ..........................7 User................................12 User Accounts............................... 31 User Advanced Screen..........................31 User Name ..............................31 User Routing Rules ..........................20, 22 define ................................ 22 UUENCODE ..............................26 View menu..............................12 Viewer............................... 26, 28, 29 WBF................................

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