1. Manuals
  2. Brands
  3. Olivetti Manuals
  4. All in One Printer
  5. d-COLOR MF3800
  6. Manual

Olivetti d-COLOR MF3800 Manual

Hide thumbs Also See for d-COLOR MF3800:
Table of Contents

Advertisement

Quick Links

Download this manual
Fax-Vorgänge
d-COLOR MF3300 / MF3800
Code: 582405en

Advertisement

Table of Contents
loading

Related Manuals for Olivetti d-COLOR MF3800

Summary of Contents for Olivetti d-COLOR MF3800

  • Page 1 Fax-Vorgänge d-COLOR MF3300 / MF3800 Code: 582405en...
  • Page 2 Olivetti S.p.A. Gruppo Telecom Italia Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com Copyright © 2013, Olivetti All rights reserved The mark affixed to the product certifies that the product satisfies the basic quality requirements. The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

  • Page 3: Table Of Contents

    Table of contents Fax Function Preparation for Fax Function (For Administrators) Preparation flow..........................2-2 Operations required to use this function ..................2-3 Checking the modular cable connection ................... 2-3 Specifying the type of telephone line....................2-3 Preparing to use the machine in a Private Branch Exchange (PBX) environment......2-3 Selecting a receiving method......................
  • Page 4 Specifying the sending time ([Timer TX])..................4-5 Timer TX............................. 4-5 Operation flow............................ 4-5 Checking the destination fax number before sending a fax ([Check Dest.& Send]) ....4-6 Check Dest. & Send........................... 4-6 Operation flow............................ 4-6 Sending a confidential fax ([F-Code TX]) ..................4-7 Confidential communication ......................
  • Page 5 Receiving a confidential fax (Confidential RX) ................6-9 Confidential communication ......................6-9 Operations required to use this function ................... 6-9 Printing a received fax ........................6-9 Restricting communication peers with password (Closed Network RX) ........ 6-10 Closed Network RX.......................... 6-10 Operations required to use this function (for administrators) ............
  • Page 6 Contents-4 d-Color MF 3300/3800...

  • Page 7: Fax Function

    Fax Function...
  • Page 9 Fax Function The Fax is a communication function that uses a telephone line to send scanned originals (paper) or to receive data sent from remote machines. This machine has various features for fax operations, including those ena- bling the user to change scan settings according to the original and to save incoming faxes in memory. The following describes precautions that should be observed when using fax functions.
  • Page 10 d-Color MF 3300/3800...

  • Page 11: Preparation For Fax Function (For Administrators)

    Preparation for Fax Function (For Administrators)

  • Page 12: Preparation Flow

    Preparation flow Preparation for Fax Function (For Administrators) Preparation flow Connecting this machine to a telephone line Checking the modular cable connection Specifying the type of telephone line % The dialing method must be correctly specified to ensure communication can take place. Configuring connection setting for a Private Branch Exchange (PBX) environment % When you use this machine in a Private Branch Exchange (PBX) environment, register an outside line number.

  • Page 13: Operations Required To Use This Function

    Operations required to use this function Operations required to use this function Reference For details on how to set up the fax environment, refer to Chapter 4 in [Quick Guide]. Checking the modular cable connection Check that a modular cable is connected between the LINE port and the relevant telephone line. Use the TEL port to connect a telephone cord.

  • Page 14: Selecting A Receiving Method

    Operations required to use this function Selecting a receiving method Methods of receiving faxes include the following: This machine receives faxes automatically, and the user receives faxes manually. Set the receiving method to suit your environment. It will be convenient to set this machine to automatically receive faxes if the line is dedicated for faxing. For details, refer to page 5-3.

  • Page 15: Option Settings

    Option settings Option settings Registering frequently used fax numbers Registering a frequently used fax numbers on this machine will save you from having to enter them each time you send a fax. For details on how to register it, refer to page 8-4. Using an LDAP server to specify addresses When an LDAP server or Active Directory is used for user management purposes, you can search for or spec- ify fax numbers using the server.
  • Page 16 Option settings d-Color MF 3300/3800...

  • Page 17: How To Send

    How to Send...

  • Page 19: Sending (Basic Operation Flow)

    Sending (basic operation flow) How to Send Sending (basic operation flow) Load the original. Tap [Fax]. Enter a fax number. % For details on how to specify a destination, refer to page 3-10. % Fax broadcasting can be performed by specifying multiple destinations. d-Color MF 3300/3800...
  • Page 20 Sending (basic operation flow) Tap [Application], then configure fax option settings. % Before scanning the original on this machine, specify the size of the original to be scanned. If you fail to set the original size correctly, the image may be cut off. For details on how to specify the orig- inal size, refer to page 3-14.

  • Page 21: Checking The Recipient Status Before Sending (Manual Transmission)

    Checking the recipient status before sending (manual transmission) Checking the recipient status before sending (manual transmis- sion) Manual transmission Manual transmission lets the sender to check the recipient status by communicating with the recipient or checking signal sounds to ensure that the recipient is ready to receive a fax. Use this function to ensure faxes are sent to the receiving machines when they are ready to receive them.
  • Page 22 Checking the recipient status before sending (manual transmission) Check that [Send] is selected and specify a fax number. % To specify a fax number, directly enter a target number, or specify a desired number from the reg- istered destinations. For details on how to specify a destination, refer to page 3-10. % To redo operations for specifying destinations or option settings, press Reset.

  • Page 23: Recalling A Program For Sending

    Recalling a program for sending Recalling a program for sending Program Program is a function used to register a combination of frequently used option settings and destination infor- mation as a recall key. When you register a program, you can recall a combination of option settings and destination information with a single key action on the main screen.
  • Page 24 Recalling a program for sending Enter the program name and destination, then tap [OK]. Settings Description [Name] Enter the program name (using up to 72 bytes). [Dest.] Select the desired destination from Address Book or Group registered in this machine. Only one destination can be specified. Reference You can also use Web Connection to register a program.
  • Page 25 Recalling a program for sending Recalling a program for sending Load the original. Tap [Fax]. Tap [Program]. Select the program you want to recall, and tap [Recall]. The registered content of the program is applied. % When you tap [Check Setting], you can view the registered content of the selected program. % Tap [Delete] to delete the selected program.

  • Page 26: Specifying A Destination

    Specifying a destination Specifying a destination Selecting a destination from Favorites Select a destination registered on this machine. Tapping [Favorites] displays the destinations registered in Favorites. You can send data by broadcast transmission if you select multiple destinations. Item Description Switches the destination list to the button or list view.

  • Page 27: Selecting A Destination From Address Book

    Specifying a destination Selecting a destination from Address Book Tapping [Addr. Book] displays the address book. From the address book, select a destination registered on this machine. You can send data by broadcast transmission if you select multiple destinations. Specify the index or address type assigned to the registered destination to narrow down the destinations to be displayed in the address book.

  • Page 28: Directly Entering Data

    Specifying a destination Directly entering data Select [Direct Input], tap [Fax], then enter a fax number. When specifying multiple destinations, tap [Next Dest.] to add up to 100 destinations. Related setting (for the administrator) You can select whether or not to have the user enter a fax number twice when a fax number is directly entered.

  • Page 29: Searching For A Fax Number From The Ldap Server

    Specifying a destination Searching for a fax number from the LDAP server When the LDAP server or Windows Server Active Directory is used, you can search for and select a fax num- ber from the server. The server must be registered in advance. The registration procedure is explained using Web Connec- tion.

  • Page 30: Option Settings For Fax Tx

    Option settings for fax TX Option settings for fax TX 3.5.1 Basic option settings Specifying the size of the original to be scanned ([Scan Size]) To display: [Application] - [Basic] - [Scan Size] Select the size of the original to be scanned. Specifying the resolution to scan the original ([Resolution]) To display: [Application] - [Basic] - [Resolution] Select a resolution at which to scan the original.

  • Page 31: Scanning A Number Of Originals In Several Batches ([Separate Scan])

    Option settings for fax TX Scanning a number of originals in several batches ([Separate Scan]) If the number of original sheets is so large that they cannot be loaded into the ADF at the same time, you can load them in several batches and handle them as one job. In [Separate Scan], you can switch between the ADF and Original Glass to scan the originals.

  • Page 32: Adjusting The Background Density Of The Original To Be Scanned ([Background Removal])

    Option settings for fax TX Adjusting the background density of the original to be scanned ([Background Removal]) To display: [Application] - [Quality/Density] - [Background Removal] Adjust the background density of an original with the colored background such as newspaper or an original made with recycled paper.

  • Page 33: Sending Options

    Sending Options...

  • Page 35: Resending A Fax

    Resending a fax Sending Options Resending a fax Auto resending (auto redial) If a fax transmission fails due to a line or recipient machine problem, the machine automatically resends (re- dials) the fax after a certain length of time has elapsed. Related setting (for the administrator) You can change the number of redials to take place in auto redialing.

  • Page 36: Sending A Fax Without Sender Information

    Sending a fax without sender information Sending a fax without sender information Sender information The sender information includes the machine name, your company name (sender name), and the fax number of the machine. It is automatically added to each fax to be sent. In general use, a fax is sent with sender information, but it can be temporarily sent without it.

  • Page 37: Specifying The Sending Time ([Timer Tx])

    Specifying the sending time ([Timer TX]) Specifying the sending time ([Timer TX]) Timer TX Timer TX is a feature that automatically starts sending at a specified time. Using the Timer TX function to reserve fax transmission during off-peak rate hours early in the morning and late at night can help to reduce transmission costs.

  • Page 38: Checking The Destination Fax Number Before Sending A Fax ([Check Dest.& Send])

    Checking the destination fax number before sending a fax ([Check Dest.& Send]) Checking the destination fax number before sending a fax ([Check Dest.& Send]) Check Dest. & Send The Check Dest. & Send function checks the fax number specified for the fax transmission against the des- tination fax number (CSI) and sends the fax only when they match.

  • Page 39: Sending A Confidential Fax ([F-Code Tx])

    Sending a confidential fax ([F-Code TX]) Sending a confidential fax ([F-Code TX]) Confidential communication The confidential communication function is designed to communicate with specific people using a Confiden- tial RX User Box that requires a registered number and a password. This ensures that fax communications are sent with enhanced security.

  • Page 40: Specifying A Relay Station For Sending ([F-Code Tx])

    Specifying a relay station for sending ([F-Code TX]) Specifying a relay station for sending ([F-Code TX]) Relay distribution The Relay Distribution function sends a fax to a relay station, which distributes the received fax to a pre-reg- istered group of destinations. If you have created groups of a relay station and the other destinations by area, you can reduce the total com- munication cost compared to the cost of broadcasting to all destinations.

  • Page 41: Releasing The Ecm Mode For Sending ([Ecm Off])

    Releasing the ECM mode for sending ([ECM OFF]) Releasing the ECM mode for sending ([ECM OFF]) ECM (Error Correction Mode) is an error correction mode defined by ITU-T (International Telecommunication Union - Telecommunication Standardization Sector). Fax machines that support the ECM communicate, while confirming that there is no error in the sent data. This prevents image blurring caused by noise on the phone line.

  • Page 42: Operation Flow

    Releasing the Super G3 mode for sending ([V34 OFF]) Releasing the Super G3 mode for sending ([V34 OFF]) V34 is a communication mode used for the Super G3 fax communication. This can shorten the communication time and reduce communication costs because a single page of size- A4 document can be sent within approximately three seconds.

  • Page 43: Sending The Original Page By Page ([Quick Memory Tx])

    Sending the original page by page ([Quick Memory Tx]) Sending the original page by page ([Quick Memory Tx]) Quick Memory TX Quick Memory TX is a method to start sending a fax as soon as one page of the original has been scanned. The total number of pages transmitted can be entered in the sender record.

  • Page 44: Sending A Fax With A Password ([Password Tx])

    Sending a fax with a password ([Password TX]) 4.10 4.10 Sending a fax with a password ([Password TX]) Password TX The Password TX is a function that sends a fax with a password. It is used to send faxes to a device on which fax peers are restricted by passwords (a device with Closed Network RX enabled).

  • Page 45: Registering A Polling File ([Polling Tx])

    4.11 Registering a polling file ([Polling TX]) 4.11 Registering a polling file ([Polling TX]) Polling TX The Polling TX function stores a file beforehand on the internal hard disk and sends it out when a request for reception (polling request) is received from the recipient. The files for polling are stored in the polling transmission folder, and transmitted upon receipt of a polling re- quest.

  • Page 46: Printing Or Deleting A File In The Folder

    Registering a polling file ([Polling TX]) 4.11 Printing or deleting a file in the folder You can access the polling transmission folder to print or delete files registered in the folder. Tap [Fax]. Tap [Others] - [Polling TX]. Check the information of the registered file, then tap [Print] or [Delete]. 4-14 d-Color MF 3300/3800...

  • Page 47: How To Receive A Fax

    How to Receive a Fax...

  • Page 49: Receiving A Fax Automatically (Using The Machine In Fax Only Mode)

    Receiving a fax automatically (using the machine in fax only mode) How to Receive a Fax Receiving a fax automatically (using the machine in fax only mode) Auto RX Auto RX is a mode in which faxes are automatically received after a specific number of rings sound. It is helpful to set this machine to Auto RX if the line is dedicated for faxing.

  • Page 50: Receiving A Fax Manually

    Receiving a fax manually Receiving a fax manually Manual RX Manual RX is a mode that enables manual reception of incoming faxes using the Off-Hook key. This function is useful when a telephone is connected to this machine where the line is used both for phone and fax oper- ations, the telephone is used frequently, and where you always prefer to receive faxes manually.

  • Page 51: Using The Drpd Service

    Using the DRPD service Using the DRPD service DRPD If the DRPD (Distinctive Ring Pattern Detection) service is used, fax reception starts automatically when the call signal of the selected pattern is received. NOTICE If DRPD is set by mistake in a region where the DRPD service is not available, it will result in a fax receiving failure.
  • Page 52 Using the DRPD service d-Color MF 3300/3800...

  • Page 53: Receiving Options

    Receiving Options...

  • Page 55: Adding The Received Date And Time For Printing ([Footer Position])

    Adding the received date and time for printing ([Footer Position]) Receiving Options Adding the received date and time for printing ([Footer Position]) Reception information Reception information contains the date and time of fax reception, the number assigned according to the or- der of reception (reception number), and page number.

  • Page 56: Saving Or Forwarding An Unprintable Fax (In-Memory Proxy Reception)

    Saving or forwarding an unprintable fax (in-memory proxy reception) Saving or forwarding an unprintable fax (in-memory proxy recep- tion) In-memory proxy reception When the machine cannot print a received fax due to a paper jam or exhaustion of consumables, the received fax is stored in memory until this machine is ready to print it.

  • Page 57: Automatically Distributing A Received Fax (Tsi Routing)

    Automatically distributing a received fax (TSI Routing) Automatically distributing a received fax (TSI Routing) TSI Routing TSI (Transmitting Subscriber Identification) Distribution automatically forwards a received fax to the pre- specified destination (SMB, FTP, or E-mail (Internet fax) destination) based on the sender's fax number (TSI). There is no need to sort printed faxes for each recipient and no risk of missing a fax.

  • Page 58: Forwarding A Received Fax To Another Destination (Forward Tx)

    Forwarding a received fax to another destination (Forward TX) Forwarding a received fax to another destination (Forward TX) Forward TX Forward TX is a function that transfers a received fax to a pre-specified destination (fax, E-mail, or internet fax destination). Received faxes can be converted to files that can be handled by a computer, which saves printing costs.

  • Page 59: Saving A Received Fax To Memory Without Printing (Memory Rx)

    Saving a received fax to memory without printing (Memory RX) Saving a received fax to memory without printing (Memory RX) Memory RX Memory RX is a function that saves a received fax in memory of this machine without printing it. You can check the contents of incoming faxes and print only the required ones, thereby reducing printing costs.

  • Page 60: Downloading A Received Fax

    Saving a received fax to memory without printing (Memory RX) Downloading a received fax Using Web Connection, you can download a received fax to your computer. In addition, you can print or delete a fax and view detailed information. Access to the Web Connection using the Web browser. % Enter the IP address of this machine in the URL field of the Web browser, then press the Enter key on the keyboard.

  • Page 61: Receiving A Confidential Fax (Confidential Rx)

    Receiving a confidential fax (Confidential RX) Receiving a confidential fax (Confidential RX) Confidential communication The confidential communication function is designed to communicate with specific people using a Confiden- tial RX User Box that requires a registered number and a password. This ensures that fax communications are sent with enhanced security.

  • Page 62: Restricting Communication Peers With Password (Closed Network Rx)

    Restricting communication peers with password (Closed Network RX) Restricting communication peers with password (Closed Net- work RX) Closed Network RX Closed Network RX is a function that restricts the peers by passwords. When receiving a fax, the machine checks the password sent from the sender against the password preset for this machine and, if they match, accepts transmission.

  • Page 63: Receiving A Polling File (Polling Rx)

    Receiving a polling file (Polling RX) Receiving a polling file (Polling RX) Polling RX Polling RX is a function that receives a file for polling saved in a sending machine by sending a request from this machine. The communication fee is charged to the recipient. Tips This function cannot be used together with the following functions.

  • Page 64: Saving A Received Fax In Memory (Pc-Fax Rx)

    Saving a received fax in memory (PC-Fax RX) Saving a received fax in memory (PC-Fax RX) PC-Fax RX PC-Fax RX is a function that saves a received fax in memory. The saved fax can be printed or downloaded if necessary. Tips PC-Fax RX cannot be used together with the following functions.

  • Page 65: Downloading A Received Fax

    Saving a received fax in memory (PC-Fax RX) Downloading a received fax Using Web Connection, you can download a received fax to your computer. In addition, you can print or delete a fax and view detailed information. Access to the Web Connection using the Web browser. % Enter the IP address of this machine in the URL field of the Web browser, then press the Enter key on the keyboard.

  • Page 66: Stopping Fax Printing At Night (Night Rx)

    Stopping fax printing at night (Night RX) 6.10 6.10 Stopping fax printing at night (Night RX) Night RX Night RX is a function that prohibits printing of faxes that are received in the pre-specified nighttime zone. Faxes received in the night time zone are collectively printed after the specified night time zone has been elapsed.

  • Page 67: Printing A Fax On Both Sides ([Duplex Print (Rx)])

    6.11 Printing a fax on both sides ([Duplex Print (RX)]) 6.11 Printing a fax on both sides ([Duplex Print (RX)]) Duplex Print (RX) An original is printed on both sides of paper when multi-page fax is received. This can reduce the paper con- sumption.

  • Page 68: Configuring The Fax Print Settings (For Administrators)

    Configuring the fax print settings (for administrators) 6.12 6.12 Configuring the fax print settings (for administrators) Default print settings A received fax is printed according to the following conditions depending on the page size of the fax. A standard-size fax, such as A4, is printed on the same standard size paper as the received fax while being slightly reduced in size (default: 96%).

  • Page 69: Printing A Fax Report

    Printing a Fax Report...
  • Page 71 Printing a Fax Report The following types of fax reports are available. Reports are printed automatically if certain conditions are satisfied, or printed manually. Report name Description Activity Report This report contains results of sent and received faxes. A total of 100 faxes are recorded on separate pages for send and received. The activity report is automatically printed.
  • Page 72 d-Color MF 3300/3800...

  • Page 73: Registering Frequently Used Destinations (Address Book)

    Registering Frequently Used Destinations (Address Book)

  • Page 75: Address Book

    Registering Frequently Used Destinations (Ad- dress Book) Address Book Registering a frequently used destination on this machine will save you the trouble of having to enter it each time you send data. A destination registered on this machine is called an Address Book. Up to 2000 address books can be registered.

  • Page 76: Registering A Fax Destination

    Registering a fax destination Register the destination fax numbers. Tap [Utility] - [One-Touch/User Box Registration] - [Fax] - [New]. Enter destination information, then tap [OK]. Settings Description [No.] Destination registration number. The smallest available number that is not used is automatically assigned. [Name] Enter the destination name (using up to 72 characters).
  • Page 77 Index...
  • Page 79 Index Program 3-7 Recalling 3-9 Address Book 8-3 Register 3-7 Address Registration 8-3 Fax Destination 8-4 Auto redial 4-3 Quick Memory TX 4-11 Auto RX 5-3 Reception information 6-3 Background Removal 3-16 Relay distribution 4-8 Binding Position 3-14 Report 7-3 Resolution 3-14 Check Dest.
  • Page 80 d-Color MF 3300/3800...
  • Page 81 DIRECTIVE 2002/96/EC ON THE TREATMENT, COLLECTION, RECYCLING AND DISPOSAL OF ELECTRIC AND ELECTRONIC DEVICES AND THEIR COMPONENTS INFORMATION 1. FOR COUNTRIES IN THE EUROPEAN UNION (EU) The disposal of electric and electronic devices as solid urban waste is strictly prohibited: it must be collected separately. The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the environment.

This manual is also suitable for:

D-color mf3300

Table of Contents