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Olivetti d-Color MF280 Functions

Olivetti d-Color MF280 Functions

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d-Color MF220
d-Color MF280
d-Color MF360
FAX DRIVER FUNCTIONS
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  • Page 1 MF220 d-Color MF280 d-Color MF360 FAX DRIVER FUNCTIONS 552907en...
  • Page 2 Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com Copyright © 2009, Olivetti All rights reserved The mark affixed to the product certifies that the product satisfies the basic quality requirements. The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

  • Page 3: Table Of Contents

    Table of contents Introduction About this manual ........................... 1-3 1.1.1 Configuration of this manual......................1-3 1.1.2 Elliptical expression ........................... 1-3 1.1.3 Screen shots used in this manual ...................... 1-3 1.1.4 Symbols used in this manual ......................1-4 To use this machine safely......................... 1-4 Procedural instruction........................
  • Page 4 Settings ............................4-11 4.2.1 Common Settings ..........................4-11 4.2.2 [FAX] tab............................4-12 4.2.3 [Basic] tab ............................4-13 4.2.4 [Layout] tab ............................4-13 4.2.5 [Stamp/Composition] tab......................... 4-13 4.2.6 [Configure] tab ..........................4-13 4.2.7 [Settings] tab ............................ 4-14 Configuring the [FAX] tab settings ....................4-15 Configuring the [Basic] tab settings ...................

  • Page 5: Introduction

    Introduction...

  • Page 7: About This Manual

    About this manual Introduction Thank you for purchasing this machine. When you attach an optional Fax Kit to this product, you can send a document as a fax directly from a com- puter operating Windows. This User's Guide describes the functions, operating instructions, and precautions for correct operation of the fax driver used for fax transmission.

  • Page 8: Symbols Used In This Manual

    About this manual 1.1.4 Symbols used in this manual Symbols are used in this manual to express various types of information. The following describes each symbol related to correct and safe usage of this machine. To use this machine safely 7 WARNING This symbol indicates that a failure to heed the instructions may lead to death or serious injury.

  • Page 9: Key Symbols

    About this manual Reference This symbol indicates a reference. View the reference as required. Key symbols Key names on the touch panel or computer screen, or a name of user's guide are indicated by these brackets. Bold text Key names on the control panel, part names, product names and option names are indicated in bold text. d-Color MF360/280/220...
  • Page 10 About this manual d-Color MF360/280/220...

  • Page 11: Overview

    Overview...

  • Page 13: Printer Controller

    Printer controller Overview This chapter describes the overview and connection environment of the printer controller that provides the PC-FAX function. Printer controller The printer controller is a device that allows this machine to be used as a printer. The PC-FAX function, which sends a fax from a computer, also uses the printer functions provided by the printer controller.

  • Page 14: Pc-Fax Transmission Procedures

    Printer controller 2.1.2 PC-FAX transmission procedures Usually, for sending a fax, hand-written or printed documents are loaded on the fax machine, and then sent. Using the fax driver allows you to directly send a fax without using paper simply by operating the computer (PC-FAX transmission).

  • Page 15: Operating Environment

    Operating environment Operating environment This section describes systems required for using this printing system. 2.2.1 Connectable computers and OS Make sure that the computer to be connected meets the following conditions. Windows Windows Operating system Windows NT Workstation Version 4.0 (SP6 or later) Windows NT Server Version 4.0 (SP6 or later) Windows 2000 Professional (SP4 or later) Windows 2000 Server (SP3 or later)

  • Page 16: Setup Procedures

    Setup procedures Setup procedures Before you can use this printing system, you must complete the setup. The setup refers to a series of procedures for connecting this machine to the computer and installing the fax driver to the computer. Perform the setup using the following procedures. 2.3.1 For network connection Reference...

  • Page 17: Installation Of Fax Driver

    Installation of Fax Driver...

  • Page 19: Connection Method And Installation Procedure

    Connection method and installation procedure Installation of Fax Driver This chapter describes how to install the fax driver. Connection method and installation procedure Before you can use this printing system, you must install the fax driver. The fax driver refers to the program that controls such operations as processing of data to be output.

  • Page 20: Windows 2000/Xp/Server 2003

    Connection method and installation procedure 3.1.2 Windows 2000/XP/Server 2003 Reference When using Windows 2000/XP/Server 2003, log on to the computer using a user name with the Admin- istrator privilege, and then install the printer driver. Setup procedures Connection method Reference page Connection method in Network con- Port9100...

  • Page 21: Installation Using Add Printer Wizard

    Installation using Add Printer Wizard Installation using Add Printer Wizard This section describes how to install the driver using network connection (LPR/Port9100). To use LPR/Port9100 printing, specify the port while installing the printer driver. Reference For setup procedures for other network connection methods (SMB, IPP/IPPS, Web service print), refer to [Us- er's Guide Print Operations].
  • Page 22 Installation using Add Printer Wizard Click [Add a local printer]. The page for [Choose a printer port] appears. Click [Create a new port:], and then select [Standard TCP/IP Port] as the type of port. Click [Next]. Select [TCP/IP Device], and then enter the IP address. % If both LPR and Port9100 are enabled on this machine, the printer driver is connected to this ma- chine using LPR.

  • Page 23: Windows Xp/Server 2003

    Installation using Add Printer Wizard 3.2.3 Windows XP/Server 2003 Reference Installing the driver to Windows XP/Server 2003-based computers requires the administrator authority. Insert the printer driver DVD-ROM into the DVD-ROM drive of the computer. Click [Start], and then select [Printers and Faxes]. % If [Printers and Faxes]is not displayed in the [Start] menu, open [Control Panel] from the [Start] menu, click [Printers and Other Hardware], then click [Printers and Faxes].

  • Page 24: Windows 2000/Nt 4.0

    Installation using Add Printer Wizard Follow the instructions on the pages that follow. % If the [Windows Logo testing] or [Digital Signature] window appears, click [Continue Anyway]. % If both [RAW Port Number] and [LPD Setting] are enabled in the network settings for this machine, check the enabled port, and then change it if necessary.
  • Page 25 Installation using Add Printer Wizard Select a desired fax driver folder on the DVD-ROM, and then click [Open]. % Select a folder according to the printer driver, operating system, and language to be used. Click [OK]. The [Printer:] list appears. Click [Next >].

  • Page 26: Installing Using Plug And Play

    Installing using plug and play Installing using plug and play 3.3.1 Windows Vista/Server 2008 Connect this machine to the computer using a USB cable, and then start the computer. NOTICE When starting up the computer, do not plug in or unplug the cable. Turn on the main power of this machine.

  • Page 27: Windows 2000

    Installing using plug and play Under [Search for the best driver in these locations.], select [Include this location in the search:], and then click [Browse]. Select a desired fax driver folder on the DVD-ROM, and then click [Open]. % Select a folder according to the printer driver, operating system, and language to be used. Click [Next >], and then follow the instructions on the pages that follow.

  • Page 28: Uninstalling The Fax Driver

    Uninstalling the fax driver Uninstalling the fax driver When you have to remove the printer driver, for example, when reinstallation of the fax driver is necessary, remove the driver using the following procedure. Open the [Printers] (in Windows XP/Server 2003, [Printers and Faxes]) window. Select the icon for the printer to be uninstalled.

  • Page 29: Fax Driver Setting

    Fax Driver Setting...

  • Page 31: Sending A Fax

    Sending a fax Fax Driver Setting This section describes how to use the fax driver. Sending a fax 4.1.1 Sending operation Reference To use the fax function, the optional Fax Kit must be installed in this machine. Reference For details on the fax functions, refer to the [User's Guide Network Scan/Fax/Network Fax Operations]. Create data to be sent using application software.
  • Page 32 Sending a fax % Change the communication mode if necessary. ECM: Select the check box to use ECM (error correction mode). If the V.34 check box is selected, you will not be able to clear this check box. International Transmission Mode: Select the check box to send a fax at a lower speed for overseas communication.

  • Page 33: Selecting A Recipient From A Phone Book

    Sending a fax 4.1.2 Selecting a recipient from a phone book Reference Before using the phone book, register the name and fax number of the recipient. For details, refer to page 4-24. When sending a fax, click [Add from Phone Book...] in the [FAX Transmission Popup] window. % To open the [FAX Transmission Popup] window, follow the [Sending operation] (Steps 1 through 5).

  • Page 34: Selecting A Recipient From An Address Book

    Sending a fax 4.1.3 Selecting a recipient from an address book Reference Before you can select a recipient from the address book of this machine, you must add the name and fax number of the recipient to the address book of this machine. For details, refer to the [User's Guide Network Scan/Fax/Network Fax Operations].

  • Page 35: Configuring The Transmission Conditions

    Sending a fax 4.1.4 Configuring the transmission conditions When sending a fax, click [Fax Mode Setting Details] in the [FAX Transmission Popup] window to display the [Fax Mode Details] window. In this window, configure transmission conditions. Item Name Functions [Print Recipient File] Select this check box to print the original after sending a fax.
  • Page 36 Sending a fax Select the size of the cover sheet from the [Cover Size] drop-down list. Use the [Basic] tab to specify the format of the cover sheet and subject of the fax. Item Name Functions [Style] Select the desired cover format design. [Subject] Enter the subject of the fax to be sent.
  • Page 37 Sending a fax Item Name Functions [Load Set Information] Select this button to add the contents entered in the [Company], [Department], [Name], and [FAX Number] under the button. You can enter up to 80 characters in each item. [Read] Click this button to read the contents of the first recipient into the in- formation boxes.
  • Page 38 Sending a fax Check the specified contents. To confirm the enlarged layout image, click [Check...]. % Clicking [Add...] allows you to save the cover sheet settings with a name. You can recall them from the [Cover Sheet Settings] list next time. Click [OK].

  • Page 39: Settings

    Settings Settings 4.2.1 Common Settings This section describes the settings and buttons common to tabs of the [Printing Preferences] or [Properties] page of the fax driver. To open the [Printing Preferences] page, click [Properties] (or [Preferences]) in the [Print] dialog box or right- click the printer icon of the [Printers] or [Printers and Faxes] window, then select [Printing Preferences...] ([Document Defaults...] for Windows NT 4.0).

  • Page 40: Fax] Tab

    Settings Button Name Functions View Displays the sample page layout based on current settings for checking the TX result image. You can check the configured functions by the icons displayed on the low- er part of the view. : Appears when [Print Recipient File] is selected, and is grayed out when cleared.

  • Page 41: Basic] Tab

    Settings 4.2.3 [Basic] tab Item Name Functions [Original Orientation] Select the orientation of the original to be sent. [Original Size] Select the paper size of the original to be sent. [Paper Size] Select the size of the paper to be sent. If it is different from the original size, the output image will be automatically enlarged or reduced.

  • Page 42: Settings] Tab

    Settings 4.2.7 [Settings] tab Item Name Functions [Display Constraint Mes- Select this check box to display the message when functions that cannot sage] be configured simultaneously are enabled for the printer driver. [Display paper set in Print Select this check box to use forms added in the [Server Properties] dialog Server Properties] box of the Printers window.

  • Page 43: Configuring The [Fax] Tab Settings

    Configuring the [FAX] tab settings Configuring the [FAX] tab settings Item Name Functions [Resolution] Select a resolution for the fax. Selecting a higher resolution may take long- er communication time. [Print Recipient File] Select this check box to print the original after sending a fax. This function can also be specified as a transmission condition when sending a fax.

  • Page 44: Configuring The [Basic] Tab Settings

    Configuring the [Basic] tab settings Configuring the [Basic] tab settings Item Name Functions [Original Orientation] Select the orientation of the original to be sent. [Original Size] Select the paper size of the original to be sent. [Paper Size] Select the size of the paper to be sent. If it is different from the original size, the output image will be automatically enlarged or reduced.

  • Page 45: Configuring User Authentication Settings

    Configuring the [Basic] tab settings 4.4.2 Configuring user authentication settings When the authentication mode is configured on this machine, enter the user name and password. Reference If you enter an incorrect user name or password for the [User Authentication] settings of this machine or have not enabled [User Authentication], you will not be authenticated by this machine and the job will be discarded when sending a fax.

  • Page 46: Configuring Account Track Settings

    Configuring the [Basic] tab settings 4.4.3 Configuring account track settings When the [Account Track] settings are configured on this machine, you must enter the account name and password. Reference If you enter an incorrect account name or password for the [Account Track] settings on this machine or have not enabled [Account Track], you will not be authenticated by this machine and the job will be dis- carded when sending a fax.

  • Page 47: Configuring The [Layout] Tab Settings

    Configuring the [Layout] tab settings Configuring the [Layout] tab settings Item Name Functions [Combination] Select this check box to combine the pages contained in a document with multiple pages on to one sheet, or divide a single page original on to mul- tiple sheets when sending.

  • Page 48: Configuring The [Stamp/Composition] Tab

    Configuring the [Stamp/Composition] tab Configuring the [Stamp/Composition] tab 4.6.1 Sending by printing a watermark Send a fax by printing particular text on the document background as a watermark. Click the [Stamp/Composition] tab. Select the [Watermark] check box. Select the watermark you want to print from the list. 4.6.2 Editing a watermark You can change the format or position of the watermark, or register a new watermark.
  • Page 49 Configuring the [Stamp/Composition] tab Configure the following items. Item Name Functions [Watermark Name] Enter the name of the watermark. You can enter up to 30 characters. [Watermark Text] Enter text to be printed as the watermark. You can enter up to 30 characters. [Add] Click this button to create a new watermark.

  • Page 50: Configuring The [Configure] Tab Settings

    Configuring the [Configure] tab settings Configuring the [Configure] tab settings 4.7.1 Selecting the option Configure the installed status of the options to make their functions available to this machine in the [Printing Preferences] page of the fax driver. Any options that are installed in this machine but not configured in the [Configure] tab cannot be used in the [Printing Preferences] of the fax driver.

  • Page 51: Changing The Encryption Passphrase

    Configuring the [Configure] tab settings 4.7.2 Changing the encryption passphrase When the encryption passphrase is user-defined on this machine, enter the passphrase. An encryption key is automatically created for the entered text, and used for communication with this ma- chine. Reference In [Encrypt.

  • Page 52: Using Phone Books

    Using phone books Using phone books 4.8.1 Adding recipients to a phone book Adding frequently used recipients to a phone book allows you to recall them when sending faxes. Use the [FAX] tab of the fax driver to add recipients to a phone book. In the [FAX] tab of the fax driver, click [Phone Book Entry...].
  • Page 53 Using phone books To add the recipient to groups, select the check boxes for the groups. % Adding a recipient to a group allows you to sending a fax to the recipient by specifying the group as a recipient (Broadcast). If you expect to frequently send faxes to particular members, it will be useful to add them to a group.

  • Page 54: Editing A Phone Book

    Using phone books 4.8.2 Editing a phone book Editing or organizing a phone book, for example, changing the registered personal information or group name, enhances its usability. Changing the personal information Select the name of the recipient you want to change from [Personal List] on the left of the phone book, and then click [Edit...].

  • Page 55: Creating A Folder

    Using phone books Creating a folder Select [Personal List] on the left of the phone book, and click [Add Folder...] to create a folder. You can also select [Add Folder...] in the [Edit] menu to create a folder. You can move a recipient from [Personal List] to the new folder by dragging the name to the folder. To change a folder, select one you want to change, and then click [Edit...].

  • Page 56: Saving The Fax Driver Settings

    Saving the fax driver settings Saving the fax driver settings You can save the changed fax driver settings and recall them if necessary. 4.9.1 Saving the settings Change the fax driver settings in the [Basic], [Layout], or other tab. Click [Add...] next to the [Favorite Setting] box. Configure the following items.

  • Page 57: Recalling Settings

    Saving the fax driver settings 4.9.2 Recalling settings Open the [Printing Preferences] page of the fax driver, and select the name of settings to be recalled from the [Favorite Setting] drop-down list. The settings are recalled and the fax driver settings are changed. 4.9.3 Editing settings You can edit the name or comment of settings, or select items for the settings to be recalled.
  • Page 58 Saving the fax driver settings 4-30 d-Color MF360/280/220...

  • Page 59: Troubleshooting

    Troubleshooting...

  • Page 61: Cannot Send Faxes

    Cannot send faxes Troubleshooting This chapter describes troubleshooting procedures. Cannot send faxes This section describes how to solve issues and problems that you may encounter while using the printer. If you cannot send a fax even when you have completed the sending procedure, check the following items in order from beginning to end.

  • Page 62: Cannot Configure Settings/Cannot Send Faxes According To The Settings

    Cannot configure settings/cannot send faxes according to the settings Cannot configure settings/cannot send faxes according to the settings Check the following items when you cannot configure settings of the fax driver or cannot send a fax accord- ing to the settings you have configured. Reference Some items for the fax driver may not be configured simultaneously.

  • Page 63: Appendix

    Appendix...

  • Page 65: Glossary

    Glossary Appendix This chapter describes terms used in this document. Read this chapter if necessary. Glossary Term Description 10Base-T/ A set of specifications under the Ethernet standards. Those cables 100Base-TX/ that consist of twisted copper wire pairs are used. The transmission 1000Base-T rates are 10Mbps with 10Base-T, 100Mbps with 100Base-TX and 1000Mbps with 1000Base-T.
  • Page 66 Glossary Term Description Hard disk A large capacity storage device for storing data. The data is retained even after the power is turned off. Host name The name used to identify a device on a network. HTTP The acronym for HyperText Transfer Protocol. This is a protocol used to send or receive data between a Web server and a client (such as a Web browser).
  • Page 67 Glossary Term Description NetBEUI The abbreviation for NetBIOS Extended User Interface. This is a net- work protocol developed by IBM. NetBEUI enables you to construct a small-scale network simply by configuring computer names. NetBIOS The abbreviation for Network Basic Input Output System. This is a communication interface developed by IBM.
  • Page 68 Glossary Term Description Samba UNIX server software which uses SMB (Server Message Block) to make UNIX system resources available to Windows environments. Screen font A type of fonts used for displaying characters and symbols on a CRT or other monitor. Shared printer A printer connected to a server on the network and configured to be used by multiple computers.

  • Page 69: Index

    Index...
  • Page 71 Index by item Index Index by item Account track 4-18 Operating environment Add from address book Operating system 4-22 Add from phone book Option Add printer wizard Adding recipients to a phone book 4-24 Overlap width line 4-19 Address book PC-FAX transmission 4-13 4-16...
  • Page 72 Index by button Index by button Acquire Device Information 4-22 Add from Address Book Add from Phone Book Add Recipients 4-16 Authentication/Account Track 4-19 Combination Details Get Addr. Info 4-15 4-24 Phone Book Entry Preferences Printing Properties Register To Phone Book d-Color MF360/280/220...
  • Page 73 DIRECTIVE 2002/96/CE ON THE TREATMENT, COLLECTION, RECYCLING AND DISPOSAL OF ELECTRIC AND ELECTRONIC DEVICES AND THEIR COMPONENTS INFORMATION 1. FOR COUNTRIES IN THE EUROPEAN UNION (EU) The disposal of electric and electronic devices as solid urban waste is strictly prohibited: it must be collected separately. The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the environment.

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D-color mf220D-color mf360

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