Preventing Data Leaks Due To Unauthorized Transmission; Restrictions On Destinations - Ricoh Aficio MP W5100 Operating Instructions Manual

3. Ensuring Information Security
Preventing Data Leaks Due to Unauthorized
Transmission
This section describes Preventing Data Leaks Due to Unauthorized Transmission.
If user authentication is specified, the user who has logged on will be designated as the sender to prevent
data from being sent by an unauthorized person masquerading as the user.
You can also limit the direct entry of destinations to prevent files from being sent to destinations not registered
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in the Address Book.

Restrictions on Destinations

This can be specified by the user administrator.
Make the setting to disable the direct entry of e-mail addresses under the scanner function.
By making this setting, the destinations are restricted to addresses registered in the Address Book.
If you set "Restrict Use of Destinations" to [On], you can prohibit users from directly entering e-mail
addresses, or Folder Path in order to send files. If you set "Restrict Use of Destinations" to [Off], "Restrict
Adding of User Destinations" appears. In "Restrict Adding of User Destinations", you can restrict users from
registering data in the Address Book.
If you set "Restrict Adding of User Destinations" to [Off], users can directly enter e-mail addresses, and
Folder Path in "Prg. Dest." on the scanner screens. If you set "Restrict Adding of User Destinations" to [On],
users can specify destinations directly, but cannot use "Prg. Dest." to register data in the Address Book.
When this setting is made, only the user administrator can change the Address Book. "Restrict Use of
Destinations" and "Restrict Adding of User Destinations" are extended security functions. For more
information about these and the extended security functions, see "Specifying the Extended Security
Functions".
"Restrictions on Destinations" can also be specified using Web Image Monitor or SmartDeviceMonitor for
Admin. For details, see the Help for these applications.
For details about logging on and logging off with administrator authentication, see "Logging on Using
Administrator Authentication", "Logging off Using Administrator Authentication".
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