Ricoh FAX4800L Operator's Manual

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OPERATOR'S MANUAL

RICOH FAX4800L

Read this manual carefully before you use this product and keep it handy for

future reference. For safety, please follow the instructions in this manual.

Table of Contents

Summary of Contents for Ricoh FAX4800L

Page 1 OPERATOR’S MANUAL RICOH FAX4800L Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
Page 2 Optional Equipment Memory (FEATURE EXPANDER TYPE 140 2M, FEATURE EXPANDER TYPE 140 4M, FEATURE EXPANDER TYPE 140 80M Either a 2-Mbyte memory card, a 4-Mbyte memory card or a 80-Mbyte hard disk can be added. ISDN G4 KIT (ISDN INTERFACE UNIT TYPE 140 This allows you to send and receive using the ISDN (Integrated Services Digital Network) PC Printer Interface Kit (PRINTER INTERFACE TYPE 200)
Page 3 Table of Optional Equipment Optional Equipment Memory *1 Paper Feed G4/G3 Unit *3 Kit *4 Memory Card 2M Memory Card 4M Hard Disk 80M Function Upgrade Card Printer Interface Kit Telephone Handset Paper Cassette Front Paper Feed Unit Side Paper Feed Unit ISDN G4 Kit G3 Kit Counter...
Page 4 WARNING: WARNING This equipment has been tested and found to This symbol attached some comply with the limits for a Class A digital device, components to alert the user not to pursuant to Part 15 of the FCC Rules. These touch them because they may be very limits designed...
Page 5 IMPORTANT SAFETY INSTRUCTIONS In addition to the warnings and cautions included in the text of this manual, please read and observe the following safety instructions. 1. Read all of these instructions. 2. Save these instructions for later use. 3. Follow all warnings and cautions marked on the product. 4.
Page 6 16. Do not take apart or attempt any modifications to this machine. There is a risk of fire, electric shock, explosion or loss of sight. 17. Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to open flame. Dispose of the used toner containers according to local regulations for plastics.
Page 7: Table Of Contents
Table of Contents INTRODUCTION WHAT DOES A FAX MACHINE DO? TELEPHONE LINE PROBLEMS AFFECT FAX COMMUNICATION HOW TO USE THIS MANUAL MANUAL OVERVIEW CONVENTIONS Keynames Displays Symbols Accessing Previously Used Functions GENERAL PRECAUTIONS POWER AND GROUNDING COLD WEATHER POWER-UP THUNDERSTORMS COPY PAPER TONER CARTRIDGES OPERATING PRECAUTIONS...
Page 8 Receiving Fax Messages When There is a Problem TELEPHONE CALLS Making a Telephone Call Answering the Telephone Phoning and Faxing on the Same Call Speaker and Buzzer Volume Adjustments ADVANCED FEATURES NETWORKING Overview What Networking Features Does This Machine Have? Preparing the Machine for Networking Operations Transfer Request Combining Transfer Request with Broadcasting...
Page 9 Checkered Mark Reception Time Reducing the Page Length Two in One Closed Network (Reception) OTHER Calling to Request a Message (Polling) File Management User Function Keys OMR Sheets Saving Energy Night Timer Counters Communication Result Display PC Printer Mode (Printer Interface Required) Copying Dual Access RDS (Remote Diagnostic System)
Page 10 The Front Paper Feed Unit The Side Paper Feed Unit SOLVING PROBLEMS DOCUMENT JAMS Clearing a Document Jam Adjusting the Document Feeder COPY JAMS Cassette Entrance Copy Feed Area Copy Exit Area Copy Jams with the Optional Removable Cassette (Cassette Area) Paper Jams in the Optional Front Paper Feed Unit Paper Jams in the Optional Side Paper Feed Unit COMMUNICATION PROBLEMS...
Page 11 APPENDIX B DISK FILES (HARD DISK AND FUNCTION UPGRADE CARD REQUIRED) Reception to Disk File Switching Reception to Disk File On/Off Programming a List of Senders to Treat Differently Choosing How to Treat the Programmed Senders Erasing Disk Files Erasing a File PRINTING DISK FILES Printing a List Print a Document...
Page 12 Connecting the Machine Loading Paper in the Cassette Installing Removable Cassette and Loading Paper (Option) Attaching the Optional Handset Installing Optional Memory Card, Function Upgrade Card, and Fax on Demand Using Manual Feed BEFORE YOU SEND YOUR FIRST FAX Some Items Must be Programmed First QUICK DIAL, SPEED DIAL, AND GROUP DIAL Three Convenient Ways to Dial Programming Quick Dial...
Page 13: Introduction
INTRODUCTION Thank you for purchasing this product. This multi-function office machine offers a wide range of fax, printer, and convenience features (Some of these features are optional). WHAT DOES A FAX MACHINE DO? When you write a letter, you normally seal it in an envelope, attach a stamp, and post it in the nearest mail box.
Page 14: How To Use This Manual
HOW TO USE THIS MANUAL MANUAL OVERVIEW Your facsimile machine is equipped with a wide range of labor-saving and cost-saving features. This manual explains each of these features, and how you can put them to use. Note that the external appearance of the machine in some illustrations may be slightly different from the actual machine.
Page 15: Conventions
HOW TO USE THIS MANUAL CONVENTIONS CONVENTIONS The following conventions were used when writing this manual. Keynames These have been printed in a bold typeface. For example: When you see a command in bold such as "Start " means "Press the Start key on the operation panel".
Page 16: Symbols
Symbols HOW TO USE THIS MANUAL Most procedures start from standby mode, MEMORY TRANS. APR.4.12:12PM that is, when the display is as shown on the SET DOC. OR ENTER FAX NO. right. The value after "MEMORY" shows how MEMORY 100% much memory space is remaining.
Page 17: General Precautions
GENERAL PRECAUTIONS WARNING: Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage. POWER AND GROUNDING Pay attention to the following. Power Supply 1.
Page 18: Cold Weather Power-Up
COLD WEATHER POWER-UP GENERAL PRECAUTIONS COLD WEATHER POWER-UP Avoid raising the room temperature abruptly when it is below 57°F, or condensation may form inside the machine. 1. Raise the room temperature to 68°F at less than 18°F per hour. 2. Wait for 30 to 60 minutes. 3.
Page 19: Copy Paper
GENERAL PRECAUTION COPY PAPER COPY PAPER 16 to 24 lb. copy paper is recommended: letter or legal sizes are the most commonly used. Do not use damp paper, or copies will be defective. Do not touch copy paper if your fingers are wet or oily; fingerprints may appear on the copy.
Page 20: General
GENERAL GENERAL PRECAUTIONS GENERAL Read the Important Safety Information at the front of this manual. Since some parts of the machine are supplied with high voltage, make sure that you do not attempt any repairs or attempt to access any part of the machine except those described in this manual.
Page 21: Guide To Components
GUIDE TO COMPONENTS Quick Dial Key Flip Plate Document Tray Power Switch Operation Panel Copy Tray Paper cassette Document Guide Front Cover Release Button Document Table Optional Telephone Handset Optional Front Paper Feed Unit Optional Side Paper Feed Unit Optional Removable Cassette...
Page 22: Operation Panel
OPERATION PANEL PC Printer Communi- Check Display Option cating Receive File Darken Standard Auto Receive Normal Detail Manual Memory Halftone Lighten Fine Receive Function Speed Dial/ Stamp Tel Directory Stop Energy Saver Pause/AI Redial Copy On Hook Dial Start Clear OPER Space Symbol...
Page 23 OPERATION PANEL Display Displays prompts, warnings, and selected modes. Function Key Press to use one of the numbered functions explained in this manual. Yes/No Keys Use to answer questions on the display. Scroll Key When an arrow is shown on the display, use this key to access the options, items, or functions shown by the arrow.
Page 24: Routine Operation
ROUTINE OPERATION SENDING A FAX MESSAGE Precautions Concerning Unacceptable Document Types Before you send your document, make sure that it meets the following requirements. CAUTION: Documents that do not meet these requirements can cause your machine to jam or may cause some components of the machine to become damaged or dirty.
Page 25 ROUTINE OPERATION SENDING A FAX MESSAGE Page Condition Do not place damaged pages in the automatic document feeder. Originals that contain the following materials should not be placed in the document feeder. Make copies of these originals and scan the copies. Note: Copies made with a copier that uses silicone oil may cause a misfeed.
Page 26: Transmission Procedure At A Glance
SENDING A FAX MESSAGE ROUTINE OPERATION Transmission Procedure at a Glance Overview There are two ways to send a fax message. Immediate Transmission Memory Transmission Immediate Transmission Immediate Transmission is convenient when: You wish to send a message immediately. You quickly wish to check whether you have successfully connected with the other party.
Page 27 ROUTINE OPERATION SENDING A FAX MESSAGE Memory Transmission Memory Transmission is convenient because: Fax messages can be scanned much more quickly (you can take your document away from the fax machine without waiting too long). While your fax message is being sent, another user can operate the machine (people will not have to wait by the fax machine too long).
Page 28 SENDING A FAX MESSAGE ROUTINE OPERATION Normal Memory Transmission still takes place when using the following: Send Later Transfer Request Store Double Sided Specify Multiple Destinations Specified Image Area The file is erased if any of the following happen during transmission: The Stop key is pressed.
Page 29 ROUTINE OPERATION SENDING A FAX MESSAGE 3. Dial in one of the following ways. ↓ MEMORY TRANS. OPTIONS PRESS YES OR CLR • 2125551234 a) Ten Key Pad b) Quick Dial c) Speed Dial d) Handset 1 : Only if the telephone handset is installed. If your telephone line is through a PBX, dial the access code, then a pause, then the telephone number.
Page 30 SENDING A FAX MESSAGE ROUTINE OPERATION Sending to More Than One Location (Broadcasting) 1. Make sure that the machine is in standby mode (see page 17). 2. Make sure that the Memory indicator is lit. If it is not, press Memory. 3.
Page 31 ROUTINE OPERATION SENDING A FAX MESSAGE If your machine is behind a PBX, dial the access code, then a pause, then the telephone number. For an international number, place a pause after the country code. To input a pause, press the Pause key. 5.
Page 32 SENDING A FAX MESSAGE ROUTINE OPERATION Storing Double Sided Documents When you are using Memory Transmission and press the User Function Key programmed as Store Double Sided, both sides of a document can be scanned. The front and back of the scanned document will be printed in order, on separate sheets at the other end.
Page 33 ROUTINE OPERATION SENDING A FAX MESSAGE The Check Display Indicator is blinking If CLEAR ORIGINAL appears in the display: Take out the document (see page 201). Then redial the destination. If ERROR PRESS STOP KEY appears in the display: If the Communicating lamp is not lit, press Stop. If the Communicating lamp is lit, wait until it goes out, then press Stop.
Page 34: Cancelling A Memory Transmission
SENDING A FAX MESSAGE ROUTINE OPERATION Cancelling a Memory Transmission When communication is in progress 1. Press the Stop Key. MEMORY TRANSMISSION CANCEL PRESS YES OR NO 2. If two messages are being sent (*), select 1234567 the file to cancel with the U and T keys. 3.
Page 35: Sending A Page With Very Fine Detail
ROUTINE OPERATION SENDING A FAX MESSAGE Sending a Page with Very Fine Detail You may wish to send many different types of fax message. Some of these may be difficult to reproduce at the other end. However, your machine has three settings that you can adjust to help you transmit your document with the best possible image quality.
Page 36 SENDING A FAX MESSAGE ROUTINE OPERATION Selecting the Halftone Type This model has two types of Halftone: the Dither Process and the higher quality Error Diffusion Process. To change the currently used Halftone type, perform the following procedure. 1. Function 6 0 2 2 2 2 6 and 3. PRINT LIST →...
Page 37 ROUTINE OPERATION SENDING A FAX MESSAGE Home Position Setting Adjustments For the contrast, resolution, and halftone, you can select whether the settings return to home position at the end of transmission (in a new machine, they do). Also, you can change the home positions of these settings. If you need other adjustments, contact a service representative.
Page 38: Dialing With The Telephone Directory
SENDING A FAX MESSAGE ROUTINE OPERATION Dialing with the Telephone Directory This can be done for any number that you have stored as a Speed Dial Code with a label programmed for it. Example: You wish to dial "XYZ CO. LONDON". 1.
Page 39: Optional Features For Transmission
ROUTINE OPERATION SENDING A FAX MESSAGE Optional Features for Transmission When you make a routine transmission, you can access a few optional features. These options are only available if " OPTION ↓ " can be seen in the top right corner of the display.
Page 40 SENDING A FAX MESSAGE ROUTINE OPERATION If you input your Personal Code, your name will appear on the Journal and Transmission Result Report. 1. Press T 0 1. PERSONAL CODE ENTER CODE NO TO END 2. Enter the Personal Code Example: 7 3 6 2 The display shows the name that PERSONAL CODE...
Page 41 ROUTINE OPERATION SENDING A FAX MESSAGE 2. Example: Send at 11:30pm SEND LATER PRESS YES OR NO Enter 1 1 3 0 on the ten key pad. TODAY 11:30 AM/PM: # To change AM/PM, press * or # on the ten key pad.
Page 42 SENDING A FAX MESSAGE ROUTINE OPERATION 1. Press T, 0 and 3. PAGE COUNT SET COUNT PAGE(S) NO TO END 2. Example: 10 pages. PAGE COUNT PRESS YES OR NO PAGE(S) 3. Yes. TTI (Transmit Terminal Identification) Normally, the TTI programmed in your machine is printed at the top of each of the pages you transmit when they are received at the other end.
Page 43 ROUTINE OPERATION SENDING A FAX MESSAGE Sending by a Specific Time (Transmission Deadline) This feature is called Transmission Deadline (TRD). If your message has to be sent to the other end before a certain time, use the Transmission Deadline option and input this deadline. If the line is busy, the machine will redial at set intervals either until the message gets through or until the deadline passes.
Page 44 SENDING A FAX MESSAGE ROUTINE OPERATION Economy Transmission This feature is similar to Send Later. However, it has the added bonus of automatically combining two cost-saving features: use of off-peak rates, and Batch Transmission. Also, you do not have to input the required transmission time every time, like you do with Send Later.
Page 45 ROUTINE OPERATION SENDING A FAX MESSAGE Storing the Economy Transmission Time Before using Economy Transmission, you must use Function 72 to program a time for Economy Transmissions to start. This should be the start of the off-peak rate period for your area. After you have stored this, you will not need to change it again until your telephone company changes the starting time of the off-peak rate period.
Page 46: Sending Quickly (Immediate Transmission)
SENDING A FAX MESSAGE ROUTINE OPERATION Sending Quickly (Immediate Transmission) Procedure If you do not wish to store the fax message in memory before sending it out, use the following procedure. The advantages and drawbacks of Immediate Transmission and Memory Transmission are discussed on pages 14 and 15.
Page 47 ROUTINE OPERATION SENDING A FAX MESSAGE Immediate Transmission as Your First Choice The default mode of your machine is Memory Transmission. If you wish, you can change this home position to Immediate Transmission. The procedure is as follows (see page 223 if you need more information about the User Parameter settings adjustment procedure).
Page 48: Using The Stamp
SENDING A FAX MESSAGE ROUTINE OPERATION Using the Stamp Press the Stamp key to have faxes you send stamped. When the Stamp indicator is lit, the machine stamps a small mark on the bottom of each page. During memory transmission, the stamp indicates that the page was successfully stored. For immediate transmission, it shows that the page was sent successfully.
Page 49: Redialing
ROUTINE OPERATION SENDING A FAX MESSAGE Redialing If a message was not transmitted successfully, that does not mean that you have to enter the telephone number again. In many cases, the machine will redial the destination automatically. Or, with the AI Redial key, you can redial with just a few keystrokes.
Page 50 SENDING A FAX MESSAGE ROUTINE OPERATION Using the AI (Artificial Intelligence) Redial Key The machine learns and remembers the last 10 telephone numbers that you input. Then, if you have to redial one of these numbers, just press the AI Redial key until the number or name of the party you wish to redial is displayed, then press the Start key.
Page 51: Receiving Fax Messages
ROUTINE OPERATION RECEIVING FAX MESSAGES RECEIVING FAX MESSAGES Selecting the Reception Mode There are two ways to set up your machine to receive fax messages. Auto Receive Mode Manual Receive Mode Press the Reception mode key to switch between the modes. Auto Receive Mode This mode is selected when the Auto Receive indicator is lit.
Page 52: Receiving Fax Messages When There Is A Problem
RECEIVING FAX MESSAGES ROUTINE OPERATION 1. The machine rings continuously until you answer the call. Pick up the handset. 2. If you hear a voice from the other end, speak in reply. If you hear a tone every few seconds, the other end is a fax terminal. Note: Remove any documents that are in the feeder.
Page 53 ROUTINE OPERATION RECEIVING FAX MESSAGES Switching Substitute Reception On or Off There are two conditions under which you may wish to disable this feature. If you do not like keeping received fax messages in memory: After your machine has received a fax message to memory, it sends an OK signal to the other end.
Page 54: Telephone Calls
TELEPHONE CALLS ROUTINE OPERATION TELEPHONE CALLS A handset is required to execute the procedures in this section. You can use your fax machine for dialing in the same way as you would use a telephone. This is useful when calling fax machines that are usually kept in Manual Receive Mode, as well as for telephone conversations.
Page 55 ROUTINE OPERATION TELEPHONE CALLS Using the Handset Using the fax machine’s built-in or optional handset, you can use the fax machine in the same way as a normal telephone. Pick up the handset and dial on the fax machine’s ten-key pad (or use a Quick Dial Key or Speed Dial Code if you wish). 1.
Page 56: Answering The Telephone
TELEPHONE CALLS ROUTINE OPERATION Answering the Telephone If the telephone rings just once: A fax is coming in. Do not pick up the handset. If the telephone rings continuously: 1. Pick up the handset and speak to the other party. If you hear a high-pitched tone, a fax is coming in.
Page 57: Speaker And Buzzer Volume Adjustments
ROUTINE OPERATION TELEPHONE CALLS Speaker and Buzzer Volume Adjustments Your machine has a built in speaker. With this speaker, you can listen to the telephone line without picking up the handset. The speaker will be automatically switched off just before the start of facsimile data communication. When you are sending a fax message, you will be able to hear the line after the machine has dialed.
Page 58: Advanced Features
ADVANCED FEATURES NETWORKING Overview This section explains how you can use this machine to distribute fax messages over networks of fax machines. As we have seen (Sending to More Than One Location, page 19), you can send the same fax message directly from your machine to more than one location. The diagram in that section shows your machine sending the same fax message to three locations.
Page 59: What Networking Features Does This Machine Have
ADVANCED FEATURES NETWORKING What Networking Features Does This Machine Have? The machine’s networking features are summarized below. Transfer Request: This allows you to send a fax message to a number of destinations via a single Transfer Station (see page 51). Transfer Request can be combined with Broadcasting to set up more complex networks (see page 54).
Page 60: Preparing The Machine For Networking Operations
NETWORKING ADVANCED FEATURES Preparing the Machine for Networking Operations Before you can start to set up fax communication networks, there are some items that you have to program in your machine. These are as follows. Your Fax Machine’s Own Telephone Number The ID Code (the ID Code of your machine and all the Relaying Terminals and Transfer Stations must be the same) If you install the optional Group 4 ISDN kit, there are some other items that you...
Page 61 ADVANCED FEATURES NETWORKING Storing the ID Code Before programming the ID Code, confer with other users in your fax network to agree on an ID Code. This is because communications using ID Codes will fail if the codes are not the same. The ID Code can be any four-digit code (using digits 0 to 9 and letters A to F), except 0000 and FFFF.
Page 62 NETWORKING ADVANCED FEATURES To store an ID Code, do the following. 1. Function 6 0 2 2 2 2 6 1 then until the POLLING ID screen is as shown opposite. PREVIOUS ↑ YES TO SET NEXT ↓ TO CANCEL 2.
Page 63: Transfer Request
ADVANCED FEATURES NETWORKING Transfer Request Transfer Request helps you save costs when you send the same message to more than one place in a distant area. Your machine sends the message to the Transfer Station, which holds it in memory. The Transfer Station then sends it on to each of the End Receivers in sequence.
Page 64 NETWORKING ADVANCED FEATURES 1. Make sure that the machine is in standby mode (see page 17). 2. Place your document in the feeder. ↓ MEMORY TRANS. OPTIONS ENTER FAX NUMBER 3. Either: Function 1 and 3. ↓ TRANSFER OPTIONS TRANSF.1 _ If you cannot use Function 13, you forgot to store, your fax machine’s tele- phone number, or your ID code (Function 61).
Page 65 ADVANCED FEATURES NETWORKING Note: You can select up to 99 Transfer Stations, and up to 30 End Receivers for each Transfer Station (This number depends on how many numbers are currently waiting in memory to be dialed. See the table on page 305 for more information concerning the limitations to this feature).
Page 66: Combining Transfer Request With Broadcasting
NETWORKING ADVANCED FEATURES Combining Transfer Request with Broadcasting If you wish to set up complex fax message distribution networks, you can make a Transfer Request using more than one Transfer Station. When you do this, you can send the same message to up to 30 Transfer Stations, and each Transfer Station can pass the message on to 30 End Receivers.
Page 67: Multi-Step Transfer
ADVANCED FEATURES NETWORKING The fax number of San Francisco must be programmed in a Quick Dial or Speed Dial of the machines in New York and Houston. Multi-step Transfer The principles of the Two-step Transfer feature can be used to build up a multi-step facsimile network.
Page 68: Your Machine As A Transfer Station
NETWORKING ADVANCED FEATURES Your Machine as a Transfer Station Your machine can be a Transfer Station for other people to use for their Transfer Requests. If the requesting party is using a machine of the same manufacturer as your machine, they must perform the Transfer Request procedure given after page 51. Any requesting party must have the same ID Code as your machine’s.
Page 69 ADVANCED FEATURES NETWORKING Storing the Remote ID As a new machine has a Remote ID of 0000 when it leaves the factory, we recommend that you store a new Remote ID immediately. This remote ID is also used as the password for Fax on Demand. 1.
Page 70 NETWORKING ADVANCED FEATURES Procedure for Transfer Request by Tonal Signals If an operator of a machine of a different manufacturer than yours wishes to use your machine as a Transfer Station, they will have to do the following procedure. Full Procedure A quick reference version of this procedure is given on the next page.
Page 71 ADVANCED FEATURES NETWORKING Example Procedure (for Quick Reference) Remote ID: 1111 Transfer Result Report Destination: Speed Dial 04 in your machine. End Receivers, as programmed in your machine: Quick Dial 01, Speed Dial 02, Group Dial 03. 1. The requesting party must dial your machine using an external telephone, and wait for the fax tones.
Page 72 NETWORKING ADVANCED FEATURES Beep Tones Sometimes during a Remote Transfer, you may hear one or more beeps. The following table explains the meanings of these signals. Sound Reason Required Action One high beep Acknowledgment No problem; keep going. A short beep three times Rejection Operation error.
Page 73: Transmission
ADVANCED FEATURES TRANSMISSION TRANSMISSION Programming Keystrokes Overview If you regularly transmit to a particular destination or set of destinations using the same features, you can save a lot of repetitive keypad operation by storing the features and destinations in a Keystroke Program. Keystroke Programs are stored in Quick Dial Keys or Speed Dial Codes.
Page 74 TRANSMISSION ADVANCED FEATURES Storing a Keystroke Program 1. Make sure that the machine is in standby MEMORY TRANS. APR.4.12:25PM mode (see page 16). SET DOC. OR ENTER FAX NO. MEMORY 100% 2. Place a sheet of paper in the feeder. Skip step 2 if you are making a Poll- ↓...
Page 75 ADVANCED FEATURES TRANSMISSION Labeling a Program If you store a label for your keystroke programs, the label will appear on the display when you use the program. 1. Function 3 and 4. PROGRAM CHOOSE KEY If you press and Start, a Program List PRINT LIST →...
Page 76 TRANSMISSION ADVANCED FEATURES Using a Program Before using a program, make sure that the machine is in standby mode (see page 24 for details). Transmission Program 1. Place your document in the feeder. ↓ MEMORY TRANS. OPTIONS ENTER FAX NUMBER 2.
Page 77 ADVANCED FEATURES TRANSMISSION Erasing a Program When you wish to delete a keystroke program, do the following. 1. Function 3 and 4. PROGRAM CHOOSE KEY PRINT LIST → NO TO CANCEL 2. Press the Quick Dial key or enter the PROGRAM YES OR NO Speed Dial codes that holds the...
Page 78: Sending Confidential Messages
TRANSMISSION ADVANCED FEATURES Sending Confidential Messages Overview This feature is called Confidential Transmission. Use this feature if you do not want your message to be picked up casually by anybody at the other end. The message will be stored in the memory at the other end.
Page 79 ADVANCED FEATURES TRANSMISSION If the intended receiver has a Personal Code with a Confidential ID stored with it, you can override the receiving machine’s ID with that Confidential ID. Then: The receiver can print the message by inputting the Confidential ID that is stored with that person’s Personal Code.
Page 80: Storing An Often Used Document (Auto Document)
TRANSMISSION ADVANCED FEATURES 2. Enter the Confidential ID that you wish to CONF. ID PRESS YES OR NO use for this message. 2567 Example: 2 5 6 7 on the ten key pad and press Yes. 3. Dial and press Start. For how to use other options, see page 27 and the pages following.
Page 81: Storing An Auto Document
ADVANCED FEATURES TRANSMISSION Storing an Auto Document You can store the Auto Document in a Quick Dial or Speed Dial and give it a label. Storing an Auto Document 1. Place the document and select the ↓ MEMORY TRANS. OPTIONS resolution/contrast settings you require.
Page 82 TRANSMISSION ADVANCED FEATURES Labeling an Auto Document 1. Press Function. FUNCTION NO: _ OR NO 10TRANS. MODE 20CLEAR CHANGE 2. Press 3 and 5. ↓ 30PROG. CHANGE 40REPORTS AUTO DOCUMENT CHOOSE KEY PRINT LIST → NO TO CANCEL 3. Now choose the Quick Dial key or Speed AUTO DOCUMENT SELECT _ YES=END...
Page 83 ADVANCED FEATURES TRANSMISSION Customized Auto Document Programming documents into Quick Dials or Speed Dials which have destinations already stored in them is called "Customized Auto Document". You can not only amend Quick Dials/Speed Dials, but may also add programmed destinations to Auto Documents.
Page 84: Changing The Contents Of Auto Document
TRANSMISSION ADVANCED FEATURES Printing the Contents of an Auto Document If you need to remind yourself of what one of your stored Auto Documents looks like, do the following procedure. 1. Function 5 and 3. AUTO DOCUMENT CHOOSE KEY PRINT LIST → NO TO CANCEL 2.
Page 85: Erasing An Auto Document Or Label
ADVANCED FEATURES TRANSMISSION 4. Press 2. AUTO DOCUMENT ENTER LABEL The document name is displayed. NO TO CANCEL 5. Press Clear or No to enter the document name again. 6. Press Yes to return to the standby mode. AUTO DOCUMENT CHOOSE KEY PRINT LIST →...
Page 86 TRANSMISSION ADVANCED FEATURES 5. Either: Press Yes to erase the Auto Docu- AUTO DOCUMENT ment. 10 OFFICE LOCATION MAP "Document Cleared!" will flash up. CLEAR DOCUMENT? • If you don’t wish to erase this Auto Document, press No. 6. Either: Press Yes to erase the Auto Docu- AUTO DOCUMENT CHOOSE KEY...
Page 87: Restricting Access To The Machine
ADVANCED FEATURES TRANSMISSION Restricting Access to the Machine Overview When your machine arrives from the factory and is installed for the first time, anybody can use it. However, using a system of Personal Codes, the machine can be set up to prevent unauthorized persons from using the machine. The necessary procedures are given in the following sections.
Page 88 TRANSMISSION ADVANCED FEATURES Each user can be given a Personal Code. While programming, you can store the following items with each Personal Code: A name: This will be printed on reports, such as the Journal, to identify the users of the machine. It is also used with the Label Insertion feature. A Confidential ID: This must be different for each Personal Code, and different from your machine’s Confidential ID.
Page 89 ADVANCED FEATURES TRANSMISSION 5. Input a name for this Personal Code PERS. CODE YES OR CLR • using the Quick Dial keys. 5477 Example: JOHNSON JOHNSON Inputting and editing labels: see page 223. If you do not wish to store a label: Yes.
Page 90 TRANSMISSION ADVANCED FEATURES 3. Either: Erase this Personal Code: Press Clear then Yes. Go back to step 2. Edit the contents of this code: PERS. CODE YES OR CLR • Press Yes. 5477 Go to step 4. JOHNSON 4. Either: To change the Quick Dial key this PERS.
Page 91 ADVANCED FEATURES TRANSMISSION Switching on Restricted Access Restricted Access allows you to keep a closer track of machine usage, and deters passers-by from casually using your machine. If this feature is switched on, users have to enter their Personal Code before they can use the machine.
Page 92 TRANSMISSION ADVANCED FEATURES Operating the Machine with Restricted Access Switched On If you have switched Restricted Access on, the display is as shown below when the machine is in standby mode. Before you can use the machine, you must enter your personal code that you have already registered in the machine.
Page 93: Tonal Signals
ADVANCED FEATURES TRANSMISSION Tonal Signals Some organizations offer you special services by telephone, which you can access by transmitting Touch Tone or DTMF tones. If your phone service provides only pulse dialing, or if you are calling over a digital network, the ability to generate Tonal Signals will allow you to access these services.
Page 94 TRANSMISSION ADVANCED FEATURES Operating the Tone Key 1. Make sure that the machine is in standby mode, and that there is no document in the feeder. 2. Pick up the telephone handset, or press On Hook Dial. 3. Dial the remote facility. Do not press Start 4.
Page 95: Dialing With The Dial Option Key
ADVANCED FEATURES TRANSMISSION Dialling with the Dial Option Key The SUB (Sub-address) and SID (Sub-address ID) features allow you to send confidential messages to other manufacturer’s machines provided with these features. Similary, the SEP (Selecting Polling) and PWD (Password) features let you pick up fax messages. Confidential Transmission with SUB/SID MEMORY TRANS.
Page 96 TRANSMISSION ADVANCED FEATURES Polling Reception with SEP/PWD Press Function followed by 1 1. MEMORY TRANS. OCT.13. 03:29PM SET DOC. ENTER FAX NO. MEMORY 100% 2 Enter the number of the destination. ↓ POLLING RECV OPTIONS ENTER FAX NUMBER 3 Press the Dial Option Key. 123456 (Example : F5) Note : You must program F5 as the Dial...
Page 97: Storing Part Of A Number
ADVANCED FEATURES TRANSMISSION Storing Part of a Number This feature is called Chain Dialing. It allows you to compose a telephone number from various parts, some of which may be stored as Quick Dial Keys or Speed Dial Codes, and some of which may be input at the keypad.
Page 98: Specified Image Area (Function Upgrade Card Required)
TRANSMISSION ADVANCED FEATURES Specified Image Area (Function Upgrade Card Required) Overview If you only wish to transmit a part of the page, use this feature. You tell the machine what area to scan by specifying two parameters: The Skip Length, and the Scan Length.
Page 99 ADVANCED FEATURES TRANSMISSION 2. The settings for switch 00 are now shown SWITCH00: 00000000 on the bottom line of the display. 3. Press until the settings for switch 06 are SWITCH06: 00000000 shown. The setting that you need to change is digit 5.
Page 100: Label Insertion
TRANSMISSION ADVANCED FEATURES Label Insertion This feature supplements the TTI. It uses the Personal Code and the Quick Dial or Speed Dial Label to inform the other party who is sending the message, and to state who the message is for. To use this feature, you must: Switch Label Insertion on for each Quick Dial and Speed Dial that you wish to use this feature with (see the procedures starting on pages 293 and 27).
Page 101: Closed Network (Transmission)
ADVANCED FEATURES TRANSMISSION Closed Network (Transmission) This feature helps to stop you from accidentally sending a fax message to a terminal that is outside your fax network. The ID Codes of the communicating machines are checked. If they are not the same, the communication is stopped.
Page 102: Protection Against Wrong Connections
TRANSMISSION ADVANCED FEATURES Protection Against Wrong Connections This feature prevents the automatic switching equipment in the telephone network from accidentally connecting you to the wrong fax terminal. However, it does not help you if you dialed the wrong number yourself. So, even if this feature is switched on, you should still check your operation panel display to check whether you have reached the correct terminal, and be ready to press Stop if the wrong terminal’s RTI or CSI is displayed.
Page 103 ADVANCED FEATURES TRANSMISSION ECM (Error Correction Mode) and Page Retransmission ECM is a signaling system that greatly reduces the chance of data being lost because of a bad telephone line. ECM is useful if you frequently communicate over poor telephone lines. With ECM switched on, the communication cost will increase if the line is bad, but the data will be sent much more reliably.
Page 104: Batch Transmission
TRANSMISSION ADVANCED FEATURES Batch Transmission Overview This feature will save communication costs if you often send more than one message to the same location. Example: If various people in your office send messages to the Tokyo branch office, sending all these messages on separate calls can be expensive. It is cheaper to send them all together on the same call.
Page 105: Well Log Transmission
ADVANCED FEATURES TRANSMISSION Note: You can have up to 50 fax messages in the same batch. Messages using Confidential Transmission cannot be put into a batch. Cross-reference Sending at a Specific Time: see page 28. Switching Batch Transmission On/Off In a new machine, this setting is "On". If you wish to change this setting, use the following procedure (See page 227 if you need more information about the User Parameter settings adjustment procedure).
Page 106: Reception
RECEPTION ADVANCED FEATURES RECEPTION Receiving Confidential Reception Overview This feature is called Confidential Reception. If the other party sends you a message using Confidential Transmission, the message is stored in the memory, and not printed. The "Receive File" indicator on the operation panel blinks to inform you when a confidential message has come in.
Page 107 ADVANCED FEATURES RECEPTION Storing a Confidential ID This can be any four-digit code (using digits 0 to 9). It must be used to print any confidential messages that your machine has received. 1. Function 6 0 2 2 2 2 6 and 1. OWN NUMBER (G3) PREVIOUS ↑...
Page 108 RECEPTION ADVANCED FEATURES Printing a Confidential Fax Message If the Receive File indicator is blinking, do the following to print the message. 1. Function 5 and 5. PRT CONF. RX ENTER CONF. ID CONFIDENTIAL ID: NO TO CANCEL 2. Input the ID. Example: 6 7 5 4 from the ten PRT CONF.
Page 109 ADVANCED FEATURES RECEPTION Confidential File Report This report informs you when a confidential message has been received. You can store a separate Confidential ID with each of the Personal Codes. If the sender of the message uses Confidential ID Override, the sender can specify one of these IDs.
Page 110: Locking Incoming Messages (Memory Lock)
RECEPTION ADVANCED FEATURES Locking Incoming Messages (Memory Lock) Overview If Memory Lock is switched on, the machine will not print any incoming fax messages. They will be kept in memory until you enter the Memory Lock ID that you previously stored in the machine. Messages received by Confidential Reception will not be printed when you input the Memory Lock ID.
Page 111 ADVANCED FEATURES RECEPTION 3. Yes. MEMORY LOCK ID ID SETTING YES TO END 4. Input the Memory Lock ID that you will be MEMORY LOCK ID using. Example: 6 7 5 4 from the ten key YES OR CLR • pad.
Page 112 RECEPTION ADVANCED FEATURES 3. Change the on/off setting by pressing or ← → LINE TYPE (PSTN) SELECT ↑ YES TO END ↓ 4. Finsh : Yes and Function. If you wish, you can prevent unidentified senders from sending you messages while Memory Lock is on.
Page 113 ADVANCED FEATURES RECEPTION 5. Either: Enter another RTI, CSI or G4 TID: Go to step 3. Finish: Function. 6. Scroll through the stored RTIs/CSIs/G4 TIDs on the screen with . It is not possible to edit an RTI/CSI/G4 TIDs; if you wish to do so, you must delete the incorrect entry and re-input it.
Page 114 RECEPTION ADVANCED FEATURES Printing from Memory Lock If the Receive File indicator is blinking, a message has been stored using Memory Lock. Print it using the following procedure. 1. Function 5 and 6. PRT MEM. LOCK ID SETTING MEMORY LOCK ID: _ NO TO CANCEL 2.
Page 115: Rejection Of Messages From Unidentified Senders
ADVANCED FEATURES RECEPTION Rejection of Messages from Unidentified Senders If you wish, you can make the machine reject incoming messages that require storage to your machine’s memory, if they are not accompanied with an identifier such as the RTI or CSI. Features that would be affected are Substitute Reception, Memory Lock, and Confidential Reception, Forwarding, and Action as a Transfer Station.
Page 116: Authorized Reception
RECEPTION ADVANCED FEATURES Authorized Reception Overview This feature helps you to reject junk fax mail. It lets you specify which terminals you wish to receive fax messages from; all others will be shut out. To use this feature: Switch Authorized Reception on. Specify the senders whose messages you want accept.
Page 117 ADVANCED FEATURES RECEPTION Cross-references RTI and CSI: see page 287. Wild Cards: see page 118. JOURNAL: see page 171. Switching Authorized Reception On/Off Before you use Authorized Reception, you have to switch it on using Function 62. If it is switched off, the machine will accept any incoming fax message. 1.
Page 118 RECEPTION ADVANCED FEATURES 3. Type in an RTI, CSI or G4 TID, then press AUTHORIZ. RX Yes. STORE AS WILD CARD? YES • XYZ. CO. Label input and editing: see page 220. 4. Either: Store this RTI as a wild card: Yes. Otherwise: No.
Page 119 ADVANCED FEATURES RECEPTION 2. Press until the settings for switch 08 are shown. The settings that you need to change are digit 2 (double underline) and 3 (single underline). 3. Set one of the two as shown opposite If you want to accept all incoming mes- sages from the Special Terminals.
Page 120: Forwarding
RECEPTION ADVANCED FEATURES Forwarding Overview Using this feature, you can send fax messages coming in from certain locations on to another fax machine. The terminals that receive your forwarded messages are called "forwarding terminals". If other fax machines in your organization have this feature, you can use Forwarding to set up distribution chains for incoming fax messages.
Page 121 ADVANCED FEATURES RECEPTION Notes: Your machine prints all the messages that it forwards. If you do not want to it to do this, change the setting of the user parameter (Function 63) switch 11 bit 6 to ’0’. You can select whether or not your machine transmits a forwarding mark to be printed at the other end on the top of each page of the output.
Page 122 RECEPTION ADVANCED FEATURES Then press Yes. FORWARDING SELECT _ See page 17 for how to dial. NO. 02 DEST.0 Do not use the handset. 1.RTI PROG 2.RTI YES TO END 5. Either: If you wish all incoming messages to be forwarded to this station: Do not store any RTIs/CSIs/G4 TIDs for it.
Page 123 ADVANCED FEATURES RECEPTION Editing the Forwarding Feature 1. Function 6 0 2 2 2 2 8 and 2. FORWARDING SET FORWARD. CODE PRINT LIST → NO. _ NO TO CANCEL 2. Input the code number of the forwarding station that you wish to edit. Then press Yes.
Page 124 RECEPTION ADVANCED FEATURES 5. until the RTI/CSI/G4 TID that you wish FORWARDING SELECT _ to delete appears. NO. 02 DEST.0 1.RTI PROG 2.RTI YES TO END To delete the RTI/CSI/G4 TID: Clear, then go to step 4. It is not possible to edit an RTI/CSI/G4 TID; if you wish to do so, you must delete the incorrect label and store a new one.
Page 125 ADVANCED FEATURES RECEPTION 3. Set one of the two as shown opposite If you want to forward all incoming mes- sages from special terminals. Press 6 of the ten key pad to change the SWITCH8: 0100 0000 setting of digit 6. If you want to forward all incoming mes- Press 7 to change the setting of digit 7.
Page 126: Specified Cassette Selection (Optional Paper Feed Unit Required)
RECEPTION ADVANCED FEATURES 2. Press until the settings for switch 02 are SWITCH02: 0000 0000 shown. Digit 0 (Double Underlined) The setting that you need to change is 0: Forwarding Mark is Off digit 0. 1: Forwarding Mark is On 3.
Page 127 ADVANCED FEATURES RECEPTION The number of RTI/CSI/G4 TID’s that you can store for use with this feature is 10. You can use Wild Cards to extend the number of RTI/CSI/G4 TID’s that you can specify. Note: If one of the senders changes their RTI/CSI/G4 TID, you have to change the stored RTI/CSI/G4 TID also.
Page 128 RECEPTION ADVANCED FEATURES To delete the displayed RTI/CSI/G4 TID: Clear. When you have finished: Function. Note: Messages from senders that have RTI/CSI/G4 TIDs that match those that were input using the above procedure will be printed using the first (upper) paper cassette. If there is no paper in the upper cassette, messages from the specified senders will be stored in the memory (substitute reception).
Page 129 ADVANCED FEATURES RECEPTION Switching Specified Cassette Selection On/Off Before you use this feature, you have to switch it on using Function 62. 1. Function 6 0 2 2 2 2 6 and 2. ← → LINE TYPE (PSTN) SELECT ↑ YES TO END ↓...
Page 130: Wild Cards
RECEPTION ADVANCED FEATURES Wild Cards This feature greatly enhances the effectiveness of the following features: Authorized Reception Forwarding Memory Lock Multi-sort Document Specified Cassette Selection Memory Disk File In each of these features, you have to store the RTI or CSI of various terminals that you normally receive fax messages from.
Page 131: Reverse Order Printing
ADVANCED FEATURES RECEPTION Reverse Order Printing Normally, the machine prints the pages of received messages in the order that they were received uncollated. However, with Reverse Order Printing, the machine will collate the sequence by printing the message from the last page first collated. This will make it easier to distribute the received fax messages, and more convenient for reading them.
Page 132: Multi-Sort Document Reception
RECEPTION ADVANCED FEATURES Multi-sort Document Reception Using this feature, more than one copy of each incoming fax message can be printed. You may also choose to have more than one copy from only select senders. This feature eliminates the extra steps needed to have someone make photocopies.
Page 133 ADVANCED FEATURES RECEPTION Setting the Number of Copies and Programming the Senders for the Multi-sort Document 1. Function 6 0 2 2 2 2 8 and 3. MULTISORT ENTER 1-9 COPY ENTER # COPY: COPY(S) YES TO END 2. Input the number of copies that you need, MULTISORT SELECT then press Yes.
Page 134 RECEPTION ADVANCED FEATURES 7. Scroll through the stored RTIs/CSIs/G4 TIDs on the screen with . It is not possible to edit previously stored RTIs/CSIs/G4 TIDs; if you wish to do so, you must delete the incorrect label and store a new one. To delete the displayed RTI/CSI/G4 TID: Clear.
Page 135 ADVANCED FEATURES RECEPTION 3. Set one of the two as shown opposite: When you want to Multi-sort all incoming messages from special terminals. SWITCH08: 0000 0001 When you want to Multi-sort all incom- ing messages except those from special terminals SWITCH08: 0000 0011 4.
Page 136: Printing A Center Mark
RECEPTION ADVANCED FEATURES Printing a Center Mark If you switch this feature on, a mark is printed halfway down each received page on the left hand side. This makes it easy for you to position the hole puncher correctly when you file away the received fax messages. The center mark is not printed when you use the machine for making copies.
Page 137: Checkered Mark
ADVANCED FEATURES RECEPTION Checkered Mark The machine prints a checkered mark in the top left corner of the first page of received messages. Using this mark, you can find the first page easily. This makes it easier for you to separate the messages that are lying in the copy tray. To switch this feature on or off, do the following (see page 223 if you need more information about the User Parameter settings adjustment procedure).
Page 138: Reception Time
RECEPTION ADVANCED FEATURES Reception Time When you receive a message, the time is printed at the top of the page. However, this is the time at the transmitting end. To check the local time, you have to print the Journal. However, if you switch on Reception Time, the local time is also printed on each page that you receive.
Page 139 ADVANCED FEATURES RECEPTION Reducing the Page Length If the machine receives a page that is longer than the paper in the cassette, the machine reduces the length of the received image so that it will fit on one page, if the image length is within the following limits.
Page 140: Two In One
RECEPTION ADVANCED FEATURES Two in One Printout Received Message Page 1 Page 2 Page 2 Page 1 Half-letter size Letter Size This feature helps you conserve paper. If the size of the incoming page is half the size of the paper in the cassette, the machine will print out two pages on one sheet of paper.
Page 141: Closed Network (Reception)
ADVANCED FEATURES RECEPTION Closed Network (Reception) This feature may help you to prevent reception of excessive junk fax mail. The ID Codes of the communicating machines are checked. If they are not the same, the communication is stopped. Note: This feature may not be reliable if you are communicating with a terminal produced by a different manufacturer.
Page 142: Other
OTHER ADVANCED FEATURES OTHER Calling to Request a Message (Polling) Overview Polling means "picking up" a document that has been left for you at a remote fax terminal. You can also leave a document in your machine’s memory for other machines to poll from you.
Page 143 ADVANCED FEATURES OTHER Leaving a Document to be Picked Up by Others (Polling Transmission) Use Polling Transmission when you wish to leave a document in the memory for others to pick up. You cannot specify the telephone number of the polling terminal (the terminal that you wish to poll your document), but using the ID Code there are ways to make sure that the message does not go to the wrong place, as explained below.
Page 144 OTHER ADVANCED FEATURES Note: If you see FILE EXISTS CLEAR? PRESS YES • NO, you already have a message on Free Polling Standby. To keep the old message: No. Remove the document from the feeder. To erase the old message: Yes. Secured Polling 1.
Page 145 ADVANCED FEATURES OTHER 3. Press , 0 and 5. ID CODE ENTER ID CODE NO TO END 4. Enter the ID code that you wish to use for ID CODE PRESS YES OR NO this message. 2567 Example: 2 5 6 7 from the ten key pad. 5.
Page 146 OTHER ADVANCED FEATURES Options for Polling Transmission When you store a document in memory for Polling Transmission, you also have the following options: Personal Code: This is the same as for normal transmission (see page 27). Page Count:This is the same as for normal transmission (see page 29). TTI On/Off: This is the same as for normal transmission (see page 30).
Page 147 ADVANCED FEATURES OTHER Picking Up Messages Stored Elsewhere (Polling Reception) Use this feature when you wish to poll a message from another terminal. You can poll documents from many terminals with only one operation (use Groups and Keystroke Programs to make the most out of this feature). You have three options: Free Polling, Secured Polling, and Stored ID Override, as described for Polling Transmission (see page 131).
Page 148 OTHER ADVANCED FEATURES Stored ID Override Option This procedure overrides the ID Code that is stored in your machine. The override is effective for this operation only. Before pressing Start in the previous procedure and when Option is displayed: 1.
Page 149: File Management
ADVANCED FEATURES OTHER File Management This section describes how to alter files that have been programmed using the following features: Memory Transmission (Function 21) Confidential Transmission (Function 21) Transfer Request (Function 21) Polling Reception (Function 22) You can use this function to: Erase a file Change the Transmission Time Erase a destination...
Page 150 OTHER ADVANCED FEATURES File Retransmission This feature allows you to transmit a fax message again by changing the transmission time, as long as the File Retention Time has not yet expired. Use this feature when you wish to retransmit a fax message that is still stored in a file in the memory.
Page 151 ADVANCED FEATURES OTHER Changing Contents of a File or Erasing a File from Memory You can alter any of the memory files (except Confidential Reception files). This is useful if the memory is getting full and you need to make some space for an important job.
Page 152 OTHER ADVANCED FEATURES Setting or Changing a Transmission Time 3. Press 2. TRANS. CLR/CHNG TIME=11:00PM ← → TRANS NOW: NO YES TO END 4. Either: Set or change the transmission TRANS. CLR/CHNG time using the ten key pad and # TIME=11:30AM and * to alter AM/PM.
Page 153 ADVANCED FEATURES OTHER Adding a Destination 3. Press 4. TRANS. CLR/CHNG ENTER FAX NO DEST. NO TO CANCEL 4. Enter an additional destination. TRANS. CLR/CHNG YES OR CLR • DEST. 123-4567 5. Press Yes. TRANS. CLR/CHNG SELECT _ NO.0002 YES TO END ↓...
Page 154 OTHER ADVANCED FEATURES 5. Confirm the file and press Yes. SCROLL ↓ CLEAR POLLING TX The transmission is cancelled. PRINT LIST → FILE NO. : _ LAST FILE:0002 NO TO CANCEL Repeat the procedure from step 2 to cancel another file. 6.
Page 155: User Function Keys
ADVANCED FEATURES OTHER User Function Keys There are five Function keys (F1 to F5) on the operation panel. You can program each of these keys with a feature that you wish to use frequently. There are two ways to do this. Store a User Function Code in the User Function Key.
Page 156 OTHER ADVANCED FEATURES To store a User Function Code, do the following procedure. 1. Function 3 and 6. At this time, you can print a User USER FUNCTION PRESS F1 TO F5 Function List if you press Start. PRINT LIST → NO TO CANCEL 2.
Page 157 ADVANCED FEATURES OTHER 2. F4. If you cannot select this Function Key, it is already being used for PROGRAM? something. Select another Func- YES OR NO tion Key. 3. Yes Function. Using a Function Program 1. F4. SPEED DIAL ENTER SPEED CODE PRINT LIST →...
Page 158: Omr Sheets
OTHER ADVANCED FEATURES OMR Sheets Introduction Instead of inputting instructions at the operation panel, you can mark up a special form, called an OMR Sheet (OMR means Optical Mark Reader), and scan your instructions into the machine. Your fax machine will read the marks on the form and carry out your instructions.
Page 159 ADVANCED FEATURES OTHER Completing an OMR Sheet Each OMR Sheet contains a number of boxes or fields. Boxes are for marking user parameter settings, the contrast setting, and so Fields are for inputting telephone numbers and names. Marking Up Boxes The correct way to mark up a box is shown below.
Page 160 OTHER ADVANCED FEATURES Marking Up Fields There are two types of field. Number Fields: These are for inputting telephone numbers, personal codes, the number of pages in the fax message (Page Count), and the transmission start time (when using Send at a Specific Time or Send by a Specific Time).
Page 161 ADVANCED FEATURES OTHER Name Fields In a name field, each letter, symbol, or punctuation mark is represented by two digits. The characters that you can use with this machine are shown below, with the character codes for each one. Code Character Code Character...
Page 162 OTHER ADVANCED FEATURES The Five Types of OMR Sheets This section describes each of the five types of OMR Sheet and how to mark them (Using Function 54, print a sample of each OMR Sheet for your reference while you are studying this section). Procedures for use are on page 154 and the pages following that.
Page 163 ADVANCED FEATURES OTHER CAUTION: If you mark a Quick Speed that already contains a number, the machine will replace the old number without giving you any warning. 3. In the "FAX No." field, write the telephone number that you wish to store in the Quick/Speed Dial number that you just marked in steps 1 and 2.
Page 164 OTHER ADVANCED FEATURES 4. Mark up the Quick and Speed Dials that you wish to place in this Group. Each Quick and Speed Dial has one box above it. Example: Store Quick Dials 01, 02, 06, 10, and 27, and Speed Dials 00, 01, 05, 16, 24, and 39 into the Group.
Page 165 ADVANCED FEATURES OTHER Transfer Request Program Sheet You can use this sheet when you make a Transfer Request. 1. At the top of the sheet, next to Trans. Mode, mark up either the box above "Memory" or the box above "Immediate". 2.
Page 166 OTHER ADVANCED FEATURES Procedures To Print an OMR Sheet Note: You must have Letter or Legal size paper in the cassette before you print an OMR Sheet. 1. Function 5 4. OMR SHEET ENTER CODE CODE: SCROLL ↑ ↓ NO TO CANCEL 2.
Page 167 ADVANCED FEATURES OTHER Using an OMR Sheet to Program the Machine After marking up the OMR Sheet, do the following. 1. Place the OMR Sheet in the feeder face ↓ MEMORY TRANS. OPTIONS down. ENTER FAX NUMBER 2. Start. SCAN PROGRAM SHEET YES OR NO 3.
Page 168: Saving Energy
OTHER ADVANCED FEATURES Saving Energy To print a fax message your fax machine uses a heating roller to fuse the image to the print. This roller must already be hot when the paper passes under it. To maintain a temperature high enough to permit proper fusing, electricity is consumed.
Page 169 ADVANCED FEATURES OTHER Which Saving Energy Mode is Best for You? You have two choices: You can let the roller cool to room temperature or you can let it cool to the midpoint. To choose which of the two settings you would prefer, set the user parameter switch.
Page 170: Night Timer
OTHER ADVANCED FEATURES Night Timer Overview Laser printing requires the application of heat to bond toner to the printer paper. For incoming messages to be output quickly, a heating element inside the machine must be kept hot. This will affect your electricity bills. The Night Timer feature lets you program timers to switch this heating element on and off.
Page 171 ADVANCED FEATURES OTHER Switching the Night Timer (Power Saver) On or Off The Night Timer feature must be switched on using Function 62. If it is switched off, the heating elements will stay on all the time. 1. Function 6 0 2 2 2 2 6 and 2. ←...
Page 172 OTHER ADVANCED FEATURES Input the time: 0 9 0 0. Press to move the cursor and repeat step 3 for the second timer. Input 0 6 0 0 for the timer value. DAY OF WK. ↑ ↓ POWER SAVER (TUE) ON=12:00AM ON=12: To change AM to PM and the other...
Page 173: Counters
ADVANCED FEATURES OTHER Counters These counters will help you if you wish to keep a regular check on how many pages your machine has sent, received, and copied. The machine has the following software counters: Tx (Transmit) Counter: The number of pages that your machine has sent. Rx (Receive) Counter: The number of pages that your machine has received.
Page 174: Pc Printer Mode (Printer Interface Required)
OTHERS ADVANCED FEATURES PC Printer Mode (Printer Interface Required) Using PC Printer Mode, you can connect your fax machine to an IBM or compatible personal computer and use it as a printer. Documents printed from your computer will be sent to your fax machine as text (ASCII characters) or graphics (vector or dot image), depending on the application that you are using.
Page 175: Copying
ADVANCED FEATURES OTHER Copying If you need to make a copy of something, and there is no copier available, use your fax machine. Just place your original in the feeder, and press the Copy key. Copying an original is a good way to test contrast and resolution before sending a document, if you are not sure that the settings that you have chosen are appropriate.
Page 176 ADVANCED FEATURES OTHER Counters These counters will help you if you wish to keep a regular check on how many pages your machine has sent, received, and copied. The machine has the following software counters: Tx (Transmit) Counter: The number of pages that your machine has sent. Rx (Receive) Counter: The number of pages that your machine has received.
Page 177 OTHERS ADVANCED FEATURES PC Printer Mode (Printer Interface Required) Using PC Printer Mode, you can connect your fax machine to an IBM or compatible personal computer and use it as a printer. Documents printed from your computer will be sent to your fax machine as text (ASCII characters) or graphics (vector or dot image), depending on the application that you are using.
Page 178 ADVANCED FEATURES OTHER Copying If you need to make a copy of something, and there is no copier available, use your fax machine. Just place your original in the feeder, and press the Copy key. Copying an original is a good way to test contrast and resolution before sending a document, if you are not sure that the settings that you have chosen are appropriate.
Page 179: Dual Access
OTHER ADVANCED FEATURES Dual Access Dual Access means that even if the machine is already carrying out a task, you may be able to operate the machine. For instance, if your machine is currently receiving a long fax message, but you want to send a message and go back to your desk without having to wait by the machine, you can place your message in the feeder, select the required transmission features (such as Confidential Transmission), dial the number, and...
Page 180: Rds (Remote Diagnostic System)
ADVANCED FEATURES OTHER RDS (Remote Diagnostic System) Overview If your machine has a problem, a service technician can perform various diagnostic tasks over the telephone line from the service station to try to find out what is wrong with your machine. The service technician can also use RDS to change some of your machine’s settings if you request it.
Page 181: Ai Short Protocol
OTHER ADVANCED FEATURES AI Short Protocol This feature employs Artificial Intelligence (AI) to learn the communication characteristics of the machines programmed as Speed Dials or Quick Dials. AI Short Protocol helps you to reduce communication costs between machines produced by the same manufacturer. AI Short Protocol only works if you dial using Quick Dial, Speed Dial, or AI Redial;...
Page 182: Reports
REPORTS AUTOMATICALLY PRINTED REPORTS Unless otherwise indicated, the automatic printing of these reports can be turned on or off by changing the bit of the switch of the user parameters (see page 223) indicated in the subtitle. Journal (Switch 03, bit 7) This report gives detail on each communication made by your terminal.
Page 183: Report Formats
AUTOMATICALLY PRINTED REPORTS REPORTS Communication Failure Report (ON if Transmission Result Report is OFF) This report is printed if a memory transmission failure occurred, after a job is completed. It is only printed if the Transmission Result Report is switched off. Error Report (Turned on/off by a Service Technician) This report is printed after each unsuccessful communication.
Page 184 REPORTS AUTOMATICALLY PRINTED REPORTS The Mode Column See the bottom of the Journal for a full listing of symbols on the Journal. On other reports a code is given, informing the type of communication. These codes are explained below. The Result Column OK: Successful Communication E: An error occurred STANDBY: Ready to transmit...
Page 185: Printing A Sample Of Data On The Reports
AUTOMATICALLY PRINTED REPORTS REPORTS Printing a Sample of Data on the Reports For reference purposes, the machine prints the first few inches of the fax message on the following reports. Communication Result Report File Reserve Report File Clear Report (Polling Clear Report) Communication Failure Report Transfer Result Report The procedure to switch this feature on or off is as follows.
Page 186: User-Initiated Reports
REPORTS USER-INITIATED REPORTS USER-INITIATED REPORTS These reports can be printed at any time by executing a procedure on the operation panel. Descriptions of Available Reports Journal In addition to the automatic output of this report, you can print the Journal at any time.
Page 187: Print The Personal Journal
USER-INITIATED REPORTS REPORTS 2. Enter the number of the list you want. QUICK DIAL LIST Example: For Quick Dial list, press 1. PRESS START NO TO CANCEL 3. Start. Program List This gives details on the Keystroke Programs that you have stored in the machine. 1.
Page 188 REPORTS USER-INITIATED REPORTS 4. Enter the personal code. PERSONAL JOURNAL If you enter the wrong code, press Clear PERS. CODE1111 or No to enter the correct code. NO TO CANCEL Clear --- Erase one digit at the cursor. No --- Erase all. 5.
Page 189 USER-INITIATED REPORTS REPORTS Fax on Demand List (Fax on Demand Kit Required) To get a list of boxes and their names: 1. Press Function. FUNCTION NO: _ OR NO 10TRANS. MODE 20CLEAR CHANGE ↓ 30PROG. CHANGE 40REPORTS 2. Press 4 and 7. FOD PROGRAM LIST PRESS START NO TO CANCEL...
Page 190 REPORTS USER-INITIATED REPORTS User Parameter List This shows the current settings of the User Parameters. 1. Press Function 6 0 2 2 2 2 6 and 3. 2. and Start. Quick Key Label List Follow these steps to print out a label with the destination names/function names currently stored in Quick Dials and User Function keys.
Page 191: Looking After The Machine
LOOKING AFTER THE MACHINE LOADING PAPER Loading Paper in the Main Cassette or Optional Front Paper Feed Unit When the Add Paper indicator ( ) on the operation panel is lit, the cassette is empty. 1. Slide out the cassette until it stops. With both hands, remove it by holding it up and lifting it out at the same time.
Page 192: Loading Paper In The Optional Side Paper Feed Unit (Optional)
LOOKING AFTER THE MACHINE Loading Paper in the Optional Side Paper Feed Unit 1. Slide out the side paper feed unit until it stops. With both hands, remove it by holding it up and lifting it out at the same time.
Page 193: Changing The Paper Size
LOOKING AFTER THE MACHINE CHANGING THE PAPER SIZE Changing the Paper Size in the Main Cassette or the Optional Front Paper Feed Unit 1. Slide out the cassette until it stops. Then, with both hands, remove it by holding it up and lifting it out at the same time.
Page 194 LOOKING AFTER THE MACHINE 5. Change the paper size plate (located at [Main Cassette] the front of the cassette). To remove an existing plate, squeeze the two vertical tabs slightly inwards while pulling the plate out from below (see dia- gram).
Page 195: Changing The Paper Size In The Optional Side Paper Feed Unit
LOOKING AFTER THE MACHINE Changing the Paper Size in the Optional Side Paper Feed Unit 1. Slide out the paper feed unit until it stops. Then, with both hands, remove it by hold- ing it up and lifting it out at the same time.
Page 196 LOOKING AFTER THE MACHINE 5. Change the paper size plate (located at the front of the feed unit). To remove an existing plate, push in the tab at the base while lifting the plate out from above (see diagram). Insert a plate with the appropriate paper size en- graved on the front.
Page 197: Replacing The Toner Cassette And Cleaning Pad
LOOKING AFTER THE MACHINE REPLACING THE TONER CASSETTE AND CLEANING PAD When the Add Toner indicator ( ) starts to blink, the toner cassette is almost empty. You will be able to make 100 more copies before you have to change the toner cassette.
Page 198 LOOKING AFTER THE MACHINE 4. Shake the toner cassette before installing it. On the new toner cassette, pull out the sheet. And remove the black sheet. 5. Slide the new toner cassette into the ma- chine as far as it will go. Gently push down the cassette to secure it in place.
Page 199: Replacing The Stamp
LOOKING AFTER THE MACHINE REPLACING THE STAMP When the mark made by the verification stamp becomes pale, replace the stamp as described below. 1. Pull up the scanner. 2. Replace the stamp. If tweezers are not available, you may press the point of a pencil down verti- cally into the stamp and remove it by lifting straight up.
Page 200: Changing The Paper Size (Optional Cassette)
LOOKING AFTER THE MACHINE CHANGING THE PAPER SIZE (OPTIONAL CASSETTE) 1. Pull out the removable cassette. 2. Remove the cover of the cassette. 3. Push the paper until it clicks.
Page 201 LOOKING AFTER THE MACHINE 4. Remove the paper. 5. Adjust the position of the back fence. 6. Adjust the position of the side fence. When you install the long size of paper, in- stall the extention. 7. Turn over the cassette. Remove the exten- sion.
Page 202 LOOKING AFTER THE MACHINE 8. Turn over the cassette again and install the extension. 9. Rotate the dial until the appropriate size appears. 10. Set the paper under the corners. If there is space between the paper and fences, the paper will not be fed properly. To avoid this, carefully move in each fence until it is flush with the paper.
Page 203: User Maintenance Procedures
LOOKING AFTER THE MACHINE USER MAINTENANCE PROCEDURES To ensure that your fax continues to operate properly, some simple maintenance is required. This entails cleaning and replacing a few components. Cleaning should be done once every 6 months. Replacements should be done after a specified number of scannings or printings.
Page 204: User Maintenance Procedure Of Cleaning
LOOKING AFTER THE MACHINE User Maintenance Procedure of Cleaning Scanner...
Page 205 LOOKING AFTER THE MACHINE 1. Prepare a soft damp cloth. 2. Turn off the main power switch. 3. Lift up the operation panel. 4. Clean the pressure roller [A] with the soft damp cloth, while rotating the roller. 5. Clean the white strip [B] with the soft damp cloth.
Page 206 LOOKING AFTER THE MACHINE 6. Turn the main power switch off. 7. Clean the exposure glass [E] with the soft damp cloth. 8. Clean the pick-up and feed rollers [F] with the soft damp cloth, while turning the roll- ers in the direction shown in the diagram. 9.
Page 207: Cleaning The Corona Wire
LOOKING AFTER THE MACHINE Cassette 1. Pull out the cassette. Note: When you pull out the cassette, pull it out horizontally. [Roller on the cassette] [Roller inside the machine] 2. Clean the rollers on the cassette and in the interior of the machine using the soft damp cloth.
Page 208 LOOKING AFTER THE MACHINE 4. Gently drag the blue lever from end to end twice. Make sure the lever is re- turned on the original position. 5. Re-install the toner cassette. Slide the toner cassette into the mahine as far as it will go. Gently push down the cassette to secure it in place.
Page 209: User Maintenance Procedure For Replacing
LOOKING AFTER THE MACHINE User Maintenance Procedure for Replacing Replacing the ADF Roller Assembly and the Separation Pad You should replace the ADF(Auto Document Feeder) roller assembly and the separation pad to prevent misfeeds about every 30,000 sheets. To check how many sheets you’ve scanned, please refer the section titled "Counters"...
Page 210 LOOKING AFTER THE MACHINE 5. Install the new separation pad. 6. Close the operation panel. Make sure you push down on both sides of the panel so it locks into place.
Page 211 LOOKING AFTER THE MACHINE Replacing the Photoconductor You should replace the photoconductor to maintain the copy quality after about every 30,000 sheets. If the following display appears, replace the photoconductor. ↓ MEMORY TRANS. PROBLEM REPLACE PC To check how many sheets you’ve printed, please refer the section titled "Counters"...
Page 212 LOOKING AFTER THE MACHINE 4. Remove the old the photoconductor. 5. Place the photoconductor in the ma- chine. Pay attention to the green knob. One of them is marked "R" for right side. 6. Remove the black sheet as shown in the diagram.
Page 213 LOOKING AFTER THE MACHINE 8. Replace the toner cassette. 9. Close the upper cover and the operation panel. After you replace the photoconductor, reset the counter for photoconductor inside the machine. 1. The display is shown as opposite. ↓ MEMORY TRANS. PROBLEM REPLACE PC 2.
Page 214: The Front Paper Feed Unit
LOOKING AFTER THE MACHINE The Front Paper Feed Unit 1. Using both hands, pull out the feed unit. Then remove it by holding it up and lift- ing it out at the same time. Note: When you pull out the cassette, pull it out horizontally.
Page 215: The Side Paper Feed Unit
LOOKING AFTER THE MACHINE The Side Paper Feed Unit 1. Open the side cover. 2. Wipe the 2 rollers. 3. Close the side cover.
Page 216: Solving Problems
SOLVING PROBLEMS Caution: Do not attempt to make any repairs other than those described in this manual. Removing covers may expose you to dangerous voltages and other risks. Refer all servicing to qualified personnel. CHECK THE INDICATORS AND DISPLAY PANEL Check Display indicator lights if there are any problems.
Page 217: Adjusting The Document Feeder
DOCUMENT JAMS SOLVING PROBLEMS Adjusting the Document Feeder Depending on the thickness of the paper, three settings can be selected; thin, normal, and thick. 1. Open the operation panel. 2. To meet the paper type to be scanned, adjust the lever position as shown in the following table.
Page 218: Copy Jams
SOLVING PROBLEMS COPY JAMS COPY JAMS If "CLEAR COPY" appears on the display, there is a copy jam. There are four possible locations: Optional removable cassette Cassette entrance Optional front paper feed unot Copy feed area Optional side paper feed unit Copy exit area Cassette Entrance 1.
Page 219: Copy Feed Area
COPY JAMS SOLVING PROBLEMS Copy Feed Area 1. Remove the copy tray. 2. Pull up and open the operation panel. 3. Open the upper cover. 4. Open the front cover.
Page 220 SOLVING PROBLEMS COPY JAMS 5. Pull out the jammed paper carefully. CAUTIONS: Do not touch the fusing unit . It may be hot. Do not touch the photoconductor drum. Any toner on the paper will not be fixed to the paper. Be careful not to get your hands or clothing dirty.
Page 221: Copy Exit Area
COPY JAMS SOLVING PROBLEMS Copy Exit Area 1. Open the copy exit cover. 2. Gently pull out the jammed paper. 3. Close the copy exit cover.
Page 222: Copy Jams With The Optional Removable Cassette (Cassette Area)
Copy Jams with the Optional Removable Cassette (Cassette Area) 1. Take out the removable cassette. 2. Pull out the cassette. 3. Gently pull out the misfed paper. Do not leave any pieces inside. 4. Replace the cassette. 5. Replace the removable cassette.
Page 223: Paper Jams In The Optional Front Paper Feed Unit
COPY JAMS SOLVING PROBLEMS Paper Jams in the Optional Front Paper Feed Unit 1. When is lit, pull out the paper feed unit. If two front feed units are installed, both indicators may be lit. In this case, begin with the lower paper feed unit. Note: When you pull out the cassette, pull it out horizontally.
Page 224: Paper Jams In The Optional Side Paper Feed Unit
SOLVING PROBLEMS COPY JAMS Paper Jams in the Optional Side Paper Feed Unit 1. When is lit, open the feed unit side cover. If two landscape feed units are in- stalled, both indicators may be lit. In this case, begin with the lower unit. 2.
Page 225: Communication Problems
COPY JAMS SOLVING PROBLEMS 6. Press down the paper that is set in the unit until the bottom plate clicks. Make sure the paper fits correctly under the two metal corners. 7. Replace the feed unit to its original posi- tion.
Page 226: Operating Difficulties
SOLVING PROBLEMS OPERATING DIFFICULTIES OPERATING DIFFICULTIES Problem Required Action STANDBY MODE Nothing happens when the Check the power cord. Is it properly plugged into the outlet? • switch is turned on. Plug it in firmly SET DOC. OR DIAL NO is Switch the power on.
Page 227 OPERATING DIFFICULTIES SOLVING PROBLEMS Problem Action Required Frequent original misfeeds. Multifeeds Incorrect positioning of originals • Put the document in the feeder correctly. See page 16. Incorrect alignment of originals • Align the edges of the document. See page 16. Curled pages •...
Page 228 SOLVING PROBLEMS OPERATING DIFFICULTIES Problem Action Required Transmission cannot take The other machine is out of order. • place; the Line Fail indicator Check the error report. • blinks. Ask the other party to check their machine and correct the fault. The line is busy or noisy.
Page 229 OPERATING DIFFICULTIES SOLVING PROBLEMS Problem Action Required Stripes on copies. The exposure glass is dirty. • Clean the exposure glass (see page 189). Do user maintenance, especially glass [E] (see page 188). TELEPHONING You can’t receive phone calls; You are in Auto Receive mode. •...
Page 230: Displayed Error Messages
SOLVING PROBLEMS DISPLAYED ERROR MESSAGES DISPLAYED ERROR MESSAGES The following messages may appear while you are operating or programming the machine. NO BOOKING FOR POLLING No polling reception operations have been programmed. RECV NO TRANS FILES EXIST There are no messages in memory waiting for transmission. NO POLLING DOCUMENTS There are no messages in memory waiting to be polled.
Page 231 DISPLAYED ERROR MESSAGES SOLVING PROBLEMS THIS CODE DOES NOT This personal code has not been programmed. EXIST FAX NO NOT PROGRAMMED There are no fax numbers stored in this Group. NO DATA PROGRAMMED The Group that you tried to erase does not contain any fax numbers.
Page 232: Error Codes
SOLVING PROBLEMS ERROR CODES ERROR CODES Fax machines use a telephone line. The same types of problems you experience while making phone calls (such as noisy lines, crosstalk, disconnection during conversation, weak signals) also occur with faxing. Telephone callers can deal with the problems themselves (for example, by speaking a bit louder), but fax machines cannot.
Page 233 ERROR CODES SOLVING PROBLEMS Code Possible Cause There is a problem with the ISDN network. Check the ISDN line connection. Faulty 3-xx terminal at the other end. 4-10 ID codes did not match. Co-ordinate ID codes with the other party. 5-20 Insufficient memory to receive the message.
Page 234: Calling An Authorized Service Representative
SOLVING PROBLEMS DEDICATED TRANSMISSION PARAMETERS CALLING AN AUTHORIZED SERVICE REPRESENTATIVE The machine has a feature called Service Report Transmission. Use this feature when your machine is having problems. The machine will transmit information about the condition of your machine to your service representative. A technician will then be able to find out what the problem is before making a visit.
Page 235: Storing Telephone Numbers
STORING TELEPHONE NUMBERS TECHNICAL REFERENCE TECHNICAL REFERENCE STORING TELEPHONE NUMBERS To dial a telephone number or store it as a Quick Dial or Speed Dial, type it into the machine at the ten-key pad on the operation panel. STORING NAMES AND LABELS You can enter names using the Quick Dial Keys.
Page 236: Punctuation Marks And Symbols
TECHNICAL REFERENCE IF YOU MAKE A MISTAKE Punctuation Marks and Symbols If you press 31 or 63 while entering a label, SELECT _ P1/5 a menu of symbols will appear, as shown on ↑ 2" 6& the right. ↓ 7’ NO TO CANCEL To select a symbol, press the required key on the ten-key pad.
Page 237: On/Off Switches And User Parameters
ON/OFF SWITCHES AND USER PARAMETERS TECHNICAL REFERENCE ON/OFF SWITCHES AND USER PARAMETERS Some of the features in this machine can be switched on or off, and some of them do not work unless they are switched on first. Other features can be adjusted in various ways.
Page 238: User Parameter Settings
TECHNICAL REFERENCE ON/OFF SWITCHES AND USER PARAMETERS On/off switches available in this menu are Feature Feature Line Type (PSTN) Memory Lock Authorized Reception Forwarding Power Saver Multi-sort Reception Summer Time/DST Disk Filing Cassette Selection File Retention Time : Optional Function Upgrade Card and Hard Disk required, : Optional Paper Feed required) User Parameter Settings...
Page 239 ON/OFF SWITCHES AND USER PARAMETERS TECHNICAL REFERENCE 3. Either: Scroll through the switches with and until the required switch appears. Then go to step 2. Finish: Yes and Function. The user parameter switches are outlined below. *: Default Settings Switch 00 - Home position settings Digit Purpose...
Page 240 TECHNICAL REFERENCE ON/OFF SWITCHES AND USER PARAMETERS Switch 03 - Automatic printing of reports Digit Purpose Communication Result Report (Memory Transmission) 0: Off 1: On* Do not change this setting. File Reserve Report (Memory storage report) 0: Off* 1: On File Reserve Report (Polling Reception) 0: Off* 1: On...
Page 241 ON/OFF SWITCHES AND USER PARAMETERS TECHNICAL REFERENCE Switch 07 - Various Digit Purpose 0, 1 Do not change these settings. Dialing while a message is stored in. 0: Off 1: On* (Parallel Memory Transmission) Auto Reduce 0: Off 1: On* 4, 5 Do not change these settings.
Page 242 TECHNICAL REFERENCE ON/OFF SWITCHES AND USER PARAMETERS Switch 09 - Various Digit Purpose Memory Lock Digit 1 Digit 0 Setting Off* Messages from senders whose RTI/CSI/G4 TIDs are programmed are not printed unless you enter the 0, 1 Memory Lock ID. Messages from senders whose RTI/CSI/G4 TIDs are not programmed are not printed unless...
Page 243 ON/OFF SWITCHES AND USER PARAMETERS TECHNICAL REFERENCE Switch 12 Various Digit Purpose 0, 1 Do not change these settings. Toner Saving Mode 0: Off* 1: On Note: If on, contrast will be set to "Normal" automatically, preserving image quality. This is available when receiving fax messages and printing reports, but not for copying or printing from a PC.
Page 244: Specifications
TECHNICAL REFERENCE SPECIFICATIONS SPECIFICATIONS Front operation: 18.7" x 20.5" x 10.3" (W x D x H) Dimensions: Side operation: 20.5" x 18.7" x 10.3" (W x D x H) Excluding trays, handset, and optional kits. Weight: 42 lbs Excluding the toner cassette, trays and printer paper. 115 Vac, 60 Hz;...
Page 245: Programming Fax On Demand (Optional Fax On Demand Kit Required)
APPENDIX A PROGRAMMING FAX ON DEMAND (OPTIONAL FAX ON DEMAND KIT REQUIRED) With this feature you can store documents in memory ready to be picked up by callers to your machine. The callers are prompted by a sequence of recorded messages and the document or documents they require are automatically sent.
Page 246 APPENDIX A 5. Set the document and select any contrast/resolution settings you require. 6. Press Start. 7. To finish, press Function. To give the document a name, go MEMORY TRANS. DEC.31.12:59PM to step 4 below. SET DOC. OR ENTER FAX NO. MEMORY 100% To store another document, press No and go back step 3.
Page 247: Editing Documents
APPENDIX A Editing Documents Changing a Document To change an existing document, you need to erase it then create a new document in its place. Changing a Document’s Label 1. Press Function. 2. Press 3 and 8. SET BOX NO. PRINT LIST →...
Page 248: Erasing A Fax On Demand Document Or Its Name
APPENDIX A Erasing a Fax on Demand Document or its Name 1. Press Function. FUNCTION NO: _ OR NO 10TRANS. MODE 20CLEAR CHANGE ↓ 30PROG. CAHNGE 40REPORTS 2. Press 3 and 8. SET FILE NO. PRINT LIST → BOX NO. _ NO TO CANCEL 3.
Page 249: Printing A Fax On Demand List
APPENDIX A PRINTING A FAX ON DEMAND LIST If you want a list of the Fax on Demand Documents, print a list using this procedure. 1. Press Function 4 and 7. 2. Press Start. PRINTING A FAX ON DEMAND DOCUMENT If you want to check what a stored document looks like, print a copy using this procedure.
Page 250: Storing The Fax On Demand Recorded Messages
APPENDIX A STORING THE FAX ON DEMAND RECORDED MESSAGES When a caller requests a Fax on Demand document, the machine can be programmed to play back appropriate messages. This section describes how to record these messages. 7 types of message may be stored. Each message may last up to 30 seconds.
Page 251 APPENDIX A 3. Press 1. FOD VOICE PROGRAM NO. MSSG NO._ SCROLL ↑ ↓ (REC) NO TO CANCEL 4. Enter the message number which you FOD VOICE PRESS NO TO CANCEL wish to record. ↑ MSSG NO.1 VOICE GREETING ↓ PRESS YES TO RECORD Either: Press a number (1-7) on the keypad.
Page 252: How Callers Use Fax On Demand
APPENDIX A How Callers Use Fax on Demand The sequence in which the machine plays back messages is outlined below. The table below shows the sequence that a caller to the fax service follows, and how the machine will respond. Note that the caller must wait until a message has completely finished playing before pressing a key.
Page 253: Printing Fax On Demand Information Service Report
APPENDIX A PRINTING FAX ON DEMAND INFORMATION SERVICE REPORT 1. Press Function 6 and 0. SYSTEM SET NO TO CANCEL 2. Press 2 2 2 2 7 and 6. FAX ON DEMAND REPORT PRESS START NO TO CANCEL 3. Press Start. FAX ON DEMAND REPORT PRINTING 4.
Page 254: Disk Files (Hard Disk And Function Upgrade Card Required)
APPENDIX B DISK FILES (HARD DISK AND FUNCTION UPGRADE CARD REQUIRED) You can resend transmitted documents or reprint important received messages, providing they have been stored on the hard disk. Note, however, this function does not support the following features: Immediate Transmission Memory Lock Reception Confidential Transmission/Reception...
Page 255: Programming A List Of Senders To Treat Differently
APPENDIX B Programming a List of Senders to Treat Differently A terminal sending an incoming message always identifieds itself to your machine. This identification consisits of a RTI, CSI or G4 TID code. By programming your machine with a list of these ID’s you can choose the senders whose messages will be saved to Disk File.
Page 256: Choosing How To Treat The Programmed Senders
APPENDIX B Choosing How to Treat the Programmed Senders There are two ways to screen incoming messages for storage on Disk File: Only save messages from terminals whose ID’s have been programmed, or save all messages exept those from terminals whose ID’s have been programmed. 1.
Page 257: Erasing Disk Files
APPENDIX B Erasing Disk Files Documents stored on the disk file can be deleted using this function. You need to know the document’s index numbers. To find out, print a list using one of the following searches: Search by time period Search by destination name Search by personal code Search by file number...
Page 258 APPENDIX B Search by Period 4. Press 1. CLEAR DISK SET START TIME FEB 01 1998 10:00AM~ YES OR NO ← → FEB 23 1998 08:20PM 5. Enter the start date and time for the CLEAR DISK SET START TIME search.
Page 259 APPENDIX B 13. Press Yes twice. The file is cleared. 14. Either: To erase another file, go to step 11. To finish: Press Function. Search by Destination 4. Press 2. CLEAR DISK ENTER RTI/CSI NO TO CANCEL 5. Enter the destination’s RTI or CSI. CLEAR DISK YES OR CLR •...
Page 260 APPENDIX B Specify the Personal Code to Search 4. Press 3. CLEAR DISK ENTER ID CODE PERS. CODE _ NO TO CANCEL 5. Enter the personal code. CLEAR DISK YES OR CLR • PERS. CODE 1111 DESIGN3 6. Press Yes. CLEAR DISK YES OR NO SELECT _ PRINT LIST →...
Page 261 APPENDIX B 6. Press Yes. CLEAR DISK YES OR NO SELECT _ PRINT LIST → FOUND:100 ↓ (TX) 1PERIOD 2TERMINAL 7. Either: To print the list format, press . Choose the list format, press 1 only to print the file details or press 2 to print the file details with a portion of the message image.
Page 262: Erasing A File
APPENDIX B Erasing a File NOTE: When erasing a file, specify its index number not the file number to find this out, print a list (see page 242). 1. Press Function. FUNCTION NO: _ OR NO 10TRANS. MODE 20CLEAR CHANGE ↓...
Page 263: Printing Disk Files
APPENDIX B PRINTING DISK FILES This function allows you to print documents stored on the disk file. You need to know the documents’ index numbers. To find these out, print a list using one of the following searches: search by time period search by destination name search by personal code search by file number...
Page 264 APPENDIX B Search by Period 4. Press 1. PRT DISK FILE SET START TIME FEB 01 1998 10:00AM~ YES OR NO ← → FEB 23 1998 08:20PM 5. Enter the start date and time for the PRT DISK FILE SET START TIME search.
Page 265 APPENDIX B 13. Press Yes twice. The file is printed. 14. Either: To print another file, go to step 12. To finish: Press Function. Search by Destination 4. Press 2. PRT DISK FILE ENTER RTI/CSI NO TO CANCEL 5. Enter the destination’s RTI or CSI. PRT DISK FILE YES OR CLR •...
Page 266 APPENDIX B Search by Personal Code 4. Press 3. PRT DISK FILE ENTER ID CODE PERS. CODE _ NO TO CANCEL 5. Enter the personal code. PRT DISK FILE YES OR CLR • PERS. CODE 1111 DESIGN3 6. Press Yes. PRT DISK FILE YES OR NO SELECT _ PRINT LIST →...
Page 267 APPENDIX B 7. Either: To print the list format, press . Choose the list format, press 1 only to print the file details or press 2 to print the file details with a portion of the message image. Then press Start. To print a file - press Yes, and go to PRT DISK FILE step 8.
Page 268: Print A Document
APPENDIX B Print a Document Note: When printing a document, specify the index number of the file (not the file number). Press Function. FUNCTION NO: _ OR NO 10TRANS. MODE 20CLEAR CHANGE ↓ 30PROG. CAHNGE 40REPORTS 2. Press 5 and 8. PRT DISK FILE SELECT _ 1SRCH FOR SENT 2SRCH FOR RCVD...
Page 269: Paper Feed Unit
APPENDIX C PAPER FEED UNIT WARNING: Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. Operation Up to two additional paper feed units can be installed. Each paper feed unit can hold up to 500 sheets of paper, which means that you can add an extra 1,000 sheets of copy paper capacity to your fax machine.
Page 270: Feature Expander Type 140 80Miii
APPENDIX D FEATURE EXPANDER TYPE 140 80MIII WARNING: Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. General You can upgrade the memory capacity of the facsimile machine with this hard disk unit. Neither the standard memory nor the optional 2 Mbyte or 4 Mbyte memory card can be used if you install the hard disk unit.
Page 271: Isdn Interface Unit Type
APPENDIX E ISDN INTERFACE UNIT TYPE 140III Introduction The optional ISDN Interface Unit Type 140 allows you to send and receive fax messages on high-speed high-quality digital networks. It will allow you to connect the machine to an ISDN (Integrated Services Digital Network) for either Group 4 or Group 3 fax communication.
Page 272: Setting Up The Group 4 Interface
APPENDIX E Batch Transmission The use of Batch Transmission is critical to making your Group 4 ISDN kit a cost effective alternative to Group 3. Set up a batch for each of your major fax message destinations. To do this, decide on separate times of execution for each of your batch files.
Page 273 APPENDIX E 3. Input your ISDN number for Group 4 communications. The format of the number must be as follows: International Dial Prefix, Your Country Code, Your Area Code, then you must input a Pause, followed by your telephone number. After that, if your ISDN G4 number contains a subaddress, type a slash followed by the subaddress number.
Page 274 APPENDIX E Programming the IG3 CSI If your machine uses Group 3 mode through the ISDN, IG3 CSI will appear on the other terminal’s display or be printed in reports. 1. Function 6 0 2 2 2 2 6 1 then until the G4 TID screen is as shown opposite.
Page 275 APPENDIX E Programming the Terminal ID If you transmit using Group 4 mode, the Terminal ID (G4 TID) will be printed on the top of the messages of receivers. G4 Terminal ID consists in "Country Code", "-", "Telephone Number" "=" "Terminal ID Code".
Page 276: Operation
APPENDIX E Operation Dialing and Storing Telephone Numbers Overview After installing the ISDN Interface Unit Type 140 , you must be careful to select the correct signaling type (Group 3 or Group 4) when dialing, or when storing a telephone number as a Speed Dial or Quick Dial. The G4 key on the operation panel allows you to select whether the telephone number is to be dialed using Group 3 (G3) or Group 4 (G4).
Page 277 APPENDIX E Transmission Procedure The following example shows how to dial (assuming that the ISDN Interface Unit Type 140 has been installed). The differences between this procedure and the procedure for the base machine (refer to page 17) are as follows: You have to select G3 or G4 before you dial a number.
Page 278 APPENDIX E Storing a Telephone Number The following example shows how to store a Quick Dial if the ISDN Interface Type 140 has been installed. The differences between this procedure and the procedure for the base machine (refer to page 293) are as follows: You have to select G3 or G4 before you input a Quick Dial or Speed Dial You may have to input a subaddress for a G4 number if the destination has one.
Page 279 APPENDIX E 5. Yes. QUICK DIAL ENTER LABEL A BC 6. Either: Program a label for this number: go to step 7. Do not program a label: Yes. Go to step 8. 7. Input a label using the Quick Dial keys. QUICK DIAL OPTION SETTING Then press Yes.
Page 280 APPENDIX E Automatic Fallback from Group 4 Mode to Group 3 Mode If your machine cannot communicate with the other party using Group 4 mode, it will try using Group 3 mode. This will allow your machine to send the message even if you selected Group 4 mode instead of Group 3 mode by mistake.
Page 281 APPENDIX E Explanation of the Items in the Group 4 Identifier Transmitter and Receiver Terminal IDs The following example shows what happens when the two communicating terminals are connected to two different ISDNs. Each ISDN has its own country code. ISDNs International Link Transmitter...
Page 282 APPENDIX E Switching the Command Information Line On/Off This is similar to the TTI On/Off switching option for Group 3 Transmission (see page 30). The Command Information Line consists or the Receiver and Transmitter Terminal IDs, the Date and Time, and the Page Number. Normally, this line is printed at the top of each of the pages you transmit when they are received at the other end.
Page 283: Troubleshooting
APPENDIX E Troubleshooting Call Progress Signals (CPS) Sometimes, a Call Progress Signal and an error message will appear on the display panel. Possible messages are as follows. The machine is dialing; do not DIALING press Stop. Try again later. REMOTE TERMINAL BUSY Check the number, and check that G3 WRONG NUMBER or G4 was correctly selected.
Page 284: Dual Communication
APPENDIX E Dual Communication (ISDN Interface Unit Type 140 or G3 Interface Unit Type 140 Required) Overview If you install the optional ISDN G4 Interface Unit Type 140 or G3 Interface Unit Type 140, your machine can handle two communications, simultaneously. For example, if you have the G4 unit, the machine can deal with an ISDN G3 communication and ISDN G4 communication at the same time, or a standard G3 line communication and an ISDN communication at the same time.
Page 285: Line Type Selection
APPENDIX E Line Type Selection When you install the optional ISDN G4 Interface Unit Type 140 , you can increase the maximum possible line connections to 3 and connect the machine to the ISDN. When you install the optional G3 Interface Unit Type 140, you can increase the maximum possible line connections to 2 and connect the machine to the PSTN.
Page 286: Installing The Machine
APPENDIX F INSTALLING THE MACHINE Location For the best possible performance, install your machine in a place which satisfies the following conditions. Not exposed to direct sunlight Well ventilated (air turnover at least three times per hour); to avoid the build-up of ozone, make sure to locate the machine in a large well-ventilated room which has an air turnover of more than 30 yd /hr per person.
Page 287: Attaching The Document Table And Document Tray
APPENDIX F Attaching the Document Table and Document Tray 1. Open the front cover. 2. Attach the document table and the document tray as shown. 3. Close the front cover until you hear it clicks. If your document is large, pull the extensions out.
Page 288: Installing The Machine Cover
APPENDIX F Attaching the Copy Tray 1. Attach the copy tray as shown. 2. You can also extend the copy tray. Install the Side Grill To minimise the amount of ozone encountered when using the machine, fix this grill over the ventilation holes on the left side of the machine as shown.
Page 289: Installing The Photoconductor, Cleaning Pad And Toner Cassette
APPENDIX F Installing the Photoconductor, Cleaning Pad and Toner Cassette Before using the machine, install the photoconductor, cleaning pad and the toner cassette as in the following procedure 1. Lift up the operation panel. 2. Open the upper cover (Push the button on the cover).
Page 290 APPENDIX F 6. Install the new cleaning pad. Match the position of the arrow on the cleaning pad with the arrow on the in- side the machine. Note: Push the cleaning pad until you hear it clicking Important: Do not forget to install the cleaning pad.
Page 291: Rotatable Operation Panels
APPENDIX F Rotatable Operation Panels You can change the direction of the operation panels according to a direction in which the machine is installed. There are two panels you can move, the keypad panel (pictured below) and the Quick Dial panel. Follow the same steps for each. WARNING: Turn off the power before you begin this procedure.
Page 292: Connecting The Machine
APPENDIX F Connecting the Machine Before using the machine, it must be connected to the telephone line properly (see below). When this has been done, plug in the power cable and switch the machine on. Main Power Switch Handset Power Source 115 Vac.
Page 293: Loading Paper In The Cassette
APPENDIX F Loading Paper in the Cassette When you load the paper in the cassette, do the following. 1. Remove the cassette. Note: When you pull out the cas- sette, pull it out horizontally. CAUTION: To avoid dropping the cassette hold it by the front and side while pulling it out.
Page 294 APPENDIX F 4. Fan the paper. Make sure the edges are uniformly aligned and place the paper into the cassette with the side on wish you wish to print face up. Check the paper fits under the metal corners. 5. If there is space between the paper and fences, the paper will not be fed properly.
Page 295: Installing Removable Cassette And Loading Paper (Option)
APPENDIX F Installing Removable Cassette and Loading Paper (option) 1. Pull out and remove the cassette. 2. Turn over the cassette and remove the front cover attached to the cassette as shown in the picture. Then close the cassette. 3. Remove the cover of the cassette. 4.
Page 296 APPENDIX F 5. Adjust the position of the back fence. 6. Adjust the position of the side fence Installing the long paper extension. 7. Turn over the cassette. Remove the exten- sion. 8. Turn over the cassette again and install the extension.
Page 297 APPENDIX F 9. Rotate the dial until the appropriate size appears. 10. Set the paper under the corners. If there is space between the paper and fences, the paper will not be fed properly. To avoid this, carefully move in each fence until it is flush with the paper.
Page 298: Attaching The Optional Handset
APPENDIX F Attaching the Optional Handset 1. Attach the handset stand to the bracket by two screws. And attach the bracket with stand to the machine by two screws. 2. To avoid slack wire hanging at the rear of the machine, attach the cord clip. 1) Insert the cord into the clip about two thirds down (see diagram).
Page 299: Using Manual Feed
APPENDIX F Using Manual Feed You can set a sheet of paper using the manual feeder when you make a copy or print from the PC (Optional Printer Interface is required). 1. Insert a sheet of paper and align it with the right edge.
Page 300: Before You Send Your First Fax
APPENDIX F BEFORE YOU SEND YOUR FIRST FAX Some Items Must be Programmed First Overview After you have installed your new machine and connected it to the telephone line, there are a few things that you have to do before you start to send fax messages from your new machine.
Page 301 APPENDIX F Date and Time Your fax machine has an internal clock. It controls the following features. The time display on the operation panel while the machine is idle. Operation of time-delay features like Send Later. The date and time that is printed out on pages that you receive, if Reception Time is switched on.
Page 302 APPENDIX F When you install the machine for the first time, take care that the setting is correct before you set the date and time. 1. Press Function 6 0 2 2 2 2 6 and 2. SELECT ← → LINE TYPE (PSTN) ↑...
Page 303 APPENDIX F Some machines may reject your transmitted fax messages if you have not stored the RTI, TTI, or CSI in advance. Note: You can switch the TTI off for a particular transmission if you do not wish it to be printed on your pages as they are printed at the other end. See page 30.
Page 304 APPENDIX F 1. Either: To enter the TTI from the standby mode, press Function 6 0 2 2 2 2 PREVIOUS ↑ YES TO SET 6 and 1. Press until the screen is ↓ TO CANCEL NEXT as shown opposite. Then press Yes.
Page 305 APPENDIX F 1. Either: PREVIOUS ↑ YES TO SET NEXT ↓ TO CANCEL If you enter the CSI from the standby mode, press Function 6 0 2 2 2 2 6 and 1. And then press until the screen is as shown opposite.
Page 306: Quick Dial, Speed Dial, And Group Dial
APPENDIX F QUICK DIAL, SPEED DIAL, AND GROUP DIAL Three Convenient Ways to Dial Instead of dialing the full number on the fax machine’s keypad, you can use Speed Dial, Quick Dial or Group Dial. These features allow you to store telephone numbers in your machine’s memory. (A stored number will remain in the memory, and you can use it as many times as you wish without having to reprogram it.) Then, when you need to dial a number, just call it up (by pressing the required...
Page 307 APPENDIX F When you store a Quick Dial or Speed Dial, you can also store the name of the other party as a quick reference (this name will be displayed on the operation panel before you press the Start key, so you can check whether you have selected the correct number).
Page 308: Programming Quick Dial
APPENDIX F Programming Quick Dial This machine has 64 Quick Dial Keys (01 to 64), each of which can be programmed as one of the following: Quick Dial Key, Group, Auto Document, or Keystroke Program. The page number in the following table shows the location of the programming procedure.
Page 309 APPENDIX F 5. Yes. QUICK DIAL ENTER LABEL 6. Either: Input a label using the Quick Dial keys. Then press Yes. Inputting and editing labels: see page 220. Do not program a label: QUICK DIAL OPTION SETTING Press No. LABEL INSERTION ←...
Page 310 APPENDIX F 5. Either Change the label: Edit the existing la- bel, then press Yes. Keep the label as it is: Yes. QUICK DIAL OPTION SETTING Inputting and editing labels: LABEL INSERTION ← → see page 220. SELECT YES TO END 6.
Page 311: Programming Speed Dials
APPENDIX F Programming Speed Dials Using this feature, you can store telephone numbers as Speed Dial Codes. You can also store a label with each telephone number for use with the Telephone Directory and Label Insertion features. Telephone Directory This makes using Speed Dial Codes more convenient. When you program a Speed Dial Code, you can program a name and a telephone number.
Page 312 APPENDIX F 5. Yes. SPEED DIAL ENTER LABEL 6. Either: Input a label using the Quick Dial SPEED DIAL YES OR CLR • keys (such as XYZ CO. LONDON). Then press Yes. INPUT: Inputting and editing labels: see page 220. Do not program a label for this num- ber: Press Yes.
Page 313 APPENDIX F Editing a Speed Dial 1. Function 3 2. SPEED DIAL ENTER SPEED CODE PRINT LIST → NO TO CANCEL 2. Input the Speed Dial Code that you wish to edit. Example: 0 0 If the wrong number is displayed, SPEED DIAL YES OR NO press No or use the and keys...
Page 314 APPENDIX F 7. Switch Label Insertion on or off. Use the SPEED DIAL ENTER SPEED CODE and arrows on the scroll key to select PRINT LIST → the required setting. NO TO CANCEL Then: Yes. 8. Either Program another: Go to step 2. Finish: Function.
Page 315: Programming Groups
APPENDIX F Programming Groups Groups allow you to combine some numbers into one Group, for easy sequential transmission to all the numbers in that group. These numbers can be selected from those already stored in Quick Dial Keys or Speed Dial Codes, or you can select other numbers by entering them at the keypad.
Page 316 APPENDIX F Storing Numbers in a Group First, enter Group Programming mode as explained on page 300. Then: 1. Press 1. GROUP DIAL ENTER FAX NUMBER G 01 DEST. 0 NO TO CANCEL 2. Input the number that you wish to store in the Group.
Page 317 APPENDIX F Checking Which Numbers are Already in the Group First, enter Group Programming mode as explained on page 300. Then: 1. Press 2. GROUP DIAL NO TO CANCEL G 01 DEST. 1/25 CLR: CLR XYZ COMPANY ROME 2. Press to scroll through the numbers on the display. To erase the displayed number: Clear.
Page 318 APPENDIX F Storing a Group Transfer Station Group Transfer Station is one of the features of this machine that allows you to set up fax transmission networks. Briefly, the Group Transfer Station allows another party to send you a fax message and instruct your machine to send it to each number in the same Group, through the Group Transfer Station, which acts as a broadcaster.
Page 319 APPENDIX F 3. Yes. GROUP DIAL SELECT _ G 01 DEST. 0 YES TO END ↓ 1.ADDRESS 2.CHECK 3.LABEL Now, you can either: Use another module (press a key from 1 to 5). Start working on another Group (press Yes then go to step 2 of the procedure on page 300).
Page 320: Storage Capacity For Telephone Numbers
APPENDIX F Storage Capacity for Telephone Numbers When you use the three features listed in the following table, you can dial more than one number. Some functions have different capacities. COMMUNICATION PAGE MAX. NUMBER OF TOTAL MAX. STORED FEATURE ADDRESSES/FAX ADDRESSES Pages MESSAGE...
Page 321 APPENDIX F When the Function Upgrade Card is installed the following features are expanded. Feature When not installed When installed Speed Dials 1000 Groups Personal Codes Memory Transmission Files 1000 Auto Documents Programs Number of communications that the 1000 machine can remember Wild Cards...
Page 322: Dealing With Junk Fax Mail
APPENDIX F DEALING WITH JUNK FAX MAIL The following features will help you to reject unwanted junk fax mail. Authorized Reception: see page 104. Closed Network (Reception): see page 129. Rejection of messages from unauthorized senders: see page 103. OTHER ITEMS TO PROGRAM AT YOUR LEISURE The following features will help you use the machine more quickly and efficiently.
Page 323: Glossary
GLOSSARY GLOSSARY ADF (Automatic Document Feeder): A device which feeds the pages of a multipage document one at a time, in the order that you arranged the pages in the stack. Batch Numbering (Page Count): This is a way of numbering pages that allows you to check whether you received all pages, and if not, which ones are missing.
Page 324 GLOSSARY ECM (Error Correction Mode): This is signaling method that is designed to eliminate transmission errors on even the noisiest of telephone lines. See page 91. Factory Setting: The factory setting of a function is the state into which it was programmed at the factory;...
Page 325 GLOSSARY Reception: The act of receiving a document. Reduction: If your document is wider than the paper available in the other terminal, your terminal will automatically reduce it so that it will fit. Remote Terminal: The facsimile terminal that you are sending to or receiving from. RTI: Remote Terminal Identification.
Page 326 FUNCTION LIST FUNCTION PAGE Polling Reception Confidential Transmission Transfer Request Secured Polling Transmission Free Polling Transmission Scanner Mode Erasing Memory Files/File Retransmission Erasing Polling Reception Files Erasing Polling Transmission Files Erasing Disk Files Programming Quick Dials/Printing the Quick Dial List Programming Speed Dials/Printing the Speed Dial List Programming Groups/Printing the Group Dial List Keystroke Programs: Labelling and Erasing...
Page 327 FUNCTION PAGE Programming Specified Senders for Disk File Programming Specified Cassette Selection Programming the Date and Time Adjusting the Speaker and Buzzer Volume Selecting the Language on the Display and Reports Checking Counters 1: Memory Card or Hard Disk required 2: Group 4 Kit required 3: Optional Extra Paper Feed Unit required 4: Printer interface Kit required...
Page 328 CERTIFICATION LABEL Certification Label RICOH UNITECHNO CO., LTD. Complies with FDA radiation performance standards, 21 CFR Subchapter J. TSURUGASONE YASHIO-SHI SAITAMA-KEN JAPAN. MANUFACTURED: >PS<...
Page 329 Quick Reference Card Function List: To access the functions below, press the function key, then enter the function’s number. FUNCTION FUNCTION Polling Reception Programming the Personal Codes/Printing the Personal Codes Confidential Transmission Programming the Night Timer Transfer Request Sending a Service Report Secured Polling Transmission Specified Image Area Free Polling Transmission...
Page 330 Basic transmission procedure Memory Transmission Immediate Tranmission Make sure that the machine is in standby mode. Check that the Memory indicator is lit. Check that the Memory indicator is not If it is not lit, press MEMORY Lit. If it is lit, press MEMORY Carefully place the document in the feeder.
Page 331 Programming Quick Dial Speed Dial Function 31 Yes. Function 32 Yes. Press the Quick Dial Key Input the Speed Dial Code that you wish to program. that you wish to program. Enter the telephone number with the Ten key pad. Press Yes.
Page 332 REPORT SETTINGS Automatically Printed Re- port ON/OFF DEFAULT Confidential File Report User Parameter Switch 04 digit 0* NOTE Communication Failure Report Error Report Contact Service Technician File Reserve Report User Parameter Switch 03 digit 2 (Memory Storage Report) Communication Result Report User Parameter Switch 03, digit 4 (Polling Reception) File Reserve Report...
Page 333 7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX for repair and warranty information. If it is causing harm to the telephone network, the telephone company may request you to disconnect the equipment from the network until the problem is resolved.
Page 334 Headquarters: Ricoh Corporation, 5 Dedrick Place, West Caldwell, NJ 07006. 201-882-2000 U.S. Government Marketing: Ricoh Corporation, 1700 N. Moore Street, Suite 1200, Arlington, VA 22209. 703-525-3234 Ricoh Company Ltd., 15-5, Minami-Aoyama 1-Chome, Minato-ku, Tokyo 107-8544, Japan Part No. H5518600...

Ricoh FAX4800L Operator's Manual

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