Page 1: User Guide
® Phaser 6140 Color Laser Printer Phaser 6140 ® User Guide English Français Guide d'utilisation Nederlands Gebruikershandleiding Italiano Guida dell'utente Svenska Användarhandbok Deutsch Benutzerhandbuch Dansk Betjeningsvejledning Español Guía del usuario Čeština Uživatelská příručka Polski Português Guia do usuário Przewodnik użytkownika Magyar Felhasználói útmutató...
Page 2 Copyright © 2009 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.
Page 3: Table Of Contents
Choosing a Location for the Printer ............. 31 Phaser 6140 Color Laser Printer...
Page 4 Printing on Card Stock ..............82 Phaser 6140 Color Laser Printer...
Page 5 Recycling Supplies ............... . 115 Contents Phaser 6140 Color Laser Printer User Guide...
Page 6 Performance Specifications ..............157 Phaser 6140 Color Laser Printer...
Page 7 European Union ................163 Index Contents Phaser 6140 Color Laser Printer User Guide...
Page 8 Contents Phaser 6140 Color Laser Printer User Guide...
Page 9 Printer Symbols on page 15 Your printer and the recommended supplies have been designed and tested to meet strict safety requirements. Attention to the following information ensures the continued safe operation of your printer. Phaser 6140 Color Laser Printer User Guide...
Page 10: Electrical Safety
Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a ground connection terminal. • Only use an extension cord or power strip designed to handle the electrical current capacity of the printer. Phaser 6140 Color Laser Printer User Guide...
Page 11 The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet. Safety Phaser 6140 Color Laser Printer User Guide...
Page 12: Operational Safety
Do not place the printer where it is directly exposed to the cold air flow from an air conditioning unit. • Do not place the printer in locations susceptible to vibrations. • For optimum performance, use the printer at elevations below 3,000 m (11,480 ft.). Phaser 6140 Color Laser Printer User Guide on page 31. Environmental Specifications...
Page 13: Printer Supplies
Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas;...
Page 14: Maintenance Safety
• Do not use aerosol cleaners. Clean with a dry, lint-free cloth only. • Do not burn any consumables or routine maintenance items. For information on Xerox supplies recycling programs, go to www.xerox.com/gwa. See also: Cleaning the Printer...
Page 15: Printer Symbols
Do not touch components with this symbol as personal injury could result. Do not expose the item to light. Do not burn. It may take 40 minutes for the fuser to cool down. 6140-040 Safety Phaser 6140 Color Laser Printer User Guide...
Page 16 Safety Phaser 6140 Color Laser Printer User Guide...
Page 17 Configurations and Options • Power Saver Mode on page 24 • Information Pages on page 25 • CentreWare Internet Services • More Information on page 27 on page 18 on page 22 on page 26 Phaser 6140 Color Laser Printer User Guide...
Page 18: Main Components And Their Functions
20 • Control Panel on page 21 Front View Phaser 6140 printer (with optional 250-sheet feeder) 1. Control panel 2. Front cover 3. Button for opening the front cover and for releasing the duplex unit. 4. Manual feed slot 5.
Page 19: Rear View
Features Rear View 6140-002 1. Optional memory slot 2. Network connector 3. USB port 4. Power cord connector 5. Power switch Phaser 6140 Color Laser Printer User Guide...
Page 20: Internal Components
2. Imaging unit 3. Button for opening the front cover and releasing the duplex unit. 4. Duplex unit 5. Transfer belt unit (with Tray 1 removed so the transfer belt unit folds down completely). Phaser 6140 Color Laser Printer User Guide 6140-003...
Page 21: Control Panel
8. Ready Indicator light Lights up when the printer is ready to receive data. Blinks when the printer is busy receiving data. Off when an error occurs or when the printer is in Power Saver mode. Phaser 6140 Color Laser Printer User Guide...
Page 22: Configurations And Options
23 Configurations The Phaser 6140 printer is available in two configurations: • Phaser 6140/N: All standard features listed below in the Standard Features section. • Phaser 6140/DN: All standard features listed below plus a duplex unit. Note: You can order additional memory, trays, and the duplex unit (for automatic 2-sided printing) if these items are not standard on your printer.
Page 23: Optional Features
Font Download: Enables the downloading of fonts to the RAM Disk. Optional Features You can purchase equipment for the following features: • Duplex unit for automatic 2-sided printing (optional for Phaser 6140/N). • 250-sheet feeder (Tray 2) • Wireless LAN •...
Page 24: Power Saver Mode
Power Saver mode or having been restarted after a cleared jam, or if you have pressed another button within the last minute, it will not go into Power Saver mode. Phaser 6140 Color Laser Printer User Guide on page 24 Control Panel on page 21.
Page 25: Information Pages
1. On the printer control panel, press the Menu button. 2. At Information Pgs, press the OK button. 3. Press the Down Arrow button to go to Configuration and then press OK to print. Features Information Pages Menu on page 97. Phaser 6140 Color Laser Printer User Guide...
Page 26: Centreware Internet Services
Features CentreWare Internet Services Note: This section applies to Phaser 6140/N or Phaser 6140/DN printer configurations connected to a network. CentreWare Internet Services (CentreWare IS) enables you to easily manage, configure, and monitor a network printer using a Web browser on a network computer. CentreWare IS gives you access to printer status, configuration, security settings, diagnostic functions, and more.
Page 27: More Information
Online Support Assistant Technical Support Information pages Source Packaged with printer. Packaged with printer. Software and Documentation CD www.xerox.com/office/6140docs Europe: www.xerox.com/europaper North America: www.xerox.com/paper www.xerox.com/office/6140support www.xerox.com/office/6140support Print from the control panel menu. Phaser 6140 Color Laser Printer Features User Guide...
Page 28 Features Phaser 6140 Color Laser Printer User Guide...
Page 29: Installation And Setup
Installing the Printer Drivers • Installing PrintingScout on page 43 • Enabling Optional Features on page 44 See also: Online Support Assistant at on page 30 on page 31 on page 34 on page 38 www.xerox.com/office/6140support Phaser 6140 Color Laser Printer User Guide...
Page 30: Installation And Setup Overview
Installing the Printer Drivers Note: If the Software and Documentation CD is not available, you can download the latest drivers from www.xerox.com/office/6140drivers. Phaser 6140 Color Laser Printer User Guide Choosing a Connection Method Connecting the Printer on page 25. If you are connected to a network, keep the on page 38.
Page 31: Choosing A Location For The Printer
4. After positioning the printer, you are ready to connect it to the power source and computer or network. Go to the next section, Connecting the Printer on page 32. Installation and Setup Phaser 6140 Color Laser Printer User Guide...
Page 32: Connecting The Printer
Cord on page 10. 4. You will need to manually set or automatically discover the printer’s IP (network) address. Go to Assigning the Printer’s IP Address Phaser 6140 Color Laser Printer User Guide on page 32 on page 34. on page 34.
Page 33: Connecting Via Usb
4. Connect the other end of the USB cable to the computer’s USB port. 5. When the Windows Found New Hardware Wizard appears, cancel it. 6. You are ready to install the printer drivers. Go to Installing the Printer Drivers on page 38. Phaser 6140 Color Laser Printer User Guide...
Page 34: Configuring Network Settings
For details, see Note: You can view your printer’s IP address from either the Configuration page or the printer control panel. For details, see Phaser 6140 Color Laser Printer User Guide on page 34 on page 34...
Page 35 5. Arrow down to TCP/IP and press OK. 6. Arrow down to IPv4 and press OK. 7. At Get IP Address, press OK. 8. Arrow down to Panel and press OK to enable this option. Installation and Setup Phaser 6140 Color Laser Printer User Guide...
Page 36 IP address, in the Get IP Address field, select a method from the drop-down list. 5. When done making changes, scroll to the bottom of the page and click the Save Changes button. Phaser 6140 Color Laser Printer User Guide Installing the Printer Drivers www.xerox.com/office/6140support...
Page 37: Finding Your Printer's Ip Address
4. Arrow down to TCP/IP and press OK. 5. Arrow down to IPv4 and press OK. 6. Arrow down to IP Address and press OK. The printer’s IP address is displayed. Installation and Setup Phaser 6140 Color Laser Printer User Guide...
Page 38: Installing The Printer Drivers
Linux/UNIX: Red Hat / SuSe / TurboLinux 10 Desktop Available Drivers To access special printing options, use a Xerox printer driver. Xerox provides drivers for a variety of page description languages and operating systems. The following printer drivers are available. The software CD listed in the Source column refers to the Software and Documentation CD that came packaged with your printer.
Page 39: Installing The Printer Drivers For Windows
2. At the bottom of the installer screen, click the Language button, select your language, then click 3. Click Install Print Driver. 4. At the License Agreement screen, click I Agree to accept the license agreement. The Xerox Printer Installation screen appears.
Page 40: Adding The Printer For Macintosh
If your computer has a USB connection to the printer, confirm that the first drop-down menu is set to USB. 4. In the window, select your printer. 5. From the Printer Model drop-down list, select Xerox. Phaser 6140 Color Laser Printer User Guide...
Page 41 5. In the Address field, enter the printer’s IP address. 6. Verify that the Queue field is blank. 7. Click Print Using and then select Xerox from the Printer Model menu. Select the corresponding PPD file for your printer. 8. Click the Add button. The printer is added to the list.
Page 42 5. Select your printer from the list and click Add. Note: If your printer was not detected, verify that the printer is on and that the Ethernet or USB cable is connected properly. Phaser 6140 Color Laser Printer User Guide...
Page 43: Installing Printingscout
2. At the installer screen, click Install PrintingScout. 3. In the Choose Setup Language window, select your language and then click Next. 4. At the Xerox PrintingScout screen, click Next. 5. Read the license agreement and then click I accept the terms of the license agreement. Click Next.
Page 44: Enabling Optional Features
For Windows Server 2008, click Start > Settings > Printers. • 2. In the list of printers, right-click the Phaser 6140 PS printer and select Properties. 3. Click the Configuration tab and then click the Get Information from Printer button.
Page 45: Enabling Optional Features For The Windows Pcl Driver
For Windows Server 2008, click Start > Settings > Printers. • 2. In the list of printers, right-click the Phaser 6140 PCL printer and select Properties. 3. In the Properties dialog box, click the Options tab. 4. Click the Get Information from Printer button.
Page 46: Enabling Optional Features For Macintosh
• If you have enough memory to use the RAM Disk feature (minimum of 512 MB required), select Available from the RAM Disk drop-down list. Phaser 6140 Color Laser Printer User Guide on page 46 on page 46...
Page 47: Enabling Optional Features For Linux
To enable RAM Disk (minimum 512 MB required), select the Available option. To enable automatic 2-sided printing, at the Duplex Unit field, select the Available option. • 5. Click Set Printer Options to save the settings. Installation and Setup Phaser 6140 Color Laser Printer User Guide...
Page 48 Installation and Setup Phaser 6140 Color Laser Printer User Guide...
Page 49 Printing on Both Sides of the Paper • Printing Using Secure Print on page 90 • Printing Using Proof Print on page 93 on page 50 on page 62 on page 75 on page 87 Phaser 6140 Color Laser Printer User Guide...
Page 50: Supported Paper And Media
Your printer is designed to be used with a variety of paper types. Follow the guidelines in this section to ensure the best print quality and to avoid jams. For best results, use Xerox printing media specified for your Phaser 6140 printer. They are guaranteed to produce excellent results with your printer.
Page 51: Paper That Can Damage Your Printer
Do not open sealed packages of paper until you are ready to load them into the printer. Leave paper in the original packaging. For most commercial cut-size grades, the ream wrapper contains an inner lining that protects the paper from moisture loss or gain. Printing Phaser 6140 Color Laser Printer User Guide...
Page 52: Usable Paper
Tray 1 Paper Size Paper Type and Weight Loading Capacity Phaser 6140 Color Laser Printer User Guide • Letter (8.5 x 11 in.) • US Folio (8.5 x 13 in.) • Legal (8.5 x 14 in.) • Executive (7.25 x 10.5 in.) •...
Page 53 • A4 (210 x 297 mm) • A5 (148 x 210 mm) • B5 JIS (182 x 257 mm) • Custom size range: Width: 3–8.5 in. (76.2–215.9 mm) Height: 5–14 in. (127–355.6 mm) Phaser 6140 Color Laser Printer Printing User Guide...
Page 54 Paper Type and Weight Loading Capacity Duplex Unit (2-Sided Printing) Paper Size Paper Type and Weight Loading Capacity Phaser 6140 Color Laser Printer User Guide • Plain (65–120 g/m / 17–32 lb. Bond) • Letterhead (plain) • Thin Card Stock (100–163 g/m •...
Page 55: Loading Paper
Always load paper short-edge feed first. For more paper usage guidelines, see on page 57 on page 59 Supported Paper and Media on page 50. Phaser 6140 Color Laser Printer Printing Usable Paper on page 52. (16–28 lb. User Guide...
Page 56 2. Slide the paper width guides to the edge of the tray. The width guides should be fully extended as shown (see picture below). 3. Before loading the print media, flex the sheets back and forth, and then fan them. Straighten the edges of the stack on a level surface. Phaser 6140 Color Laser Printer User Guide 6140-005 6140-006...
Page 57: Loading Paper In The Manual Feed Slot
If the media looks skewed after the printer pulls it in, gently remove the media and reseat it. Then press the OK button or wait for the automatic calibration to start. on page 62 Phaser 6140 Color Laser Printer Printing 6140-010...
Page 58 Note: You can insert paper during the printer’s ready mode or sleep mode. The printer automatically detects the paper and holds it while it waits for a print job to be sent. Phaser 6140 Color Laser Printer User Guide 6140-011...
Page 59: Loading Paper In The 250-Sheet Feeder (Tray 2)
To load paper in the 250-sheet feeder: 1. Gently pull the paper tray out of the printer. 2. Open the output tray to hold the printed sheets. Usable Paper on page 52. 6140-014 Phaser 6140 Color Laser Printer Printing User Guide...
Page 60 6. Place the print media into the tray with the print side faceup. Note: Do not exceed the maximum fill line in the tray. Overfilling the tray may cause paper jams. Phaser 6140 Color Laser Printer User Guide 14” 13”...
Page 61 8. Insert the tray back into the printer until it stops. Caution: Be careful not to use excessive force on the tray. Doing so could damage the printer. See also: Setting Paper Types and Sizes 6140-010 on page 62 Phaser 6140 Color Laser Printer Printing User Guide...
Page 62: Setting Paper Types And Sizes
2. Press the Down Arrow button to go to Tray Settings and then press the OK button. 3. Arrow down to the tray you are setting and then press OK. 4. Arrow down to Paper Size and press the OK button. Phaser 6140 Color Laser Printer User Guide Tray Settings Menu...
Page 63 Printing 5. Select the paper size and then press OK. 6. When done, press the Menu button to leave the menu. Phaser 6140 Color Laser Printer User Guide...
Page 64: Selecting Printing Options
4. Set defaults for the other printer driver if applicable. Note: For more information about Windows printer driver options, click the Help button in the Printing Preferences dialog box to view the online help. Phaser 6140 Color Laser Printer User Guide on page 64 on page 65...
Page 65: Selecting Printing Defaults In Windows For A Shared Network Printer
To select printing options: 1. With the desired document or graphic open in your application, open the Print dialog box. 2. Select your Phaser 6140 printer (either PostScript or PCL) and then click the Properties button to open the printer driver dialog box.
Page 66 44. Driver Tab Paper/Output Image Options Phaser 6140 Color Laser Printer User Guide Printing Option • Job Type: Specifies the type of print job: Normal Print, Secure Print, Proof Print (Secure and Proof print available with extra RAM memory only).
Page 67 PostScript error reporting, page orientation for the printer’s manual feed slot, various color settings, order of pages printed, etc. tab. settings to their defaults. Printing Phaser 6140 Color Laser Printer User Guide...
Page 68 Enabling Optional Features on page 44. Driver Tab Paper/Output Phaser 6140 Color Laser Printer User Guide Printing Option • Job Type: Specifies the type of print job: Normal Print, Secure Print, Proof Print (Secure and Proof print available with extra RAM memory only).
Page 69 (poster print), and for specifying an orientation for files with pages that have mixed orientations. being printed. Printing Phaser 6140 Color Laser Printer User Guide...
Page 70: Selecting Printing Options For An Individual Job In Macintosh
Printing Options for Macintosh OS X For detailed information on using the printer driver options, click the question mark button in the printer driver dialog boxes to access the online help. Phaser 6140 Color Laser Printer User Guide on page 70.
Page 71 Specifies the type of print job: Normal Print, Secure Print, Proof Print (Secure and Proof print available with extra RAM memory only). • Account Mode: User, Administrator • User Settings: Specifies account settings such as name and password. Printing Phaser 6140 Color Laser Printer User Guide...
Page 72 Printing Driver Drop-Down Title Printer Features Supply Levels Summary Phaser 6140 Color Laser Printer User Guide Printing Options • Print Quality/Color: Specifies output color, image quality, brightness, color correction method, halftone screen settings, and adjust color balance. • Color Adjustment: Specifies RGB color adjustment settings.
Page 73 • User Settings: Specifies account settings such as name and password. Specifies the type of print job: Normal Print, Secure Print, Proof Print (Secure and Proof print available with extra RAM memory only). Printing Phaser 6140 Color Laser Printer User Guide...
Page 74 Printing Driver Drop-Down Title Printer Features Summary Phaser 6140 Color Laser Printer User Guide Printing Options • Print Quality/Color: Specifies output color, image quality, brightness, color correction method, halftone screen settings, and adjust color balance. • Color Adjustment: Specifies RGB color adjustment settings.
Page 75: Printing On Specialty Media
Never use envelopes with windows or metal clasps because they can damage the printer. Damage caused by using unsupported envelopes is not covered under the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada.
Page 76 If you are printing using the PostScript driver, go to Driver on page 77. • If you are printing using the PCL driver, go to page 78. Phaser 6140 Color Laser Printer User Guide on page 55. 6140-016 Printing Envelopes using the PostScript Printing Envelopes using the PCL Driver...
Page 77 1. After loading the envelopes in the appropriate tray or the manual feed slot, in the application you are printing from, open the Print dialog. 2. Select the Phaser 6140 PostScript printer from the list of printers and then click the Properties (or Preferences) button.
Page 78: Printing Labels
1. After loading the envelopes in the appropriate tray, in the application you are printing from, open the Print dialog. 2. Select the Phaser 6140 PCL printer from the list of printers and then click the Properties (or Preferences) button.
Page 79 3. In the application you are using to create the labels, open the Print dialog box and select the Phaser 6140 printer (if you have both the PCL and the PostScript drivers installed, you can use either one).
Page 80: Printing On Glossy Paper
Note: Do not load more than 25 sheets. Do not load the paper above the fill line indicated on the tray. Overloading the tray may cause jams. Phaser 6140 Color Laser Printer User Guide on page 80 on page 80...
Page 81 4. In the application you are using to print from, open the Print dialog box and select the Phaser 6140 printer (if you have both the PCL and the PostScript drivers installed, you can use either one). 5. Click the Properties button.
Page 82: Printing On Card Stock
Do not load a stack of card stock higher than 27.6 mm (1.08 in.) in the tray. 4. In the application you are printing from, open the Print dialog box and select the Phaser 6140 printer (if you have both the PCL and the PostScript drivers installed, you can use either one).
Page 83 3. In the application you are using to print, open the Print dialog box and select the Phaser 6140 printer (if you have both the PCL and the PostScript drivers installed, you can use either one).
Page 84: Printing Custom Sizes
Custom Paper Size for the PostScript Driver 1. Open the PostScript printer driver’s settings: In Windows, navigate to your printer directory or list and then right-click the Phaser 6140 • PostScript driver and select Properties. In the Properties dialog box, click the Printing Preferences button.
Page 85 Paper/Output tab and in most applications’ Print dialog box (exact location varies with the application). 1. Navigate to your printer directory or list and then right-click the Phaser 6140 PCL driver and select Properties. 2. In the Properties dialog box, click the Configuration tab.
Page 86: Printing On Custom-Size Paper
Printing on Custom-size Paper Using the PCL Driver 1. Load the custom-size paper in the tray you want to use. For details, see 2. In the application you are printing from, open the Print dialog box and select the Phaser 6140 PCL driver.
Page 87: Printing On Both Sides Of The Paper
Note: Automatic 2-sided printing is available for the Phaser 6140/DN printer configuration. Manual 2-sided printing using Tray 1 is available for both Phaser 6140 configurations, but only using the PCL 6 printer driver (Windows only). For details, see from Tray 1 on page 88.
Page 88: Automatic 2-Sided Printing
Use only paper specified for use with this printer. Damage caused by unsupported paper is not covered under the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas, so contact your local sales representative for details.
Page 89 2. In the application you are printing from, open the Print dialog box and select the Phaser 6140 PCL driver. 3. Click the Properties button. 4. Click the Advanced tab. 5. In the Other Settings section, in the Items list, select Electronic Sort. In the Electronic Sort field below the Items list, select Off.
Page 90: Printing Using Secure Print
1. From the application you are using to print, open the Print dialog box (for example, from the File menu, select Print). 2. Select your Phaser 6140 printer (PostScript or PCL printer driver) and then click the Properties button. 3. In the Paper/Output tab of the printer driver Properties dialog box, do the following: a.
Page 91: Printing A Secure Print Job
7. Set the number of copies to print using Up Arrow or Down Arrow buttons and then press OK to start printing. See also: Setting Up a Secure Print Job Printing a Secure Print Job on page 90 Phaser 6140 Color Laser Printer Printing on page 91. User Guide...
Page 92: Storing A Print Job In Memory
To create a stored print job: 1. From the application you are using to print, open the Print dialog box. 2. Select your Phaser 6140 printer driver, either PCL or PostScript, and then click the Properties button. 3. In the Paper/Output tab of the printer driver Properties dialog box, do the following: a.
Page 93: Printing Using Proof Print
1. From the application you are using to print, open the Print dialog box. 2. Select your Phaser 6140 printer (PostScript or PCL printer driver) and then click the Properties button.
Page 94: Printing A Proof Print Job
6. Use the Up or Down Arrow buttons to set the number of sets to print and then press OK. See also: Setting Up a Proof Print Job Phaser 6140 Color Laser Printer User Guide on page 93 Printing a Proof Print...
Page 95: Control Panel Menus
Navigating the Control Panel Menus • Information Pages Menu on page 97 • Billing Meters Menu on page 98 • Admin Menu on page 99 • Tray Settings Menu on page 108 on page 96 Phaser 6140 Color Laser Printer User Guide...
Page 96: Navigating The Control Panel Menus
Forward arrow (moves cursor to the right) Back arrow (moves cursor to the left) Power Saver / Wake Up Cancel Phaser 6140 Color Laser Printer User Guide Operation Use to access control panel menus. Use to confirm menu selections and to print reports and lists.
Page 97: Information Pages Menu
The print meter can be reset. Prints a list of documents stored in the printer’s RAM when the Secure Print and Proof Print features are used. Control Panel Menus Phaser 6140 Color Laser Printer User Guide...
Page 98: Billing Meters Menu
Black Impression See also: Checking Print Job Status Checking Page Counts on page 121 Phaser 6140 Color Laser Printer User Guide on page 121. Contents Displays the total number of pages printed. Displays the total number of pages printed in color.
Page 99: Admin Menu
Specifies the settings to use for the TCP/IP protocol: • IP Mode: IPv4 Mode, IPv6 Mode, or Dual Stack • IPv4: Get IP Address, IP Address, Network Mask, Gateway Address • IPsec (IP security protocol; available when enabled) Control Panel Menus Phaser 6140 Color Laser Printer User Guide...
Page 100: Usb Setup Menu
Use this menu to configure the USB port status. Item Port Status Adobe Protocol Phaser 6140 Color Laser Printer User Guide Description When a protocol is set to Enable, it can be used. When set to Disable, it cannot be used.
Page 101: System Setup Menu
Duration can be set for up to 30 minutes in one- minute increments. Specifies the language used in the control panel menus and in printed Information pages. Control Panel Menus on page 24. Phaser 6140 Color Laser Printer User Guide...
Page 102 Print Text RAM Disk Size Mismatch mm/inch Default Size Phaser 6140 Color Laser Printer User Guide Description Specifies whether to automatically print a Job History Report after 22 print jobs. • Off (default): Prevents the Job History Report from printing automatically even if the number of print jobs exceeds 22.
Page 103: Maintenance Mode Menu
Fast Scan (1): For setting horizontal color registration, or Slow Scan (2) for setting vertical color registration. Resolves print-quality defects associated with charge problems after high-coverage print jobs. Resolves print-quality defects associated with charge problems after low-coverage jobs. Control Panel Menus Phaser 6140 Color Laser Printer User Guide...
Page 104: Pcl Setup Menu
Paper Tray Paper Size Orientation 2-Sided Font Phaser 6140 Color Laser Printer User Guide Description Helps improve imaging unit performance after overexposure to light. Initialize Print Meter. Resets the Print Meter. Resets the settings in the nonvolatile memory (NVM), except for the network settings, to their defaults.
Page 105 • Add-CR: The Carriage Return command is added. • CR-XX: The Line Feed and Carriage Return commands are both added. Default Color Specifies the default color mode: • Black (default) • Color Control Panel Menus Phaser 6140 Color Laser Printer User Guide...
Page 106: Postscript Setup Menu
Printing Options for Macintosh OS X Item PS Error Report PS Job Time-Out Paper Select Mode Default Color Phaser 6140 Color Laser Printer User Guide Printing Options for Windows PostScript on page 70. Description Turns error reporting on or off.
Page 107: Control Panel Menu
• Disable (default): All menus are accessible. Enabled when Panel Lock is enabled. Use to change the Panel Lock password for access to the Admin Menu on the control panel. Control Panel Menus Phaser 6140 Color Laser Printer User Guide...
Page 108: Tray Settings Menu
Tray 1 Settings Menu Item Paper Type Paper Size Phaser 6140 Color Laser Printer User Guide Printing Options for Windows PCL Driver Contents Specifies the type of paper loaded in the tray.
Page 109: Sheet Feeder (Tray 2) Settings
Displays a message that prompts you to set the paper size and type every time you load paper in the tray. • On: A message prompts the user to set the paper size and type. • Off (default): No message is displayed. Control Panel Menus Phaser 6140 Color Laser Printer User Guide...
Page 110 Control Panel Menus Phaser 6140 Color Laser Printer User Guide...
Page 111 Cleaning the Printer on page 112 • Ordering Supplies on page 114 • Managing the Printer on page 116 • Checking Page Counts on page 121 • Moving the Printer on page 123 Phaser 6140 Color Laser Printer User Guide...
Page 112: Cleaning The Printer
Caution: Do not spray the detergent directly on the printer. The liquid detergent may enter the printer through a gap and cause problems. Never use cleaning agents other than water or neutral detergent. Phaser 6140 Color Laser Printer User Guide...
Page 113: Cleaning The Interior
If a sheet of paper is wrapped around the heat roller, do not try to remove it by yourself to avoid injuries or burns. Switch off the printer immediately and wait 40 minutes for the fuser to cool. Clearing Paper Jams 1. Fuser 2. Transfer belt unit 6140-022 Phaser 6140 Color Laser Printer Maintenance on page 147. User Guide...
Page 114: Ordering Supplies
Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas;...
Page 115: Recycling Supplies
Maintenance Recycling Supplies For information on recycling supplies, go to www.xerox.com/gwa. See also: Recycling and Disposal on page 163 Phaser 6140 Color Laser Printer User Guide...
Page 116: Managing The Printer
Notes: • This section applies to Phaser 6140/N or /DN printer configurations connected to a network. A USB-only connection will not give you access to CentreWare IS. If you do not have a network connection to the printer, you can use PrintingScout. For details, see PrintingScout on page 117.
Page 117: Checking Printer Status With Printingscout
In the Windows taskbar, double-click the PrintingScout icon. • • From the Start menu, select Programs > Xerox Office Printing > PrintingScout > Activate PrintingScout. The printer’s status is displayed in the Status column of the Select Printer dialog box that opens.
Page 118: Checking Printer Status Via Email
12. In the Email Password (Password for remote status) section, to set the password for access to the printer, both read only and read/write, enter a password in the Password field and then enter it in the Re-enter Password field. Phaser 6140 Color Laser Printer User Guide on page 119...
Page 119 Use this command to specify the e-mail address to which e-mail reports are sent to. This command can only be used when the full access password is specified by the #Password command. Maintenance Phaser 6140 Color Laser Printer User Guide...
Page 120 Maintenance #SetMsgAddr service@xerox.com • When the full access password is “admin”, and to set the recipient e-mail address to “service@xerox.com”, then confirm the setting result on the network settings list: #Password admin #SetMsgAddr service@xerox.com #NetworkInfo Note: Describe the #SetMsgAddr command before the #NetworkInfo command. If they are written in reverse, the information retrieved by the #NetworkInfo command and the result of executing the #SetMsgAddr command may differ.
Page 121: Checking Page Counts
1. On the printer control panel, press the Menu button. 2. At Information Pgs, press the OK button. 3. Press the Down Arrow button to go to Print Meter and then press OK. The Print Volume Report prints. on page 121 Phaser 6140 Color Laser Printer Maintenance User Guide...
Page 122 Maintenance See also: Information Pages on page 25 Managing the Printer with CentreWare IS Phaser 6140 Color Laser Printer User Guide on page 116...
Page 123: Moving The Printer
For details on how to uninstall the options, refer to the instruction sheet that is bundled with each option. Warning: To avoid injury, use two people to lift the printer off the lower feeder unit. Maintenance Safety on page 9. Phaser 6140 Color Laser Printer User Guide...
Page 124 2. Reconnect the printer to the cables and power cord. 3. Plug in and turn on the printer. 4. Adjust the color registration before using the printer. For details, see page 143. Phaser 6140 Color Laser Printer User Guide 18.6 kg 41 lb.
Page 125: Troubleshooting
Problems with the Printer on page 132 • Print-Quality Problems on page 135 • Cleaning the Imaging Unit and Laser Lens • Color Registration on page 143 • Paper Jams on page 146 on page 140 Phaser 6140 Color Laser Printer User Guide...
Page 126: Troubleshooting Overview
You can find solutions for print-quality problems, media jams, software installation, and much more. To access the Online Support Assistant, go to www.xerox.com/office/6140support. Information Pages Two of the printer’s internal pages, the Demo page and the Error History report, can help with troubleshooting certain problems.
Page 127: Web Links
3. Press the Down Arrow button to go to the desired page and then press OK. Web Links Xerox provides several websites that offer additional help for your Phaser 6140 printer. A set of Xerox links is added to your Web browser’s Favorites folder when you install a Xerox printer driver on your computer.
Page 128: Control Panel Messages
Configuration page, see Configuration Page The printer is in the custom toner mode. This means a non-Xerox toner is installed. You may experience a decrease is print quality as a result. Toner is not distributed evenly in the specified cartridge. Remove and shake the cartridge, then reinstall it.
Page 129: Error Messages
For details, see Clearing Jams at the Duplex Unit Troubleshooting Ordering Supplies on page 114. on page 147. Clearing Jams at the 250- Clearing Jams at the Manual Feed on page 150. Phaser 6140 Color Laser Printer User Guide...
Page 130 Press OK Button Error 016-718 Collate Full Press OK Button Error 116-721 Phaser 6140 Color Laser Printer User Guide Condition/Reason/Action Paper is jammed inside the printer. Open the front cover and remove the paper. There is a paper misfeed at the registration roller that helps line the paper in the printer path.
Page 131 Press the OK button to clear the message, cancel the current print job, and conduct the next print job, if any. Error 016-720 Press the Cancel button to cancel the print job. Troubleshooting Phaser 6140 Color Laser Printer User Guide...
Page 132: Problems With The Printer
Probable causes of trouble are that the printer, computer, server, or other hardware is not correctly set for the network environment you are using, or a printer restriction has been exceeded. Symptom No power. Cannot print. Phaser 6140 Color Laser Printer User Guide Troubleshooting Overview Reason/Action Is the power to the printer turned off? Press the power button to the On position to turn on the power.
Page 133 An error has occurred that you cannot correct by yourself. Record the displayed error message or error code, turn off the power and disconnect the power plug from the outlet. Refer to the Xerox Support website, www.xerox.com/office/6140support. Light of the Ready indicator is There are jobs remaining in the printer.
Page 134 The paper tray is not inserted properly. Push the paper tray completely into the printer. There is a foreign object inside the printer. Turn off the printer and remove the foreign object. Refer to the Xerox Support website, www.xerox.com/office/6140support, for assistance. Loading Paper Paper Storage on page 50.
Page 135: Print-Quality Problems
You can also print a demo page to more precisely determine the print-quality problem. For details, see If the print quality does not improve after carrying out the appropriate action, contact Xerox Customer Support or your reseller.
Page 136 • Vertical black or color streaks or multiple colored streaks or lines. • Streaks in only one color. Recurring smudges. Phaser 6140 Color Laser Printer User Guide Cause Solution The paper is outside the Replace the paper with a recommended...
Page 137 Verify that the toner cartridges meet specifications and replace if necessary. For details, see Consumables page 114. Replace the transfer belt unit. For assistance, see the Xerox Support website: www.xerox.com/office/6140support Replace the paper. Also, see Paper Storage Guidelines on page 51.
Page 138 Partial blanks, creased paper, or blotted printing. Vertical blanks. Slanted printing. Horizontal bands, approximately 22 mm wide, appear vertically every 73 mm. Phaser 6140 Color Laser Printer User Guide Cause Solution The paper is damp. Replace the paper. The paper is outside the...
Page 139 Symptom Cause Colors are blurry or there is Color-to-color alignment is not white area around objects. correct. Troubleshooting Solution Perform an automatic color registration adjustment. For details, see Color Registration on page 143. Phaser 6140 Color Laser Printer User Guide...
Page 140: Cleaning The Imaging Unit And Laser Lens
5. Fold down the transfer belt unit, being careful not to touch its shiny surface. 6. Using a flashlight, inspect the gaps in the imaging unit and remove any paper debris from the area. Phaser 6140 Color Laser Printer User Guide...
Page 141 8. Using a clean, dry, lint-free cloth or swab, clean all debris from the laser lens. 9. Check for and remove any debris around the imaging unit gears located on the left side of the unit. Internal Components on page 20 for location. 6140-042 Phaser 6140 Color Laser Printer Troubleshooting 6140-026 User Guide...
Page 142 Make sure to insert the unit into the guides in the printer and then push the unit all the way back into the printer. b. Turn the four twist-locks to the right to lock the unit. 11. Fold the transfer belt unit back into place and close the printer front cover. Phaser 6140 Color Laser Printer User Guide 6140-041...
Page 143: Color Registration
6. At Are you sure? press OK to begin the calibration. When the adjustment is complete, the printer control panel reads Ready. on page 143 on page 143 on page 144 Phaser 6140 Color Laser Printer Troubleshooting Print- User Guide...
Page 144: Performing A Manual Color Registration Adjustment
If zero (0) is the value closest to the middle of the white band, you do not need to adjust that color. • If zero (0) is not the value closest to the middle of the white band, write down the number that Phaser 6140 Color Laser Printer User Guide on page 144. on page 144.
Page 145 0. 17. When finished, press the Menu button to return to the main menu. Troubleshooting Entering Color Values Phaser 6140 Color Laser Printer User Guide...
Page 146: Paper Jams
Support for additional assistance. Warning: The fuser and the surrounding area are hot and can cause burns. Phaser 6140 Color Laser Printer User Guide Supported Paper and...
Page 147: When Long Paper Jams
If it is difficult to open the front cover, do not force it. Turn off the printer using the power switch on the left side of the printer, toward the back. For additional assistance, refer to the Xerox Support website: www.xerox.com/office/6140support.
Page 148: Clearing Jams At The Manual Feed Slot
3. Press the front cover button to open the cover. 4. Carefully remove any jammed paper in the printer. Make sure there are no torn pieces of paper inside the printer. Phaser 6140 Color Laser Printer User Guide 6140-035 6140-036...
Page 149: Clearing Jams At The Fuser
Turn off the printer using the power switch on the left side of the printer, toward the back. For additional assistance, refer to the Xerox Support website www.xerox.com/office/6140support. Caution: Do not expose the Imaging Unit to any light source for more than 5 minutes.
Page 150: Clearing Jams At The Duplex Unit
Caution: Prolonged exposure to light may damage the imaging unit. 2. Gently pull out the jammed paper. If you cannot find the jammed paper, go to the next step. Phaser 6140 Color Laser Printer User Guide 6140-029 6140-030...
Page 151 5. Close the duplex unit and then close the printer cover. Note: If you need to remove the entire duplex unit for some reason, after opening the printer’s front cover, press the front cover-release button again to release the duplex unit. Troubleshooting 6140-031 Phaser 6140 Color Laser Printer User Guide...
Page 152 Troubleshooting Phaser 6140 Color Laser Printer User Guide...
Page 153: Printer Specifications
Printer Specifications This chapter includes: • Physical Specifications on page 154 • Environmental Specifications • Electrical Specifications on page 156 • Performance Specifications on page 155 on page 157 Phaser 6140 Color Laser Printer User Guide...
Page 154: Physical Specifications
Physical Specifications Weights and Dimensions Part Printer 250-Sheet Feeder (optional) Duplex Unit (optional) Phaser 6140 Color Laser Printer User Guide Specifications Width: 400 mm (15.8 in.) Depth: 457 mm (18.0 in.) Height: 415.4 mm (16.3 in.) Weight: 18.4 kg (40.57 lb.) Width: 400 mm (15.8 in.)
Page 155: Environmental Specifications
30 minutes after the printer is turned on. • 15–85% RH at 28°C (82°F) Elevation • For optimum performance, use the printer at elevations below 3,000 m (11,480 ft.). Printer Specifications Phaser 6140 Color Laser Printer User Guide...
Page 156: Electrical Specifications
This printer does not consume electric power when the power switch is turned off even if the printer is connected to an AC outlet. • qualified printer NERGY • Default time to Power Saver is 30 minutes Phaser 6140 Color Laser Printer User Guide...
Page 157: Performance Specifications
Color: 18 ppm (Letter) / 17 ppm (A4) Black & White: 21 ppm (letter) / 20 ppm (A4) Standard: 600 x 600 dpi x 1-bit Enhanced: 600 x 600 dpi x 4-bit (PostScript driver) / 5-bit (PCL driver) Phaser 6140 Color Laser Printer Printer Specifications User Guide...
Page 158 Printer Specifications Phaser 6140 Color Laser Printer User Guide...
Page 159: Regulatory Information
Regulatory Information This chapter includes: • Electromagnetic Interference • Material Safety Data Sheets on page 160 on page 162 Phaser 6140 Color Laser Printer User Guide...
Page 160: Electromagnetic Interference
Consult the dealer or an experienced radio/television technician for help. Any changes or modifications not expressly approved by Xerox could void the user's authority to operate the equipment. To ensure compliance with Part 15 of the FCC rules, use shielded interface cables.
Page 161: European Union
This product, if used properly in accordance with the user's instructions, is neither dangerous for the consumer nor for the environment. To ensure compliance with European Union regulations, use shielded interface cables. A signed copy of the Declaration of Conformity for this product can be obtained from Xerox. Regulatory Information Phaser 6140 Color Laser Printer...
Page 162: Material Safety Data Sheets
Regulatory Information Material Safety Data Sheets For Material Safety Data information regarding your Phaser 6140, go to: North America: www.xerox.com/msds European Union: www.xerox.com/environment_europe For Customer Support Center phone numbers, go to www.xerox.com/office/worldcontacts. Phaser 6140 Color Laser Printer User Guide...
Page 163: All Countries
163 All Countries If you are managing the disposal of your Xerox product, please note that the product may contain lead, mercury, perchlorate, and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market.
Page 164 In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures. Prior to disposal, please contact your local reseller or Xerox representative for end of life datebook information. Phaser 6140 Color Laser Printer...
Page 165: Note For The Battery Symbol
This wheeled bin symbol may be used in combination with a chemical symbol. This establishes compliance with the requirements set out by the Directive. Removal Batteries should only be replaced by a MANUFACTURER approved service facility. Recycling and Disposal Phaser 6140 Color Laser Printer User Guide...
Page 166 Recycling and Disposal Phaser 6140 Color Laser Printer User Guide...
Page 167 75 envelopes printing, 75 printing from the manual feed slot, 77 printing from Tray 1, 76 environmental specifications, 155 Error History report printing, 126 error messages, 129 extension cord use, 10 Phaser 6140 Color Laser Printer User Guide...
Page 168 79 printing from Tray 1, 79 laser safety, 10 Linux printer driver, 38 loading paper, 55 Phaser 6140 Color Laser Printer User Guide Macintosh printer driver, 38 Maintenance Mode Menu, 103 maintenance safety, 14...
Page 169 CentreWare IS, 116 printer weight, 154 printing, 49 a job stored in the printer’s memory, 92 envelopes, 75 envelopes using the PCL driver, 78 envelopes using the PostScript driver, 77 Phaser 6140 Color Laser Printer Index User Guide...
Page 170 24 specialty media, 75 specifications, 153 standard features, 22 supplies ordering, 114 recycling, 115 Phaser 6140 Color Laser Printer User Guide supply status messages, 128 support information, 27 supported paper and media, 50 System Setup Menu, 101 TCP/IP, 34...

This manual is also suitable for:

6140v_n 6140n - phaser color laser printer

Xerox PHASER 6140 User Manual

Table of Contents

2 Features

5 Control Panel Menus

7 Troubleshooting

Clearing Paper Jams

8 Printer Specifications

Regulatory Information

Quick Links

User Guide

Chapters

Troubleshooting

Related Manuals for Xerox PHASER 6140

Summary of Contents for Xerox PHASER 6140

This manual is also suitable for:

Table of Contents