Ricoh FAX1400L Operating Instructions Manual
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Ricoh FAX1400L Operating Instructions Manual

Ricoh FAX1400L Operating Instructions Manual

Ricoh fax machine user manual
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Cover1-1 Page 1 Friday, October 27, 2000 8:42 PM
FAX1400L

Operating Instructions

<Basic Features>
Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.

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  • Page 1: Operating Instructions

    Cover1-1 Page 1 Friday, October 27, 2000 8:42 PM FAX1400L Operating Instructions <Basic Features> Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
  • Page 2 For good copy quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts in your Ricoh office product.

  • Page 3: How To Read This Manual

    Holsten1AE_Basic_FM.book Page i Monday, November 6, 2000 8:10 PM How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.

  • Page 4: Table Of Contents

    Holsten1AE_Basic_FM.book Page ii Monday, November 6, 2000 8:10 PM TABLE OF CONTENTS Manuals for this machine ... 1 Basic Features (This Manual) ... 1 Advanced Features ... 1 1. Introduction Part Names... 3 Front View ... 3 Rear View... 4 Operation Panel ...
  • Page 5 Holsten1AE_Basic_FM.book Page iii Monday, November 6, 2000 8:10 PM 4. Troubleshooting Loading Paper into the Paper Tray ... 33 Adjusting The Volume and Sounds The Machine Makes (Function 92)... 35 If an Indicator Lights on the Operation Panel... 36 Communication Problems ... 37 Clearing a Document Jam ...
  • Page 6 Holsten1AE_Basic_FM.book Page iv Monday, November 6, 2000 8:10 PM...

  • Page 7: Manuals For This Machine

    Holsten1AE_Basic_FM.book Page 1 Monday, November 6, 2000 8:10 PM Manuals for this machine There are the Basic Features manual and the Advanced Features manual for this machine. Please consult the manual that suits your needs. Basic Features (This Manual) The Basic Features manual explains the most frequently used fax functions and operations.
  • Page 8 Holsten1AE_Basic_FM.book Page 2 Monday, November 6, 2000 8:10 PM ❖ ❖ ❖ ❖ Chapter 8 Troubleshooting Explains about reading error reports. When these reports are printed out, check the report and take the appropriate action. ❖ ❖ ❖ ❖ Chapter 9 Maintaining Your Machine Explains about cleaning the rollers and scanner, replacing the toner cartridge and cleaning pad and so on.

  • Page 9: Introduction

    Holsten1AE_Basic_FM.book Page 3 Monday, November 6, 2000 8:10 PM Part Names Front View Front Unit Open this unit when changing the toner cartridge. Document Guides Slide the left guide to fit the size of the pa- per you are feeding. Automatic Document Feeder (ADF) Holds up to some sheets of paper for au-...

  • Page 10: Rear View

    Holsten1AE_Basic_FM.book Page 4 Monday, November 6, 2000 8:10 PM Introduction Rear View Power Socket Front Unit Release Tab Hold this tab when opening Front Unit. Optional Card Insertion Slots Insert the Optional Memory Card. TEL/LINE Connect your telephone line and external telephone here.

  • Page 11: Operation Panel

    Holsten1AE_Basic_FM.book Page 5 Monday, November 6, 2000 8:10 PM Operation Panel { { { { Reception Mode} } } } key Press this to select the reception mode (Tel, Fax or Auto). Lights when the reception mode is Tele- phone. Check Display indicator The Check Disp.
  • Page 12 Holsten1AE_Basic_FM.book Page 6 Monday, November 6, 2000 8:10 PM Introduction { { { { Function} } } } key Press the {Function} key and enter a two digit code to access Functions 11 to 51. (For Functions 61 to 94, enter 6, the access code on see Chapter 7, “Access Code for Functions 61 to 94”...

  • Page 13: Symbols And Conventions Used In This Manual

    Holsten1AE_Basic_FM.book Page 7 Monday, November 6, 2000 8:10 PM Symbols and Conventions Used in This Manual ❖ ❖ ❖ ❖ Documents: A document is anything you put on the feed table of your machine, whether you are faxing it or copy- ing it.
  • Page 14 Holsten1AE_Basic_FM.book Page 8 Monday, November 6, 2000 8:10 PM Introduction...

  • Page 15: Faxing

    It is convenient when you would like to send a message immediate- ly, and would like to check wheth- er you have successfully connected with the other party's fax machine. A fax message is not stored in memory. Transmitter (This machine) 2.

  • Page 16: Suitable Document Types

    Holsten1AE_Basic_FM.book Page 10 Monday, November 6, 2000 8:10 PM Faxing Suitable Document Types Do not place damaged pages in the Automatic Document Feeder. • If your pages are curled or dog eared, flatten them. • If your pages are stuck together, shuffle the stack.

  • Page 17: Memory Transmission And Immediate Transmission

    • While your fax message is being sent, another user can operate the machine (people will not have to wait by the fax machine too long). • You can send the same message to more than one place with the same operation.
  • Page 18 Holsten1AE_Basic_FM.book Page 12 Monday, November 6, 2000 8:10 PM Faxing Carefully insert the document stack face down into the Auto- matic Document Feeder. At this time, the Panel display should change to “ DIAL FAX NUMBER Important ❒ Gently insert the documents, until you feel them catch on the rollers inside the Automatic Document Feeder.
  • Page 19 Advanced Features manual.) READY 98% 10:04 SET DOC. OR DIAL NO. ❒ If the other party's fax machine answers, both machines will connect and yours will send the message. A name or a label will appear on the upper line.

  • Page 20: Canceling A Memory Transmission

    Holsten1AE_Basic_FM.book Page 14 Monday, November 6, 2000 8:10 PM Faxing Canceling a Memory Transmission Before start is pressed Press the { { { { Stop} } } } key, or remove the document you have set. While the document is being scanned in Press the { { { { Stop} } } } key.

  • Page 21: Immediate Transmission

    Immediate Transmission is conven- ient when: • You wish to quickly check whether you have successfully connected with the other party's fax machine. • Your machine's memory is getting full. The machine dials immediately after you press the {Start} key. The mes-...

  • Page 22: When Setting Thin And Soft Documents

    Holsten1AE_Basic_FM.book Page 16 Monday, November 6, 2000 8:10 PM Faxing When Setting Thin and Soft Documents Open the operation panel (A A A A ), and then insert the document un- til the paper end touches the pro- jection next to the roller (B B B B ). Limitation ❒...

  • Page 23: Very Fine Detail Faxing

    Holsten1AE_Basic_FM.book Page 17 Monday, November 6, 2000 8:10 PM Very Fine Detail Faxing If you need to send a document which requires optimum clarity, select the resolution setting appropriate to your needs. You can select different settings for each page of your message. Simply change the settings for page 2 while page 1 is being scanned.

  • Page 24: Reception Modes

    ❖ ❖ ❖ ❖ Telephone mode Use this mode if your line is shared by a fax machine and a telephone, but you wish to answer all calls yourself and decide whether they are fax messages or telephone calls.

  • Page 25: Switching Between Auto, Fax, And Telephone Mode

    Holsten1AE_Basic_FM.book Page 19 Monday, November 6, 2000 8:10 PM Switching Between Auto, Fax, and Telephone Mode The Manual Receive indicator is lit when the machine is in Telephone mode. To switch to a different mode, follow the steps below. Press the { { { { Reception Mode} } } } key. RECEIVE MODE iFAX AUTO...
  • Page 26 Holsten1AE_Basic_FM.book Page 20 Monday, November 6, 2000 8:10 PM Faxing...

  • Page 27: Setup

    Required in the United States. ❖ ❖ ❖ ❖ FAX NUMBER : This is your fax machine's phone number, which must include coun- try and area codes. During any c o m m u n i c a t i o n , y o u r F A X NUMBER appears on their dis- p l a y .
  • Page 28 Holsten1AE_Basic_FM.book Page 22 Monday, November 6, 2000 8:10 PM Setup Press the { { { { Yes} } } } key. OWN NAME kkkkkkkkkkkkkkkkkkkk Enter your office, company, or personal name, or any other ap- propriate identification. (Using the Quick Dial keys.) OWN NAME XYZ COMPANYkkkkkkkkk Reference...

  • Page 29: Storing And Editing Fax Numbers (Functions 31 & 32)

    Holsten1AE_Basic_FM.book Page 23 Monday, November 6, 2000 8:10 PM Storing and Editing Fax Numbers (Functions 31 & 32) You can store numbers that you often use in the machine's memory. A stored number will remain in memo- ry even if the power is cut. You can store numbers in two ways.

  • Page 30: Quick Dial Label

    Holsten1AE_Basic_FM.book Page 24 Monday, November 6, 2000 8:10 PM Setup Enter or edit the label using the Quick Dial keys and the ten key pad. See P.30 “Entering Charac- ters” NEW YORK OFFICEkkkkk Press the { { { { Yes} } } } key. PRINT LISTh/SEARCHi Note ❒...
  • Page 31 Holsten1AE_Basic_FM.book Page 25 Monday, November 6, 2000 8:10 PM Press the{ { { { Yes} } } } key. kkkkkkkkkkkkkkkkkkkk Do one of the following: •Enter the fax number you wish to store in this Speed Dial using the ten key pad. Then, press the {Yes} key.

  • Page 32: Storing And Editing A Group Of Fax Numbers (Function 33)

    Holsten1AE_Basic_FM.book Page 26 Monday, November 6, 2000 8:10 PM Setup Storing and Editing a Group of Fax Numbers (Function 33) ❖ ❖ ❖ ❖ Groups If you often broadcast messages to the same set of destinations, you can combine these numbers into a group.
  • Page 33 Holsten1AE_Basic_FM.book Page 27 Monday, November 6, 2000 8:10 PM Registered items Quick Dial: [01], [02], [03], Speed Dial: [01], [02], [03] Ten Key: 0312345678 Quick Dial: [04], [05] Speed Dial: [04], [05], [06] Ten Key: 0312345678, 0451119999 This section describes how to pro- gram or edit a Group.

  • Page 34: Erasing Groups

    Holsten1AE_Basic_FM.book Page 28 Monday, November 6, 2000 8:10 PM Setup Enter a fax number. Note ❒ Enter a fax number in one of these ways : • Press a Quick Dial key. • Press the Speed Dial key fol- lowed by two digits. •...

  • Page 35: Programming The Group Key

    Holsten1AE_Basic_FM.book Page 29 Monday, November 6, 2000 8:10 PM Programming the Group Key You can program the 3 groups. How- ever, if there is no room in Quick Dial keys, this group key is helpful. You have to Quick Dial 10 as the group key.

  • Page 36: Entering Characters

    Holsten1AE_Basic_FM.book Page 30 Monday, November 6, 2000 8:10 PM Setup Entering Characters Use the ten key pad for entering numbers. Use Quick Dial keys 1 to 8 for entering letters, the W and V keys to change to another letter, the {Yes} key to accept a character, and Quick Dial key 10 for spaces and other characters.

  • Page 37: Wild Cards

    Holsten1AE_Basic_FM.book Page 31 Monday, November 6, 2000 8:10 PM Wild Cards This feature greatly enhances the effectiveness of the following feature: • Authorized Reception In each of these features, you have to store the OWN NAME or FAX NUMBER of various terminals that you normally receive fax messages from. Then, when your machine detects an incoming call, it checks the OWN NAME or FAX NUMBER of the other terminal, and acts accordingly.
  • Page 38 Holsten1AE_Basic_FM.book Page 32 Monday, November 6, 2000 8:10 PM Setup...

  • Page 39: Troubleshooting

    Holsten1AE_Basic_FM.book Page 33 Monday, November 6, 2000 8:10 PM Loading Paper into the Paper Tray Important ❒ When loading paper into the Paper Tray, do not load more than 100 sheets of paper (70g/m Overloading the Paper Tray can cause misfeeds. ❒...
  • Page 40 Holsten1AE_Basic_FM.book Page 34 Monday, November 6, 2000 8:10 PM Troubleshooting Squeeze the tray guide and slide it against the edge of the stack. Note ❒ Paper misfeeds or paper jam may occur if you ignore the lim- itation of paper amount.

  • Page 41: Adjusting The Volume And Sounds The Machine Makes (Function 92)

    Holsten1AE_Basic_FM.book Page 35 Monday, November 6, 2000 8:10 PM Adjusting The Volume and Sounds The Machine Makes (Function 92) You can change the beeper (monitor) volume of the desired feature. The sound of signal TRANS MONITOR transmissions. The sound of signal RECV MONITOR receptions.

  • Page 42: If An Indicator Lights On The Operation Panel

    Holsten1AE_Basic_FM.book Page 36 Monday, November 6, 2000 8:10 PM Troubleshooting If an Indicator Lights on the Operation Panel ❖ ❖ ❖ ❖ “ ” appears in the PRESS STOP KEY display: Press the {Stop} key. ❖ ❖ ❖ ❖ The Receive File indicator is lit: You have received a fax message which is now stored in the memo- ry.

  • Page 43: Communication Problems

    Holsten1AE_Basic_FM.book Page 37 Monday, November 6, 2000 8:10 PM Communication Problems If “ ERROR PRESS STOP the display: Press the {Stop} key. ERROR PRESS STOP KEY Causes: • A poor line caused the communi- cation to fail. • The line is noisy. Try to retransmit. •...

  • Page 44: Clearing A Document Jam

    Holsten1AE_Basic_FM.book Page 38 Monday, November 6, 2000 8:10 PM Troubleshooting Clearing a Document Jam When an original is jammed, “ ” is displayed – follow this ORIGINAL procedure to solve the problem. Note ❒ If copies, fax messages or prints are jammed, follow the next proce- dure.

  • Page 45: Clearing A Copy, Fax, Or Print Jam

    Holsten1AE_Basic_FM.book Page 39 Monday, November 6, 2000 8:10 PM Clearing a Copy, Fax, or Print Jam When “ ” is displayed, CLEAR COPY follow this procedure to solve the problem. For how to clear original jams, see the previous procedure. R WARNING: When removing the toner cartridge, do not touch the electrical elements and a screw in-...
  • Page 46 Holsten1AE_Basic_FM.book Page 40 Monday, November 6, 2000 8:10 PM Troubleshooting Pull out the toner cartridge. Note ❒ Be sure to hold the toner car- tridge by its handle. ❒ Keep the toner cartridge hori- zontal to avoid spilling the ton- Push back the blue paper release lever located on the right.

  • Page 47: When Paper Will Not Feed

    Holsten1AE_Basic_FM.book Page 41 Monday, November 6, 2000 8:10 PM Install the toner cartridge into the machine. Note ❒ Be sure to hold the toner car- tridge by its handle. ❒ Keep the toner cartridge hori- zontal to avoid spilling the ton- Close the Front Unit.
  • Page 48 Holsten1AE_Basic_FM.book Page 42 Monday, November 6, 2000 8:10 PM Troubleshooting Close the front unit. When the front unit is closed, the motor will start running. When the sound of the motor stops, set paper in the original position and continue with normal operation.

  • Page 49: Error Messages

    Holsten1AE_Basic_FM.book Page 43 Monday, November 6, 2000 8:10 PM Error Messages The following messages may appear while you are operating or programming the machine. NO FILE EXISTS TOO MANY DEST. USED AS GROUP DIAL USED AS DIAL USED AS GROUP KEY USED AS DIAL OPTION NOT PROGRAMMED ALREADY PROGRAMMED...
  • Page 50 Holsten1AE_Basic_FM.book Page 44 Monday, November 6, 2000 8:10 PM Troubleshooting SERVICE CALLk-kkH WCHECK PAPER SIZE TONER NEAR EMPTY Machine is out of order. Switch the power off then on again. If the same message appears, even after doing this, call your service repre- sentative.

  • Page 51: Solutions To Common Problems

    Holsten1AE_Basic_FM.book Page 45 Monday, November 6, 2000 8:10 PM Solutions to Common Problems If a problem is not cleared, even after performing the Action Required, call your service representative. Problem STANDBY MODE Nothing happens when the switch is turned on. SET DOC.
  • Page 52 Holsten1AE_Basic_FM.book Page 46 Monday, November 6, 2000 8:10 PM Troubleshooting Problem TRANSMISSION The original is not pulled into the Automatic Document Feed- Required Action In case panel display is not changed to “ ”, you did not feed the document far enough into NUMBER the Automatic Document Feeder.
  • Page 53 Holsten1AE_Basic_FM.book Page 47 Monday, November 6, 2000 8:10 PM Problem Frequent original misfeeds (Multifeeds) Frequent original misfeeds (Non-feeds) Solutions to Common Problems Required Action Incorrect positioning of originals Put the document in the Automatic Document Feeder cor- rectly. See P.11 “Memory Transmission”. Incorrect alignment of originals Align the edges of the document.
  • Page 54 Holsten1AE_Basic_FM.book Page 48 Monday, November 6, 2000 8:10 PM Troubleshooting Problem Transmission cannot take place; appears. CLEAR ORIGINAL Transmission cannot take place. Before taking action, wait until the machine is in standby mode, and then press the {Stop} key. Consistent difficulty in commu- nicating with a particular termi- Consistent poor image quality when communicating with a...
  • Page 55 Holsten1AE_Basic_FM.book Page 49 Monday, November 6, 2000 8:10 PM Problem Copies are wrinkled. Copy paper misfeeds occur fre- quently. Stripes on copies. TELEPHONING You cannot receive phone calls; the unit only rings once then goes into receive mode. You cannot receive phone calls; the unit does not ring.

  • Page 56: Index

    Holsten1AE_Basic_FM.book Page 50 Monday, November 6, 2000 8:10 PM INDEX Add Toner indicator , 5 Arrow keys , 5 Automatic Document Feeder (ADF) , 3 Auto mode , 18 Canceling a Memory Transmission , 14 Before start is pressed , 14 During Transmission , 14 While the document is being scanned in , 14 While the message is awaiting...
  • Page 57 Holsten1AE_Basic_FM.book Page 51 Monday, November 6, 2000 8:10 PM Paper , 33 Paper Tray , 3 Paper Tray Extension , 3 Part Names Front View , 3 Rear View , 4 Pause/Redial key , 6 Power Socket , 4 Power Switch , 3 Print Delivery Tray , 3 Programming FAX HEADER , 21...
  • Page 58 Holsten1AE_Basic_FM.book Page 52 Monday, November 6, 2000 8:10 PM MEMO H538...
  • Page 59 Holsten1AE_Basic_FM.book Page 1 Thursday, October 26, 2000 3:55 PM In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. Copyright © 2000 Ricoh Co., Ltd.
  • Page 60 15-5, Minami Aoyama 1-chome, Minato-ku, Tokyo 107-8544, Japan Phone: +81-(0)3-3479-3111 Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than recom- mended parts. For good copy quality, Ricoh recommends that you use genuine Ricoh toner.

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