Toshiba E-STUDIO 350 User Functions Manual
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Toshiba E-STUDIO 350 User Functions Manual

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MULTIFUNCTIONAL DIGITAL SYSTEMS
User Functions Guide

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Summary of Contents for Toshiba E-STUDIO 350

  • Page 1 MULTIFUNCTIONAL DIGITAL SYSTEMS User Functions Guide...

  • Page 2: Trademarks And Copyright

    Copyright © 2003 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC. No patent liability is assumed, however, with respect to the use of the information contained herein.

  • Page 3: Table Of Contents

    TABLE OF CONTENTS TABLE OF CONTENTS...........................1 PREFACE ..............................3 FEATURES OF THE e-STUDIO350/450....................4 1. MANAGING ADDRESS BOOK (ADDRESS MENU)................5 1. MANAGING ADDRESS BOOK......................6 • About Managing Contacts in Address Book ..................6 • Registering Contacts ........................7 • Editing Contacts..........................10 • Deleting Contacts ..........................13 •...
  • Page 4 TABLE OF CONTENTS (Cont.) 7. TURN OFF THE POWER (SHUT DOWN) ..................76 4. SETTING ITEMS (ADMIN) ........................77 1. ENTERING TO ADMIN MENU ......................78 2. SETTING GENERAL FUNCTIONS ....................79 • Setting the Device Information.......................79 • Setting the Notification........................81 • Changing the Administrator Password ..................83 •...

  • Page 5: Preface

    Operator’s Manual should be readily available for future reference. To ensure correct and safe use of the Toshiba Multifunctional Digital Systems e-STUDIO350/450, this Operator's Manual describes safety precautions according to the following three levels of warning: Before reading this Operator's Manual, you should fully understand the meaning and importance of these signal words.

  • Page 6: Features Of The E-Studio350/450

    FEATURES OF THE e-STUDIO350/450 The e-STUDIO350/450 is a Multifunctional Digital Systems that is capable of using each function via networks. The e-STUDIO350/450 also has various optional paper handling devices to meet the needs of your office. The e-STUDIO350/450 offers the following convenient features, functions and options. - The copying speed is 35 copies (LT) per minute for e-STUDIO350, 45 copies (LT) per minute for the e- STUDIO450.

  • Page 7: Managing Address Book (Address Menu)

    1. MANAGING ADDRESS BOOK (ADDRESS MENU) 1. MANAGING ADDRESS BOOK....................6 • About Managing Contacts in Address Book..................6 • Registering Contacts ...........................7 • Editing Contacts ..........................10 • Deleting Contacts..........................13 • Searching Contacts...........................14 2. MANAGING GROUPS ......................18 • About Managing Groups in Address Book ..................18 •...

  • Page 8: Managing Address Book

    1. MANAGING ADDRESS BOOK About Managing Contacts in Address Book Contacts in the Address Book will be displayed in the [ADDRESS] button screen that is displayed by pressing the [FAX] button on the Control Panel. These are also used to specify the recipients for Scan to E-mail documents.

  • Page 9: Registering Contacts

    Registering Contacts The following procedure describes how to register new contact in the Address Book. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [ADDRESS] button, and then press the [ADDRESS BOOK] button on the touch panel.
  • Page 10 1.MANAGING ADDRESS BOOK (Cont.) Press each button on the touch panel to enter following contact information. - [FIRST NAME] — Enter the first name of the contact. This name will appear in the address book list on the touch panel. - [LAST NAME] —...
  • Page 11 Specify following items as you required. - TX TYPE — This sets the type of the fax transmission mode. Press the [MEMORY TX] button to select the memory transmission mode or the [DIRECT TX] button to select the direct transmission mode. - ECM —...

  • Page 12: Editing Contacts

    1.MANAGING ADDRESS BOOK (Cont.) Editing Contacts The following procedure describes how to edit existing contact in the Address Book. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [ADDRESS] button, and then press the [ADDRESS BOOK] button on the touch panel.
  • Page 13 Press each button on the touch panel to edit the contact information. - For the description of each item, see the Step 4 in the procedure of "Registering Contacts" in the previous section. Press the [OPTION] button to specify the default settings for a fax transmission.
  • Page 14 1.MANAGING ADDRESS BOOK (Cont.) Press the [ENTER] button to save the contact. - The contact is edited. 1.MANAGING ADDRESS BOOK (ADDRESS MENU)

  • Page 15: Deleting Contacts

    Deleting Contacts The following procedure describes how to delete existing contact in the Address Book. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [ADDRESS] button, and then press the [ADDRESS BOOK] button on the touch panel.

  • Page 16: Searching Contacts

    1.MANAGING ADDRESS BOOK (Cont.) Searching Contacts The following procedure describes how to search for contacts in the Address Book. This function is useful to find the contact that you want to edit. You can search for the contacts by entering a ID number or the search strings. Searching a Contact by ID Number Press the [USER FUNCTIONS] button on the control panel to enter the User...
  • Page 17 The touch panel displays the screen that contains the searched contact. Press the contact and press the [EDIT] button to edit the contact information, or press the [DELETE] button to delete the contact. - See "Editing Contacts" for the instruction to edit the contact. Page 10 Searching Contacts by Entering Search String Press the [USER FUNCTIONS] button on...
  • Page 18 1.MANAGING ADDRESS BOOK (Cont.) Press the button that is used for searching to specify the search string. - When you press each button, the input screen is displayed. Enter the search string using the keyboard and digital keys, and press the [ENTER] button.
  • Page 19 Specify the search string in the items that you require and press the [SEARCH] button. The touch panel displays the screen that contains the searched contacts. Press the contact and press the [ENTER] button to edit the contact information. - See "Editing Contacts" for the instruction to edit the contact. Page 10...

  • Page 20: Managing Groups

    2. MANAGING GROUPS About Managing Groups in Address Book You can create groups that contain the multiple members of contacts. This enables you to specify the groups instead of specifying each recipient separately when operating Scan to E-mail, or fax or Internet Fax transmission.

  • Page 21: Creating New Group

    Creating New Group The following procedure describes how to create new group in the Address Book. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [ADDRESS] button, and then press the [GROUP] button on the touch panel.

  • Page 22: Touch Panel

    2.MANAGING GROUPS (Cont.) Enter the group name using the keyboard and digital keys, and press the [ENTER] button. Press the [ENTER] button. - The CHECK OF GROUP MEMBER screen is displayed. Select the contacts that you want to add to the group, and then press the [ENTER] button.

  • Page 23: Editing Groups

    Editing Groups The following procedure describes how to edit the name of groups, add or remove the members in groups. Editing Group Name Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [ADDRESS] button, and then press the [GROUP] button on the touch panel.
  • Page 24 2.MANAGING GROUPS (Cont.) Enter the group name using the keyboard and digital keys, and press the [ENTER] button. Press the [ENTER] button. - The CHECK OF GROUP MEMBER screen is displayed. In the screen, the contacts that have been registered in the group are highlighted. - To add or remove the contacts by selecting each contacts manually, see "Adding or Removing Contacts".
  • Page 25 Adding or Removing Contacts Press the contacts that are not highlighted to add to the group, or press the highlighted contacts to remove from the group. - To add both the fax number and E-mail address of a contact to the group, press over the contact name.
  • Page 26 2.MANAGING GROUPS (Cont.) Enter the ID Number using the digital keys and press the [ENTER] button. The touch panel displays the screen that contains the searched contact. Press the contact to be added to the group. - To add both the fax number and E-mail address of a contact to the group, press over the contact name.
  • Page 27 Adding Contacts by Searching with Search String Press the [SEARCH ADDRESS] button. - The SEARCH ADDRESS screen is displayed. Press the button that is used for searching to specify the search string. - When you press each button, the input screen is displayed. Enter the search string using the keyboard and digital keys, and press the [ENTER] button.
  • Page 28 2.MANAGING GROUPS (Cont.) Specify the search string in the items that you require and press the [SEARCH] button. The touch panel displays the screen that contains the searched contacts. Press the contacts that you want to add to the group. - To add both the fax number and E-mail address of a contact to the group, press over the contact name.

  • Page 29: Deleting Groups

    Deleting Groups The following procedure describes how to delete a group in the Address Book. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [ADDRESS] button, and then press the [GROUP] button on the touch panel.

  • Page 30: Searching Groups

    2.MANAGING GROUPS (Cont.) Searching Groups The following procedure describes how to search for groups in the Address Book. This function is useful to find the contact that you want to edit. You can search for the groups by entering the ID number or the search string. Searching a Group by ID Number Press the [USER FUNCTIONS] button on the control panel to enter the User...
  • Page 31 The touch panel displays the screen that contains the searched group. Press the group and press the [EDIT] button to edit the group information. - See "Editing Groups" for the instruction to edit the group. Page 21 Searching Groups by Group Name Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.
  • Page 32 2.MANAGING GROUPS (Cont.) Press the [GROUP NAME] button to specify the search string. - The input screen is displayed. Enter the search string using the keyboard and digital keys, and press the [ENTER] button. It will search for the groups that contain the search string in the group name field.

  • Page 33: Confirming The Members Of The Groups

    Confirming the Members of the Groups The following procedure describes how to confirm the contacts that are added in the group. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [ADDRESS] button, and then press the [GROUP] button on the touch panel.
  • Page 34 1.MANAGING ADDRESS BOOK (ADDRESS MENU)

  • Page 35: Managing Counters (Counter Menu)

    2. MANAGING COUNTERS (COUNTER MENU) 1. TOTAL COUNTER .......................34 • Displaying Print Counter ........................34 • Displaying Scan Counter........................35 2. PRINT OUT TOTAL COUNTER...................36 3. DEPARTMENT COUNTER....................37 • Displaying Print Counter for Department Code.................37 • Displaying Scan Counter for Department Code ................39 •...

  • Page 36: Total Counter

    1. TOTAL COUNTER Displaying Print Counter This feature allows you to display the total number of the print counter. The print counter contains following counters: - Copy Counter — indicates the number of sheets that has been printed by copy operations. - Fax Counter —...

  • Page 37: Displaying Scan Counter

    Displaying Scan Counter This feature allows you to display the total number of the scan counter. The scan counter contains following counters: - Copy Counter — indicates the number of originals that has been scanned by copy operations. - Fax Counter — indicates the number of originals that has been scanned by fax and Internet Fax transmissions.

  • Page 38: Print Out Total Counter

    2. PRINT OUT TOTAL COUNTER This feature allows you to print the total counter list. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [COUNTER] button, and then press the [PRINT OUT TOTAL COUNTER] button on the touch panel.

  • Page 39: Department Counter

    3. DEPARTMENT COUNTER Displaying Print Counter for Department Code This feature allows you to display the number of the print counter for each department code. The department counter is available only when this equipment has been managed with the department code.
  • Page 40 3.DEPARTMENT COUNTER (Cont.) Press the [PRINT COUNTER] button. The Print Counter for the specified department code is displayed. 2.MANAGING COUNTERS (COUNTER MENU)

  • Page 41: Displaying Scan Counter For Department Code

    Displaying Scan Counter for Department Code This feature allows you to display the number of the scan counter for each department code. The department counter is available only when this equipment has been managed with the department code. "4.MANAGING DEPARTMENT CODE" Page 43 The scan counter contains following counters: - Copy Counter —...
  • Page 42 3.DEPARTMENT COUNTER (Cont.) Press the [SCAN COUNTER] button. The Scan Counter for the specified department code is displayed. 2.MANAGING COUNTERS (COUNTER MENU)

  • Page 43: Displaying Fax Communication Counter For Department Code

    Displaying Fax Communication Counter for Department Code This feature allows you to display the number of the Fax and Internet Fax Transmission and Reception counter for each department code. The department counter is available only when this equipment has been managed with the department code.
  • Page 44 3.DEPARTMENT COUNTER (Cont.) Press the [FAX COMMUNICATION] button. The Fax Communication Counter for the specified department code is displayed. 2.MANAGING COUNTERS (COUNTER MENU)

  • Page 45: Managing Department Code

    4. MANAGING DEPARTMENT CODE Logging On As Administrator You can audit the copy quantity of copy, print, scan, and facsimile pages performed by setting a department code. Up to 1000 department codes can be registered. To manage the department code, you must know the administrator password for this equipment. Therefore, it is recommended to be performed by an authorized administrator in your place.

  • Page 46: Printing Department Codes List

    4.MANAGING DEPARTMENT CODE (Cont.) Printing Department Codes List You can print out the department codes list and counters for each department code. In the DEPT. MANAGEMENT menu, press the [PRINT OUT DEPARTMENT CODES] button. - Printing begins. - For the procedure to display the screen on the right, see "Logging On As Administrator".

  • Page 47: Enabling Department Code

    Enabling Department Code In the initial setting, the department code feature is disabled. If you want to manage the counter separately by the department codes, you must enable the department code. When the department management is enabled, the department code input screen will be displayed before entering the copy, scan, fax, and e- Filing operation screen to manage the operations for each department code.

  • Page 48: Resetting All Department Counters

    4.MANAGING DEPARTMENT CODE (Cont.) Resetting All Department Counters This function clears all department counters to “0”. - This function is available only when the department code is enabled. - This function clears only the department counters. You cannot clear the total counter. In the DEPT.

  • Page 49: Deleting All Department Codes

    Deleting All Department Codes This function deletes all department codes that have been registered. The [DELETE ALL] button will be available after registering a department code. "Registering a New Department Code" Page 48 In the DEPT. MANAGEMENT menu, press the [DELETE ALL] button. - The delete confirmation screen is displayed.

  • Page 50: Registering A New Department Code

    4.MANAGING DEPARTMENT CODE (Cont.) Registering a New Department Code The function allows you to register new department code. After registering the department code(s), you must enable the Department Code function. "Enabling Department Code" Page 45 In the DEPT. MANAGEMENT menu, press the [DEPARTMENT REGISTRATION] button.
  • Page 51 Enter the 5-digit code in the “New Code” field using the digital keys, and then press the [SET] button to set the entry. - If you enter the code, asterisks (*) appear in the “New Code” field. - If you want to clear the code to retype it, press the [CLEAR] button on the Control Panel.

  • Page 52: Editing The Department Code

    4.MANAGING DEPARTMENT CODE (Cont.) Editing the Department Code The function allows you to edit the existing department code. In the DEPT. MANAGEMENT menu, press the [DEPARTMENT REGISTRATION] button. - The DEPARTMENT CODE screen is displayed. For the procedure to display the screen on the right, see "Logging On As Administrator".
  • Page 53 Enter current department code in the “Current Code” field using the digital keys, and then press the [SET] button to set the entry. - If you enter the code, asterisks (*) appear in the “Current Code” field. - If you want to clear the code to retype it, press the [CLEAR] button on the Control Panel.
  • Page 54 4.MANAGING DEPARTMENT CODE (Cont.) Set the limitation of this department code as required. - Press the [ON] button to enable the output limitation for this department code. When you select the [ON] button, press the “Limitation” field and enter the maximum number of the outputs for this department code using the digital keys.

  • Page 55: Deleting The Department Code

    Deleting the Department Code The function allows you to delete the existing department code. In the DEPT. MANAGEMENT menu, press the [DEPARTMENT REGISTRATION] button. - The DEPARTMENT CODE screen is displayed. For the procedure to display the screen on the right, see "Logging On As Administrator".

  • Page 56: Resetting The Counter Of Each Department

    4.MANAGING DEPARTMENT CODE (Cont.) Resetting the Counter of Each Department The function allows you to reset the counter of specific department code only. In the DEPT. MANAGEMENT menu, press the [DEPARTMENT REGISTRATION] button. - The DEPARTMENT CODE screen is displayed. For the procedure to display the screen on the right, see "Logging On As Administrator".

  • Page 57: Setting Output Limitations For All Departments

    Setting Output Limitations for All Departments This function allows you to set the output limitation for all departments by a single operation. When you select [ON], the output will be disabled for all departments. When you select [OFF], the infinite outputs will be allowed for all departments. When you select [ON], the limitation setting for each department code will be set to [ON] and the “Limitation”...
  • Page 58 2.MANAGING COUNTERS (COUNTER MENU)

  • Page 59: Setting Items (User)

    3. SETTING ITEMS (USER) 1. SETTING GENERAL FUNCTIONS ..................58 • Setting the Auto Clear Mode ......................58 • Setting the Paper Size and Paper Type of the Drawer ..............59 • Changing the Display Language .......................61 • Setting the Reversed Display Mode....................63 2.

  • Page 60: Setting General Functions

    1. SETTING GENERAL FUNCTIONS Setting the Auto Clear Mode This function sets how long the machine waits before clearing the previous functions set on the control panel. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.

  • Page 61: Setting The Paper Size And Paper Type Of The Drawer

    Setting the Paper Size and Paper Type of the Drawer This function allows you to set the paper size and paper type of each drawer. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [USER] button, and then press the [GENERAL] button on the touch panel.
  • Page 62 1.SETTING GENERAL FUNCTIONS (Cont.) Press the drawer portion in the illustration to highlight the drawer where you want to change the paper size and paper type, then press the desired paper size button and paper type button. - The paper size in the selected drawer changes to the selected paper size.

  • Page 63: Changing The Display Language

    Changing the Display Language The language used on the touch panel can be changed to a different one. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [USER] button, and then press the [GENERAL] button on the touch panel.
  • Page 64 1.SETTING GENERAL FUNCTIONS (Cont.) Press the desired language button. - The touch panel is displayed in the selected language. 3.SETTING ITEMS (USER)

  • Page 65: Setting The Reversed Display Mode

    Setting the Reversed Display Mode You can change the touch panel to be displayed in the Reversed Display mode (which the white portion will be black and the black portion will be white). Changing to the Reversed Display mode helps you to display the touch panel more clearly where it is too bright to see the touch panel.
  • Page 66 1.SETTING GENERAL FUNCTIONS (Cont.) - When you select the [ON] button, the touch panel is displayed in the Reversed Display mode. 3.SETTING ITEMS (USER)

  • Page 67: Setting Copy Functions

    2. SETTING COPY FUNCTIONS You can change the initial setting (default setting) of copy job. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [USER] button, and then press the [COPY] button on the touch panel. - The COPY screen is displayed.
  • Page 68 2.SETTING COPY FUNCTIONS (Cont.) In the “2IN1/4IN1” option, press the desired mode button. - [WRITE VERTICALLY] — Press this to print each two pages or four pages from left to right or top to bottom for the 2IN1/4IN1 copy. When the portrait originals are copied using 2in1 or 4in1, it copies them from left to right.

  • Page 69: Setting Fax Functions

    3. SETTING FAX FUNCTIONS You can change the initial setting (default setting) of fax and Internet Fax features. The [FAX] button in the [USER] menu will be available only when the Printer/Scanner Kit is installed, or when the optional Fax unit is installed. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.
  • Page 70 3.SETTING FAX FUNCTIONS (Cont.) In the “TX TYPE” option, press the desired mode button. - [MEMORY TX] — Press this to set the Memory TX mode as default transmission mode that will send after scanning and saving all originals in the memory. This mode enables to multi- address transmission.
  • Page 71 In the “ECM” option, specify whether the ECM is enabled or disabled as default setting. - [ON] — Press this to enable the ECM (Error Correction Mode) to automatically re-send any portion of the document affected by phone line noise or distortion. - [OFF] —...

  • Page 72: Setting Scan Functions

    4. SETTING SCAN FUNCTIONS You can change the initial setting (default setting) of scan job. The [SCAN] button in the [USER] menu will be available only when the Printer Kit and Scanner Upgrade Kit are installed, or when the Printer/Scanner Kit is installed. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.
  • Page 73 In the “ORIGINAL MODE” option, press the desired mode button applied for scans. In the “RESOLUTION” option, press the desired mode button applied for scans. Press the [Next] button to display the next screen. In the “EXPOSURE” option, press light or dark buttons to specify the default exposure for scans manually, or press the [AUTO] button to select auto mode for the...

  • Page 74: Printing Lists

    5. PRINTING LISTS Printing the Address Book List You can print the address book list that shows all registered contacts and groups in this equipment. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [USER] button, and then press the [LIST] button on the touch panel.

  • Page 75: Printing The Group Numbers List

    Printing the Group Numbers List You can print the group numbers list that shows all registered groups and members in this equipment. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [USER] button, and then press the [LIST] button on the touch panel.

  • Page 76: Printing The Function List (User)

    5.PRINTING LISTS (Cont.) Printing the Function List (User) You can print the function list that shows the function flow under the [USER] button of the User Functions. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.

  • Page 77: Checking E-Mail

    6. CHECKING E-MAIL This function allows you to check for new E-mails (Internet Faxes) on the POP3 server. The [CHECK E-MAIL] button in the [USER] menu will be available only when the Printer Kit and Scanner Upgrade Kit are installed, or when the Printer/Scanner Kit is installed. This equipment also automatically checks for new E-mails on the POP3 server.

  • Page 78: Turn Off The Power (Shut Down)

    7. TURN OFF THE POWER (SHUT DOWN) When turning off the power of the equipment, perform the following shutdown procedure. DO NOT turn off the power by switching off the power switch of the equipment as it can cause the failure of the hard disk.

  • Page 79: Setting Items (Admin)

    4. SETTING ITEMS (ADMIN) 1. ENTERING TO ADMIN MENU ....................78 2. SETTING GENERAL FUNCTIONS ..................79 • Setting the Device Information ......................79 • Setting the Notification ........................81 • Changing the Administrator Password....................83 • Setting the Date and Time ........................85 • Setting the Weekly Timer ........................87 •...

  • Page 80: Entering To Admin Menu

    1. ENTERING TO ADMIN MENU When the administrator password has been set, you must enter the administrator password to enter the [ADMIN] menu in the User Functions screen. Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.

  • Page 81: Setting General Functions

    2. SETTING GENERAL FUNCTIONS Setting the Device Information You can set the device information of this equipment. These items appear in the Device page of TopAccess, that is the web-based device management utility. Press the [GENERAL] button in the ADMIN menu. - The GENERAL menu is displayed.
  • Page 82 2.SETTING GENERAL FUNCTIONS (Cont.) Press the [ENTER] button. 4.SETTING ITEMS (ADMIN)

  • Page 83: Setting The Notification

    Setting the Notification You can set the notification mail to send a notification message when specified events occur on this equipment such as toner empty, paper empty, serviceman call, and so on. You can specify up to 3 E-mail addresses for the destination of the notification message. - You can specify the events that you want to be notified using the TopAccess web utility.
  • Page 84 2.SETTING GENERAL FUNCTIONS (Cont.) Enter the E-mail address using the keyboard and digital keys, and press the [ENTER] key to set the entry. - You can specify up to three E-mail addresses to which the notification message will be sent, as required. When you enable the notification, you must enter at least one E-mail address.

  • Page 85: Changing The Administrator Password

    Changing the Administrator Password You can change the administrator password. The administrator password must be 6-digit. Press the [GENERAL] button in the ADMIN menu. - The GENERAL menu is displayed. To display the ADMIN menu, see "1.ENTERING TO ADMIN MENU". Page 78 Press the [PASSWORD SETUP] button.
  • Page 86 2.SETTING GENERAL FUNCTIONS (Cont.) Enter the new administrator password in the “New Password” field using the digital keys. After entering the password, press the [SET] button to set the entry. - If you enter the password, asterisks (*) appear in the “New Password”...

  • Page 87: Setting The Date And Time

    Setting the Date and Time The clock built in to this equipment can be set by entering the date, day of the week and time using the digital keys. Also, you can easily change the clock to and from the daylight saving system at the touch of a button.
  • Page 88 2.SETTING GENERAL FUNCTIONS (Cont.) To enable the daylight saving system, press the button. - The daylight saving button is highlighted. Press the [ENTER] button. - Returns you to the CLOCK menu. Press the [DATE FORMAT] button. - The DATE FORMAT screen is displayed. Press the desired date format button.

  • Page 89: Setting The Weekly Timer

    Setting the Weekly Timer Using the built-in weekly timer, you can have this equipment automatically turned ON and OFF at specified times. For instance, you can set the timer for the starting time and closing time of your office so that the copier will automatically turn itself ON and OFF at those specified times.
  • Page 90 2.SETTING GENERAL FUNCTIONS (Cont.) Check the settings on the display, and if corrections are necessary, press the [CHANGE] button. - If no correction is needed, press the [ENTER] button and complete the operation. Press the [<-Sun] or [Sat->] buttons to switch the days of the week.

  • Page 91: Setting The Auto Power Save Mode

    Setting the Auto Power Save Mode This function allows this equipment automatically to go into the energy saving mode (unnecessary electricity is cut off at standby) if it is left inactive for a certain period of time. Press the [GENERAL] button in the ADMIN menu.

  • Page 92: Setting The Sleep Mode

    2.SETTING GENERAL FUNCTIONS (Cont.) Setting the Sleep Mode This function allows this equipment goes into the sleep mode that stands by with the minimum power consumption. Press the [GENERAL] button in the ADMIN menu. - The GENERAL menu is displayed. To display the ADMIN menu, see "1.ENTERING TO ADMIN MENU".

  • Page 93: Setting Network Functions

    3. SETTING NETWORK FUNCTIONS Setting the TCP/IP Protocol You can set the TCP/IP protocol that is commonly used for most of network system. It is recommended to configure the TCP/IP protocol because TopAccess, the device management web-based utility, and e-Filing web-based utility, that allows you to manage files in the e-Filing, will be available with the TCP/IP protocol.
  • Page 94 3.SETTING NETWORK FUNCTIONS (Cont.) Press the [TCP/IP] button. - The TCP/IP screen is displayed. Press the [DYNAMIC] button in the “ADDRESS MODE” option. Press the [ENTER] button. - Returns you to the NETWORK menu. Continue to another network setting if required, then press the [APPLY NOW] button.
  • Page 95 Setting the TCP/IP for DHCP Server Only Press the [NETWORK] button in the ADMIN menu. - The NETWORK menu is displayed. To display the ADMIN menu, see "1.ENTERING TO ADMIN MENU". Page 78 Press the [TCP/IP] button. - The TCP/IP screen is displayed. Press the [NO AUTO IP] button in the “ADDRESS MODE”...

  • Page 96: Admin Menu

    3.SETTING NETWORK FUNCTIONS (Cont.) Continue to another network setting if required, then press the [APPLY NOW] button. - This equipment starts initializing the network interface card to apply the changes. Setting the TCP/IP for Static IP Address Press the [NETWORK] button in the ADMIN menu.
  • Page 97 Press the [IP ADDRESS] button and enter the IP address of this device using the digital keys. Enter also the subnet mask and default gateway as required. Press the [ENTER] button. - Returns you to the NETWORK menu. Continue to another network setting if required, then press the [APPLY NOW] button.

  • Page 98: Setting The Ipx/Spx Protocol

    3.SETTING NETWORK FUNCTIONS (Cont.) Setting the IPX/SPX Protocol You can set the IPX/SPX protocol on this equipment. The IPX/SPX protocol is usually used to communicate with the NetWare file server through the network. Press the [NETWORK] button in the ADMIN menu. - The NETWORK menu is displayed.
  • Page 99 Continue to another network setting if required, then press the [APPLY NOW] button. - This equipment starts initializing the network interface card to apply the changes.

  • Page 100: Setting The Netware Settings

    3.SETTING NETWORK FUNCTIONS (Cont.) Setting the NetWare Settings You can set the NetWare network mode and the NetWare configuration to be connected. This must be set when you use the NetWare file server for Novell printing. Press the [NETWORK] button in the ADMIN menu.
  • Page 101 Press the [ENTER] button. - Returns you to the NETWORK menu. Continue to another network setting if required, then press the [APPLY NOW] button. - This equipment starts initializing the network interface card to apply the changes.

  • Page 102: Setting The Smb Protocol

    3.SETTING NETWORK FUNCTIONS (Cont.) Setting the SMB Protocol When you want to enable this equipment visible in the Windows network, you must enable the SMB protocol and enter the NetBIOS name and workgroup to specify the device name of this equipment and workgroup where this equipment will be visible.
  • Page 103 Specify following items as required and press the [ENTER] button. - PROTOCOL — Select whether the SMB protocol is enabled or disabled. When you want to enable the SMB protocol to enable the Save as file to network folder using SMB and sharing the “FILE_SHARE”...
  • Page 104 3.SETTING NETWORK FUNCTIONS (Cont.) Continue to another network setting if required, then press the [APPLY NOW] button. - This equipment starts initializing the network interface card to apply the changes. 4.SETTING ITEMS (ADMIN)

  • Page 105: Setting The Appletalk Protocol

    Setting the AppleTalk Protocol The AppleTalk protocol must be enabled and properly configured to enable AppleTalk printing with the Macintosh computer. Press the [NETWORK] button in the ADMIN menu. - The NETWORK menu is displayed. To display the ADMIN menu, see "1.ENTERING TO ADMIN MENU". Page 78 Press the [APPLETALK] button.
  • Page 106 3.SETTING NETWORK FUNCTIONS (Cont.) Continue to another network setting if required, then press the [APPLY NOW] button. - This equipment starts initializing the network interface card to apply the changes. 4.SETTING ITEMS (ADMIN)

  • Page 107: Setting The Http Network Service

    Setting the HTTP Network Service This function allows you to enable or disable the HTTP network server service that provides the web-based utility on this equipment, such as TopAccess and e-Filing web utility. The HTTP network server service also must be enabled for IPP printing. Press the [NETWORK] button in the ADMIN menu.
  • Page 108 3.SETTING NETWORK FUNCTIONS (Cont.) Continue to another network setting if required, then press the [APPLY NOW] button. - This equipment starts initializing the network interface card to apply the changes. 4.SETTING ITEMS (ADMIN)

  • Page 109: Setting The Ldap And Snmp Network Service

    Setting the LDAP and SNMP Network Service This function allows this equipment to access the LDAP directory service. This equipment can search for the contacts in the LDAP server to specify the recipients of the Internet Fax, fax transmission, and Scan to E-mail job.
  • Page 110 3.SETTING NETWORK FUNCTIONS (Cont.) Continue to another network setting if required, then press the [APPLY NOW] button. - This equipment starts initializing the network interface card to apply the changes. 4.SETTING ITEMS (ADMIN)

  • Page 111: Setting Copy Functions

    4. SETTING COPY FUNCTIONS You can change the system behaviors for the copy operation, such as maximum number of copies, auto 2- sided mode, and the sort mode priority. Press the [COPY] button in the ADMIN menu. - The COPY screen is displayed. To display the ADMIN menu, see "1.ENTERING TO ADMIN MENU".

  • Page 112: Setting Fax Functions

    5. SETTING FAX FUNCTIONS Setting the Terminal ID The Terminal ID settings are available only when the optional Fax unit is installed. Once programmed, Terminal ID information will be printed on the leading edge of transmitted or received documents if the TTI and RIT are enabled. - ID information is sent and printed about 5 mm from the top edge of the original.
  • Page 113 - When you press the [ID NAME] button, the input screen is displayed. Enter the name using the keyboard and digital keys, and press the [ENTER] button to set the entry. - When you press the [FAX NUMBER] or [LINE2 NUMBER] button, the message to ask you whether adding the international code is displayed.

  • Page 114: Setting The Fax Initial Setup

    5.SETTING FAX FUNCTIONS (Cont.) Setting the Fax Initial Setup The [INITIAL SETUP] button in the [ADMIN] menu will be available only when the optional Fax unit is installed. Set the initial settings for the fax functions such as the volume settings and reception mode. - Reception mode: AUTO, MANUAL - Monitor tone volume: Adjustable 0-7 steps (0: tone OFF) The “monitor tone”...
  • Page 115 Specify following items as required. - RX MODE — Press the [AUTO] button to receive faxes automatically, or [MANUAL] button to receive faxes manually. When you select the manual mode, you can receive the faxes by pressing the [START] button when it rings. - MONITOR VOLUME —...

  • Page 116: Setting The Line-2 Mode

    5.SETTING FAX FUNCTIONS (Cont.) Setting the Line-2 Mode The LIne-2 Mode settings are available only when the optional Fax unit and optional Line-2 board are installed. Installing the 2nd line board (option) allows transmission during reception, reception during transmission, and simultaneous two communications of transmission/reception. When the 2nd line is used, the following function setting and registration are required.
  • Page 117 Press the [LINE-2 MODE] button. - The LINE-2 MODE screen is displayed. Continue the procedure depending on how you set the Line-2 mode. - "Transmission and Reception (TX /RX)" Page 115 - "Reception Only (24HR)" Page 115 - "Reception Only (TIMER)" Page 116 Transmission and Reception (TX /RX) Press the [TX/RX] button.
  • Page 118 5.SETTING FAX FUNCTIONS (Cont.) Reception Only (TIMER) Press the [RX ONLY (TIMER)] button. - Using the 2nd line for reception only during the specified period. - Enter the START time and END time using the digital keys. - Pressing the arrow buttons moves the cursor. - Time is displayed in the 24-hour system.

  • Page 119: Setting The Rx Printing

    Setting the RX Printing Setting Discard and Reduction Printing Set print settings for received fax and Internet Fax originals that are to be printed. Two print settings are available: discard printing and reduction printing. Discard Printing: ON, OFF - ON (default setting): When originals are up to 10mm larger than the printing area;...

  • Page 120: Setting Duplex Printing

    5.SETTING FAX FUNCTIONS (Cont.) Press the [ON] (or [OFF]) button of the “DISCARD” and/or “REDUCTION”. Press the [ENTER] button. - The registered items can be confirmed in the function list. Page 135 Setting Duplex Printing The “Duplex Print” function is available only when the optional Fax unit is installed. This printer setting determines whether or not to print received originals on both sides of sheet.
  • Page 121 Press the [RX PRINT] button. Press the [ON] button of the “DUPLEX PRINT”, and then press the [ENTER] button. - The registered items can be confirmed in the function list. Page 135 Duplex printing direction differs depending on the received original size.
  • Page 122 5.SETTING FAX FUNCTIONS (Cont.) Press the [FAX] button in the ADMIN menu. - The FAX menu is displayed. To display the ADMIN menu, see "1.ENTERING TO ADMIN MENU". Page 78 Press the [RX PRINT] button. Press the [ON] button of the “ROTATE SORT”, and then press the [ENTER] button.

  • Page 123: Setting The Recovery Transmission

    Setting the Recovery Transmission The Recovery transmission is available only when the optional Fax unit is installed. This function allows you to specify how long a document will be remained in the memory after failing the redial attempts. You can retransmit the document held in the memory. For instructions on how to send the recovery transmission, see the Operator’s Manual For Facsimile Function.

  • Page 124: Setting File Functions

    6. SETTING FILE FUNCTIONS This function allows you to automatically delete the files stored by the Save as file operations. This function is used to periodically delete stored files in the local storage to maintain the available hard disk space. The [FILE] button in the [ADMIN] menu will be available only when the Printer Kit and Scanner Upgrade Kit are installed, or when the Printer/Scanner Kit is installed.

  • Page 125: Setting E-Mail Functions

    7. SETTING E-MAIL FUNCTIONS Setting the Scan to E-mail Message Properties You can configure the message properties of E-mail documents that will be sent by Scan to E-mail operation. The [E-MAIL] button in the [ADMIN] menu will be available only when the Printer Kit and Scanner Upgrade Kit are installed, or when the Printer/Scanner Kit is installed.

  • Page 126: Setting The Scan To E-Mail Fragmentation

    7.SETTING E-MAIL FUNCTIONS (Cont.) Setting the Scan to E-mail Fragmentation This function allows you to send the Scan to E-mail job split by the fragment size you specified. This can reduce the transmission errors caused by the network traffic problems. The [E-MAIL] button in the [ADMIN] menu will be available only when the Printer Kit and Scanner Upgrade Kit are installed, or when the Printer/Scanner Kit is installed.

  • Page 127: Setting Internet Fax Functions

    8. SETTING INTERNET FAX FUNCTIONS Setting the Internet Fax Message Properties You can configure the message properties of Internet Faxes that will be sent by Internet Fax transmission. The [INTERNET FAX] button in the [ADMIN] menu will be available only when the Printer Kit and Scanner Upgrade Kit are installed, or when the Printer/Scanner Kit is installed.

  • Page 128: Setting The Internet Fax Fragmentation

    8.SETTING INTERNET FAX FUNCTIONS (Cont.) Setting the Internet Fax Fragmentation This function allows you to send the Internet Faxes split by the fragment size you specified. This can reduce the transmission errors caused by the network traffic problems. The [INTERNET FAX] button in the [ADMIN] menu will be available only when the Printer Kit and Scanner Upgrade Kit are installed, or when the Printer/Scanner Kit is installed.

  • Page 129: Setting The Internet Fax Body String Transmission

    Setting the Internet Fax Body String Transmission This function allows you to set whether the body string will be transmitted or not. The [INTERNET FAX] button in the [ADMIN] menu will be available only when the Printer Kit and Scanner Upgrade Kit are installed, or when the Printer/Scanner Kit is installed.

  • Page 130: Setting List/Report

    9. SETTING LIST/REPORT Setting the Transmission / Reception Journal There are two types of journals available on this equipment. Journals can be printed either automatically or manually. This function allows you to set the auto-print for the journals, and the number of transactions appears in the journal list.
  • Page 131 Specify the following items as required. - AUTO — Press the [ON] button to enable printing the transmission and reception journals automatically. When you enable this, the transmission and reception journals will be printed when specified numbers of transmissions are completed. - TX JOURNAL —...

  • Page 132: Setting The Communication Report

    9.SETTING LIST/REPORT (Cont.) Setting the Communication Report Communication Report allows you to print a report after every transmission. Reports can be printed automatically only. This function allows you to select the condition to print the communication report for each transmission type separately.
  • Page 133 Specify the condition for each transmission type. - [OFF] — Press this to disable printing the communication report. - [ALWAYS] — Press this to print the communication report every transmission. - [ON ERROR] — Press this to print the communication report only when an error occurs.
  • Page 134 9.SETTING LIST/REPORT (Cont.) Press the [Next] button to display the next screen and specify the condition for each transmission type. “RELAY ORIGINATOR” is available only when the optional Fax unit is installed. When you press the [ALWAYS] or [ON ERROR] button for each transmission type, the “PRINT 1st PAGE IMAGE?”...

  • Page 135: Setting The Reception List

    Setting the Reception List The Reception List allows you to print a reception list after receiving a document to a mailbox on this equipment. This function allows you to enable or disable printing a reception list for the following mailbox transmissions: Relay Station —...
  • Page 136 9.SETTING LIST/REPORT (Cont.) Specify whether the reception list will be printed for each transmission. - RELAY STATION — Select the [ON] button to print the reception list when receiving a relay transmission from an originator. - LOCAL — Select the [ON] button to print the reception list when reserving a document to a mailbox within the machine locally.

  • Page 137: Printing Lists

    10. PRINTING LISTS This function allow you to print the NIC configuration page, function list, PS3 font list, and PCL font list. * For the examples of each list format are described in Appendix. Page 138 The NIC configuration page, PS3 font list, and PCL font list can be printed only when the Printer Kit, the Printer/Scanner Kit, or optional Fax unit is installed.
  • Page 138 4.SETTING ITEMS (ADMIN)

  • Page 139: Appendix

    5. APPENDIX 1. LIST PRINT FORMAT......................138 • Total Counter List ..........................138 • Department Code List ........................139 • Address Book List ...........................140 • Function List (User).........................142 • NIC Configuration Page ........................143 • Function List (Administrator) ......................144 • PS3 Font List...........................155 • PCL Font List ..........................156...

  • Page 140: List Print Format

    1. LIST PRINT FORMAT Total Counter List An output example of the Total Counter List TOTAL COUNTER LIST TIME : 10-09-'03 20:47 : 0987654321 PRINT COUNTER COPY PRINTER LIST TOTAL SMALL 99999 99999 99999 99999 399996 LARGE 99999 99999 99999 99999 399996 TOTAL...

  • Page 141: Department Code List

    Department Code List An output example of the Department Code List DEPARTMENT CODE LIST TIME : 10-09-'03 20:47 DEPT NO. DEPARTMENT 00001 PRINT COUNTER COPY PRINT LIST TOTAL LIMIT SMALL 99999 99999 99999 99999 399996 LARGE 99999 99999 99999 99999 399996 199998 199998...

  • Page 142: Address Book List

    1.LIST PRINT FORMAT (Cont.) Address Book List An output example of the Address Book List ADDRESS BOOK INFORMATION TIME : 10-09-'03 20:47 FAX NO.1 : 99999999999 FAX NO.2 : 99999999990 NAME : MFP_00C67861 NAME FAX NUMBER/E-MAIL ADDRESS QUALITY TX TX TYPE LINE USER01 00000000001...

  • Page 143: Group Numbers List

    Group Numbers List An output example of the Group Numbers List GROUP NUMBER INFORMATION TIME : 10-09-'03 20:47 FAX NO.1 : 99999999999 FAX NO.2 : 99999999990 NAME : MFP_00C67861 NAME ADDRESS BOOK GROUP01 GROUP02 GROUP03...

  • Page 144: Function List (User)

    1.LIST PRINT FORMAT (Cont.) Function List (User) An output example of the Function List (User) FUNCTION LIST : 0987654321 TIME : 10-09-'03 20:47 F/W Ver. : T530SY0U030 FAX NO.1 : 99999999999 M-ROM Ver. : 350M-056 FAX NO.2 : 99999999990 S-ROM Ver. : 350S-093 NAME : MFP_00C67861...

  • Page 145: Nic Configuration Page

    NIC Configuration Page An output example of the NIC Configuration Page =================================================================================== Unit Serial No : 00C67861 Version: 1.50s Network Address : 00:40:af:7e:28:55 Network Topology : Ethernet Connector: RJ45 Network Speed : 100 Megabits Novell Network Information enabled Print Server Name : MFP_00C67861 Password Defined : No...

  • Page 146: Function List (Administrator)

    1.LIST PRINT FORMAT (Cont.) Function List (Administrator) An output example of the Function List (Administrator) FUNCTION LIST : 0987654321 TIME : 10-09-'03 20:47 F/W Ver. : T530SY0U030 FAX NO.1 : 99999999999 M-ROM Ver. : 350M-056 FAX NO.2 : 99999999990 S-ROM Ver. : 350S-093 NAME : MFP_00C67861...
  • Page 147 GENERAL Function Description User Shows the paper size of the pedestal upper DRAWER - PEDESTAL UPPER DRAWER drawer. Shows the paper size of the pedestal lower DRAWER - PEDESTAL LOWER DRAWER drawer. Shows the paper size of the large capacity DRAWER - LARGE CAPACITY FEEDER feeder.
  • Page 148 1.LIST PRINT FORMAT (Cont.) SCAN Function Description User ROTATION Shows the default rotation mode. SINGLE/2-SIDED SCAN Shows the default 2-sided scan mode. RESOLUTION Shows the resolution for scans. ORIGINAL MODE Shows the default original mode for scans. EXPOSURE Shows the default exposure setting for scans.
  • Page 149 Function Description User RX PRINT - DISCARD Shows whether the discard function is enabled or disabled. RX PRINT - REDUCTION Shows whether the reduction is enabled or disabled. Shows whether the duplex print is enabled or RX PRINT - DUPLEX PRINT disabled.
  • Page 150 1.LIST PRINT FORMAT (Cont.) INTERNET FAX Function Description User FROM ADDRESS Shows the sender’s E-mail address that applies to an Internet Fax transmission. FROM NAME Shows the sender’s name that applies to an Internet Fax transmission. INTERNET FAX RECEIVED FORWARD - Shows the agent type if the Internet Fax AGENT1 Received Forward is registered.
  • Page 151 REPORT SETTING Function Description User RECEPTION LIST - RELAY STATION Shows whether a reception list will be printed or not after receiving a relay transmission from an originator as a relay hub. *1.These are printed only when the optional Fax unit is installed. NETWORK SETTINGS - GENERAL PRODUCT - GENERAL Function Description...
  • Page 152 1.LIST PRINT FORMAT (Cont.) NETWORK SETTINGS - SESSION Function Description User LDAP SESSION - ENABLE LDAP Shows whether the LDAP is enabled or disabled. LDAP SESSION - USER AUTHENTICATION Shows the attribute type for user name that is - ATTRIBUTE TYPE OF ‘USER NAME’ used for LDAP authentication.
  • Page 153 NETWORK SETTINGS - NETWORK SERVICES - HTTP NETWORK SERVICES Function Description User ENABLE HTTP SERVER Shows whether the HTTP network service is enabled or disabled. PRIMARY PORT NUMBER Shows the primary port number for the HTTP network service. SECONDARY PORT NUMBER Shows the secondary port number for the HTTP network service.
  • Page 154 1.LIST PRINT FORMAT (Cont.) NETWORK SETTINGS - NETWORK SERVICES - SMTP SERVER NETWORK SERVICES Function Description User E-MAIL ADDRESS Shows the E-mail address of this equipment if the SMTP server is enabled and it has been set. NETWORK SETTINGS - NETWORK SERVICES - POP3 NETWORK SERVICES Function Description User...
  • Page 155 NETWORK SETTINGS - NETWORK SERVICES - SNMP NETWORK SERVICES Function Description User ENABLE ALERTS TRAP Shows whether the alerts trap is enabled or disabled. IP TRAP ADDRESS1-10 Shows the IP addresses that have been set for IP trap address 1 to 10. IP TRAP COMMUNITY Shows the IP Trap community name.
  • Page 156 1.LIST PRINT FORMAT (Cont.) NETWORK SETTINGS - PRINT AND NOTIFICATION SERVICE - NETWARE PRINT Function Description User SERVER DISCOVERY Shows how the equipment searches for the NetWare file server. LOGIN NAME Shows the login name for NetWare file server. PASSWORD Shows the password for NetWare file server.

  • Page 157: Ps3 Font List

    PS3 Font List An output example of the PS3 Font List...

  • Page 158: Pcl Font List

    1.LIST PRINT FORMAT (Cont.) PCL Font List An output example of the PCL Font List 5.APPENDIX...

  • Page 159: Index

    INDEX Numerics CLOCK ..............85 2IN1/4IN1 ............66 COMM. REPORT ..........130 2ND TEL ............. 8 Communication Report ........130 2-SIDE SCAN ........... 70 COMPLETION TONE VOLUME ...... 113 CONTACT INFORMATION ........79 Contacts ADDRESS BOOK ..........72 Deleting ............13 ADDRESS BOOK EDIT ........10 Editing ............10 Address Book List ........
  • Page 160 INDEX (Cont.) Discard Printing ..........117 HTTP ...............105 Display Language ..........61 HTTP Network Service ........105 DRAWER ............59 DUPLEX BOOK -> 2 ......... 66 DUPLEX PRINT ..........119 ID NAME ............110 Duplex Printing ..........118 ID SORT ............72 DYNAMIC ............92 IMAGE DIRECTION ..........65 INITIAL SETUP ..........
  • Page 161 NetWare Settings ..........98 RESOLUTION ..........67 NIC CONFIGURATION PAGE ......135 REVERSED DISPLAY ........63 NIC Configuration Page ........143 Reversed Display Mode ........63 NO AUTO IP ............. 93 ROTATE SORT ..........120 NOTIFICATION ..........81 Rotate Sort ............119 ROTATION ............70 RTI ..............68 ORIGINAL MODE .........65 RX JOURNAL ..........129...
  • Page 162 INDEX (Cont.) Transmission Journal ........128 TREE ..............98 TTI ..............68 TX JOURNAL ..........129 TX TYPE ............9 TX/RX ..............115 USER COPY ............65 FAX .............. 67 GENERAL ........... 58 LIST ............. 72 SCAN ............70 WEEKLY TIMER ..........87 WINS PRIMARY ..........
  • Page 163 Printed in China DP-3520/4520 OME030050B0...
  • Page 164 MULTIFUNCTIONAL DIGITAL SYSTEMS User Functions Guide 1-1, KANDA NISHIKI-CHO, CHIYODA-KU, TOKYO, 101-8442, JAPAN 6LA72443000 R03092040002-TTEC 2003 TOSHIBA TEC CORPORATION All rights reserved Ver02 2004-09...

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