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Ricoh 2238c Operating Instructions Manual

Printer/scanner unit
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Table of Contents

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Download this manual See also: User Manual, Manual
Printer/Scanner Unit
Network Scanner
Preparations for Use as a Network Scanner
Setting Originals
Sending Scan File by E-mail
Sending Scan File by Scan to Folder
Using the Document Server Function
Using the Network Delivery Scanner Function
Using the Network TWAIN Scanner Function
Appendix
For safe and correct use of this machine, please be sure to read the Safety Information in the
General Settings Guide before you use it.
Type 2238

Operating Instructions

Scanner Reference

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Summary of Contents for Ricoh 2238c

  • Page 1: Operating Instructions

    Printer/Scanner Unit Type 2238 Operating Instructions Scanner Reference Network Scanner Preparations for Use as a Network Scanner Setting Originals Sending Scan File by E-mail Sending Scan File by Scan to Folder Using the Document Server Function Using the Network Delivery Scanner Function Using the Network TWAIN Scanner Function Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the...
  • Page 2 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Warning: Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

  • Page 3: Manuals For This Machine

    Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ The manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
  • Page 4 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities". • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes the installation of DeskTopBinder V2 Lite, and the operating en- vironment for DeskTopBinder V2 Lite in detail.

  • Page 5: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 Names of Major Options .................... 1 1. Network Scanner Outline........................3 E-mail ......................... 3 Scan to Folder......................4 Document Server ....................... 5 Network Delivery Scanner..................6 Network TWAIN Scanner ...................
  • Page 6 4. Sending Scan File by E-mail Preparation for Sending by E-mail ..............45 E-mail Screen......................46 Sending Scan File by E-mail ................47 Procedure for Sending E-mail .................. 47 Simultaneous Storage and Sending by E-mail............56 Checking the Status of E-mail ................58 5.
  • Page 7 9. Appendix Relationship between Resolution and File Size..........99 When Using as E-mail, Scan to Folder, Document Server or Network Delivery Scanner........................99 When Using as a Network TWAIN Scanner............100 Relationship between File Type Specified and File Type Used When Sending E-mail ..................102 Max.

  • Page 9: How To Read This Manual

    How to Read This Manual Symbols In this manual, the following symbols are used: Important If this instruction is not followed, paper might be misfed, originals might be damaged, or files might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations required before op- erating.

  • Page 11: Network Scanner

    1. Network Scanner Outline By installing the printer/scanner controller, the machine can be used as a net- work scanner. As a network scanner, the machine can send e-mail, send files to the FTP server or the shared folders of client computers, store scan files in the Document Server, operate as a network delivery scanner, and operate as a network TWAIN scan- ner.

  • Page 12: Scan To Folder

    Network Scanner Client computer LDAP server An e-mail with scan file attached is re- LDAP server provides a directory service ceived from the e-mail server using e- corresponding to the inquiry or reference mail software. operation from the client computer on the same network.

  • Page 13: Document Server

    Outline Client computer Scan file that is sent from the machine is received in the shared folders of Win- dows. Check the content of the file using an ap- plication appropriate for the file type. Document Server Scan file from the originals is stored as a file on the hard disk of the machine and can be viewed, copied, deleted, or retrieving using DeskTopBinder V2 Lite/Pro- fessional from a client computer via a network.

  • Page 14: Network Delivery Scanner

    Network Scanner Network Delivery Scanner The machine is used as a delivery scanner with ScanRouter V2 Lite/Profession- al. Scan file from the originals scanned by the machine is stored in the delivery server and delivered to the folders of client computers on the same network. Reference p.85 “Using the Network Delivery Scanner Function”...

  • Page 15: Network Twain Scanner

    Outline Reference For more information about ScanRouter V2 Lite, DeskTopBinder V2 Lite, or Auto Document Link, see the respective documentation. See p.i “Manuals for This Machine”. Network TWAIN Scanner The scanning function of this machine can be used from a client computer via a network (Ethernet, IEEE 1394 (IP over 1394) [optional], or IEEE 802.11b (Wire- less LAN) [optional]).

  • Page 16: Control Panel

    Network Scanner Control Panel This illustration shows the control panel when options are installed. 5 6 7 8 9 10 15 16 ABD000S { { { { Use Tools/Counter} } } } key { { { { Clear Modes} } } } key Use to change default or operation pa- Press to clear the current settings.

  • Page 17: Display Contents

    Control Panel Operation switch Function keys Press the { { { { Copy} } } } , { { { { Document Server} } } } , { { { { Fac- Press this switch to turn the machine on. simile} } } } , { { { { Printer} } } } , or { { { { Scanner} } } } key to acti- The power indicator lights up.
  • Page 18 Network Scanner Using Scan to Folder Press the { { { { Scanner} } } } key to display the Scan to Folder screen (When [E-mail/Folder] has been selected in [Destination List Display Priority 1] and [Folder] has been select- ed in [Destination List Display Priority 2]).

  • Page 19: Preparations For Use As A Network Scanner

    2. Preparations for Use as a Network Scanner To use the machine as a network scanner, you must make settings required for use as a scanner as well as basic settings for use in a network. Reference First, see General Settings Guide for details about how to make basic settings, and then make scanner settings.
  • Page 20 Preparations for Use as a Network Scanner Settings Default E-mail Scan to Store Delivery TWAIN Folder ❍ ❍ ❍ ❍ Change Initial Mode Standard ❍ ❍ ❍ ❍ Auto Colour Select: Mode Black & Priority White ❍ ❍ ❍ ❍ A.C.S.
  • Page 21 Initial Scanner Setup Setting procedure A A A A Press the { { { { Use Tools/Counter} } } } key. B B B B Press [Scanner Features]. C C C C Press the item to be set. D D D D Press the item to be set.

  • Page 22: Scan Settings

    Preparations for Use as a Network Scanner • Glossy Photo Scan Settings For originals containing photo- graphs or other pictures This section explains how to set the • sRGB defaults for scan settings. When scanning the original as a The scan settings consist of the fol- sRGB (international standard of lowing.
  • Page 23 Initial Scanner Setup ❒ If [Set Wait Time] is selected, en- • Scan Size Select the size of the original to be ter the waiting time in seconds scanned. (3-999) for placing additional When [Auto Detect] is selected, the originals with the number keys. auto detect function of the ma- Scanning will start when addi- chine is used to set the original...
  • Page 24 Preparations for Use as a Network Scanner ❖ ❖ ❖ ❖ Wait Time for Next Original(s): SADF • Pressing the { { { { Interrupt} } } } key to activate the copy mode When dividing originals and scan- ning them separately with the ❖...
  • Page 25 Initial Scanner Setup ❖ ❖ ❖ ❖ Mixed Original Sizes Priority ❖ ❖ ❖ ❖ A.C.S. Sensitivity Level This setting determines whether Set the sensitivity level for detect- the original size is to be automati- ing colours/black and white to cally detected when originals of scan the original when [Scan Type] different sizes are inserted in the...

  • Page 26: Original Size

    Preparations for Use as a Network Scanner D D D D • Scan Size Enter the scan size (area) with the X3: 10 - 432 mm (0.4” - 17.0”) number keys. Y3: 10 - 297 mm (0.4” - 11.7”) Select and enter values for [X3] and Keep the scan area settings within [Y3], and then press the { { { { #} } } } key.

  • Page 27: Destination List Settings

    Initial Scanner Setup Destination List Settings Send Settings This section explains how to set the This section explains how to set the defaults for the destination list and ti- defaults for sending settings such as tles displayed. the compression level for scan file and how the machine switches to the The destination list settings consist of network TWAIN scanner function.
  • Page 28 Preparations for Use as a Network Scanner ❖ ❖ ❖ ❖ File Type Priority ❖ ❖ ❖ ❖ Print & Delete Scanner Journal Select whether to send the file of Select whether to print the Scanner scanned originals using a single Journal automatically when the page or multiple pages.
  • Page 29 Initial Scanner Setup ❖ ❖ ❖ ❖ Sender's Name Default Note Select whether an administrator is ❒ When [Multi-page: TIFF] or [Multi- registered as a sender or a sender is page: PDF] is selected for [File specified each time an e-mail is Type Priority], the image will not sent.

  • Page 30: Programs

    Preparations for Use as a Network Scanner Programs D D D D You can register frequently used set- Press the program number you tings in the machine memory and re- want to register. call them for future use. Note Note ❒...

  • Page 31: Recalling A Program

    Programs I I I I Enter a program name. Recalling a Program J J J J Press [OK]. A A A A Press the { { { { Program} } } } key in the ini- Note tial display of the scanner mode. ❒...

  • Page 32: Changing The Program Name

    Preparations for Use as a Network Scanner Changing the program name A A A A Make sure the { { { { Scanner} } } } key is se- lected, press the { { { { Program} } } } key. B B B B Press [Change Name].

  • Page 33: Installing Software

    Installing Software Installing Software The machine comes with two CD-ROMs containing various software. The CD-ROM labeled “Scanner Driver & Document Management Utilities” con- tains the necessary software to use the machine as a network scanner. The CD- ROM labeled “Printer Driver & Utilities” contains the necessary software to use the machine as a printer.
  • Page 34 Preparations for Use as a Network Scanner The installing sequence using Auto Run is as follows: Installation Sequence Insert the CD-ROM. TWAIN Driver Ver.3 TWAIN Driver The installer starts up. ScanRouter V2 Lite ScanRouter V2 ScanRouter Administration Select V2 Lite the software.

  • Page 35: Software For Using A Network Twain Scanner

    Installing Software Software for Using a Network TWAIN Scanner To use the machine as a network TWAIN scanner, it is essential to install the TWAIN driver. If you do not have applications that work with TWAIN, it is necessary to also install DeskTopBinder V2 Lite.

  • Page 36: Software For Using The Network Delivery Scanner Function

    Preparations for Use as a Network Scanner Software for Using the Network Delivery Scanner Function To use the machine as a network delivery scanner, it is essential to install Scan- Router V2 Lite on the delivery server. To check an in-tray or retrieve file, it is nec- essary to install DeskTopBinder V2 Lite on the client computer.

  • Page 37: Software Supplied On Cd-Rom

    Installing Software C C C C Click [DeskTopBinder V2 Lite]. The Installer of the DeskTopBinder V2 Lite starts. Follow the instructions on the screem. Reference For information about the subsequent installation procedure, see Setup Guide that can be displayed from the Setup screen of DeskTopBinder V2 Lite.
  • Page 38 Preparations for Use as a Network Scanner • Operating system Microsoft Windows 95 (OSR 2 or later) Microsoft Windows 98 Microsoft Windows Millennium Edition (Windows Me) Microsoft Windows 2000 Professional Microsoft Windows 2000 Server Microsoft Windows XP Home Edition Microsoft Windows XP Professional Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later) Microsoft Windows NT Server 4.0 (Service Pack 5 or later) •...
  • Page 39 Installing Software • Operating system Microsoft Windows 95 (OSR 2 or later) Microsoft Windows 98 Microsoft Windows Millennium Edition (Windows Me) Microsoft Windows 2000 Professional (Service Pack 1 or later) Microsoft Windows 2000 Server (Service Pack 1 or later) Microsoft Windows XP Home Edition Microsoft Windows XP Professional Microsoft Windows Server 2003 Standard Edition Microsoft Windows Server 2003 Enterprise Edition...
  • Page 40 Preparations for Use as a Network Scanner ScanRouter V2 Lite ScanRouter V2 Lite is to be installed on the delivery server. The scan file can be sorted in the delivery server, stored in specified in-trays, or saved in folders of client computers on the same network.
  • Page 41 Installing Software ❖ ❖ ❖ ❖ Software installed with ScanRouter V2 Lite • ScanRouter V2 Administration Utility ScanRouter V2 Administration Utility manages the delivery system run by ScanRouter V2 Lite. You can register destination and sender information for the scanned doc- uments in the delivery server.
  • Page 42 Preparations for Use as a Network Scanner...

  • Page 43: Setting Originals

    3. Setting Originals This chapter explains the procedure for placing originals on the exposure glass and in the ADF, and setting the original scan area and orientation according to the placement method. To correctly display the top/bottom orientation of the scanned original on a cli- ent computer, the placement of the original and the settings made on the control panel and scanner driver must match.

  • Page 44: Placing On The Exposure Glass

    Setting Originals When scanning using the e-mail function, Speci- the Scan to Folder fy the function, the Docu- orien- ment Server function, tation. or the delivery scan- ner function. (Specified on the con- trol panel screen) When scanning using the TWAIN scanner function (Specified in the Scan- ner Control dialog...

  • Page 45: Placing In The Auto Document Feeder

    Placing Originals ❖ ❖ ❖ ❖ When placing the original so that Placing in the Auto Document the top edge touches the top left of the exposure glass Feeder When using the machine as a network TWAIN scanner, this The ADF allows you to place multiple orientation is the standard set- originals at one time.
  • Page 46 Setting Originals ❖ ❖ ❖ ❖ When placing the originals so that the top edges touch the back of the ADF placement orientation Height ❒ For information about the origi- nals with different sizes, see p.41 “Mixed size selection”. ZHSY010E ❒...

  • Page 47: Original Orientation And Scan Area

    Original Orientation and Scan Area Original Orientation and Scan Area To correctly display the top/bottom TWAIN E-mail/Scan to orientation of a scanned original on a Scanner Folder/Document client computer, original orientation Server/Network Delivery Scanner and page flow must be set when plac- ing the original.
  • Page 48 Setting Originals B B B B Make settings for Batch/SADF, One-sided original/Two-sided mixed original sizes, and original original selection orientation by pressing [Original A When scanning one-sided orig- Feed Type]. inals, make sure that [1 Sided Orig.] is selected. B When scanning two-sided originals, press [2 Sided Orig.] to...

  • Page 49: For A Network Twain Scanner

    Original Orientation and Scan Area Mixed size selection For a Network TWAIN Scanner A When originals of different A A A A Open the Scanner Properties dia- sizes are placed, select [Mixed log box. size]. Reference Note ❒ If [Mixed size] is selected and p.96 “Scanning Originals”...

  • Page 50: Scanning Originals In Several Times

    Setting Originals B B B B Make settings for scanning area Scanning Originals in Several and original orientation. Times Multiple originals can be scanned as a single file by dividing them and scan- ning them using the exposure glass or the ADF.
  • Page 51 Original Orientation and Scan Area D When all originals are scanned Note and the countdown is finished, ❒ When the scan settings are the machine starts storing or changed while performing sending automatically. the procedure, the count- down for additional origi- Note n a l s i s s t o p p e d .
  • Page 52 Setting Originals E E E E Press the { { { { Start} } } } key. F F F F When there are additional origi- nals to scan, place them and press the { { { { Start} } } } key. Repeat this step until all originals are scanned.

  • Page 53: Preparation For Sending By E-Mail

    4. Sending Scan File by E-mail Scan file can be sent from this machine to a specified destination using e-mail system. This chapter explains the preparation for sending file by e-mail system, various display screens, procedures for sending, and how to check the sending result when this function is used.

  • Page 54: E-Mail Screen

    Sending Scan File by E-mail E-mail Screen The screen when using the machine for e-mail is as shown. Destination field [Attach Sender's Name] [Subject/Mes- sage] [File Type] The selected destination is shown here. If multiple destinations are selected, the Set the sender, subject, and message of destinations are displayed in the order the e-mail to be sent.

  • Page 55: Sending Scan File By E-Mail

    Sending Scan File by E-mail Sending Scan File by E-mail Recalling stored scan settings Procedure for Sending E-mail A Press the { { { { Program} } } } key. Scan file is sent after specifying scan B Select a program of scan set- settings and destinations.
  • Page 56 Sending Scan File by E-mail C Press [E-mail]. B Select the destination to which the scan file is to be sent. D Press [Exit]. The selected destination is high- The E-mail screen appears. lighted and also displayed in F F F F Specify the destination.
  • Page 57 Sending Scan File by E-mail C To select more destinations, re- ❒ Pressing the { { { { Check Modes} } } } peat steps A A A A to B B B B . key on the control panel lets you check the list of selected Note destinations.
  • Page 58 Sending Scan File by E-mail C Enter part of the destination C Press [Advanced Search]. name. Note ❒ Enter the first character or characters of the destination name. ❒ It is also possible to perform D Enter information for each a combined search using item of the destination.
  • Page 59 Sending Scan File by E-mail E Press [Search Criteria] corre- ❒ A destination cannot be spec- sponding to each item and then ified as a proper address when the number of charac- select criteria from the list to be displayed. ters of the e-mail address searched from the LDAP server exceeds 128 characters.
  • Page 60 Sending Scan File by E-mail G G G G ❒ To prevent misuse of a sender Select the file type if necessary. name, we recommend you set A Press [File Type]. protection code for that sender B Select the file type of the file to name.
  • Page 61 Sending Scan File by E-mail Note Note ❒ When [Return Receipt] is se- ❒ When a protection code has lected, an e-mail notifying been set, a screen for entering that the e-mail has been read the protection code appears by the destination party is after selecting the sender.
  • Page 62 Sending Scan File by E-mail E Press [OK]. Searching to select a sender F Select the sender. A Press [Attach Sender's Name]. Note B Press [ ❒ When a protection code has been set, a screen for entering the protection code appears after selecting the sender.
  • Page 63 Sending Scan File by E-mail J J J J E Enter the subject “New prod- Specify a subject if necessary. uct appearance”. Note Reference ❒ When a subject has been set, this For information about how information is added to the scan to enter characters, see Gener- file.

  • Page 64: Simultaneous Storage And Sending By E-Mail

    Sending Scan File by E-mail L L L L C Select a message. Press the { { { { Start} } } } key. Note ❒ To interrupt scanning, press the { { { { Clear/Stop} } } } key or press [Stop] on the screen.
  • Page 65 Sending Scan File by E-mail A A A A Place the original, and then adjust the settings for original size and orientation if required. Reference p.35 “Setting Originals” B B B B Make the scan settings. C C C C Select the destination.

  • Page 66: Checking The Status Of E-Mail

    Sending Scan File by E-mail Checking the Status of E-mail A A A A The status of the last 100 sendings can Press [Scanned Files Status] on the be checked. For every new sending screen for sending e-mail. record after 100, the oldest record is deleted.

  • Page 67: Sending Scan File By Scan To Folder

    5. Sending Scan File by Scan to Folder Scan file can be sent to the folders of the FTP server or the shared folders of Win- dows. This chapter explains the preparation for sending file by Scan to Folder, various display screens, procedures for sending, and how to check the sending result when this function is used.

  • Page 68: Scan To Folder Screen

    Sending Scan File by Scan to Folder Scan to Folder Screen The screen when using the machine for Scan to Folder is as shown. Destination field [Attach Sender's Name] [Subject/Mes- sage] [File Type] The selected destination is shown here. If multiple destinations are selected, the Set the sender, subject, and message of destinations are displayed in the order...

  • Page 69: Sending Scan File By Scan To Folder

    Sending Scan File by Scan to Folder Sending Scan File by Scan to Folder Recalling stored scan settings Procedure for Sending by Scan to Folder A Press the { { { { Program} } } } key. B Select a program of scan set- Scan file is sent after specifying scan tings.
  • Page 70 Sending Scan File by Scan to Folder C Press [E-mail]. The selected folder is highlight- ed and also is displayed in the destination field at the top of the screen. Note ❒ If a protection code has been set for the shared folder, a D Press [Exit].
  • Page 71 Sending Scan File by Scan to Folder C To select more destination F If entering a user name to log folders, repeat step B B B B . on is required, press [Manual In- put] on the right side of the user Note name field.
  • Page 72 Sending Scan File by Scan to Folder ❒ [Connection Test] can not be E Enter a server name. pressed right after [Cancel] Note was pressed during the con- ❒ An IP address can be also en- nection test. tered. ❒ Though the connection test is F Press [OK].
  • Page 73 Sending Scan File by Scan to Folder Q Press [Connection Test]. Searching to select a destination folder from the network A Press [Enter Destination]. A connection test is performed to check whether the specified shared folder exists. B Press [SMB]. Note ❒...
  • Page 74 Sending Scan File by Scan to Folder Note Searching to select a destination ❒ The log on screen is dis- folder from the Destination List played when the machine is A Press [ required to authenticate the selected computer. Enter the user name and password correctly.
  • Page 75 Sending Scan File by Scan to Folder Note Checking selected destinations ❒ The scan file is given a 21-dig- A Use the destination field at the it (except the extension) file top of the screen to check name which combines the which destinations are select- time and date of scanning originals with a 4-digit page...
  • Page 76 Sending Scan File by Scan to Folder B Use the number keys to enter When selecting a sender from the th e f iv e-d igit registration list number that has been assigned to a sender. A Press [Attach Sender's Name]. If the entered number is less than five digits long, press the { { { { #} } } } key after the last number.

  • Page 77: Simultaneous Storage And Sending By Scan To Folder

    Sending Scan File by Scan to Folder C Press [User (Dest.) Name]. Note ❒ To interrupt scanning, press the { { { { Clear/Stop} } } } key or press [Stop] on the screen. ❒ When using the Batch function or the SADF function, place the next original after the others The soft keyboard is displayed...
  • Page 78 Sending Scan File by Scan to Folder A A A A Place the original, and then adjust the settings for original size and orientation if required. Reference p.35 “Setting Originals” B B B B Make the scan settings. C C C C Select the destination.

  • Page 79: Checking The Status Of Scan To Folder

    Checking the Status of Scan to Folder Checking the Status of Scan to Folder B B B B The status of the last 100 sendings can Check the displayed records. be checked. For every new sending record after 100, the oldest record is deleted.
  • Page 80 Sending Scan File by Scan to Folder...

  • Page 81: Using The Document Server Function

    6. Using the Document Server Function Scan file obtained by scanning originals can be stored in the hard disk of the ma- chine using the Document Server, and the stored file can be used later. Using DeskTopBinder V2 Lite/Professional, stored file can be viewed, retrieved, or de- leted with a client computer.

  • Page 82: Storage Procedure

    Using the Document Server Function Recalling stored scan settings Storage Procedure A Press the { { { { Program} } } } key. Scan and store the file in the Docu- B Select a user program of scan ment Server. settings.
  • Page 83 Storing Files B Press [Store Only]. Specifying file information You can specify a user name, file name, and password for a stored scan file. According to the settings made, you can search for files by user name or Note file name and you can prevent unau- ❒...
  • Page 84 Using the Document Server Function B B B B B Enter the file name. Specify file information. Reference For information about how Specifying a user name to enter characters, see Gener- A Press [User Name]. al Settings Guide. C Press [OK]. Note ❒...

  • Page 85: Viewing A List Of Stored Files

    Viewing a List of Stored Files Viewing a List of Stored Files B B B B From the list of stored files, you can If user codes are set, enter a user delete the files stored in the Docu- code using the number keys, and ment Server or change the file infor- then press the { { { { #} } } } key.
  • Page 86 Using the Document Server Function ❖ ❖ ❖ ❖ When displaying information of a selected stored file Keys for searching files List of stored files Switch to the screens for searching for The list of stored files is displayed. a file by user name or file name, or to Note the screen for displaying all files.
  • Page 87 Viewing a List of Stored Files - Viewing a list of stored files in DeskTopBinder V2 Lite The files stored in the Document Server are shown below using DeskTopBinder V2 Lite. Connected device name All Users The files stored in the connected device All files stored in the connected device are displayed on the desk tree divided are displayed.

  • Page 88: Searching For Files

    Using the Document Server Function Searching by file name Searching for Files A A A A You can search for files from the On the screen with the list of stored files using the user name or file stored files, press [Search by File name.

  • Page 89: Sending Stored Files By E-Mail Or Scan To Folder, Or Delivering

    Viewing a List of Stored Files C C C C To select multiple files, repeat Sending Stored Files by E-mail B B B B step or Scan to Folder, or Delivering Files stored in the Document Server can be sent by e-mail or Scan to Fold- er, or delivered to the delivery server.

  • Page 90: Managing Stored Files

    Using the Document Server Function Managing Stored Files A A A A Display the list of stored files by pressing [Select Stored File]. - Displaying and Downloading Stored Files Using a Web Reference Browser p.77 “Viewing a List of Stored Files”...

  • Page 91: Changing File Information

    Managing Stored Files D D D D Change the file information. Changing File Information The information about files stored in Changing the user name the Document Server (user name, file A Press [Change User Name]. n a m e , a n d p a s s w o r d ) c a n b e changed.
  • Page 92 Using the Document Server Function F Press [OK]. Changing the file name Important A Press [Change File Name]. ❒ Do not forget the password. If you forget it, consult the system administrator of the machine. E E E E Make sure that the file informa- tion was changed as necessary, and press [Exit].

  • Page 93: Using The Network Delivery Scanner Function

    7. Using the Network Delivery Scanner Function Scan file can be sent to a specified destination using the network delivery scan- ner function. This chapter explains the preparation sequence, various display screens, delivery procedures, and how to check the delivery result when this function is used.

  • Page 94: Network Delivery Scanner Screen

    Using the Network Delivery Scanner Function On the client computers, install the software required for view- ing or retrieving file by connecting to the delivery server, such Install Client Computer as DeskTopBinder V2 Lite. Software See p.28 “DeskTopBinder V2 Lite”. Network Delivery Scanner Screen The screen when using the machine as a network delivery scanner is as shown.

  • Page 95: Delivering Scan File

    Delivering Scan File Delivering Scan File Reference Delivery Procedure p.14 “Scan Settings” p.35 “Setting Originals” Scan file is delivered after scan set- tings and destinations are specified. If necessary, you can select a sender and Recalling stored scan settings a subject. A Press the { { { { Program} } } } key.
  • Page 96 Using the Network Delivery Scanner Function B Press [Switch Destination List]. When selecting a destination from the list A Press the title for the destina- tion. The destinations for that title are displayed. If the destination is not dis- C Press [Delivery Server]. played, press [U U U U ] or [T T T T ] to dis- play the destination.
  • Page 97 Delivering Scan File C Press [Search by Dest. Name]. Using a registration number to select a destination Note ❒ When using ScanRouter V2 A Press [Registration No.]. Professional, it is possible to B Use the number keys to enter search by comments. th e five-digit registr ation The soft keyboard is displayed number that has been assigned...
  • Page 98 Using the Network Delivery Scanner Function Manual entry of a destination Checking selected destinations A Use the destination field at the Note top of the scree n to check ❒ When using ScanRouter V2 Pro- which destinations are select- fessional, it is possible to enter the destination e-mail address directly.
  • Page 99 Delivering Scan File When selecting a sender from the Using a registration number to list specify a sender name A Press [Attach Sender's Name]. A Press [Attach Sender's Name]. B Select the sender. B Use the number keys to enter th e f iv e-d igit registration number that has been assigned to a sender.
  • Page 100 Using the Network Delivery Scanner Function F Select a sender. Searching to select a sender A Press [Attach Sender's Name]. G Press [Exit]. H Press [OK]. B Press [ H H H H Specify a subject if necessary. Note ❒ When a subject has been speci- fied, this information is added to the scan file.

  • Page 101: Simultaneous Storage And Delivery

    Delivering Scan File B Press a subject [Urgent]. Note ❒ This section explains mainly the operation for simultaneous deliv- ery and storage. For more informa- tion, see p.87 “Delivering Scan File”. A A A A C Press [Manual Input]. Place the original, and then adjust the settings for original size and The soft keyboard is displayed orientation if required.

  • Page 102: Checking The Status Of Delivery

    Using the Network Delivery Scanner Function Checking the Status of Delivery A A A A The status of the last 100 deliveries Press [Scanned Files Status] on the can be checked. For every new deliv- N e t w o r k D e l i v e r y S c a n n e r ery record after 100, the oldest record screen.

  • Page 103: Using The Network Twain Scanner Function

    8. Using the Network TWAIN Scanner Function This chapter describes the operations for scanning originals with the network TWAIN scanner using DeskTopBinder V2 Lite. In addition, the preparation for using the network TWAIN scanner and some functions of the TWAIN driver are introduced.

  • Page 104: Scanning Originals

    Using the Network TWAIN Scanner Function Scanning Originals This section explains how to scan Note originals using the network TWAIN ❒ The name of the scanner cur- scanner function. rently being used is shown A A A A on the title bar of the dialog Start DeskTopBinder V2 Lite, and bo x.
  • Page 105 Scanning Originals Note Note ❒ For advanced settings, click ❒ Depending on the scanning [Detail] to display the Detail resolution, the area to be window. For information scanned may be subject to re- about the Detail window, see strictions. For more informa- TWAIN driver Help.

  • Page 106: Functions Of The Twain Driver

    Using the Network TWAIN Scanner Function Functions of the TWAIN Driver The following is an introduction to the various functions of the TWAIN driver: Reference For more information about these functions or other functions, see TWAIN driver Help. ❖ ❖ ❖ ❖ Automatic Tilt Correction This function automatically cor- rects character strings that were scanned slanted.

  • Page 107: Relationship Between Resolution And File Size

    9. Appendix Relationship between Resolution and File Size Resolution and scan area are inversely related. The higher the resolution is set, the smaller the area that can be scanned. Conversely, the larger the scan area, the lower the resolution that can be set. The relationship between the scanning resolution and the file size is shown be- low.

  • Page 108: When Using As A Network Twain Scanner

    Appendix ❖ ❖ ❖ ❖ When Full Color is selected as the Scan Type The originals can be scanned using combinations marked with ❍ in the table. 100 dpi 200 dpi 300 dpi 400 dpi 600 dpi ❍ ❍ ❍ ❍...
  • Page 109 Relationship between Resolution and File Size 1000 1100 1200 ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ 11x17 Legal ❍ ❍ ❍ ❍ ❍ ❍ ❍ x14) ❍ ❍ ❍ ❍...

  • Page 110: Relationship Between File Type Specified And File Type Used When Sending E-Mail

    Appendix Relationship between File Type Specified and File Type Used When Sending E-mail The relationship between the file type specified when scanning originals and the file type converted into when sending e-mail or storing files is shown below by scan type. File type specified Single page Multi page...

  • Page 111: Max. Number Of Addresses Which Can Be Specified And Files Which Can Be Stored

    Max. Number of Addresses Which Can Be Specified and Files Which Can Be Stored Max. Number of Addresses Which Can Be Specified and Files Which Can Be Stored E-mail Scan to Folder Delivery Server *1 *2 The number of addresses which can When sending e-mail and sending by Scan to be specified at a time *1 *3...

  • Page 112: Troubleshooting

    Appendix Troubleshooting This section contains advice on what to do if you have problems scanning an original, or if the network delivery scanner or e-mail function does not work. Various messages that may appear on the control panel or client computer are listed, along with causes and solutions.

  • Page 113: When Stored Files Cannot Be Accessed

    Troubleshooting When Stored Files Cannot Be Accessed Problems Causes and solutions The stored file is locked and The stored file with the protecting function is locked because the is not accessible. wrong password was entered ten times. For information about how to unlock the file, see “8.
  • Page 114 Appendix Message Causes and solutions When there are 500 or more destina- Cannot specify more than 500 destina- tions for a delivery or an e-mail, split tions at the same time. the destinations into two or more groups. When there are 50 or more destina- Cannot specify more than 50 folders tions for Scan to Folder, split the des-...
  • Page 115 Troubleshooting Message Causes and solutions Search again after changing the Exceeded max. No. of search results search conditions. which can be displayed. Max.: nnn Note ❒ “nnn” in the message represents changeable number. Exceeded max. number of alphanumeric Make sure the maximum number of characters.
  • Page 116 Appendix Message Causes and solutions Make settings correctly for the user LDAP server authentication has name and the password for LDAP failed. Check the settings. server authentication. Load paper of the sizes listed in the Load paper of the following sizes.Re- message.
  • Page 117 Troubleshooting Message Causes and solutions The password of a file that is being Selected file is currently in use. edited with DeskTopBinder V2 Cannot change password. Lite/Professional or that is waiting for delivery cannot be changed. Try the operation again after editing is finished or delivery is canceled.
  • Page 118 Appendix Message Causes and solutions A specified destination or sender's The destination list has been updated. name was cleared when the destina- Specified destination(s) or sender's name has been cleared. tion list in the delivery server was updated. Specify the destination or sender's name again.

  • Page 119: When An Error Message Appears On The Client Computer

    Troubleshooting When an Error Message Appears on the Client Computer This section describes the main possible causes and actions for error messages displayed on the client computer when the TWAIN driver is used. Note ❒ If an error message that is not contained in this section appears, turn off the main power switch of the machine, and then turn it on again.
  • Page 120 Appendix Message Causes and solutions [Error has occurred in the scanner driver.] • Check whether the network cable is connected correctly to the client compu- ter. • Check whether the Ethernet board of the client computer is recognized cor- rectly by Windows. •...
  • Page 121 Troubleshooting Message Causes and solutions [Scanner is in use for other function. Please wait.] A function of the machine other than the scanner function is being used such as the copier function. Wait for a while and recon- nect. [Scanner is not available. Check the scanner connection •...

  • Page 122: Specifications

    Appendix Specifications Scan method Flatbed scanning Scan speed • E-mail/Scan to Folder/Network Delivery Scanner: Black & White: 31 pages/minute [Scan size: A4R, Scan settings: Scan type: Black & White Text (Print)/Resolution: 200dpi/Compression: On (MH)] Colour: 28 pages/minute [Scan size: A4R, Scan settings: Scan type: Full Colour Text/Photo/Resolution: 200dpi/Compression: Stand- ard] •...

  • Page 123: Index

    INDEX A.C.S. Sensitivity Level , 17 Image density , 14 Auto Colour Select: Mode Priority , 17 Indicators , 8 Automatic Tilt Correction , 98 Initial scanner setup , 11 Auto run program , 25 Installing software , 25 {Interrupt} } } } key , 8 Change Initial Mode , 17 Checking the status of delivery , 94 LDAP server , 4...
  • Page 124 Relationship between File Type Specified and Troubleshooting , 104 File Type Used When Sending E-mail , 102 TWAIN Standby Time , 19 Relationship between resolution and Type 2238 TWAIN Driver , 29 file size , 99 Resolution , 14 Update delivery server destination list , 19 {Use Tools/Counter} } } } key , 8 Save , 97 Scanner Features , 11...
  • Page 125 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. c means STAND BY. Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.”...
  • Page 126 GB GB B149-7518...

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