Page 1 2228C/2232C/2238C Operating Instructions Copy Reference Placing Originals Copying Colour Adjustment/ Program Troubleshooting User Tools (Copier/Document Server Features) Specifications Read this manual carefully before you use this product and keep it handy for future reference. For safe and correct use of this machine, please be sure to read the Safety Information in the "General Settings Guide" before you use it.
Page 2 For good copy quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts with your Ricoh office products.
Page 3 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 4 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.
Page 5: What You Can Do With This Machine
What You Can Do with This Machine <Colour Functions/Colour Adjustments> Colour Copying (see p.29) You can switch the colour copy mode depending on the type of originals used and the desired finish. Black/White Copy (see p.29) Full Colour Copy (see p.29) Copies using four colours: yellow, Copies in black and white, even when the magenta, cyan and black.
Page 6 Colour Copying (see p.29) Stamping on Copies (see p.70) Convert Colours (see p.31) Copies by changing a specific colour in Copies with the date, page numbers, etc. the original to another colour. The stamp colour can be yellow, red, cyan, magenta, green, blue, and black. Erase Specified Colour (see p.32 ) Copies by deleting a specific colour in the original.
Page 7 Adjusting Colours (see p.87) Primary Colours Yellow Colours can be created by combining the 3 primary colours: yellow, magenta and cyan. Black can be made by combining Green yellow, magenta and cyan, however, as there might be some Black slight differences, "black" will be expressed using a black Cyan Magenta toner.
Page 8 What You Can Do with This Machine Functions differ depending on machine type and options. See p.4 “Functions Re- quiring Optional Configurations”. Types of Duplex Copies 1-sided 2 Pages 2-sided 1 Page (see p.55 2-sided 1 Page 2-sided 1 Page (see p.55 "...
Page 9 Copying Book Originals 1-sided Magazine (see p.61 " 1 Sided Magazine") Open to Left Open to Right 2-sided Magazine (see p.62 " 2 Sided Magazine") Open to Left Open to Right...
Page 10 Combining Multiple Pages onto a Single Page (see p.57 " One-Sided Combine") 1-sided 2 Pages 1-sided 1 Page 2-sided 1 Page 1-sided 1 Page 1-sided 4 Pages 1-sided 1 Page 2-sided 2 Pages 1-sided 1 Page 1-sided 8 Pages 1-sided 1 Page 2-sided 4 Pages 1-sided 1 Page Copying Originals Such as Books...
Page 11: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ..................i What You Can Do with This Machine <Colour Functions/Colour Adjustments> What You Can Do with This Machine..............vi Notice ........................1 How to Read This Manual ..................2 Machine Types .......................3 Functions Requiring Optional Configurations............4 Control Panel......................5 Display Panel ......................7 1.
Page 12 Copier Functions ....................33 Adjusting Copy Image Density ................. 33 Selecting the Original Type ..................34 Selecting Copy Paper ....................35 Preset Reduce/Enlarge .................... 38 Zoom ........................39 Auto Reduce/Enlarge ....................40 Size Magnification ....................41 Directional Magnification (%) ................... 41 Directional Size Magnification (mm).................
Page 13 4. Troubleshooting If Your Machine Does Not Operate As You Want..........95 When a Message Is Displayed................. 95 If You Cannot Make Clear Copies............... 97 If You Cannot Make Copies As You Want ............98 When Memory Is Full .....................101 5.
Page 15: Notice
Notice Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, pass- ports, driver's licenses. The preceding list is meant as a guide only and is not inclusive.
Page 16: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury if you misuse the machine by not following the instruc- tions under this symbol. Be sure to read the instructions, all of which are includ- ed in the Safety Information section in the General Settings Guide.
Page 17: Machine Types
Machine Types This machine comes in three models which vary by copy speed. To confirm which model you have, see the inside front cover of this manual. Type 1 Type 2 Type 3 Copy speed/B&W 28 copies/minute 32 copies/minute 38 copies/minute "...
Page 18: Functions Requiring Optional Configurations
Functions Requiring Optional Configurations Certain functions require special machine configuration and extra options. See the table below. ❍Required options Function ❍ ❍ ❍ Auto Document Feed- er (ADF) ❍ ❍ ❍ ❍ 2 tray finisher ❍ ❍ ❍ ❍ ❍ Booklet finisher The paper tray unit is required in order to install the finisher.
Page 19: Control Panel
Control Panel This illustration shows the control panel of a machine with options fully installed. AAE001S { { { { Adjust/Program Colour} } } } key Screen Contrast knob Adjusts display panel brightness. Use this key to adjust and register col- ours.
Page 20 { { { { Energy Saver} } } } key { { { { #} } } } key Press to switch into and out of Energy Press to enter a numerical value. Saver mode. See “Saving Energy”, Gener- Number keys al Settings Guide.
Page 21: Display Panel
Display Panel The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like this: . Keys appearing as cannot be used.
Page 23: Placing Originals
1. Placing Originals Originals Note ❒ Highlighter pen colours are difficult to reproduce. Depending on the colour used, they may not come out on copies, or may come out as a different colour. Sizes and Weights of Recommended Originals ❖ ❖ ❖ ❖ Metric version Where original is placed Original size...
Page 24 Placing Originals Originals not recommended for the Auto Document Feeder (ADF) Placing the following types of originals in the ADF can cause paper misfeeds or result in damage to the originals. Place these originals on the exposure glass in- stead. •...
Page 25: Sizes Detectable By Auto Paper Select
Originals Sizes Detectable by Auto Paper Select ❍ : Detectable size × : Undetectable size ❖ ❖ ❖ ❖ Metric version 11" × Size A3 " " " " × × × × JISL JISK 17" Location of the 14" 11"...
Page 26: Missing Image Area
Placing Originals Note ❒ When copying custom size originals, make sure you specify the size of the originals. If not, the image may not be copied properly. See p.17 “Placing cus- tom size originals”. Sizes difficult to detect It is difficult for the machine to automatically detect the sizes of the following types of originals, so select the paper size manually.
Page 27: Placing Originals
Placing Originals Placing Originals ❖ ❖ ❖ ❖ 90° ° ° ° turn Note Use this to copy A3K, B4 JISKor ❒ Place originals only when all cor- 11" × 17"K size originals. The ma- rection fluid and ink has complete- chine rotates the copy image by ly dried.
Page 28: Placing Originals On The Exposure Glass
Placing Originals A A A A Press [Special Original]. Placing Originals on the Exposure Glass A A A A Lift the exposure glass cover or the ADF. Important ❒ Do not lift the exposure glass cover or the ADF forcefully. B B B B O t h e r w is e , t h e A D F c o v e r Select the original orientation.
Page 29: Placing Originals In The Auto Document Feeder
Placing Originals A A A A Set the document guide to the Placing Originals in the Auto original size. Document Feeder B B B B Place the aligned originals face up into the ADF. Settings should be made accordingly in the following situations: ❖...
Page 30 Placing Originals A A A A Reference Press [Special Original]. For related default settings, see p.116 “Shortcut R/E”. A A A A Press [Special Original]. B B B B Press [Batch], and then press [OK]. Note ❒ If [SADF] is displayed, change B B B B the settings.
Page 31 Placing Originals C C C C Align the rear and left edges of Placing originals of mixed sizes the originals as shown. When placing different size originals of the same width in the ADF togeth- er, the machine automatically checks the sizes of the originals and makes copies.
Page 32 Placing Originals C C C C Enter the horizontal size of the original using the number keys, and then press [#]. Note ❒ If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key, and then enter the value again.
Page 33: Copying
2. Copying Basic Procedure A A A A Note When the machine is set for user ❒ The maximum copy quantity codes, enter a user code (up to eight digits) using the number that can be set is between 1 and keys, and then press the { { { { #} } } } key.
Page 34: Interrupt Copy
Copying When the machine continues Interrupt Copy copying Use this function to interrupt a long A Place the originals you want to copy job to make urgently needed copy. copies. B Press the { { { { Start} } } } key. Limitation The machine stops the previous ❒...
Page 35: Left Original Beeper
Basic Procedure D D D D Press [To “Printing”]. Left Original Beeper Returns to the initial copy display. The beeper sounds and an error mes- After the current copy job, the next sage is displayed if you leave origi- job starts automatically. nals on the exposure glass after Note copying.
Page 36: Copying From The Bypass Tray
Copying Copying from the Bypass Tray ❒ When copying onto OHP transpar- Use the bypass tray to copy onto spe- cial paper such as OHP transparen- encies or paper heavier than 128 cies, thick paper, thin paper, and copy (about 34 lb.), you need to paper that cannot be loaded in the pa- specify the paper type.
Page 37 Copying from the Bypass Tray B B B B Insert the paper with the side you When copying onto standard size want to copy facing up until you paper hear the beep, and align the paper A Press the { { { { #} } } } key. guide to the paper size.
Page 38: When Copying Onto Ohp Transparencies Or Thick Paper
Copying D Enter the horizontal size of the When copying onto OHP paper using the number keys, and then press [#]. Transparencies or Thick Paper Note To make copies onto OHP transpar- ❒ If [Horiz mm] is not highlight- encies or thick paper, you need to ed, press [Horiz mm].
Page 39: When Copying On The Back Side Of The Paper
Copying from the Bypass Tray D D D D Select [OHP Sheet] or [Thick Paper]. When Copying on the Back Side of the Paper Using the bypass tray, you can make copies on the back of paper which has already been copied on the other side. Note ❒...
Page 40: When Copying Onto Envelopes
Copying ❖ ❖ ❖ ❖ Top to bottom When copying onto envelopes Note ❒ When placing an original on the exposure glass, place the original with the bottom line aligned to the left scale. ❒ When placing originals in the ADF, place the originals with the bottom line inserted in the ADF.
Page 41 Copying from the Bypass Tray F F F F Place the originals, and then press the { { { { Start} } } } key. G G G G When your copy job is finished, press the { { { { Clear Modes} } } } key to clear the settings.
Page 42: Making A3, 11" × × × × 17" Full Bleed Copies
Copying Making A3, 11" × × × × 17" Full Bleed Copies You can make A3, 11" × 17" full bleed copies with 12" × 18" paper. This is useful for making A3, 11" × 17" size copies with a coloured background (e.g. cata- logues).
Page 43: Colour Functions
Colour Functions Colour Functions ❖ ❖ ❖ ❖ Two Colour Copy Selecting a Colour Mode • Two Colour Copy (Normal) Copies black and other parts in Select a Colour mode that best suits two specified colours. your originals and copying require- ments.
Page 44 Copying When the { { { { Single Colour} } } } key is When the { { { { Two-colour} } } } key is selected selected A A A A A A A A Select designation method of col- Select either [Two-colour] or [Red &...
Page 45: Convert Colours
Colour Functions G G G G Select the new colour to be con- Convert Colours verted. Copies by changing the colour in the Note original to a different colour. ❒ You can adjust the density of each colour in 4 levels. Note ❒...
Page 46: Erase Colour
Copying Erase Colour Colour Background You can erase a certain colour in the Copies by adding a colour in the image of the original. whole page. Note Note ❒ It is possible to select up to 4 col- ❒ Since the Colour Background func- ours.
Page 47: Copier Functions
Copier Functions Copier Functions Manual image density Adjusting Copy Image Density A A A A There are three types of adjustment Press [Auto Image Density] to cancel available: B B B B ❖ ❖ ❖ ❖ Auto Image Density Press [Lighter] or [Darker] to adjust image density.
Page 48: Selecting The Original Type
Copying ❖ ❖ ❖ ❖ Pale Selecting the Original Type When you need to reproduce orig- inals that have lighter lines in pen- Select one of the following six types to cil, or faintly copied slips. Faint match originals: lines are copied with greater clari- ❖...
Page 49: Selecting Copy Paper
Copier Functions Selecting Copy Paper There are two ways to select copy paper: ❖ ❖ ❖ ❖ Auto Paper Select The machine selects a suitable size of copy paper automatically based on orig- inal size and reproduction ratio. ❖ ❖ ❖ ❖ Manual Paper Select Choose the paper you want to copy onto from a paper tray, bypass tray, or Large Capacity Tray (LCT).
Page 50 Copying Auto Paper Select A A A A Make sure [Auto Paper Select] is selected. Note ❒ Trays with a key mark are not automatically selected. See “Paper Type” in “Tray Paper Settings”, General Settings Guide. Manual Paper Select A A A A Select the paper tray, bypass tray or LCT.
Page 51 Copier Functions - Rotated copy If the orientation of the original (L or K) is different to that of the paper you are copying onto, this function rotates the original image by 90°, fitting it onto the copy paper. This function works when [Auto Paper Select] or [Auto Reduce/En- large] is selected.
Page 52: Preset Reduce/Enlarge
Copying A A A A Press [Reduce/Enlarge]. Preset Reduce/Enlarge You can select a preset ratio for copy- ing. Note ❒ To select a preset ratio on the in- itial display, press the shortcut reduce/enlarge key, and then ❖ ❖ ❖ ❖ Base Point proceed to step B B B B The base point of Reduce/Enlarge...
Page 53: Zoom
Copier Functions B B B B Press [Create Margin] on the initial Enter the ratio. display. n ] and To select the ratio using [n A Select a preset ratio close to the ratio using [Reduce] or [Enlarge]. B Adjust the ratio further, using n ] or [o o ].
Page 54: Auto Reduce/Enlarge
Copying ❒ You cannot use the Rotated Copy Auto Reduce/Enlarge function when enlarging to B4 JIS, " × 14", 11" × 17". When A3 or 8 " × The machine can choose an appropri- enlarging to B4 JIS, A3 or 8 14", 11"...
Page 55: Size Magnification
Copier Functions E E E E Enter the length of the copy using Size Magnification the number keys, and then press [#]. You can calculate an enlargement or Note reduction ratio based on the lengths ❒ To change the length after of the original and copy.
Page 56: Directional Size Magnification (Mm)
Copying B B B B Press [Specifd. Ratio]. Directional Size Magnification C C C C (mm) Press [Direct. Mag.%]. A suitable reproduction ratio is auto- To enter the ratio using the matically selected when you enter the number keys horizontal and vertical lengths of the original and copy image you require.
Page 57: Sort
Copier Functions A A A A Press [Reduce/Enlarge]. Sort The machine can scan originals into memory and automatically sort cop- ies. Reference Related default settings: p.124 “Select Stack Function” p.124 “Memory Full Auto Scan Re- B B B B Press [Specifd. Ratio]. start”...
Page 58 Copying ❖ ❖ ❖ ❖ Shift Sort ❖ ❖ ❖ ❖ When the booklet finisher is installed • When a finisher is installed: Each time the copies of one set or a job are delivered, the next copy is shifted to separate each set or job.
Page 59 Copier Functions Sample copy Changing the number of sets You can use this function to check You can change the number of copy copy settings before making a long sets during copying. copy run. Note ❒ This function can only be used Note ❒...
Page 60: Stack
Copying C C C C Place the originals, and then press Stack the { { { { Start} } } } key. Copies can be assembled with each Note page shifted. ❒ When placing originals on the exposure glass, start with the ❖...
Page 61: Staple
Copier Functions Staple Individual copy sets can be stapled. Note ❒ You cannot use the bypass tray with this function. Reference p.125 “Select Stapling Position” Stapling position and original setting Place all the originals in an orientation in which they can be read. They will be automatically rotated for copying.
Page 62 Copying Original location Stapling position Exposure glass ADF...
Page 63 Copier Functions ❖ ❖ ❖ ❖ Booklet finisher Original location Stapling position Exposure glass ADF This table shows the stapling positions, not the orientation of delivery. Not available for A3, B4 JIS or 11" × 17", 8 " × 14" size paper.
Page 64 Copying A A A A Select one of the stapling positions. ❖ ❖ ❖ ❖ 2 tray finisher ❖ ❖ ❖ ❖ Booklet finisher Note ❒ When you select the stapling position, the Sort function is automatically se- lected. Reference p.47 “Stapling position and original setting”...
Page 65: Punch
Copier Functions Punch You can make punch holes in copies. ❖ ❖ ❖ ❖ 2 holes GCPNCH1E ❖ ❖ ❖ ❖ 3 holes GCPNCH3E ❖ ❖ ❖ ❖ 4 holes GCPNCH0E Note ❒ 3 holes is only available with the 2 tray finisher. ❒...
Page 66 Copying Punch hole positions ❖ ❖ ❖ ❖ 2 tray finisher Original location Punch hole positions Exposure glass 2 holes 3 holes 4 holes...
Page 67 Copier Functions Original location Punch hole positions Exposure glass 2 holes 3 holes 4 holes...
Page 68 Copying ❖ ❖ ❖ ❖ Booklet finisher Original location Punch hole positions Exposure glass 2 holes 4 holes 2 holes 4 holes This table shows the punch hole positions, not the orientation of delivery. A A A A Select one of the punch hole positions. B B B B Enter the number of copy sets with the number keys.
Page 69: Duplex
Copier Functions Original orientation and completed Duplex copies There are three types of duplex cop- Copy images differ according to the ies: orientation in which you place origi- ❖ ❖ ❖ ❖ 1 Sided→ → → → 2 Sided nals (vertical K or horizontal L ). Copies 2 one-sided pages onto a two-sided page.
Page 70 Copying A A A A ❒ When placing originals on the Press [Dup./Combine/Series]. exposure glass or in the ADF us- ing the Batch function, press the { { { { #} } } } key after all the originals have been scanned. Originals and copy orientation You can select the orientation.
Page 71: Sided Combine
Copier Functions ❖ ❖ ❖ ❖ Orientation of the original and com- 1 Sided Combine bine image position • Open to leftR originals Combine several pages onto one side of a sheet. ❖ ❖ ❖ ❖ 1 Sided 2 Pages → → → → Combine 1 Side Copies 2 one-sided originals onto one side of a sheet.
Page 72: Sided Combine
Copying E E E E Reference Press [OK]. Related default settings: F F F F Place the originals, and then press p.118 “Erase Original Shadow in the { { { { Start} } } } key. Combine” p.119 “Copy Order in Combine” 2 Sided Combine p.120 “Separation Line in Com- bine”...
Page 73 Copier Functions ❖ ❖ ❖ ❖ 1 Sided 16 Pages → → → → Combine 2 Side ❖ ❖ ❖ ❖ 2 Sided 16 Pages → → → → Combine 2 Side Copies 16 one-sided originals onto Copies 8 two-sided originals onto a sheet, eight pages per side.
Page 74: Series Copies
Copying B B B B ❖ ❖ ❖ ❖ Book→ → → → 2 Sided Press [1 Sided] or [2 Sided] for Orig- Copies a two-page spread original inal, and then press [Combine 2 onto a sheet, one page per side. Side] for Copy.
Page 75: Copying Book Originals
Copier Functions ❖ ❖ ❖ ❖ Inch version Copying Book Originals Paper for Paper for one-sided two-side Copies two or more originals in page Original copy copy order. " × " × " × ❖ ❖ ❖ ❖ 1 Sided→ → → → Magazine "K ×...
Page 76 Copying ❖ ❖ ❖ ❖ 2 Sided→ → → → Magazine ❖ ❖ ❖ ❖ Open to right Copies two or more two-sided originals into magazine page order copies (when folded and stacked). ❖ ❖ ❖ ❖ Open to left GCBOOK6E Note ❒...
Page 77: Image Repeat
Copier Functions ❖ ❖ ❖ ❖ Original: A5K K /Copy paper: A4K Image Repeat L /Copy paper A4L or Original: A5L 4 repeats (71%) 16 repeats (35%) The original image is copied repeat- edly. Repeat1 Repeat2 ❖ ❖ ❖ ❖ Original: A5K K /Copy paper: A4L L /Copy paper A4K or Original: A5L...
Page 78: Double Copies
Copying G G G G Enter the length of [X1] with the Specified Area Repeat number keys, then press [#]. You can use this function only when H H H H Enter the length of [Y1] with the you are making a copy from the Ex- number keys, then press [#].
Page 79: Centring
Copier Functions ❖ ❖ ❖ ❖ Metric version E E E E Select the paper. F F F F Original size and Copy paper size Place the originals, and then press orientation and orientation the { { { { Start} } } } key. B6 JISL B5 JISK Centring...
Page 80: Positive/Negative
Copying A A A A ❒ If [Two-colour] (normal) is selected, Select the paper. the white part of the original be- B B B B comes black and the black part be- Press [Edit/Colour Creation]. comes white, and the coloured part is copied with the specified colour.
Page 81: Erase
Copier Functions ❖ ❖ ❖ ❖ Centre/Border Erase Erases both the original's centre and edge margins from the copy. You can erase the centre and/or all four sides of the original image. This function has three modes: ❖ ❖ ❖ ❖ Border Erases the original's edge margin from the copy.
Page 82 Copying Border Erase Selecting [Diff. Width] A A A A A Press [Diff. Width]. Press [Edit/Colour Creation]. B Press the key for the border you want to change, and then set the erase border width us- n ] and [o o ].
Page 83: Margin Adjustment
Copier Functions Centre/border erase Selecting [Diff. Width] A A A A A Press [Diff. Width]. Press [Edit/Colour Creation]. B Press the key for the part you want to change, and then set the erase margin width using n ] and [o o ].
Page 84: Preset Stamp
Copying F F F F Note Press [OK] 3 times. ❒ You can change the width of the G G G G Place the originals, and then press binding margin as follows: the { { { { Start} } } } key. Metric 0–30 mm (increments of 1 version...
Page 85 Copier Functions B B B B Press [Stamp]. Stamp position and original orientation C C C C Press [Preset Stamp]. D D D D Select the message. E E E E Press [All Pages] or [1st Page only] to select the print page. Note ❒...
Page 86: User Stamp
Copying Reference User Stamp Related default settings: p.122 “Stamp Position 1 - 4” Prints a registered stamp onto copies. p.122 “Stamp Format 1 - 4” p.122 “Stamp Colour: 1 - 4” A A A A Press [Edit/Colour Creation]. GCSTMP0E Preparation You have to register a user stamp before using this function.
Page 87 Copier Functions C C C C Press [Copier/Document Server Fea- Changing the stamp colour tures]. A A A A Press [Stamp Colour]. B B B B Select the stamp colour, then press [OK]. To change the stamp position A A A A Press [Change].
Page 88 Copying K K K K C C C C Press [Vertical], and then enter the Press [Copier/Document Server Fea- vertical size of the stamp using tures]. the number keys, and then press [#]. L L L L Place the original for user stamp on the exposure glass, and then press [Start Scanning].
Page 89: Date Stamp
Copier Functions Stamp position and original orientation Date Stamp You can use this function to print dates onto copies. GCSTMP3E You can select from the following date formats: • MM/DD/YYYY • MM.DD.YYYY GCSTMP7E • DD/MM/YYYY Note • DD.MM.YYYY ❒ You cannot use the bypass tray •...
Page 90 Copying A A A A Press [Edit/Colour Creation]. Changing the stamp colour A A A A Press [Stamp Colour]. B B B B Select the stamp colour, then press [OK]. To change the date format A A A A B B B B Press [Change Format].
Page 91: Page Numbering
Copier Functions Stamp position and orientation of Page Numbering originals You can use this function to print page numbers onto copies. CP2G0100 There are six types of Page Number- ing (“n” is the total number of pages in original): • P1, P2,…Pn •...
Page 92 Copying A A A A Press [Edit/Colour Creation]. Changing the stamp colour A A A A Press [Stamp Colour]. B B B B Select the stamp colour, then press [OK]. To change the stamp position A A A A B B B B Press [Change].
Page 93 Copier Functions B B B B D D D D Press [First Printing Page], then en- Press [Last Number], enter the ter the original page number from number of the page to stop num- which to start printing using the bering using the number keys, and then press the { { { { #} } } } key.
Page 94 Copying Note If you selected (1-1, 1-2,…) ❒ You can enter between 1 and A A A A 9 99 9 f o r t h e o ri g in al p ag e Press [Change] on the right hand number from which to start side.
Page 95: Covers
Copier Functions ❖ ❖ ❖ ❖ Front/Back covers Covers The first and last page of original is copied onto a specified cover sheet You can use this function to create paper. cover sheets by adding additional • Copy pages of different paper, or copying existing pages onto different paper.
Page 96: Slip Sheets
Copying Note Slip Sheets ❒ Press the { { { { #} } } } key and select [OHP Sheet] in Special paper. See p.24 Every time the originals' page chang- “When copying onto OHP Trans- es, a slip sheet is inserted. This func- parencies or Thick Paper”.
Page 97: Storing Data In The Document Server
Storing Data in the Document Server Storing Data in the Document Server The Document Server enables you to Reference store documents in memory and print For details about how to regis- them as you want. ter the user name, file name, or password, see “To register or Important change a user name”, and “To...
Page 98 Copying ❒ To check that the document has been stored, press the { { { { Docu- ment Server} } } } key to display the document selection screen. ❒ When the machine is printing a document stored using the cop- ier function, wait until printing has finished before you store another copy document.
Page 99: Programs
Programs Programs C C C C You can store frequently used copy Press [Register]. job settings in machine memory and recall them for future use. Note ❒ You can store up to 10 programs. ❒ You can select the standard mode or Program No.10 as the default mode to be set when modes are cleared or reset, or immediately af-...
Page 100: Changing A Stored Program
Copying F F F F D D D D Press [OK]. Press [Yes]. When the settings are successfully The program is deleted, and the stored, the program name is dis- display returns to the initial copy played on the right side of the reg- display.
Page 101: Colour Adjustment/Program
3. Colour Adjustment/ Program Colour Adjustment D D D D This function lets you alter up to three Adjust the colour using [← ← ← ← ] or single colours by mixing them with [→ → → → ]. adjacent colours in the colour circle. Note Reference ❒...
Page 102: Colour Balance
Colour Adjustment/ Program Colour Balance You can adjust the overall colour tone Colour Balance Program when the overall copy is reddish or bluish. You can also store the colour balance Reference setting in memory and recall it when For types and examples of the im- you want to use it.
Page 103 Colour Balance Changing the registered settings Copying with the registered settings A A A A A A A A Press the { { { { Adjust/Program Colour} } } } Press the { { { { Adjust/Program Colour} } } } key.
Page 104: Image Adjustment
Colour Adjustment/ Program Image Adjustment ❒ The adjusted settings will be de- Reference leted and the initial values will For types and examples of the im- be reset when either Auto Clear age adjustment functions, see p.iii has been performed, when the “What You Can Do with This Ma- { { { { Clear Modes } } } } key has been chine <Colour Functions/Colour...
Page 105 Image Adjustment Adjusting the background density Adjusting the text/photo sensitivity A Adjust by pressing [Lighter] or A Press [T T T T Next]. [Darker]. B Adjust by pressing [Text] or [Photo]. Note ❒ Adjust to a lighter density when copying dark textured Note originals, such as newspaper ❒...
Page 106: User Colour
Colour Adjustment/ Program User Colour ❒ Up to 15 colours can be registered. You can register colours created by adjusting the density of yellow, ma- ❒ Sample prints of user colours can genta, cyan, and black. You can also " × also be made on an A4K, 8 name the colours that you register, 11"K size page or on an A3L, 11"...
Page 107 User Colour D D D D C Enter the density in percentag- Select the colour to be used as a es (%) using the number keys, base from [Basic Colour]. and then press [#]. The density of each colour for the selected colour is displayed.
Page 108: Mixing Colours Manually With The Number Keys
Colour Adjustment/ Program Mixing Colours Manually with Deleting User Colours the Number Keys Note A A A A ❒ You cannot delete colours regis- Press the { { { { Adjust/Program Colour} } } } tered in the program or registered key.
Page 109: Troubleshooting
4. Troubleshooting If Your Machine Does Not Operate As You Want When a Message Is Displayed The following chart contains explanations of common messages. If other mes- sages are displayed, then follow the instructions as displayed. Note ❒ For messages not listed here, see “Troubleshooting” General Settings Guide. Message Causes Solutions...
Page 110 Troubleshooting Message Causes Solutions The Staple function cannot Select a paper size that can be used Cannot staple pa- be used with the paper size with the Staple function. See p.132 per of this size. selected. “Staple”. Duplex is not A paper size not available Select a proper paper size.
Page 111: If You Cannot Make Clear Copies
If You Cannot Make Clear Copies If You Cannot Make Clear Copies Problem Causes Solutions Copies appear dirty. The image density is too Adjust the image density. See p.33 dark. “Adjusting Copy Image Density”. Auto Image Density is not Select Auto Image Density. See p.33 selected.
Page 112: If You Cannot Make Copies As You Want
Troubleshooting If You Cannot Make Copies As You Want This section explains causes of, and remedies for, unexpected copy results. ❖ ❖ ❖ ❖ Basic Problem Causes Solutions Copies are not stapled. There are jammed staples Remove jammed staples. See “Re- in the stapler.
Page 113 If You Cannot Make Copies As You Want ❖ ❖ ❖ ❖ Edit Problem Causes Solutions Select A3L for A4 K originals and When using the Double The original and copy pa- Copies function, parts of per combination is not cor- A4 for A5 originals.
Page 114 Troubleshooting ❖ ❖ ❖ ❖ Combine Problem Causes Solutions You cannot fold copies into Combine Original Maga- Change the setting. a book using the Magazine zine Format is not set cor- See p.120 “Orientation: Magazine” function. rectly. When using the Combine You specified a reproduc- When you specify a reproduction function, parts of the image...
Page 115: When Memory Is Full
If You Cannot Make Copies As You Want When Memory Is Full Note ❒ If you set [Memory Full Auto Scan Restart] in User Tools (see p.124 “Memory Full Auto Scan Restart” ) to [Yes], even if memory becomes full, the memory over- flow message will not be displayed.
Page 116 Troubleshooting...
Page 117: User Tools (Copier/Document Server Features)
5. User Tools (Copier/Document Server Features) User Tools Menu (Copier/Document Server Features) User Tools Item Names Default Settings General Features 1/5 See p.112 “General Features ”. Auto Paper Select Priority Paper Display Display Original Type Display Display Original Type Priority Full Colour/Two-colour: Text/Photo B &...
Page 118 User Tools (Copier/Document Server Features) User Tools Item Names Default Settings General Features 4/5 See p.115 “General Features ”. Document Server Storage Key:F1~F5 • F1: 2 Sided Original Top to • F2: 1 Sided → 1 Sided Com- bine • F3: 1 Sided → 1 Sided Com- bine: 4 originals •...
Page 119 User Tools Menu (Copier/Document Server Features) User Tools Item Names Default Settings Reproduction Ratio 2/2 See p.116 “Reproduction Ratio ”. Reduce1~6 Metric version •Reduce1: 25% •Reduce2: 50% •Reduce3: 65% •Reduce4: 71% •Reduce5: 75% •Reduce6: 82% Inch version •Reduce1: 25% •Reduce2: 50% •Reduce3: 65% •Reduce4: 73% •Reduce5: 78%...
Page 120 User Tools (Copier/Document Server Features) User Tools Item Names Default Settings Edit 2/2 See p.118 “Edit ”. Front Cover Copy in Combine Combine Copy Order in Combine From left to right Image Repeat Separation Line None Double Copies Separation Line None Separation Line in Combine None...
Page 121 User Tools Menu (Copier/Document Server Features) User Tools Item Names Default Settings Date Stamp Format Metric version: DD/MM/YYYY Inch version: MM/DD/YYYY Font Font 1 Stamp Position Metric version • Position: Top left • Top Margin: 8mm • Right Margin: 32mm Inch version •...
Page 122 User Tools (Copier/Document Server Features) User Tools Item Names Default Settings Page Numbering Stamp Format P1, P2... Font Font 1 Size Auto Duplex Back Page Stamping Opposite position Position Page Numbering in Combine Per original Stamp Position: Metric version • Position P1, 1/5, P.1, 1: Top right -1-, 1-1: Bottom centre •...
Page 123 User Tools Menu (Copier/Document Server Features) User Tools Item Names Default Settings Adjust Colour Image See p.125 “Adjust Colour Image”. Background Density of ADS(Full Colour / Two-colour) Centre of the 5 level adjust- ment Colour Sensitivity Centre of the 5 level adjust- ment A.C.S.
Page 124: Accessing User Tools (Copier/Document Server Features)
User Tools (Copier/Document Server Features) Accessing User Tools (Copier/Document Server Features) This section is for key operators in Note charge of this machine. With User ❒ When the key operator code is Tools can change the machine's de- set, the key operator code input fault settings.
Page 125: Exiting User Tools
Accessing User Tools (Copier/Document Server Features) Exiting User Tools A A A A After changing default settings, press [Exit] on the User Tools main menu. Changes to User Tools are com- plete, and the machine is ready to copy. Note ❒...
Page 126: Settings You Can Change With User Tools
User Tools (Copier/Document Server Features) Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Original Type Display General Features You can have the original types shown on the initial display. ❖ ❖ ❖ ❖ Auto Paper Select Priority Note Auto Paper Select is the default ❒...
Page 127: General Features 2 / 5
Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Auto Tray Switching General Features If you load paper of the same size in two or more trays, the machine automatically shifts to the other ❖ ❖ ❖ ❖ Duplex Mode Priority when the first tray runs out of pa- You can select the type of the Du- per (when Auto Paper Select is se-...
Page 128: General Features
User Tools (Copier/Document Server Features) ❖ ❖ ❖ ❖ Tone: Original remains General Features The beeper (key tone) sounds if you forget to remove originals af- ter copying. ❖ ❖ ❖ ❖ Copy Function Key: F1-F5 You can assign frequently used Note functions to function keys F1 to F5.
Page 129: General Features
Settings You Can Change with User Tools General Features General Features ❖ ❖ ❖ ❖ Document Server Storage Key: F1–F5 ❖ ❖ ❖ ❖ Clear Bypass Mode You can assign frequently used You can set whether to “Clear” or functions to function keys F1 to F5. “Do not Clear”...
Page 130: Reproduction Ratio
User Tools (Copier/Document Server Features) ❖ ❖ ❖ ❖ Priority Setting: Enlarge Reproduction Ratio You can set the ratio with priority when [Reduce/Enlarge] is pressed, ❖ ❖ ❖ ❖ Shortcut R/E followed by [Enlarge]. You can register up to three fre- Note quently used Reduce/Enlarge ra- ❒...
Page 131: Edit
Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Priority Setting: Reduce ❖ ❖ ❖ ❖ Front Margin: Left/Right You can set the ratio with priority You can specify left and right mar- when [Reduce/Enlarge] is pressed, gins on the front side of copies us- followed by [Reduce].
Page 132: Edit 2 / 2
User Tools (Copier/Document Server Features) ❖ ❖ ❖ ❖ 1 Sided→ → → → 2 Sided Auto Margin: TtoT ❖ ❖ ❖ ❖ Erase Centre Width When using the 1 sided → 2 sided You can specify the width of the Duplex function, you can specify erased centre margins using this margins on the back side.
Page 133 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Copy Order in Combine Note You can set the copy order when ❒ Default: None using the Combine function to Left ❒ Line colour (Full Colour): Yel- to Right or Top to Bottom. l o w , R e d , C y a n , M a g e n t a , Green, Blue, Black ❒...
Page 134 User Tools (Copier/Document Server Features) • Broken B Note ❒ Default: None ❒ Line colour (Full Colour): Yel- l o w , R e d , C y a n , M a g e n t a , • Crop Marks Green, Blue, Black ❒...
Page 135: Stamp
Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Stamp Format Stamp You can adjust the stamp's size, density, and print page. • Size Preset Stamp You can set the size of the stamp. ❖ ❖ ❖ ❖ Stamp Priority Note You can select the stamp type giv- ❒...
Page 136 User Tools (Copier/Document Server Features) ❖ ❖ ❖ ❖ Stamp Colour: 1 - 4 User Stamp Sets the colour registered in User Stamp colour (1 to 4). ❖ ❖ ❖ ❖ Program/Delete Stamp Note You can register, change, or delete ❒...
Page 137 Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Stamp Setting ❖ ❖ ❖ ❖ Size You can have the date printed on You can set the size of the page the first page or all pages. number. Note Note ❒...
Page 138: Input/Output
User Tools (Copier/Document Server Features) ❖ ❖ ❖ ❖ Auto Sort Input/Output You can specify whether the Sort function is to be selected when the ❖ ❖ ❖ ❖ Switch to Batch (SADF) machine is turned on, or when the functions are cleared.
Page 139: Adjust Colour Image
Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Select Stapling Position Adjust Colour Image Specify which Top 2 staples or Bot- tom shown on the initial display with priority. ❖ ❖ ❖ ❖ Background Density of ADS(Full Col- our / Two-colour) Note The background density is adjust-...
Page 140 User Tools (Copier/Document Server Features) ❖ ❖ ❖ ❖ A.C.S. Priority This setting determines the copy priority between “Black & White” and “Full Colour” when “Auto Colour Select” is selected. Note ❒ Default: Full Colour...
Page 141: Specifications
6. Specifications Combination Chart The combination chart below shows which functions can be used together. The following tables explains the symbols used in the chart. means that these functions can be used together. means that these functions cannot be used together. The second function selected will be the function you are working in.
Page 142: Supplementary Specifications
Specifications Supplementary Specifications ❖ ❖ ❖ ❖ Mixed Size mode • Since small originals may not be correctly aligned with the original guide, the copy image may be slanted. • Copying speed and scanning speed will be reduced. • You can place originals of two different sizes at a time. ❖...
Page 143 Supplementary Specifications ❖ ❖ ❖ ❖ Inch version Original → → → → Copy paper size Ratio (%) 400 (enlarge area by 16) " × 8 "→11" × 17" 200 (enlarge area by 4) " × 8 " × 14" 155 (enlarge area by 2) "→8 "...
Page 144 Specifications ❖ ❖ ❖ ❖ Sort, Rotate Sort, Stack • Paper sizes and orientations that can be used in the Shift Sort and Stack functions are as follows: 2 tray finisher Booklet finisher A3L, B4 JISL, A4KL, B5 A3L, B4 JISL, A4KL, B5 JISK, JISKL, A5K, 11"...
Page 145 Supplementary Specifications Paper size and orientation Paper capacity and weight 2 tray finisher Finisher shift tray 1 " × 11"KL A4KL, B5 JISKL, A5K, 8 500 sheets (80 g/m (20 lb.) A3L, B4 JISL, 11" × 17"L, 8 " × 14"L 250 sheets (80 g/m (20 lb.)
Page 146 Specifications ❖ ❖ ❖ ❖ Staple • The following types of paper cannot be stapled: • Translucent paper • OHP transparencies • Label paper (adhesive labels) • Thick paper • Curled paper • Paper of low stiffness • Paper of mixed sizes •...
Page 147 Supplementary Specifications Note ❒ When stapling B4L, A3L, 8 " × 14"L, 11" × 17"L, pull out the ex- tender of the finisher tray. ❒ When the number of copies exceeds tray capacity, copying stops. If this happens, remove the copies from the shift tray, and then resume copy- ing.
Page 148 Specifications • When using [Top Slant], [Left 2] or [Top 2] with Combine, Double copies or Auto Reduce/Enlarge function, “ Blank part will appear. Check ori- ”message may appear depending on the orientation of origi- entation. nals and paper you placed. In this case, change the paper orientation. •...
Page 149 Supplementary Specifications ❖ ❖ ❖ ❖ Duplex • You cannot use the following copy paper with this function: " × 8 " × 8 • Paper smaller than A5, 5 " (possible on A5K, 5 "K) • Paper thicker than 105 g/m , 28 lb.
Page 150 Specifications ❖ ❖ ❖ ❖ Series Copies • The machine sets the reproduction ratio automatically to meet the paper size and copies the originals together onto the paper. • The reproduction ratios you can specify are 25–400%. • If the calculated ratio is under the minimum ratio, it is automatically ad- justed to within acceptable range.
Page 151 Supplementary Specifications ❖ ❖ ❖ ❖ Erase The width of the erased margin varies depending on the reproduction ratio. If the size of the original is different from sizes listed in the following chart, the erased margin might be shifted: •...
Page 152 Specifications ❖ ❖ ❖ ❖ Page Numbering When page numbering is used with Combine mode, page numbers are print- ed as follows: • Page Numbering per original: Combined with 1 Sided / 2 Sided in the Combine function GCANPE0E • Page Numbering per copy: Combined with 1 Sided / 2 Sided in the Combine function GCANPE2E If you combine this function with the Duplex (Top to Top) function and select...
Page 153: Index
INDEX 1 sided → 2 sided , 55 2 sided → 1 sided , 55 Centre/border erase , 69 2 sided → 2 sided , 55 Centre erase , 68 90° turn , 14 Change date format , 76 stamp position , 73 , 76 Accessing user tools Changing copier/document server features , 110...
Page 154 Copier functions , 33 1 sided combine , 57 Date stamp , 75 , 122 2 sided combine , 58 Change colour , 76 adjusting copy image density , 33 change format , 76 auto reduce/enlarge , 40 change position , 76 book originals , 61 font , 122 centring , 65...
Page 155 Font , 122 adjust/program colour , 5 Format , 122 check modes , 5 Full colour copy , 29 clear modes , 5 Function status indicators , 6 clear/stop , 6 energy saver , 6 interrupt , 6 General features , 103 , 104 , 112 , 113 , 115 program , 5 auto image density priority , 115 sample copy , 6...
Page 156 Preset stamp , 121 changing colour , 71 OHP transparencies , 82 changing density , 71 one-sided combine changing position , 71 1 sided 2 pages → combine 1 side , 57 changing size , 71 1 sided 4 pages → combine 1 side , 57 colour , 121 1 sided 8 pages →...
Page 157 Sort , 43 rotate sort , 43 Text , 34 shift sort , 44 Text/Photo , 34 Specifications , 127 Tone − original remains , 114 Stack , 46 Troubleshooting , 95 Stamp , 121 memory is full , 101 colour , 121 , 122 , 123 problems operating the machine , 95 date stamp , 75...
Page 158 MEMO B149-7501B...
Page 159 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. c means STAND BY. Trademark ® Acrobat is a registered trademark of Adobe Systems Incorporated. Copyright © 2003, 2004 Ricoh Co., Ltd.
Page 160 Shanghai P.C.:200021 Phone: +86-21-5396-6888 RICOH DEUTSCHLAND GmbH Wilhelm-Fay-Strasse 51, Singapore D-65936 Frankfurt am Main Phone: +49-(0)69-7104250 RICOH ASIA PACIFIC PTE.LTD. 260 Orchard Road, France #15-01/02 The Heeren, Singapore 238855 RICOH FRANCE S.A. Phone: +65-6830-5888 383, Avenue du Général de Gaulle...

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