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MX-FR44U
Data Security Kit
Operation Guide
Introduction....................................................................................................................................2
When the data security kit is installed ...........................................................................................4
Security settings of the data security kit ..................................................................................4
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Document control function .......................................................................................................4
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Document Filing.......................................................................................................................4
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Authority group registration screen..........................................................................................5
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Protecting passwords ..............................................................................................................5
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Restrictions on tandem copying and tandem printing ..............................................................7
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Security Settings in the FTP Pull Print Function ......................................................................8
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Transferring copied data ..........................................................................................................8
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Product Key .............................................................................................................................9
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Security settings ..........................................................................................................................10
Using the security settings in the setting mode (administrator) .............................................10
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Settings added to the security settings ..................................................................................10
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Clear Data Area .....................................................................................................................12
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Other Settings........................................................................................................................15
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Document Control Setting ...........................................................................................................19
Document control...................................................................................................................19
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Modes to which the document control function can be added...............................................20
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Enabling the document control function.................................................................................20
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Using the document control function .....................................................................................22
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Contents
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Table of Contents
Related Manuals for Sharp MX-FR44U
Summary of Contents for Sharp MX-FR44U
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Page 1: Table Of Contents
MX-FR44U Data Security Kit Operation Guide Contents Introduction............................2 When the data security kit is installed ...................4 Security settings of the data security kit ..................4 ● Document control function .......................4 ● Document Filing........................4 ● Authority group registration screen..................5 ● Protecting passwords ......................5 ●... - Page 2 While every effort has been made to make this document as accurate and helpful as possible, SHARP Corporation makes no warranty of any kind with regard to its content. All information included herein is subject to change without notice. SHARP is not responsible for any loss or damages, direct or indirect, arising from or related to the use of this operation manual.
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Page 3: Introduction
The MX-FR44U adds a security function to the SHARP Digital Multifunctional System. When the copy, printer, or fax function of a SHARP Digital Multifunctional System with the security function is used, image data generated in each job is encrypted, and when the job is finished, the encrypted data is immediately erased from the memory and hard disk. - Page 4 ■ About passwords for the Web page If an incorrect "users" or "admin" password is entered 3 times in a row when attempting to access the Web pages of a machine that has the data security kit installed, access to pages that require entry of the "users"...
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Page 5: When The Data Security Kit Is Installed
When the data security kit is installed When the data security kit is installed, the following icon appears on the touch panel. Tap the icon ( ) to display the next screen, and then tap the icon ( ) to view information on the data security kit version. -
Page 6: Authority Group Registration Screen
When the data security kit is installed Authority group registration screen When the data security kit is installed, the following items are added to the "Authority Group Registration" menu screen in the setting mode (administrator). This screen is displayed by selecting "Settings (Administrator)"... - Page 7 When the data security kit is installed ■ Confidential folders and confidential files of the document filing function If an incorrect password is entered 3 times in a row for a specific confidential folder or file, the folder or file will be locked. To unlock the folder or file, use "Release Lock on File/ Folder Operation"...
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Page 8: Restrictions On Tandem Copying And Tandem Printing
When the data security kit is installed ■ Login when user authentication is enabled When "User Authentication" in the setting mode (administrator) is enabled, login is required in the login screen before the machine can be used. When "A Warning when Login Fails"... -
Page 9: Security Settings In The Ftp Pull Print Function
When the data security kit is installed Security Settings in the FTP Pull Print Function When the machine is used as a network printer and the FTP Pull Print function is used, the data security kit enables authentication of the user by means of a "User Name" and "Password"... -
Page 10: Product Key
When the data security kit is installed Product Key To initially enable the security function, you must use "System Settings" in the setting mode (administrator) to enter the product key (password). The name of the system setting used for this purpose is "DATA SECURITY KIT". Please ask your dealer for the product key. (This work is performed by a service technician at the time of installation of the data security kit.) -
Page 11: Security Settings
Security settings This section explains the "Security Settings" items that are added when the data security kit is installed. Using the security settings in the setting mode (administrator) Follow the procedure in "Setting Mode" of the User's Manual (PC) to configure the settings in the setting mode (administrator). - Page 12 Security settings Setting Page Explanation Jobs Completed List Display Setting Use this to select whether or not the job ● status completed job screen is displayed. Job Status Display Setting Use this to select whether or not ● filenames of print jobs and destination names of image send jobs are displayed in the job status screen.
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Page 13: Clear Data Area
Security settings Clear Data Area This function is used to manually clear data saved in each area of the memory or hard disk of the machine. ■ Clear All Memory This program is used to manually clear all data from the memory and hard disk of the machine. Note, however, that the following types of data are not cleared with this setting. - Page 14 Security settings ■ Clear All Data in Jobs Completed List Use this when you wish to clear all data of the items below, which appear in the job status jobs completed screen. (The job status jobs completed screen appears when the [Complete] key (job status screen selector key) of the job status screen is tapped.) Printer user names ●...
- Page 15 Security settings ■ Clear Address Book and Registered Data This function is used to clear the items indicated below, which cannot be cleared or initialized using "Clear All Memory" (page 12 of this manual) or "Restore Factory Defaults" (➞ Settings (Administrator) > "Storing/Calling of System Settings" > "Restore Factory Defaults").
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Page 16: Other Settings
Security settings Other Settings This system enables various settings such as setting the timing and the number of times data is automatically cleared and setting the items to prohibit operations and displays. ■ Power Up Auto Clear This function is used to automatically clear all data in the machine when the power switch is turned on. - Page 17 Security settings ■ Number of Times Data Clear is Repeated/Number of Times Power Up Auto Clear Program is Repeated/Number of Times Auto Clear at Job End Program is Repeated To further strengthen the security settings, you can have data clearing repeated a set number of times in each area.
- Page 18 Security settings ■ Disabling of Document Filing This program is used to restrict the filing modes of the document filing function. Document filing modes (Quick File Mode, Sharing Mode, and Confidential Mode) can be separately disabled in each mode in which document filing operates (Copy, Printer, Scan to HDD, and Image Send mode).
- Page 19 Security settings ■ Job Status Display Setting You can select whether or not filenames of print jobs and destination names of image send jobs are displayed in the job status screen of the touch panel. If you do not want to display this information for security reasons, select the appropriate checkboxes.
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Page 20: Document Control Setting
If a person attempts to scan a document with an embedded document control pattern on a SHARP machine that has the document control function enabled, the message "Document control pattern is detected. -
Page 21: Modes To Which The Document Control Function Can Be Added
Document Control Setting Modes to which the document control function can be added The document control function can be used to print with an embedded document control pattern in the following modes: Copy ● Printer ● Document Filing Print ● Internet Fax Receive ●... - Page 22 Document Control Setting ■ Settings related to Copy/Printer/Document Filing Print modes Settings related to copy, print, and document filing print modes can be configured in the "Copy", "Printer", and "Prints (Document Filing)" fields of the document control setting screen. Document Control Print Select (Select the printing method) ●...
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Page 23: Using The Document Control Function
■ Pages on which a document control pattern is printed (all modes) The document control pattern is printed on all pages output by a Sharp machine that has the ●... - Page 24 Document Control Setting Settings for the document "Others" screen control function. Document Control Print [Document Control] key display Following steps Select (Copy) setting [Not Printing] Grayed out Not available [Always Print] Highlighted When the key is tapped, a beep sounds to indicate that the key is not available.
- Page 25 Document Control Setting ■ Using the document control function in printer mode When [Always Print] is enabled in [Document Control Print Select] in the setting mode, ● a document control pattern is always printed. If [Allow User to Select] is enabled, follow the procedure below to print a document control ●...
- Page 26 Document Control Setting ■ Using the document control function in Internet Fax Receive/ Fax Receive/List Print modes No special operation is required. When printing takes place, a document control pattern is embedded according to the document control function settings. ■ Body text commands for E-mail Direct Print The command below can be entered in the body text of a direct print e-mail to specify whether or not a document control pattern is to be printed.