Fuji Xerox Document Centre 706 Scanner Manual
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Fuji Xerox Document Centre 706 Scanner Manual

Fuji Xerox Document Centre 706 Scanner Manual

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Document Centre
706/705/606/605/506/505
Series
User Guide (Scanner)

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Summary of Contents for Fuji Xerox Document Centre 706

  • Page 1 Document Centre 706/705/606/605/506/505 Series User Guide (Scanner)
  • Page 2 We welcome any comments on ambiguities, errors, omissions, or missing pages. Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment.

  • Page 3: Preface

    Preface Thank you for purchasing the Fuji Xerox Document Centre 706/705/606/605/506/505 Series. This guide provides all the necessary operating instructions and precautions for the use of the scanning features. To get the most out of the machine, please read this guide carefully in its entirety.

  • Page 4: Table Of Contents

    Contents Preface ................................i Contents ............................... ii Types of Manuals ............................iv Using This Guide ............................v Chapter 1 Before Using the Scanner Overview ............................. 2 1.1.1 Scanning With the Mailbox ....................2 Required Environment ........................3 Setting Up the Document Centre for Using Mailbox Feature .............. 4 1.3.1 Starting up the Salutation ....................
  • Page 5 Chapter 3 Operating the Client (Personal Computer) Using the Network Scanner Driver ....................34 3.1.1 Importing the Documents Stored in the Mailbox ............34 3.1.2 Changing Display of the Scanner Name ................. 41 3.1.3 Changing Import Settings ....................43 Using the Mailbox Viewer ......................... 44 3.2.1 Confirm/Delete/Import the Stored Document in a Mailbox ..........

  • Page 6: Types Of Manuals

    Types of Manuals The types of manuals available for the Document Centre 706/705/606/605/506/505 Series are as follows: Manuals Bundled with the Main Unit (the Copier) • User Guide (Copier) Explains the handling of the main unit and the copier function.

  • Page 7: Using This Guide

    Preparation This guide is targeted at users who are using the Document Centre 706/705/606/605/506/ 505 Series Network Scanner. Read the contents of this guide in its entirety. You may skip sections on the options you did not purchase.
  • Page 8 Conventions 1. The following icons are used in this guide: Indicates important information and must be read in detail. Indicates supplementary information. Indicates references used in this guide. 2. The following conventions are used in this guide: " " : Double quotes are used to indicate names of files, windows, dialog boxes and input contents.
  • Page 9 Before Using the Scanner Overview ..................... 2 Required Environment ................. 3 Setting Up the Document Centre for Using Mailbox Feature ....4 Installing the Network Scanner Utility ..........13...

  • Page 10: Overview

    Overview The Document Centre Network Scanner provides the following feature: • The scan feature by using the mailbox in the main unit The following explains the summary of scan function: 1.1.1 Scanning With the Mailbox You can store a document in the mailbox by scanning it with the Document Centre. The stored data can be imported to the personal computer (client) connected to a network.

  • Page 11: Required Environment

    Required Environment This section describes the environment required in order to use the scan feature (mailbox feature). Personal Computer (Client) The personal computer as a client must be installed with either one of the following operating systems: • Microsoft Windows 95/Windows 98/Windows ®...

  • Page 12: Setting Up The Document Centre For Using Mailbox Feature

    Setting Up the Document Centre for Using Mailbox Feature The following preparation is necessary to scan a document using the mailbox: • Activate Salutation (define IP address). • Define subnet mask/gateway address. • Register the mailbox. The procedure for setting up is as follows: 1.3.1 Starting up the Salutation On the control panel of the Document Centre, start up the Salutation and define the IP...
  • Page 13 1.3 Setting Up the Document Centre for Using Mailbox Feature Enter the access number of the system administrator using the keypad, then select Confirm. The access number is displayed as *. • If you made an error while entering the access number, press Clear C to clear and re-enter.
  • Page 14 1.3 Setting Up the Document Centre for Using Mailbox Feature Select Salutation. Select Port Status, followed by Change Settings. Select Enable, then Save. The Port Settings - Salutation Port screen is displayed with the new setting. The IP address is automatically obtained via DHCP or BOOTP depending on your setting.

  • Page 15: Setting Up The Subnet Mask/Gateway Address

    1.3 Setting Up the Document Centre for Using Mailbox Feature Enter the IP address using the keypad, then select Save. When three numbers are entered, the cursor moves to the next bit automatically. If you want to move it manually, select the Enter/Next button. 1.3.2 Setting up the Subnet Mask/Gateway Address On the control panel of the Document Centre, set up the subnet mask and gateway...
  • Page 16 1.3 Setting Up the Document Centre for Using Mailbox Feature Enter the access number of the system administrator using the keypad, then select Confirm. The access number will be displayed as *. • If you made an error while entering the access number, press the Clear C button to clear and re-enter.
  • Page 17 1.3 Setting Up the Document Centre for Using Mailbox Feature Select TCP/IP: Subnet Mask, then Change Settings. Enter the subnet mask using the keypad, then select Save. When three numbers are entered, the cursor moves to the next bit automatically. If you want to move it manually, select Enter/Next. Select TCP/IP: Gateway Address in Step to specify the gateway address, followed by Change Settings, then proceed to Step...

  • Page 18: Creating A Mailbox

    1.3 Setting Up the Document Centre for Using Mailbox Feature 1.3.3 Creating a Mailbox Create a mailbox to store the scanned document. You can create the mailbox using the control panel of the main unit. You can create up to 200 mailboxes. Procedure Press Settings/Meter Check.
  • Page 19 1.3 Setting Up the Document Centre for Using Mailbox Feature Select an unused mailbox number, then Create/Delete. Enter a four-digit password using the keypad, then select Confirm. The password will be displayed as *. The password must be unique. Select Enter/Change Name to enter the name for mailbox. If you do not wish to enter any name, proceed to Step...
  • Page 20 1.3 Setting Up the Document Centre for Using Mailbox Feature Enter the name of the mailbox using the keypad on the screen, then select Save. "User Guide (Copier)" for entering text. Confirm the name of the mailbox, then select Save. Select Close a few times to go to the screen on Step .

  • Page 21: Installing The Network Scanner Utility

    Installing the Network Scanner Utility Network Scanner Utility is the software which allows you to access data stored in the mailbox from a personal computer. This section describes the installation and uninstallation of the network scanner utility. 1.4.1 Required Environment To install the Network Scanner Utility, a personal computer must meet all the following requirements: Target Operating System...

  • Page 22: Installation

    1.4 Installing the Network Scanner Utility 1.4.2 Installation The Network Scanner utility includes the following two software: • Network Scanner Driver Scanner driver to import the data stored in the mailbox of the Document Centre to the software compatible with TWAIN. •...
  • Page 23 1.4 Installing the Network Scanner Utility Click Next to continue with the installation. When the installation is completed, the following dialog box appears. Click Yes, I want to restart my computer now., then Finish. The installation is completed and Windows restarts automatically.

  • Page 24: Uninstallation

    This section describes the procedure to remove the Network Scanner Utility installed in Microsoft Windows. Procedure Start Windows 95, Windows 98, Windows Me, Windows NT 4.0 or Windows 2000. Double-click My Computer, Control Panel, then Add/Remove Programs. Click Fuji Xerox Network Scanner Utility, then Add/Remove. Click Yes. The uninstallation is completed.
  • Page 25 Operating the Scanner Scanning Documents (Scan-to-Mailbox) ..........18 Specifying Various Features .............. 20 Scanning With the Job Memory ............25 Checking Job Status ................26 Deleting Stored Documents ..............28 Custom Presets for Scanning Features ..........30...

  • Page 26: Scanning Documents (Scan-To-Mailbox)

    Scanning Documents (Scan-to-Mailbox) This section describes how to scan documents and to store the scanned document into the mailbox. Procedure Load the documents. Select Scan Mode on the Menu screen. If the screen below is not displayed, press the Menu button on the control panel to display it.
  • Page 27 2.1 Scanning Documents (Scan-to-Mailbox) The status of mailbox appears on the top of the screen. Select Close. Select the necessary scanning features. "2.2 Specifying Various Features" for details of scanning features. Press Start. The following screen is displayed. Press the Next Original button to scan other documents continuously. You can specify different features for different documents.

  • Page 28: Specifying Various Features

    Specifying Various Features This section describes the setting of various scanning features at the Document Centre. The available scan features are as follows: • Scan Resolution • Original Type • Lighter/Darker (density level) • Scan Size • Reduce/Enlarge (scan ratio) •...

  • Page 29: Selecting The Original Type

    2.2 Specifying Various Features 2.2.2 Selecting the Original Type When scanning a document which includes photo images or text, you can select the original type in order to obtain optimum results. Procedure Select Original Type on the "Basic Features" screen. •...

  • Page 30: Selecting The Scan Size

    2.2 Specifying Various Features 2.2.4 Selecting the Scan Size You can select the document size for the document. This feature is used for scanning the size you specified instead of the actual size of the document. The scan sizes are: Auto Detect (factory default), B5 , B5, B4, A5 , A5, A4 , A4, A3, 8.5 ×...

  • Page 31: Scanning Documents At The Specified Ratio

    2.2 Specifying Various Features 2.2.5 Scanning Documents at the Specified Ratio You can reduce or enlarge the image of the document. You can select a ratio of 100% (factory default) or 70%, 81%, 86%, 115%, 122%, 141%. Procedure Select Reduce/Enlarge on the "Features Menu" screen. Select the required ratio, then Save.

  • Page 32: Scanning Two Sided Originals

    2.2 Specifying Various Features 2.2.6 Scanning Two Sided Originals The scanner automatically scans two sided documents by using the Duplex Automatic Document Feeder (DADF). Select the binding location to determine the Head-to-Toe orientation of the image on both sides of the documents. Procedure Select 2 Sided Original on the "Features Menu"...

  • Page 33: Scanning With The Job Memory

    Scanning With the Job Memory This section describes the procedure for scanning by accessing the stored jobs. "User Guide (Copier)" for details on registering/deleting the job memory. You can register the scanning features only, or the mailbox to be stored and the scanning features to the job memory.

  • Page 34: Checking Job Status

    Checking Job Status You can check the status of jobs or delete the jobs stored in the memory by pressing Job Status Stop. Procedure Press Job Status Stop. Select Scan Job. Select the job that you want to check. Select the Job Results button to check the completed jobs.
  • Page 35 2.4 Checking Job Status The status of the selected job is displayed. When you have finished checking, select Exit. You can temporarily stop a job which is running or in waiting status by selecting the Stop button. Refer to "3.3 Cancelling Printing from Printer" of "User Guide (Printer)"...

  • Page 36: Deleting Stored Documents

    Deleting Stored Documents You can delete the stored documents from your mailbox by following the procedure below. Procedure Select Scan Mode on the "Menu" screen. If the screen below is not displayed, press the Menu button on the control panel to display it. Select Scan-to-Mailbox.
  • Page 37 2.5 Deleting Stored Documents Select Delete Documents. • When documents are stored in the mailbox, the number of stored documents is displayed in the "Mailbox Status". • If there are no documents in the mailbox, you cannot select the Delete Document button.

  • Page 38: Custom Presets For Scanning Features

    Custom Presets for Scanning Features Using the Print/Scan Mode Settings on the Tools Mode, you can change the factory defaults of a feature to one frequently used to reduce the number of setting steps for scan jobs. The factory default items that can be changed are as follows: Screen Layout You can set the screen to appear first when you select the Scan button or the feature buttons to be displayed on the "Customised Features"...
  • Page 39 2.6 Custom Presets for Scanning Features Enter the access number for Tools Mode using the keypad, then select Confirm. The access number will be displayed as *. • If you made an error while entering the access number, press the Clear C button to clear and re-enter.
  • Page 40 2.6 Custom Presets for Scanning Features Select the required item, then Change Settings. In the example shown here, Scan Resolution is selected. Select the required resolution, then select Save. Select Close, then Exit Tools. The machine will restart automatically, and the selected setting will take place.

  • Page 41: Chapter 3 Operating The Client (Personal Computer)

    Operating the Client (Personal Computer) Using the Network Scanner Driver ............ 34 Using the Mailbox Viewer ..............44...

  • Page 42: Using The Network Scanner Driver

    Using the Network Scanner Driver You can use the network scanner driver to import the stored image from the mailbox to a personal computer (client) via the network. This section explains how to use the network scanner driver. "1.4 Installing the Network Scanner Utility" for details of installation. 3.1.1 Importing the Documents Stored in the Mailbox Follow the procedure to import the stored documents from the mailbox to the application...
  • Page 43 3.1 Using the Network Scanner Driver Click FX Network Scanner Driver, then Select. Click the command to import the scanned data. The screen example as shown below is DocuWorks V3.0E. The command name for importing the data differs depending on the software.
  • Page 44 Click the name of the scanner of the Document Centre on the dialog box as shown below, then Select Scanner. • If you are using the Document Centre 706/705/606/605/506/505, select Document Centre 706/606/506 on the dialog box. • You can change the way of displaying scanner names by clicking the Change Display button.
  • Page 45 3.1 Using the Network Scanner Driver Enter the required mailbox number (1 to 200). Enter the password for the mailbox (four digits), then click Open Mailbox. Check the Save a Password button to skip the procedure from Steps next time.
  • Page 46 Scanned Image File of image scanned from the network scanner Received Fax File of fax received from a remote machine Stored for Polling File stored for polling Received Fax and Stored for Polling are not available for Document Centre 706/705/ 606/605/506/505.
  • Page 47 3.1 Using the Network Scanner Driver Date Date and time when a file is saved. For Scanned Image and Stored for Polling files, the date displayed is the date and time of scanning while for Received Fax, it is the date and time of receiving.
  • Page 48 3.1 Using the Network Scanner Driver Setting Display the dialog box to specify the negative image mode (On/Off), file list mode (File/ Page) and the temporary directory to save imported files. "3.1.3 Changing Import Settings" for details. When the Import button is pressed, the dialog box as shown below appears and the data will be transferred.

  • Page 49: Changing Display Of The Scanner Name

    Local File Display the scanner name registered in the HOSTS file format in the specified file. Display Document Centre 706/606/506 (IP address)], if the network scanner is not yet registered in the specified file or if there are no specified files.
  • Page 50 3.1 Using the Network Scanner Driver Other Scanners Display scanner names existing in other networks. Since scanners can only be identified and displayed automatically in the same network, enter the IP address and scanner name here for scanners in other networks. However, if communication is not succcessful with the added scanners when using TCP/IP, they cannot be used.

  • Page 51: Changing Import Settings

    3.1 Using the Network Scanner Driver 3.1.3 Changing Import Settings You can change the displaying of document or importing method when importing the document from the mailbox. Click Setting to change the setting on the dialog box (see Step of 3.1.1). Specify the required setting by following the procedure below.

  • Page 52: Using The Mailbox Viewer

    Procedure Activate Windows 95, Windows 98, Windows Me, Windows NT 4.0 or Windows 2000. Click Start on the task bar, then select Mailbox Viewer from Fuji Xerox > Utility. If you have specified another folder name at the installation, the display of Fuji...
  • Page 53 3.2 Using the Mailbox Viewer Click the name of the Document Centre from the list, then Select Scanner. You can change the display of scanner name by clicking Change Display. When the Document Centre is connected to the same network as your computer, the scanner names are displayed automatically.
  • Page 54 3.2 Using the Mailbox Viewer Enter the password for the mailbox (four digits), then click Open Mailbox. Click the Save a Password button to skip the procedure from Steps the next time. Carry out the required operation of the features. The detailed explanation of each feature is as explained below.
  • Page 55 File of fax received from a remote machine Stored for Polling File stored for polling Received Fax and Stored for Polling are not available for Document Centre 706/705/ 606/605/506/505. Date Date and time when a file is saved. For Scanned Image and Stored for Polling files, the date displayed is the date and time of scanning while for Received Fax, it is the date and time of receiving.
  • Page 56 3.2 Using the Mailbox Viewer Setting Display the dialog box to specify what to do when opening the Mailbox Viewer window, set the time interval to update information automatically, and how to notify when a new file is saved. "3.2.2 Setting up the Properties of Mailbox Viewer" for the details. Quit Quit Mailbox Viewer.

  • Page 57: Setting Up The Properties Of Mailbox Viewer

    3.2 Using the Mailbox Viewer 3.2.2 Setting up the Properties of Mailbox Viewer You can specify the operation of Mailbox Viewer and importing feature. To set the properties, click the Setting button on the "Mailbox Viewer" dialog box (see Step on 3.2.1).
  • Page 58 3.2 Using the Mailbox Viewer File Type Specify the file type of the files stored in Mailbox to be displayed. Depending on the machine model, Received Fax and Stored for Polling may not be displayed. There are three file types: Scanned Image File of image scanned from the network scanner Received Fax...

  • Page 59: Chapter 4 Precautions And Limitations

    Precautions Limitations Precautions and Limitations ............... 52...

  • Page 60: Precautions And Limitations

    Precautions and Limitations This section describes the precautions and limitations in using this scanner. Readme.txt on the \English\Utility\Win9x_Me\SCN\Read.me, \English\Utility\NT40\SCN\Read.me, \English\Utility\Win2000\SCN\Read.me of the PCL Driver/Network Utility (Windows) CD-ROM for the precautions and limitations of Network Scanner Driver or Mailbox Viewer. Using the Network Scanner Driver and the Mailbox Viewer at the Same Time You cannot access the Document Centre by using the mailbox viewer and the network scanner driver at the same time.

  • Page 61: Appendix

    Appendix Compatible Software ................. 54...

  • Page 62: Compatible Software

    Compatible Software The table of compatible software is as follows: Compatible Software Win 95 Win 98 Win Me Win NT Win 2000 Fuji Xerox Co., Ltd DocuWorks Ver. 3.02(Eng) Fuji Xerox Co., Ltd DocuWorks Ver. 3.1(Eng) Fuji Xerox Co., Ltd DocuWorks Ver.

  • Page 63: Index

    Index Animation ..............49 Mailbox Viewer How to use ............44 Installation ............14 Change Scanner ............39 Checking Job Status ..........26 Compress ............39, 47 Negative Image ............43 Creating a Mailbox ............. 10 Network ..............41 Custom Presets for Scanning Features ...... 30 Network Scanner Driver Installation ............
  • Page 64 Index Uninstallation ............. 16 Using the Network Scanner Driver ......34...
  • Page 65 Customer Response Sheet Document Centre 706/705/606/605/506/505 Series User Guide (Scanner) (DE-1389E2) DocuCentre 706/705/606/605/506/505 Series User Guide (Scanner) (DE-0510E1) To improve our publications, we would appreciate your feedback regarding this manual. Please take a few moments to complete and return this form to us.
  • Page 67 Customer Response Sheet Document Centre 706/705/606/605/506/505 Series User Guide (Scanner) (DE-1389E2) To improve our publications, we would appreciate your feedback regarding this manual. Please take a few moments to complete and return this form to us. About Yourself How often do you use this manual?
  • Page 69 Document Centre 706/705/606/605/506/505 Series User Guide (Scanner) Human Interface & Design Development Document Products Company Fuji Xerox Co., Ltd. DE-1389E2 (Edition 1) Copyright 2002 by Fuji Xerox Co., Ltd © Printed in Japan...

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