Canon MX520 series Fax Manual

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Table of Contents
MX520 series

Online Manual

Faxing
English

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Table of Contents
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  Summary of Contents for Canon MX520 series

  • Page 1: Online Manual

    MX520 series Online Manual Faxing English...
  • Page 2 Faxing Preparing for Faxing Connecting the Telephone Line Setting the Telephone Line Type Setting the Receive Mode Setting the Sender Information Sending Faxes Using the Operation Panel of the Machine Sending Faxes with the Numeric Buttons Basic Resending Faxes (Redialing a Busy Number) Sending Faxes Using Useful Functions Registering Recipients Registering Recipients Using the Operation Panel of the Machine...
  • Page 3: Sending Faxes Using The Operation Panel Of The Machine

    Sending Faxes Using the Operation Panel of the Machine Sending Faxes with the Numeric Buttons Basic Resending Faxes (Redialing a Busy Number) Sending Faxes Using Useful Functions...
  • Page 4: Registering Recipients

    Registering Recipients Registering Recipients Using the Operation Panel of the Machine Registering Recipients Using Speed Dial Utility...
  • Page 5: Receiving Faxes

    Receiving Faxes Receiving Faxes Changing the Paper Settings Advanced Settings of Receive Mode Memory Reception Receiving Faxes Using Useful Functions...
  • Page 6: Other Useful Fax Functions

    Other Useful Fax Functions Using the Information Services Transmission/Reception of Faxes Using ECM Document Stored in Machine's Memory Summary of Reports and Lists...
  • Page 7: Preparing For Faxing

    Preparing for Faxing Connect the machine to the telephone line and set up the machine before using the faxing functions. Then specify the basic setting such as sender information, date/time, and daylight saving time. Important If the Power Disconnects Unexpectedly: If there is a power failure or if you accidentally disconnect the power plug, the date/time settings will be reset.
  • Page 8: Connecting The Telephone Line

    Connecting the Telephone Line The connection method differs depending on your telephone line. • If you connect the machine to wall telephone line directly/If you connect the machine with the xDSL splitter: Basic Connection • If you connect the machine to another line such as an xDSL: Connecting Various Lines If the connection is incorrect, the machine cannot send/receive faxes.
  • Page 9 Refer to Rear View for the position of the telephone line jack and the external device jack. Before connecting a telephone or answering machine, remove the Telephone connector cap. For users in the UK: If the connector of the external device cannot be connected to the jack on the machine, you will need to purchase a B.T.
  • Page 10 C. Computer D. Telephone or answering machine Important When the splitter is not built-in to the modem, do not branch the telephone line before the splitter (wall side). And also, do not connect splitters in parallel. The machine may not be able to operate properly.
  • Page 11: Setting The Telephone Line Type

    Setting the Telephone Line Type Before using your machine, make sure you set the correct telephone line type for your telephone line. If you are unsure of your telephone line type, contact your telephone company. For xDSL or ISDN connections, contact the telephone company or service provider to confirm your line type.
  • Page 12: Setting The Receive Mode

    Setting the Receive Mode Set the receiving operation (receiving mode). For details on how to set the receive mode: Setting the Receive Mode You can select the appropriate mode. For details on the selectable receive mode: About the Receive Mode Note The receiving operation procedure varies depending on the selected receive mode.
  • Page 13 Make sure that the machine is turned on. Confirming that the Power Is On Press the FAX button. The Fax standby screen is displayed. Press the center Function button. The Receive mode settings screen is displayed. Use the button to select DRPD. Press the right Function button.
  • Page 14 The telephone may not ring when a call incomes even if it is connected to the machine, depending on the type or settings of the telephone. When a call incomes, the telephone will ring. The machine detects a fax call by the fax ring pattern. If the call is a fax, the machine will receive the fax automatically.
  • Page 15: Setting The Sender Information

    Setting the Sender Information You can set the sender information such as date/time, unit name, and unit fax/telephone number. About the Sender Information Setting the Date and Time Setting Daylight Saving Time (Summer Time) Registering User Information About the Sender Information If the unit name and unit fax/telephone number are registered, they are printed with date and time as sender information on the recipient's fax.
  • Page 16 Select Setup, then press the OK button. Select Device settings, then press the OK button. Use the button to select Device user settings, then press the OK button. Use the button to select Date/time setting, then press the OK button. Set the date and time.
  • Page 17 Select Device settings, then press the OK button. Use the button to select Device user settings, then press the OK button. Use the button to select Summer time setting, then press the OK button. Use the button to select ON, then press the OK button. To disable summer time, select OFF.
  • Page 18 Use the button to move the cursor under the desired position, use the button to enter the time, then press the OK button. Precede single digits with a zero. Press the FAX button to return to the Fax standby screen. Registering User Information This section describes the procedure to register the user information.
  • Page 19 Note You can enter the name up to 24 characters, including spaces. For details on how to enter or delete characters: Entering Numbers, Letters, and Symbols Enter the unit fax/telephone number. 1. Use the button to move the cursor to Unit TEL. 2.
  • Page 20 Sending Faxes Using the Operation Panel of the Machine Sending Faxes with the Numeric Buttons Basic Resending Faxes (Redialing a Busy Number) Sending Faxes Using Useful Functions...
  • Page 21: Sending Faxes With The Numeric Buttons

    Sending Faxes with the Numeric Buttons This section describes dialing and sending faxes directly using the Numeric buttons. Important It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect registration of fax/telephone numbers. When you send important documents, it is recommended that you send them after speaking on the telephone.
  • Page 22 2. Use the button to change the setting item and use the button to change the setting. The following settings are selectable on ScanRes.. Standard Suitable for text-only documents. Fine Suitable for fine-print documents. Extra fine Suitable for detailed illustration or fine-print quality documents. If the recipient's fax machine is not compatible with Extra fine (300 x 300 dpi), the fax will be sent in the Standard or Fine resolution.
  • Page 23 Press the Color button for color transmission, or the Black button for black & white transmission. The machine starts scanning the document. Important Color transmission is available only when the recipient's fax machine supports color faxing. Do not open the document cover until scanning is completed. Start sending.
  • Page 24: Resending Faxes (Redialing A Busy Number)

    Resending Faxes (Redialing a Busy Number) There are two methods of redialing: Automatic redialing and Manual redialing. • Automatic Redialing If you send a document and the recipient's line is busy, the machine will redial the number after a specified interval. Automatic Redialing •...
  • Page 25 For details on how to adjust the scan contrast and resolution, see Sending Faxes with the Numeric Buttons. Press the Redial/Pause button. The Redial screen is displayed. Use the button to select the recipient's number to redial, then press the OK button. Press the Color button for color transmission, or the Black button for black &...
  • Page 26: Sending Faxes Using Useful Functions

    Sending Faxes Using Useful Functions Sending a Fax after Speaking on Telephone Sending a Fax Using the Speed Dialing Feature Searching a Registered Recipient by Name Sending the Same Document to Several Recipients (Sequential Broadcasting) Preventing Mistransmission of Faxes Using the On Hook Dial Function...
  • Page 27: Sending A Fax After Speaking On Telephone

    Sending a Fax after Speaking on Telephone If you want to speak to the recipient before sending a fax, or if the recipient does not have a fax machine that can receive faxes automatically, send a fax manually after speaking to the recipient on the telephone to check whether the recipient can receive faxes.
  • Page 28 Hang up the handset. Note To cancel a fax transmission, press the Stop button. To cancel a fax transmission while it is in progress, press the Stop button, then follow the instructions on the LCD. If documents remain in the ADF after the Stop button is pressed while scanning is in progress, Document in ADF.
  • Page 29 Sending a Fax Using the Speed Dialing Feature Registering recipient's fax/telephone number and name for coded speed dial or group dial enables you to send faxes easily. Important It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect registration of fax/telephone numbers.
  • Page 30 2. Press the OK button. Press the Color button for color transmission, or the Black button for black & white transmission. Important Color transmission is available only when the recipient's fax machine supports color faxing. Note To cancel a fax transmission, press the Stop button. To cancel a fax transmission while it is in progress, press the Stop button, then follow the instructions on the LCD.
  • Page 31: Searching A Registered Recipient By Name

    Searching a Registered Recipient by Name You can search a registered recipient by sorting in alphabetical order and send the fax. Important It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect registration of fax/telephone numbers. When you send important documents, it is recommended that you send them after speaking on the telephone.
  • Page 32 Note To return to the screen to select the coded speed dial code or the group dial code, press the left Function button. Use the Numeric buttons to enter the first letter of the recipient's name you want to search or of the group name you want to search. The recipients' names and the group names are sorted in alphabetical order.
  • Page 33: Sending The Same Document To Several Recipients (Sequential Broadcasting)

    Sending the Same Document to Several Recipients (Sequential Broadcasting) This machine allows you to prepare for sending the same document to a maximum of 21 recipients in one operation. The recipients can be specified with the Numeric buttons, coded memory dial, and group dial in combination.
  • Page 34 Security control • By redialing: Press the Redial/Pause button, use the button to select the number you want to dial, then press the OK button. The Sequential broadcasting screen is displayed after specifying the multiple recipients. Note You can review the numbers you have entered by pressing the button on the Sequential broadcasting screen.
  • Page 35: Preventing Mistransmission Of Faxes

    Preventing Mistransmission of Faxes This machine has two functions for preventing the mistransmission of faxes. • Sending faxes after entering the fax/telephone number twice This function requires you to re-enter the fax/telephone number after entering the number using the Numeric buttons, so that the machine prevents you from misdialing. Sending Faxes after Dialing Twice (Fax Number Re-entry) •...
  • Page 36 Sending Faxes after Checking Information (Checking the Recipient's Information) Set Check RX FAX information to ON following the procedure below. Important This function is not available when you send a fax manually. Sending a Fax after Speaking on Telephone Make sure that the machine is turned on. Confirming that the Power Is On Press the MENU button.
  • Page 37: Using The On Hook Dial Function

    Using the On Hook Dial Function Follow the procedure below to send faxes with the on hook dial function. Important It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect registration of fax/telephone numbers. When you send important documents, it is recommended that you send them after speaking on the telephone.
  • Page 38 If documents remain in the ADF after the Stop button is pressed while scanning is in progress, Document in ADF. Close the feeder cover and select to eject document. is displayed on the LCD. By pressing the OK button, the remaining documents are automatically ejected.
  • Page 39 Registering Recipients Registering Recipients Using the Operation Panel of the Machine Registering Recipients Using Speed Dial Utility...
  • Page 40: Registering Recipients Using The Operation Panel Of The Machine

    Registering Recipients Using the Operation Panel of the Machine Speed dialing allows you to dial fax/telephone numbers by simply pressing a few buttons. The following speed dialing methods are available: • Coded Speed Dialing Registering the recipient's fax/telephone number and name to the coded speed dial allows you to send a fax by entering the coded speed dial code assigned to that number or using the button to select the coded speed dial code after pressing the Coded Dial button.
  • Page 41 Registering Recipients to Coded Speed Dial Before you can use the coded speed dialing feature, you need to register the recipients' fax/telephone numbers. Follow the procedure below to register the recipients' fax/telephone numbers. Make sure that the machine is turned on. Confirming that the Power Is On Press the FAX button.
  • Page 42 • From outgoing call log When you select this registration method, the screen to select the fax/telephone number from the outgoing call logs is displayed. Using the button to select a fax/telephone number and pressing the OK button, the screen to register the recipient's fax/telephone number and name is displayed.
  • Page 43 Note You can enter the name up to 16 characters, including spaces. For details on how to enter or delete characters: Entering Numbers, Letters, and Symbols Enter the recipient's fax/telephone number. If you select a fax/telephone number on From outgoing call log or From incoming call log, the fax/ telephone number is already entered.
  • Page 44: Registering Recipients For Group Dial

    Registering Recipients for Group Dial If you register two or more registered coded speed dial codes to a group dial, you can send the same document successively to all recipients registered to the group dial. Make sure that the machine is turned on. Confirming that the Power Is On Press the FAX button.
  • Page 45 2. Enter the group name. 3. Press the OK button. Note You can enter the name up to 16 characters, including spaces. For details on how to enter or delete characters: Entering Numbers, Letters, and Symbols Register the members. 1. Ensure that Member is displayed. 2.
  • Page 46 Note When Enter first letter is displayed on the LCD, you can search the recipient's name by sorting in alphabetical order. Use the Numeric buttons to enter the first letter of the recipient's name you want to search, use the button to select a coded speed dial code to register to the group dial, then press the OK button.
  • Page 47: Changing Registered Information

    Changing Registered Information To change information registered for coded speed dial and group dial, follow the procedure below. Make sure that the machine is turned on. Confirming that the Power Is On Press the FAX button. The Fax standby screen is displayed. Press the left Function button.
  • Page 48: Deleting Registered Information

    Deleting Registered Information To delete information registered for coded speed dial and group dial, follow the procedure below. Make sure that the machine is turned on. Confirming that the Power Is On Press the FAX button. The Fax standby screen is displayed. Press the left Function button.
  • Page 49: Printing A List Of The Registered Destinations

    Printing a List of the Registered Destinations You can print a list of the recipients registered for speed dialing and can keep it near the machine to refer to when dialing. Make sure that the machine is turned on. Confirming that the Power Is On Load paper.
  • Page 50: Registering Recipients Using Speed Dial Utility

    Registering Recipients Using Speed Dial Utility About Speed Dial Utility Speed Dial Utility is a utility for forwarding the fax/telephone numbers registered on the machine to a computer and registering/changing them on the computer. In addition, you can register the fax/telephone number, user's name, user's fax/telephone number, and rejected numbers edited on the computer to the machine.
  • Page 51: Starting Up Speed Dial Utility

    Follow the procedure below to start up Speed Dial Utility. Make sure that the machine is turned on. Select Applications on the Go menu of Finder. Double-click the Canon Utilities folder. Double-click the Speed Dial Utility folder. Double-click Speed Dial Utility.
  • Page 52: Speed Dial Utility Dialog

    Speed Dial Utility Dialog The following items are on the Speed Dial Utility dialog. Printer Name: Selects the machine for editing the registered information using Speed Dial Utility. Display Printer Settings Loads the registered information on the machine selected for Printer Name: into Speed Dial Utility. Setting Item List: Selects the registered information for editing.
  • Page 53 Exit Quits Speed Dial Utility. Information registered or edited using Speed Dial Utility is neither saved on the computer nor registered on the machine. Save to PC... Saves information edited using Speed Dial Utility on the computer. Register to Printer Registers information edited using Speed Dial Utility to the machine.
  • Page 54: Saving Registered Information On The Machine To Your Computer

    Saving Registered Information on the Machine to Your Computer Follow the procedure below to save the speed dial (or memory dial)/group dial numbers, user's name, fax/ telephone number, or rejected numbers on the machine to the computer. Start up Speed Dial Utility. Starting Up Speed Dial Utility Select the machine from the Printer Name: list box, then click Display Printer Settings.
  • Page 55: Registering A Fax/Telephone Number Using Speed Dial Utility

    Registering a Fax/telephone Number Using Speed Dial Utility Follow the procedure below to register fax/telephone numbers. Note Before you register fax/telephone numbers using Speed Dial Utility, make sure that no fax operations are in progress. Start up Speed Dial Utility. Starting Up Speed Dial Utility Select the machine from the Printer Name: list box, then click Display Printer Settings.
  • Page 56 You can only enter numbers that have already been registered. Click OK. To continue registering fax/telephone numbers or a group dial, repeat steps 4 to 6. • To save the registered information on the computer. 1. Click Save to PC..2.
  • Page 57: Changing A Fax/Telephone Number Using Speed Dial Utility

    Changing a Fax/telephone Number Using Speed Dial Utility Follow the procedure below to change fax/telephone numbers. Note Before you change fax/telephone numbers using Speed Dial Utility, make sure that no fax operations are in progress. Start up Speed Dial Utility. Starting Up Speed Dial Utility Select the machine from the Printer Name: list box, then click Display Printer Settings.
  • Page 58 Click OK. To continue changing fax/telephone numbers or group dials, repeat steps 4 and 5. • To save the edited information on the computer. 1. Click Save to PC..2. Enter the file name on the displayed screen, then click Save. •...
  • Page 59: Deleting A Fax/Telephone Number Using Speed Dial Utility

    Deleting a Fax/telephone Number Using Speed Dial Utility Follow the procedure below to delete fax/telephone numbers. Note Before you delete fax/telephone numbers using Speed Dial Utility, make sure that no fax operations are in progress. Start up Speed Dial Utility. Starting Up Speed Dial Utility Select the machine from the Printer Name: list box, then click Display Printer Settings.
  • Page 60: Changing Sender Information Using Speed Dial Utility

    Changing Sender Information Using Speed Dial Utility Follow the procedure below to change the user's name or fax/telephone number. Start up Speed Dial Utility. Starting Up Speed Dial Utility Select the machine from the Printer Name: list box, then click Display Printer Settings.
  • Page 61: Registering/Changing Rejected Number Using Speed Dial Utility

    Registering/Changing Rejected Number Using Speed Dial Utility Follow the procedure below to register, change, or delete rejected numbers. Start up Speed Dial Utility. Starting Up Speed Dial Utility Select the machine from the Printer Name: list box, then click Display Printer Settings.
  • Page 62 Calling the Registered Information Up from Your Computer and Registering the Information to the Machine You can register the fax/telephone numbers, user's name, user's fax/telephone number, and rejected numbers saved on the computer to the machine. Start up Speed Dial Utility. Starting Up Speed Dial Utility Select the machine from the Printer Name: list box, then click Display Printer Settings.
  • Page 63: Uninstalling Speed Dial Utility

    Uninstalling Speed Dial Utility Follow the procedure below to uninstall Speed Dial Utility. Select Applications from the Go menu of Finder, double-click Canon Utilities > Speed Dial Utility, then drag the Speed Dial Utility icon into the trash. Note To reinstall Speed Dial Utility, uninstall Speed Dial Utility, then install it again with the Setup CD-...
  • Page 64: Receiving Faxes

    Receiving Faxes Receiving Faxes Changing the Paper Settings Advanced Settings of Receive Mode Memory Reception Receiving Faxes Using Useful Functions...
  • Page 65 Receiving Faxes This section describes the preparation necessary for receiving a fax and how to receive a fax. Preparing for Receiving a Fax Prepare for receiving a fax according to the following procedure. Make sure that the machine is turned on. Confirming that the Power Is On Press the FAX button.
  • Page 66 • When TEL priority mode is selected: When the call is a fax: The telephone will ring when a call incomes. Pick up the handset. If you hear the fax tone, wait for at least 5 seconds after it stops, then hang up the handset. The machine will receive the fax.
  • Page 67 The telephone will ring when a call incomes. Pick up the handset, and talk on the telephone. Note If the machine unexpectedly switches to fax reception during telephone calls, set User-friendly reception in Advanced to OFF. If Manual/auto switch in Advanced is set to ON, you must answer an incoming call by picking up the handset within the time specified in RX start time.
  • Page 68 Pick up the handset, and talk on the telephone. Note To use this feature, you need to subscribe to a compatible service provided by your telephone company. For DRPD You need to select the appropriate ring pattern on the machine. Setting the DRPD Ring Pattern (US and Canada only) For Network switch The name of this service varies depending on the...
  • Page 69: Changing The Paper Settings

    Changing the Paper Settings This machine prints received faxes to paper loaded in the machine beforehand. You can use the operation panel to change the paper settings for printing faxes. Make sure that the settings are appropriate for the loaded paper. Important If the size of loaded paper is different from that specified in the paper size setting, the received faxes are stored in the machine's memory and FAX output error Check the page size and select...
  • Page 70 If the setting cannot be specified is selected, Error details is displayed on the LCD. In this case, press the left Function button to confirm the message, then change the setting. 1. Page size Select the page size from A4, Letter, or Legal. 2.
  • Page 71 Advanced Settings of Receive Mode You can specify the advanced settings of each receive mode. This section describes the procedure to specify the advanced settings of the receive mode and the setting items. Specify the advanced settings following the procedure below. Make sure that the machine is turned on.
  • Page 72 If you want to specify the number of times the external device rings in TEL priority mode, select FAX only mode on the Receive mode settings screen, specify the number of times the external device rings with Incoming ring, then switch to TEL priority mode on the Receive mode settings screen. If you subscribe to Duplex Ringing service in Hong Kong, we recommend that Manual/auto switch be set to OFF.
  • Page 73: Memory Reception

    Memory Reception If the machine was not able to print the received fax, the received fax is stored in the machine's memory. The FAX Memory lamp is lit and Received in memory. is displayed on the LCD. Important If the power plug is disconnected, all faxes stored in the machine's memory are deleted. The next time you turn the machine on, press the OK button after a confirmation screen is displayed.
  • Page 74 Note The machine can store up to max. 50 pages* (max. 20 documents) of faxes in the machine's memory. * When using ITU-T No.1 chart (Standard mode) If the machine's memory becomes full during memory reception, only pages which already have been received are stored in the memory.
  • Page 75: Receiving Faxes Using Useful Functions

    Receiving Faxes Using Useful Functions Saving Received Faxes Automatically on a USB Flash Drive Remote Reception Rejecting Fax Reception Using the Caller ID Service to Reject Calls...
  • Page 76: Saving Received Faxes Automatically On A Usb Flash Drive

    Saving Received Faxes Automatically on a USB Flash Drive You can save received faxes on a USB flash drive as PDF files automatically when receiving a fax. This section describes the procedure to enable the machine to save received faxes on a USB flash drive automatically.
  • Page 77 • Importing Faxes Saved on a USB Flash Drive to the Computer You can import faxes saved on a USB flash drive to the computer. After saving faxes, connect the USB flash drive to the computer, then import the data.
  • Page 78: Remote Reception

    Remote Reception If the machine is located away from the telephone, pick up the handset of the telephone connected to the machine and dial 25 (the remote reception ID) to receive faxes (remote reception). • If you use a rotary pulse line, temporarily switch your telephone to tone dialing. For details on how to switch to tone dialing, refer to your telephone's instruction manual.
  • Page 79: Rejecting Fax Reception

    Rejecting Fax Reception You can set the machine to reject faxes with no sender information or those from specific senders. Select one of the following conditions to reject faxes. • Faxes with no caller identification. • Faxes from senders not registered to the coded speed dial codes. •...
  • Page 80 Use the button to select the dial code to register, then press the OK button. Use the button to select a registration method, then press the OK button. Register the rejected number depending on the registration method. • Direct entry When you select this registration method, the screen to register the fax/telephone number is displayed.
  • Page 81 You can print the list of rejected numbers (REJECTED NUMBER LIST). Summary of Reports and Lists To change the registered rejected number: Select a registered rejected number you want to change, then press the OK button. Use the button to select Edit, then press the OK button. The screen to change the registered rejected number is displayed.
  • Page 82: Using The Caller Id Service To Reject Calls

    Using the Caller ID Service to Reject Calls If you subscribe to the Caller ID service, the machine detects the sender's Caller ID. If the sender's ID matches the condition specified in this setting, the machine rejects the phone call or fax reception from the sender.
  • Page 83 Other Useful Fax Functions Using the Information Services Transmission/Reception of Faxes Using ECM Document Stored in Machine's Memory Summary of Reports and Lists...
  • Page 84: Using The Information Services

    Using the Information Services You can use various information services such as provided by banks, and make airline reservations or hotel reservations. Since these services require tone dialing to use their services, you need to temporarily switch to tone dialing if your machine is connected to a rotary pulse line. Using the Touch Tone Line Using the Rotary Pulse Line Important...
  • Page 85 Hang up the handset to finish using the service. Using the Rotary Pulse Line • Dialing by Using the Hook Button Note You can use the Hook button only when Hook key setting in Security control under FAX settings is set to Enable. Security control Make sure that the machine is turned on.
  • Page 86: Transmission/Reception Of Faxes Using Ecm

    Transmission/Reception of Faxes Using ECM This machine is set to send/receive faxes in Error Correction Mode (ECM). If the recipient's fax machine is compatible with ECM, ECM automatically corrects errors and resends the fax. Note If the sender's or recipient's fax machine is not compatible with ECM, the fax will be sent/received without automatic error correction.
  • Page 87: Document Stored In Machine's Memory

    Document Stored in Machine's Memory If the sending faxes is not complete or the machine was not able to print the received faxes, these faxes are stored in the machine's memory. If an error occurred during a fax transmission, the document is not stored in the machine's memory. In the following cases, the machine is not able to print the received fax and will automatically store the fax in its memory.
  • Page 88: Printing A Document In Machine's Memory

    Printing a Document in Machine's Memory You can print a specified document in the machine's memory or print all the documents in its memory at a time. When printing a specified document, you specify it by its transaction number. If you do not know the transaction number for your target document, print the list of documents (MEMORY LIST) first.
  • Page 89 Make sure that the machine is turned on. Confirming that the Power Is On Load paper. Loading Paper Press the FAX button. The Fax standby screen is displayed. Press the left Function button. The Fax menu screen is displayed. Select Memory reference, then press the OK button.
  • Page 90 All pages of the document will be printed. The screen to confirm whether to delete the printed document in the machine's memory is displayed. If you select Yes using the button and press the OK button, the printed document in the machine's memory is deleted.
  • Page 91: Deleting A Document In Machine's Memory

    Deleting a Document in Machine's Memory You can delete a specified document in the machine's memory or delete all the documents in its memory at a time. Deleting a Specified Document in Machine's Memory Deleting All the Documents in Machine's Memory Note When deleting a specified document, you specify it by its transaction number.
  • Page 92 Use the button to select the transaction number of the document you want to delete, then press the OK button. The confirmation screen is displayed. Use the button to select Yes, then press the OK button. The specified document will be deleted from machine's memory. Note If there are no documents stored in the machine's memory, There is no document that can be deleted.
  • Page 93: Saving A Document In Machine's Memory To Usb Flash Drive

    Saving a Document in Machine's Memory to USB Flash Drive You can save the received faxes stored in the machine's memory to the USB flash drive as PDF files using the operation panel of the machine. You can save a specified document in the machine's memory to the USB flash drive or save all the documents in its memory to the USB flash drive at a time.
  • Page 94 A. Date and time of transaction and fax/telephone number B. Transaction number (TX/RX NO.) A transaction number from "0001" to "4999" indicates a document being sent. A transaction number from "5001" to "9999" indicates a document being received. C. Color information Color is displayed for color transmission/reception.
  • Page 95 Note You can save up to 50 pages of fax as one PDF file. You can save up to 2000 PDF files on a USB flash drive. Faxes are saved according to the order of the transaction number when Save all documents is selected.
  • Page 96: Summary Of Reports And Lists

    Summary of Reports and Lists The machine prints the report of sending or receiving a fax automatically. You can print the list of the fax/ telephone number or the current settings. Type of Reports and Lists Printing Report or List Type of Reports and Lists Report or List Description...
  • Page 97 • If an error occurs when you send a fax, the error number is printed on ERROR TX REPORT (there are some errors for which the cause is also printed). For details on the error number, see Errors When You Send a Fax.
  • Page 98 If you select Coded speed dial, select whether to print CODED SPEED DIAL TELEPHONE NO. LIST in alphabetical order of the registered names, then press the OK button. If you select Yes, the machine prints CODED SPEED DIAL TELEPHONE NO. LIST with the destination names in alphabetical order.
  • Page 99 Try again in black & white The recipient's fax machine is not color-compatible. #085 transmission. Resend the document in black & white. The Stop button was The Stop button was pressed to cancel transmission of the #099 pressed during document. Resend it if necessary. transmission.