Deleting Data On The Hard Disk; Conditions For Use; Operating Environment - Ricoh Pro C651EX Operating Instructions Manual

5. Securing Information Sent over the Network or Stored on Hard Disk

Deleting Data on the Hard Disk

This can be specified by the machine administrator. For details about logging in and logging out with
administrator authentication, see p.30 "Logging in Using Administrator Authentication" and p.32 "Logging
out Using Administrator Authentication".
Data that will be stored on the hard disk of this machine includes the following: copied or scanned data,
document data the user stored on the Document Server, the Address Book data, and code counter data.
To prevent leakage of the data on the hard disk before disposing of the machine, you can overwrite all
data stored on the hard disk. You can also automatically overwrite temporarily-stored data.

Conditions for Use

When you use the erase-by-overwrite function, make sure to use it under the following conditions:
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Operating Environment

• The machine is used in its normal state (i.e. it is neither damaged, modified nor are there missing
components).
• The machine is managed by an administrator who has carefully read and understood this manual,
and can ensure the safe and effective use of this machine by general users.
• Customer engineers dispatched from the manufacturer and its affiliated companies are trained in the
maintenance of this machine.
Instructions for Use
• Before turning off the main power of the machine, always make sure that the Data Overwrite icon has
turned to "Clear".
• If the machine enters Energy Saver mode when overwriting is in progress, press the [Energy Saver]
key to revive the display in order to check the icon.
• The machine will not enter Low Power mode or Off mode (Sleep mode) until overwriting has been
completed.
• Should the Data Overwrite icon continue to be "Dirty" even after you have made sure that there is no
data to be overwritten, turn off the main power of your machine. Turn it on again and see if the icon
changes to "Clear". If it does not, contact your sales or service representative.
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