Konica Minolta 920 Security Manual
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Konica Minolta 920 Security Manual

Konica Minolta 920 Security Manual

Konica minota bizhub pro 920
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Download this manual See also: User Manual
User's Guide
Security
• Security Functions
• Enhanced Security Mode
• Protect and Delete Data After Use
• User Authentication in Enhanced Security Mode
• HDD Store Function in Enhanced Security Mode
• Administrator Security Functions

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Summary of Contents for Konica Minolta 920

  • Page 1 User’s Guide Security • Security Functions • Enhanced Security Mode • Protect and Delete Data After Use • User Authentication in Enhanced Security Mode • HDD Store Function in Enhanced Security Mode • Administrator Security Functions...
  • Page 3 Controller control program (IP Control P) version: 10-0000 or later About the Firmware version display function: The bizhub PRO 920 Control Software (Image control program / Controller control program) version mentioned above can be confirmed by using the service representative (CE) service mode firmware version display function.
  • Page 4 - KONICA MINOLTA, KONICA MINOLTA Logo and the essentials of imag- ing are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS, INC. - bizhub PRO is a registered trademark or trademark of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. Copyright © 2005 KONICA MINOLTA BUSINESS TECHNOLOGIES, Inc.
  • Page 5 * bizhub PRO 920 User’s Guide - POD Administrator’s Reference This guide provides you with detailed information about the machine man- agement and how to customize the machine according to your daily use.

  • Page 7: Table Of Contents

    Contents Security Functions ... 1 Enhanced Security Mode ... 3 Description of Enhanced Security mode ...3 Data protected by Enhanced Security mode ...4 Display when Enhanced Security mode is ON ...5 Protect and Delete Data After Use ... 7 User Authentication in Enhanced Security Mode ... 8 Description of user authentication ...8 To register a new user ...9 To change a user data ...14...

  • Page 9: Security Functions

    Security Functions Security Functions The bizhub PRO 920 device has two security modes. Normal mode Use this mode if the machine is used by a single person and there is a low possibility of illicit access and operations. This is the default mode when shipped from the factory.
  • Page 10 Clearly state in the service contract that the service representative will not engage in any fraudulent actions. - Secure LAN We recommend that you use an apparatus such as WEP code (802.11×) to prevent tapping during communication when setting up a local area network. Security Functions bizhub PRO 920...

  • Page 11: Enhanced Security Mode

    This log will be overwritten if the audit area is depleted. bizhub PRO 920...

  • Page 12: Data Protected By Enhanced Security Mode

    If Enhanced Security mode is OFF, data can potentially be accessed, so be careful. If data is accessed in Enhanced Security mode, the administrator may not notice until he/she analyzes the audit log. Be careful when the administrator is absent for a long time. Enhanced Security Mode bizhub PRO 920...

  • Page 13: Display When Enhanced Security Mode Is On

    To turn Enhanced Security mode ON/OFF, see Security Administrator Operation on page 44. When Enhanced Security mode is ON, the enhanced security icon [ appear on the Copy/Box/Scanner Basic Screens. Copy Basic Screen Box Basic Screen bizhub PRO 920 ] will...
  • Page 14 Scanner Basic Screen Check the Enhanced Security icon on each Basic Screen to see if Enhanced Security mode is ON or OFF. Enhanced Security Mode bizhub PRO 920...

  • Page 15: Protect And Delete Data After Use

    - Data in the Box will be overwritten when a delete order is issued. - If data is sent externally, it will be overwritten when the transmission is complete. - If the administrator issues a delete order for each Box, it will be overwrit- ten. bizhub PRO 920...

  • Page 16: User Authentication In Enhanced Security Mode

    Account Authentication Connect is turned on. - The [Job List] on the touch panel is touched, when the User/Account Au- thentication Connect is turned on. - The auto reset function operates. User Authentication in Enhanced Security Mode bizhub PRO 920...

  • Page 17: To Register A New User

    Enter the right password after five seconds. If authentication fails, the information will be saved in the audit log. Procedure Press [Utility/Counter] on the control panel. The Utility Screen will be dis- played. bizhub PRO 920...
  • Page 18 Use the touch screen keypad to enter the 8-digit Administrator pass- word, then touch [OK]. The Administrator Setting Screen will be displayed. Touch [3 User Authentication/Account Track]. The User Authentication/Account Track Screen will be displayed. User Authentication in Enhanced Security Mode bizhub PRO 920...
  • Page 19 User Authentication in Enhanced Security Mode Touch [3 User Authentication Setting]. The User Authentication Setting Screen will be displayed. Touch [New Register]. The New User Registration Screen will be displayed. bizhub PRO 920...
  • Page 20 To enter the User Number, touch [User Number] on the New User Registration Screen. Use the screen keypad on the popup menu to enter the desired user number. Touch [OK] to return to the New User Registration Screen. User Authentication in Enhanced Security Mode bizhub PRO 920...
  • Page 21 Touch [OK] to return to the New User Registration Screen. – To enter the account name, touch [Account Name] on the New User Registration Screen. Touch the desired account name key to high- light it. Touch [OK] to return to the New User Registration Screen. bizhub PRO 920...

  • Page 22: To Change A User Data

    The current password cannot be used again. If authentication fails, the information will be saved in the audit log. Procedure Press [Utility/Counter] on the control panel. The Utility Screen will be dis- played. User Authentication in Enhanced Security Mode bizhub PRO 920...
  • Page 23 Enter the password. Use the touch screen keypad to enter the 8-digit Administrator pass- word, then touch [OK]. The Administrator Setting Screen will be displayed. Touch [3 User Authentication/Account Track]. The User Authentication/Account Track Screen will be displayed. bizhub PRO 920...
  • Page 24 The User Authentication Setting Screen will be displayed. Touch the user name key to be changed. The User Count Screen will be displayed. Touch [Change]. The Change Registered User Data Screen will be displayed. User Authentication in Enhanced Security Mode bizhub PRO 920...
  • Page 25 Touch [OK] to return to the Change Registered User Data Screen. – To change the Password, touch [Password] on the User Registra- tion Screen. Enter the desired password from the screen keypad. Touch [OK] to return to the Change Registered User Data Screen. bizhub PRO 920...

  • Page 26: To Delete A User

    Enter the right password after five seconds. If authentication fails, the information will be saved in the audit log. Procedure Press [Utility/Counter] on the control panel. The Utility Screen will be dis- played. User Authentication in Enhanced Security Mode bizhub PRO 920...
  • Page 27 Enter the password. Use the touch screen keypad to enter the 8-digit Administrator pass- word, then touch [OK]. The Administrator Setting Screen will be displayed. Touch [3 User Authentication/Account Track]. The User Authentication/Account Track Screen will be displayed. bizhub PRO 920...
  • Page 28 Touch the user name key to be deleted. The User Count Screen will be displayed. Touch [Delete]. The popup menu will be displayed to confirm that the selected user will be deleted. User Authentication in Enhanced Security Mode bizhub PRO 920...

  • Page 29: To Change Password By User

    Do not use your name, birthday, employee number, etc. for a password that others can easily figure out. Detail If password setup doesn’t proceed successfully, the information will be saved in the audit log. The password currently used cannot be entered as a new password. bizhub PRO 920...
  • Page 30 The Utility Screen will be dis- played. Touch [1 System Setting]. The System Setting Screen will be displayed. Touch [7 Change User Password]. The User Authentication Screen will be displayed. User Authentication in Enhanced Security Mode bizhub PRO 920...
  • Page 31 Enter your user name, then touch [OK] to return to the User Authen- tication Screen. The entered name will be displayed on the screen. Enter your current password. – Touch [Password] to display the Input User Password Screen. bizhub PRO 920...
  • Page 32 The Change User Password Screen will be displayed. Enter your new password. – Touch [New Password] to display the Input New Password Screen. – Enter your new password, then touch [OK]. User Authentication in Enhanced Security Mode bizhub PRO 920...
  • Page 33 Touch [Check Input] to display the Re-input New Password Screen. – Enter your new password once more for confirmation, then touch [OK]. The Change User Password Screen will be restored. Touch [OK]. The System Setting Screen will be restored. bizhub PRO 920...

  • Page 34: Hdd Store Function In Enhanced Security Mode

    Enter the right password after five seconds. If authentication fails, the information will be saved in the audit log. HDD Store Function in Enhanced Security Mode bizhub PRO 920...
  • Page 35 – Touch [User Name] to display the Input User Name Screen. – Enter your user name, then touch [OK] to return to the User Authen- tication Screen. – Touch [Password] to display the Input User Password Screen. bizhub PRO 920...
  • Page 36 Screen Touch [OK] on the User Authentication Screen. The Copy Basic Screen will be displayed. Touch [Box] on the Copy Basic Screen. The Store Box Selection Screen will be displayed. HDD Store Function in Enhanced Security Mode bizhub PRO 920...
  • Page 37 Enter the password if selected Box requires one. The Personel File Screen will be displayed. Touch [Store]. The Input File Name Screen will be displayed. Enter the file name, then touch [OK]. The Basic Screen will be restored. bizhub PRO 920...

  • Page 38: Store Scanned Data In A Box

    If authentication fails, the information will be saved in the audit log. Procedure Press [Box] on the control pan- The Image Data Store/Recall Screen will be displayed. HDD Store Function in Enhanced Security Mode bizhub PRO 920...
  • Page 39 Enter your user name and user password on the User Authentication Screen. – Touch [User Name] to display the Input User Name Screen. – Enter your user name, then touch [OK] to return to the User Authen- tication Screen. bizhub PRO 920...
  • Page 40 Enter your user password, then touch [OK] to return to the User Au- thentication Screen. Touch [OK] on the User Authentication Screen. The Image Data Store Site Selection Screen will be displayed. HDD Store Function in Enhanced Security Mode bizhub PRO 920...
  • Page 41 The HDD Box List Screen will be displayed. Select the desired personal Box, then touch [OK]. – Enter the password if selected Box requires one. The Personal File Screen will be displayed. Touch [Store]. The Input File Name Screen will be displayed. bizhub PRO 920...
  • Page 42 To continue to store the next image data, touch [Yes]. The Input File Name Screen will be restored. – To close, touch [No]. The User Authentication Screen will be dis- played. HDD Store Function in Enhanced Security Mode bizhub PRO 920...

  • Page 43: Recall/Delete Data In A Box

    Enter the right password after five seconds. If authentication fails, the information will be saved in the audit log. Procedure Press [Box] on the control pan- The Image Data Store/Recall Screen will be displayed. Touch [Recall]. bizhub PRO 920...
  • Page 44 Enter your user name and user password on the User Authentication Screen. – Touch [User Name] to display the Input User Name Screen. – Enter your user name, then touch [OK] to return to the User Authen- tication Screen. HDD Store Function in Enhanced Security Mode bizhub PRO 920...
  • Page 45 Touch [Password] to display the Input User Password Screen. – Enter your user password, then touch [OK] to return to the User Au- thentication Screen. Touch [OK] on the User Authentication Screen. The Recall Box Selection Screen will be displayed. bizhub PRO 920...
  • Page 46 [Wait Output], [Proof Output], or [Auto Output], as de- sired, and then touch [OK]. – Enter the desired print quantity from touch panel keypad on the In- put Print Quantity Screen. HDD Store Function in Enhanced Security Mode bizhub PRO 920...
  • Page 47 Touch [No] to display the Image Data Store/Recall Screen. When operation is completed, press [Access] on the control panel. The User Authentication Screen will be displayed to prohibit the ma- chine operation without entering a user name and password. bizhub PRO 920...

  • Page 48: Output Data In The Secure Box

    Outputting secure printing using a PC: printing on the machine: Press [Box] on the control pan- The Image Data Store/Recall Screen will be displayed. Touch [Recall]. The User Authentication Screen will be displayed. HDD Store Function in Enhanced Security Mode bizhub PRO 920...
  • Page 49 – Touch [User Name] to display the Input User Name Screen. – Enter your user name, then touch [OK] to return to the User Authen- tication Screen. – Touch [Password] to display the Input User Password Screen. bizhub PRO 920...
  • Page 50 The Recall Box Selection Screen will be displayed. Touch [Secure] to display the Secure Box List Screen. Select the desired secure box. Enter the secure password setup in secure printing. HDD Store Function in Enhanced Security Mode bizhub PRO 920...
  • Page 51 Touch [OK]. The Secure File List Screen will be displayed. Select the desired secure file. Touch the desired secure file key, then touch [>>>]. Secure printing will start. Touch [Wait Output], [Proof Output], or [Auto Output], as desired. bizhub PRO 920...

  • Page 52: Administrator Security Functions

    Enter the right password after five seconds. If authentication fails, the information will be saved in the audit log. Procedure Press [Utility/Counter] on the control panel. The Utility Screen will be dis- played. Administrator Security Functions bizhub PRO 920...
  • Page 53 The Input Administrator Password Screen will be displayed. Enter the password. Use the touch panel keypad to enter the 8-digit Administrator pass- word, then touch [OK]. The Administrator Setting Screen will be displayed. Touch [7 Security Setting]. The Security Setting Screen will be displayed. bizhub PRO 920...
  • Page 54 If you want to turn it OFF, touch [Off] to highlight it. Touch [OK]. The Restart Confirmation popup screen will appear. Touch [Yes]. The machine will restart and the new setting will be activated. Administrator Security Functions bizhub PRO 920...

  • Page 55: Hdd Lock Password

    Screen and the upper right corner of the audit log. For details, see the next section “Print audit log” and page 57 for the sample log. If authentication is succeeded, touch New Password to enter the new password. The key will not be active until authentication is succeeded. bizhub PRO 920...
  • Page 56 The current password cannot be used again as a new password. Procedure Press [Utility/Counter] on the control panel. The Utility Screen will be dis- played. Touch [6 Administrator Setting]. The Input Administrator Password Screen will be displayed. Administrator Security Functions bizhub PRO 920...
  • Page 57 Use the touch panel keypad to enter the 8-digit administrator pass- word, then touch [OK]. The Administrator Setting Screen will be displayed. Touch [7 Security Setting]. The Security Setting Screen will be displayed. Touch [2 HDD Manage Setting]. The HDD Manage Setting Screen will be displayed. bizhub PRO 920...
  • Page 58 Enter current password (The first password: 9-digit alphanumeric serial number of the main body). The entered password will appear as asterisks on the screen. Then, touch [OK]. The Change HDD Lock Password Screen will be restored. Administrator Security Functions bizhub PRO 920...
  • Page 59 Touch [New Password] to display the Input New Password Screen. – Enter new password. The entered new password will appear as as- terisks on the screen. Then, touch[OK]. – Touch [Check Input] to display the Re-input New Password Screen. bizhub PRO 920...
  • Page 60 – Enter new password once more for confirmation, then touch [OK]. The Change HDD Lock Password Screen will be restored. Administrator Security Functions bizhub PRO 920...

  • Page 61: Print Audit Log

    If authentication fails, the information will be saved in the audit log. Detail To stop printing, press [Stop] on the control panel, then touch [Cancel] on the confirmation popup screen. Procedure Press [Utility/Counter] on the control panel. The Utility Screen will be dis- played. bizhub PRO 920...
  • Page 62 Enter the password. Use the touch panel keypad to enter the 8-digit administrator pass- word, then touch [OK]. The Administrator Setting Screen will be displayed. Touch [1 System Setting]. The System Setting Screen will be displayed. Administrator Security Functions bizhub PRO 920...
  • Page 63 Administrator Security Functions Touch [4 Print Management List]. The Print Management List Screen will be displayed. Touch [5 Audit Log Report], then touch [COPY]. The Print Management List Screen will be displayed. Press [Start] on the control pan- bizhub PRO 920...
  • Page 64 Administrator Security Functions Touch [Management List] to restore the Print Management List Screen. bizhub PRO 920...

  • Page 65: Analyze Audit Log

    Check details of operation that action indicates in the following table. 4. result: Result of an operation. For password authentication, success or failure will be indicated as OK and NG. For operations without password authentication, all log entries will be in- dicated as OK. bizhub PRO 920...

  • Page 66: Table Of Items Saved In Audit Log

    / Unregistered user ID User ID User ID User ID Secure user ID / Unregistered user ID secure print file Secure user ID print file Secure user ID Administrator ID Stored Result action OK/NG OK/NG OK/NG OK/NG bizhub PRO 920...
  • Page 67 ID = Box that authentication was made Check the date and time the above operation occurred, and see if the oper- ation on the document in the personal box or secure box was made by a le- gitimate box user. bizhub PRO 920...
  • Page 68 - If you cannot find documents that should be in a box or if you find a doc- ument with changed content, unauthorized actions may have occurred. Similar countermeasures are needed. Administrator Security Functions bizhub PRO 920...

  • Page 69: Index

    Data in the Secure Box ... 40 Recall/Delete Data in a Box ... 35 Register a new user ... 9 Store Data in a Box while copying ... 26 Scanned data in a Box ... 30 User authentication ... 8 bizhub PRO 920...
  • Page 71 Security Functions ... 1 Enhanced Security Mode ... 3 Description of Enhanced Security mode ...3 Data protected by Enhanced Security mode ...4 Display when Enhanced Security mode is ON ...5 Protect and Delete Data After Use ... 7 User Authentication in Enhanced Security Mode ... 8 Description of user authentication ...8 To register a new user ...9 To change a user data ...14...
  • Page 72 Index ...61...
  • Page 73 Administrator Security Functions Audit log Analyze 26, 30, 35, 40 Change a user data Change password Delete a user Print Enhanced security mode Administrator authentication Administrator setting mode Audit log Data protected Enhanced password Enhanced security icon Environments HDD lock password HDD store function Normal mode Protect and delete used data...
  • Page 76 2005.7 2005 57GN97070...

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