Utax CLP 3416 MFP Instruction Handbook Manual
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Utax CLP 3416 MFP Instruction Handbook Manual

Utax CLP 3416 MFP Instruction Handbook Manual

Digital multifunctional system
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CLP 3416 | 3524 MFP
INSTRUCTION HANDBOOK
DIGITAL MULTIFUNCTIONAL SYSTEM

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Summary of Contents for Utax CLP 3416 MFP

  • Page 1 CLP 3416 | 3524 MFP INSTRUCTION HANDBOOK DIGITAL MULTIFUNCTIONAL SYSTEM...

  • Page 3: D Irectory

    ELCOME You have just acquired a new-generation communications terminal from UTAX and we congratulate you on your choice. This multi-function terminal can process both black&white and colour documents, and is capable of faxing, printing and scanning; it can also be used for communication on the Internet.

  • Page 5: O Peration

    CANNER CONTROL PANEL key: duplex (double-sided) scan/copy. key: access to special characters. key: 'crystal' function for photo printing. key: selection of colour mode. key: scan resolution. key: photo printing. key: contrast setting. key: black and white copy. Graphical colour screen. Scan resolution indicator.

  • Page 6: M Aintenance

    RINTER CONTROL PANEL GO Key: Used to switch the printer between The console's LCD screen. Ready and Standby mode. ATTENTION Indicator: On: A problem or error (e.g. a paper jam) has occurred. ENTER Key: Confirms the numerical values and Blinking: The printer requires maintenance or is other selections.

  • Page 7: Table Of Contents

    Contents ONTENTS NSTALLATION Installing your terminal Installation requirements Unpacking the components Unpacking the scanner and the mechanical interface Description of the multifunction terminal Installation of the terminal Connections Adjusting the original document output tray 1-11 Wall connections 1-12 Telephone and lan connections 1-12 Power line connection and switch on 1-12...
  • Page 8 Sommaire SMS Server 3-28 IRECTORY Creating subscribers record Adding a record Creating subscribers lists Adding a list Adding or deleting a number from the list Consulting a record or a list Modifying a record or a list Deleting a record or a list Printing the directory Importing a directory The file structure...
  • Page 9 Contents Public Switched Telephone Network (PSTN) 5-13 Reception over the Internet 5-13 Copying 5-14 Local colour or black and white copy 5-14 Specific copy settings 5-16 Using USB memory keys and memory cards 5-19 Printing a photo from a memory device 5-21 Printing a document from a memory device 5-24...

  • Page 10: Safety

    For user safety, in accordance with Directives 73/23/EC. For electromagnetic interference, in accordance with Directive 89/336/EC. The manufacturer declares that the products are manufactured in accordance with ANNEX II of Directive R&TTE 1999/5/EC. The declaration of compliance can be requested at the following address: UTAX GmbH Ohechaussee 235, 22848 Norderstedt / Germany...

  • Page 11: I Nstallation

    NSTALLATION NSTALLING YOUR TERMINAL NSTALLATION REQUIREMENTS A proper location helps to ensure that your printer provides you with the long service life for which it is designed. Double-check to make sure that the location you select has the following characteristics: •...

  • Page 12: Environment

    Installation • Make sure there is no chance of ammonia or other organic gasses being generated in the area. • The grounded power outlet (refer to the safety instructions in the Safety section) you plan to connect to for power should be nearby and not obstructed. •...
  • Page 13 Installation • Make sure that the power to the printer is switched off before connecting or disconnecting an interface lead to the printer (use a shielded interface lead). • Never try to remove any secured panel or cover. The terminal contains high-voltage circuit which creates the danger of electrical shock when exposed.
  • Page 14 Installation NPACKING THE SCANNER AND THE MECHANICAL INTERFACE Open the shipping box and take out the parts: - the scanner, - the document feeder, - the equipped mechanical interface, - the base, - the leads and cables: telephone lead, mains lead, mains extension lead, Centronics cable, - the cable sleeve, - 3 guide clips,...
  • Page 15 Installation Take the parts out of their protective packing. Remove the adhsive strips and film from the various parts. ESCRIPTION OF THE MULTIFUNCTION TERMINAL Document feed tray for scanning Adjustable paper guide Original document Scroll scanner output stacker (ADF) Scanner control Access handle panel flatbed scanner...
  • Page 16 Installation NSTALLATION OF THE TERMINAL Installation of the base and the equipped interface Set the base down vertically, and insert the columns of the equipped mechanical interface into their respective openings. Screw in and tighten the 8 mounting screws. Take hold of the upper part of the interface and set the assembly upright.
  • Page 17 Installation To install the printer on the optional equipment items, use the following procedure: Unscrew the knurled nuts, pull up the columns as high as possible, then tighten the knurled nuts again. Place the printer on the base or on the optional equipement, positioning it on its locating pins.
  • Page 18 Installation Position the scanner on the mechanical interface and screw in and tighten the two mounting screws. Put the document feeder in place by pushing its two locking pins into the corresponding openings on the scanner. Terminal connections Looking at the back of the terminal, you will find the available connections as shown below. Phone line Host USB ports Mains socket...
  • Page 19 Installation Centronics Mains socket for extension USB port LAN connector parallel port lead ONNECTIONS The leads and cables are connected separately to the scanner and the printer. We advise you start with connecting the leads and cables that arrive on the scanner unit. Connecting the leads and cables to the scanner Make sure that the mains on/off switches of scanner and printer are set to "O".
  • Page 20 Installation 5 - Connect the 220/240V mains extension lead for the printer to the mains outlet of the scanner. Group together all the leads and cables connected so far on the back of the righthand column. Take the cable sleeve, open it and fit the leads and cables in the sleeve. Position the assembled cable sleeve in the 3 guide clips and lock the clips.
  • Page 21 Installation DJUSTING THE ORIGINAL DOCUMENT OUTPUT TRAY Depending on the format of the document to be scanned - A4 or LGAL (LEGAL) adjust the paper stop. 1-11...
  • Page 22 Installation ALL CONNECTIONS Caution - Make sure that the mains On/Off switch of the scanner is set to "O" (Off). ELEPHONE AND LAN CONNECTIONS Connect the end of the telephone lead to the telephone wall socket (please see the paragraph Terminal connections, on page 1-8), for the connections to the scanner.

  • Page 23: Colour Registration

    Installation OLOUR REGISTRATION When you use the printer for the first time after having installed it or moved it to a different location, or when one of the colours (cyan, magenta or yellow) is being printed with a visible offset relative to the others, use this mode to correct the colour alignment from the printer control panel.
  • Page 24 Installation Example of a colour registration test sheet Return to the Other>Colour registration menu. Press until >>Adjust cyan is displayed. Press [ENTER]. 0 or 00 is displayed for each value and the cursor blinks under the left (L) value. On the colour registration test sheet, examine the left (L) graphic in the section to be used for the cyan.
  • Page 25 Installation In the example, below, the value is -2. (Remember that the value can be positive [+] or negative [-].) Color Registration Correction Chart Press to set this value on the control panel. Use the keys to move the cursor to the right and the left. Find the appropriate horizontal (H) and right (R) alignment values for the cyan in the same manner as for the left (L) value, then set these values on the control panel.
  • Page 26 Installation ONFIGURING THE PRINTER DRIVER If you install the additional paper tray or the front/back module when the printer driver is already installed, you will need to configure the printer driver on your PC. Click on the START button, select CONTROL and then click on PRINTERS.

  • Page 27: G Etting Started

    Getting started ETTING STARTED AVIGATION METHODS RESENTATION The navigator gives you access to the menus visible on screen. The navigator This navigator has 4 keys and allows you to move within the menus available on your machine.
  • Page 28 Getting started Moving within the menus Use key Symbol used Enter the main menu or select the next line in a menu. Enter the main menu or select the previous line in a menu. Confirm entry and go to the following menu.

  • Page 29: Access To Functions

    Getting started Use key Symbol used Confirm your entry. Delete a character by moving the cursor to the left. Confirm your entry and return to the initial screen. The display screen The screen comprises 3 or 6 lines of 20 characters. The currently selected line is highlighted in yellow.
  • Page 30 Getting started Press the key, the functions menu appear F---- FUNCTION 1 DIRECTORY 1 DIRECTORY 2 SETUP 2 SETUP 3 FAX 3 FAX Select the desired function by means of the navigator arrows. F---- FUNCTION 3 FAX 3 FAX 4 SMS SERVICE 4 SMS SERVICE 5 PRINT 5 PRINT...
  • Page 31 Getting started UIDE TO FUNCTION LIST MAIN MENU 1: D IRECTORY Functions Function description Page 11 OK Enter a new contact in the directory p. 4-2 ONTACT 12 OK Enter a relay broadcast list p. 4-4 13 OK Modify a record or a list p.
  • Page 32 Getting started MAIN MENU 2: S ETUP Functions Function description Page 2532 OK IP A Fax IP address p. 3-12 DRESSE 2533 OK Subnet mask p. 3-12 UBNET MASK 2534 OK Gateway #1 address p. 3-12 ATEWAY 2535 OK IEEE A Fax IEEE address p.
  • Page 33 Getting started MAIN MENU 4: SMS S ERVICE Functions Function description Page 41 OK Send SMS p. 3-25 42 OK Read SMS received p. 3-27 43 OK Delete SMS received p. 3-27 ELETE 431 OK Select SMS to delete p. 3-27 ELECTION 432 OK SMS R...
  • Page 34 Getting started MAIN MENU 8: A DVANCED FCT Functions Function description Page 80 OK Scanner calibration p. 6-17 ALIBRATION 81 OK Activate an access limitation lock p. 5-30 811 OK Locking code p. 5-31 OCKING 812 OK Activate keyboard lock p.
  • Page 35 Getting started MAIN MENU 9: I NTERNET Functions Function description Page 9233 OK DNS 1 Primary DNS p. 3-18 9234 OK DNS 2 Primary DNS p. 3-18 924 OK SMTP A SMTP authentification access parameters p. 3-18 UTHENT 9241 OK SMTP authentification activation CTIVATION MMED ACCES...
  • Page 36 Getting started RINT CONSOLE NAVIGATION BASICS AVIGATING THE MENUS Control panel keys The keys on the console are used to configure the printer. Some keys also have secondary functions. MENU CANCEL ENTER Note: Any settings made using these keys affect only the current interface. Function key allows you to switch the printer between on-line and off-line mode.
  • Page 37 Getting started Function • The key lets you access the system menu in order to modify the MENU configuration and the printing environment of the printer. MENU • When you press this key when selecting a menu, the latter is abando- ned and the printer returns to normal operation.
  • Page 38 Getting started Printing out the menu guide The list of menus may vary according to which options you have installed. You can print out the print menu guide by moving within the menus as shown below. MENU - - PRINT MENU STRUCTURE Press [E ], a blinking "?"...
  • Page 39 Getting started Functions Description of the function MP T Choose the paper format in the multipurpose tray MP T Choose the paper type in the multipurpose tray Choose the paper type in tray 1 ASSETTE Choose the paper type in tray 2 (depending on option) ASSETTE Choose the source tray ELECT...
  • Page 40 Getting started 2-14...

  • Page 41: S Etting Your Machine

    ETTING YOUR MACHINE AIN SETTINGS At machine powerup, the screen displays: PLEASE WAIT You have to set the date and time, telephone network, language parameter and verify the other parameters listed below.

  • Page 42: Before Transmission

    Setting your machine EFORE TRANSMISSION Date/Time You can, at any moment, modify the current date and time of your fax. You can also activate the automatic management of summer and winter time. The changeover is performed the last Sunday of March for the changeover to summer time and the last Sunday of October for the changeover to winter time.
  • Page 43 Setting your machine To select the type of network: 251 OK - SETUP / NETWORKS / TEL. NETWORK Select option then confirm your choice with OK. PABX PSTN Geographical settings These settings will enable you to use your machine in different preset countries using different languages.

  • Page 44: Storage

    Setting your machine Programming your fax with the local prefix consists of two steps: • defining the minimal size (or equal) of the company’s outside numbers, • defining the outgoing local prefix of the company’s telephone network. This prefix will automati- cally be added as soon as an external number is dialled.

  • Page 45: Before Reception

    Setting your machine • from the feeder of the sheet-feed scanner (please see the paragraph Document depositing, on page 5-1), transmission will occur after dialling. It allows transmission of larger docu- ments. To select the way you want to feed your documents: 232 OK - SETUP / SEND / MEMORY SEND.

  • Page 46: Number Of Copies

    Setting your machine Saving an access code 383 OK - FAX / FAX ANSW. / ANSWER CODE Enter the code (4 digits) and confirm with OK. Activating or deactivating the answering machine 382 OK - FAX / FAX ANSW. / ACTIVATION If you saved an access code for your fax answering machine, enter it and validate with OK.

  • Page 47: Relay Broadcast

    Setting your machine Relay broadcast Your fax machine (initiator) can relay a document, in other words, transmit a document to your subscribers via a remote fax and with a precise relay list. To do this the initiator fax and the remote fax must both have the relay function. To relay you need to supply the remote fax with the document and the relay list number.
  • Page 48 Setting your machine Duplex printing (depending on model) This function is only available if you have previously installed the duplex unit and the additional paper tray at the back of your terminal. After installing the duplex unit at the back of your multi-function terminal, you can print faxes received in two ways: •...

  • Page 49: Parameter Setting

    Setting your machine To set the technical parameters: 29 OK - SETUP / TECHNICALS Select the desired parameter and confirm with OK. With the keys, modify the parameter settings by following the table below and press OK. Parameter Setting Signification 1 - SCANNING 1 - NORMAL Default value of the scan mode resolution for the documents...
  • Page 50 Setting your machine Parameter Setting Signification 11 - RX SPEED 1 - 33600 Transmission speed for incoming documents. 2 - 14400 For a quality telephone line (compatible, no echo), 3 - 9600 communications occur at maximum speed. 4 - 4800 However, it may be necessary to restrict the transmission 5 - 2400 speed for some calls.
  • Page 51 Setting your machine Parameter Setting Signification 74 - ERASE 1 - WITH When the fax machine receives an e-mail with an attachment and cannot open it, it erases the message from the ISP MBX, MAILBOX prints and transmits with a notice of uncomprehension to the message sender.

  • Page 52: Gateway Address

    Setting your machine OCAL NETWORK SETTINGS Automatic configuration We recommend that you carry out a manual configuration of your terminal. The automatic configuration of the local network settings may be considered, if your local network features a DHCP or BOOTP server that can dynamically assign addresses to the peripheral devices present on the LAN. To automatically configure the local network settings: 2531 OK - SETUP / NETWORKS / LOCAL NETWORK / CONFIGURATION and press OK to confirm.
  • Page 53 Setting your machine IEEE address (or Ethernet address) or MAC address 2535 OK - SETUP / NETWORKS / LOCAL NETWORK / IEEE ADDRESS The Ethernet card of your terminal already has an unmodifiable, yet consultable, IEEE address. NetBIOS The NetBIOS name, which can be used with the network options, are used to identify your terminal machine from a PC connected to a local network (for instance with the name "IMP-NETWORK-1").
  • Page 54 Setting your machine SNTP server configuration The terminal can automatically update its date and time when connecting to an SNTP server. Server address 2551 OK - SETUP / NETWORKS / SNTP SERVER / ADDRESS Enter the name of the SNTP server, then validate with OK. This name can be in the form of an IP address, a DNS address or a NetBIOS name.
  • Page 55 Setting your machine RINT FUNCTION SETTINGS The printer can be connected to the local network as it has its own IP address. Updating network settings The print console allows you to: • Turn TCP/IP, NetWare and EtherTalk on or off. •...

  • Page 56: System Requirements

    Setting your machine Press the key. MENU Switch your terminal off and then back on again. You have now finished configuring the IP address. Manually configuring IP settings You can make these settings when the TCP/IP protocol is on. To configure your terminal manually, you will need the usual information for setting up a peripheral (IP address, subnet mask and gateway address).

  • Page 57: Initialisation Parameters

    Setting your machine Accessing the Web Server Open a Web browser from a PC registered on the network. Enter the IP address of the terminal you want to configure in the ADDRESS field. Confirm by pressing ENTER The welcome window is displayed, choose the interface language. Change the settings of your choice on the screen then confirm.
  • Page 58 Setting your machine • servers, allows you to identify the name of the IP address of Internet SMTP providers (send) and POP3 (MBX reception) and the address of DNS 1 and DNS 2 servers. The server address is made up of 4 groups of 3 digits maximum, separated by dots. •...
  • Page 59 Setting your machine In the PARAMETERS menu, select ID.MESS.SERV to keep the same identification parameters as in the messaging service or AUTHENT. SPEC. to define other identification parameters, then validate with Access to SMTP authentification parameters by pressing OK key. When you select AUTHENT.

  • Page 60: Standard Settings

    Setting your machine SERVERS 9231 SMTP mail.gofornet.com 9232 POP3 mail.gofornet.com 9233 DNS 1 103.195.014.001 9234 DNS 2 103.195.014.002 SMTP AUTHENT. 9241 ACTIVATION With or Without Your terminal is now configured. ETTINGS The settings are divided into several categories: • the standard settings define the connection type and frequency to the Internet as well as the transmission type for your documents, •...
  • Page 61 Setting your machine Selecting the connection type 941 OK - INTERNET / SETTINGS / CONNEC. TYPE Select one of the connection options among SET TIMES PERIODIC ON DEMAND press OK to confirm. Selecting the transmission type 942 OK - INTERNET / SETTINGS / SEND TYPE then press OK to validate.
  • Page 62 Setting your machine You have three choices: , lets you poll and print E-Mails in your machine. F@X ONLY • , lets you keep your E-Mails in you mailbox for later use with a computer (no E-Mail PC ONLY poll), •...
  • Page 63 Setting your machine Select your option from the table below and validate with OK. Menu Description The E-mails opened and read by the fax (w/o attachment) are erased DELETE MAILS after the fax has printed. SAVE MAILS The E-mails opened and read by the fax are not erased. At each connection, the number of E-mails still present in your mailbox are displayed on the screen.
  • Page 64 Setting your machine EACTIVATING THE NTERNET FUNCTION If you do not wish to use the Internet functions: 91 OK - INTERNET / SUPPLIER in the ISP list and confirm with OK. Select NO ACCESS 3-24...
  • Page 65 Setting your machine SERVICE Thanks to the button you can send an SMS to subscribers all over the world. An SMS (Short Message Service) is a service which permits short written messages to be sent to mobile phones or other SMS-compatible devices. The number of characters you can send per message is dependent upon the service provider and the country you are sending your SMS from (e.g.
  • Page 66 Setting your machine Terminal address 454 OK - SMS SERVICE / PARAMETERS / TERM. ADDR. Enter the terminal number, then validate with OK key. ENDING AN To send an SMS to any SMS-compatible devices: Press the key. Write your SMS by means of the Qwerty keypad. To do so, you have a true editor at your disposal: •...

  • Page 67: Erase An Sms

    Setting your machine RASE AN Proceed as follows to erase an SMS: 43 OK - SMS SERVICE / DELETE SMS Select the messages to erase. 431 OK - SMS SERVICE / DELETE SMS / SELECTION Select SELECTION using keys and validate with OK key. and validate with OK key.
  • Page 68 Setting your machine Print an SMS Access by menus: 44 OK - SMS SERVICE / PRINT SMS • Direct access Press key Select PRINT SMS using keys and validate with OK key. Select SELECTION (to choose messages to print), NEW (to print all unread messages) or ALL (to print all messages in memory) using keys and validate with OK key.

  • Page 69: Guide To Functions

    IRECTORY Your fax lets you create a directory by memorising subscriber records and subscriber lists. • Your machine can store up to 500 subscriber records with names and phone numbers. • You may also group several names to build a subscriber list with up to 32 subscriber lists. A subscriber list is made from the subscriber records already stored.
  • Page 70 Directory REATING SUBSCRIBERS RECORD For each contact record, complete the fields listed below. Only fields with the Name and Telephone number have to be completed: • Contact NAME, • TEL and fax number of contact, • E-mail address, example: dupont@messagerie.com, •...
  • Page 71 Directory Your subscriber’s ID number will automatically appear on the screen, if you wish to modify this number you may do so by choosing another free number and validate with OK. Select the option assigned key if you want to assign a letter (shortcut key) to your WITH subscriber.
  • Page 72 Directory Select the option WITH shortcut key if you want to link a letter (shortcut key) to your contact. By default, the first available letter is shown. If you want to change it, scroll through the alphabet key, then validate with the OK key. by means of the If required, select the appropriate transmission rate for faxes to your contact, and validate your selection with the OK key.

  • Page 73: From The List

    Directory There are three ways detailed in the table below, to choose and add one or more subscribers to your list. Then confirm your choice by pressing OK. From ... Procedure With the alphanumeric keypad enter the first subscriber’s name letters of your subscriber’s name and continue until the whole name is displayed on the screen.
  • Page 74 Directory Press OK to display the field, and add or delete the subscriber as shown in ENTER ABR. NUM. the table hereafter: To ... Procedure Enter the subscriber ID number you wish to add and confirm with OK. Repeat this step for each added subscriber you want to add. Place the keys on the number you wish to delete.
  • Page 75 Directory ELETING A RECORD OR A LIST 14 OK - DIRECTORY / CANCEL The directory appears in alphabetical order. Use the keys to select the subscriber record or subscribers list (L) you wish to delete and confirm with OK. Press again OK to confirm your deleting. The record or list is deleted from the directory.
  • Page 76 Directory Your contacts’ fax number, without spaces or dots, can be up to 30 characters Fax number long (including any * and # characters). This field may be left empty, for instance, in the case of contacts to whom you only send e-mails. Your contacts’...
  • Page 77 Directory ROCEDURE To import a directory: 17 OK - DIRECTORY / IMPORTATION Select to authorise the importation of a directory. WITH Create your directory on a PC in a file whose structure corresponds to that set out above. In order to be recognised as a directory, the file name must include the word directory and must have a .csv extension.

  • Page 78: Ldap Server

    Directory XPORTING A DIRECTORY You may also export a directory from a fax machine as a text file, and send it to any mail client (be it PC or fax based), in the form of an e-mail attachment entitled directoryxxx.csv. To export the directory: 18 OK - DIRECTORY / EXPORTATION Key in the e-mail address of the PC or other fax machine to which you want to export the...
  • Page 79 Directory CCESSING SERVER CONTACTS When the LDAP function on your terminal is switched on, you can send documents or e-mails to contacts in the server's directory. This is what happens when you search for a contact: when you enter the first letter of the recipient's name, all the entries in the server's directory which begin with this letter will be alphabetically added to the local ones.
  • Page 80 Directory 4-12...
  • Page 81 PERATION ENDING Faxes sent over the telephone network are sent from the feeder or the memory. Documents sent over the Internet are first memorised and sent at the time of Internet connection. Over the telephone network, your faxes are transmitted in black and white or in colour. Over the Internet: you can send black and white documents (TIFF format or PDF) or colour documents (JPEG format or PDF).
  • Page 82 Operation From the flat scanner Using the handle, lift up the document feeder tray. Put your document, with the printed face down on the scanner window. The scanner origin is located at your end, to Scanner origin the left, as shown opposite. Once the operation is complete, lift the document feeder tray and recover your document.
  • Page 83 Operation Contrast You can set the contrast if your document is too light or too dark. If the document is light, you must raise the contrast and if it is dark, you must reduce it. To set the contrast: Press as many times as necessary to choose the desired contrast, as shown by the position of a cursor.
  • Page 84 Operation Using the last number dialled key You can redial one number among the ten last numbers you just dialled before. For a fax number (Tel in the Directory) key. Press the The screen displays the last number used. Use the keys of the browser.

  • Page 85: Immediate Transmission

    Operation RANSMISSION OVER THE (PSTN) UBLIC WITCHED ELEPHONE ETWORK Immediate transmission Position the document (please see the paragraph Document depositing, on page 5-1). Enter the fax number or choose your dialling mode (please see the paragraph Dialling, on page 5-3) then press The "Line"...
  • Page 86 Operation Transmission with auto redial This function allows you to monitor the dialling operation during a fax transmission. In this case, the maximum transmission rate will be 14400 bps. This function allows for example: • To hear if the subscriber’s fax is engaged and if so, choose the moment when the line is clear to start the document transmission.

  • Page 87: Creating Subscribers Record

    Operation subscriber manually or store the name and related number in the directory (please see the paragraph Creating subscribers record, on page 4-2). Note: You may forward a fax to the e-mail address of the subscriber stored in your directory if the fax is not available.
  • Page 88 Operation If your contact has a PC, he will receive an E-mail to which your fax is attached in colour PDF or TIFF format, depending on the format choice you made. If your subscriber has an Internet fax, he will receive a paper fax. Sending a typed message to an E-Mail address You can send a typed message to an E-mail mailbox.

  • Page 89: Scan To Ftp

    Operation If you have started to scan with the flat scanner, the unit will scan the other pages. Put your second page to scan, select NEXT and validate with OK. Press key. Set contrast and resolution if necessary (please see the paragraph Selecting Colour/ Resolution/Contrast, on page 5-2).
  • Page 90 Operation If necessary, change the attachment format: PDF or IMAGE et validate with OK key. If you have started to scan with the flat scanner, the unit will scan the other pages. Put your second page to scan, select NEXT and validate with OK. Multi-contact sending Multi-contact sending is not possible with the key dedicated to this function.
  • Page 91 Operation Multi-contact transmission Multi-contact transmission (transmission to several destinaries at the same time) is not possible by means of the key dedicated to this function. To perform this kind of transmission, you first need to create a group that contains only the shared addresses.
  • Page 92 Operation Immediately perform transmission from the waiting queue 61 OK - COMMANDS / PERFORM Select the document in the waiting queue and confirm your choice with OK or immediately perform the selected transmission. Consult or modify the waiting queue 62 OK - COMMANDS / MODIFY In the waiting queue select the required document and confirm your choice with OK.
  • Page 93 Operation ANCELLING A TRANSMISSION IN PROGRESS Cancelling a transmission in progress is possible whatever the type of transmission but varies depending on whether the transmission is a single call number or a multi-call number. • For a single call number from the memory, the document is erased from the memory. •...
  • Page 94 Operation OPYING Your fax offers to print out one more copies of one or more pages. You can also make copies in tiled or poster mode. The tiling function allows you to print a number of pages imported from the ADF scanner onto a page, at a reduced scale (there are 2 modes available: 2 scanned pages onto a sheet or 4 scanned pages onto a sheet).
  • Page 95 Operation "Sophisticated" copy Position the document (please see the paragraph Document depositing, on page 5-1). Press the key to make a colour copy or the key to make a black and white copy. A screen that shows the default copy settings is displayed. Modify the settings that you want to change, using the keys to select the field then press the OK key.
  • Page 96 Operation • The FORMAT field allows you to select one of the options for printing in mosaic format (ADF scanner): 1 on 1, 2 on 1 or 4 on 1 or one of the poster print options: 1 to 1, 1 to 4 or 1 to 9 (flatbed scanner).

  • Page 97: Scanner Settings

    Operation Scanner settings 841 OK - ADVANCED FCT / COPY / B&W RESOLUTION setting to adjust the resolution for photocopying. Select the B&W RESOLUTION resolution: by means of the ULTRA FAST , FAST QUALITY PHOTO , keys, validate your choice by pressing the OK key. 842 OK - ADVANCED FCT / COPY / COLOUR RESOL.
  • Page 98 Operation You can also directly adjust the desired contrast using the key, press this key several times 846. until the required adjustment is obtained without using 847 OK - ADVANCED FCT / COPY / LUMINOSITY The LUMINOSITY parameter is used to make your original document lighter or darker. Adjust , then validate the choice with the OK key.
  • Page 99 Operation Select WITH or WITHOUT using keys. Validate by pressing the OK key. 854 OK - ADVANCED FCT / SCAN. & PRINT / S.F MARGINS If you want to offset the side margins of your document to the left or to the right when scanning with your scroll scanner.
  • Page 100 Operation Displaying the content of the memory supports Note: If the memory support contains more than 999 files, only the 999 most recent ones are taken into account. You have several display modes available to view the photos and documents stored on the memory support.
  • Page 101 Operation Compatible USB keys The memory keys must be FAT16 or FAT32 formatted for the terminal to be able to read them. NTFS formatted memory keys are not compatible with the terminal. Informations on the use of the photo memory device •...

  • Page 102: Recording A Document In A Memory Device

    Operation Putting a memory device in place If your digital camera uses a memory device to record the image files, you can use it in your multifunction terminal to print image files or other documents. It is also possible to digitise a photo or a document with the scanner and to record it in the memory device (please see the paragraph Recording a document in a memory device, on page 5-25).
  • Page 103 Operation 01 OK - MEDIA / PRINT PHOTO The screen you allows you to view the photos starting with the most recent one. Each photo is accompanied by the following informations: "Red-eye" Crystal image correction function function activated Total number of Order of the photo photos to be printed relative to the total...
  • Page 104 Operation To print the current photo, select by means of the keys, then CURRENT PHOTO validate with the OK key or by typing 4 on the numerical keyboard. Note: 24 photos can be printed in miniature on a index page. The photos are accompanied by their file name and their number on the memory card.
  • Page 105 Operation Select to start printing the list of all documents on the memory card or start printing all documents on the memory card. Select to select several documents with consecutive names. The screen then SERIES displays the alphabetical list of the documents on the memory card. At the FIRST FILE prompt select the first document of the series with the key, then at the...
  • Page 106 Operation Setting up the memory device file deletion to record new scans In the media menu, select by means of the keys and the OK key or use the DELETE 7 key of the numerical keyboard, 07 OK - MEDIA / DELETE Select AUTOMATIC Select...
  • Page 107 Operation Select to select the files to be deleted one by one. Use the keys to SELECTION move through the list of files, and use the OK key to select them. The selected documents are marked with a star at the left of their name. Press the Start key to delete the files.

  • Page 108: Logs

    Operation THER FUNCTIONS The incoming and outgoing logs list the last 30 transmissions (incoming and outgoing) made by your machine. An automatic print out will take place after every 30 transmissions. However, you may request a print out at any time. Each log (incoming or outgoing) contains a table with the following information: •...
  • Page 109 Operation OUNTERS At any time, you may consult the activity counters of your machine. To get access to the counters of the machine: 82 OK - ADVANCED FCT / COUNTERS These counters indicate the number of: • transmitted pages 821 OK - ADVANCED FCT / COUNTERS / SENT PAGES •...
  • Page 110 Operation Choose the type, according to the table below: Menu Procedure Select FEEDER MEMORY SIMPLE If necessary, adjust the contrast and confirm with OK Enter the number of pages that you wish to deposit If necessary, adjust the contrast and confirm with OK MULTIPLE Enter the number of pages that you wish to deposit Confirm deposit by pressing the OK key.

  • Page 111: Lock

    Operation Entering the locking code The operator access parameters are confidential; they are protected by a four-digit interlock code that the authorised operators must know. To access the locking code: 811 OK - ADVANCED FCT / LOCK / LOCKING CODE Enter your four-digit interlock code on the keypad.
  • Page 112 Operation Locking the Internet settings This function prevents access to all the Internet settings of menu 9. As a matter of fact, any untoward change to these settings might result in repeated connection failures. You can still send documents to an E-mail address (menu 95) and get connected (menu 93). To access the Internet settings locking menu: 814 OK - ADVANCED FCT / LOCK / LOCK PARAMETERS Enter the four-digit locking code with the numerical keypad.
  • Page 113 Operation PC ( CAN TO DEPENDS ON MODEL Note: your machine is provided with a Scan to PC key. This key activates, first of all, the SCAN -TO - PC, func- tion, which associated with the Companion Suite Pro kit makes it possible to send an opening notice of a scan function of a PC connected to your machine.

  • Page 114: Mbx Management

    Operation (MBX FAX) AIL BOX There are 32 mailboxes (MBX), enabling you to transmit documents in complete confidence using an access code (named code MBX), to all subscribers equipped with a fax compatible to yours. MBX 00 is public. It is handled directly by the terminal to record the messages of the fax TAD as soon as this is put into service.
  • Page 115 Operation The MBX is initialised. If you wish to initialise another, press C and repeat the same procedure. To exit the , press Modifying the features of a MBX 71 OK - MAILBOXES / CREATE MBX Select a free MBX out of the 31 MBX, or enter the number of a free MBX directly (1-31) then confirm your choice with OK.
  • Page 116 Operation MBX deposit in your fax Insert the document in the fax machine’s feeder. 72 OK - MAILBOXES / DEPOSIT MBX and confirm with OK. Select Select a free MBX out of the 31 MBX, or enter the number of a free MBX directly (1-31) then confirm your choice with OK.
  • Page 117 AINTENANCE AINTENANCE ENERAL To ensure the best operating conditions for your fax, it is recommended that you regularly clean the inside. For normal usage, please respect the following rules: • Never leave the cover open unless required. • Do not attempt to oil the machine. •...

  • Page 118: General Information

    Maintenance EPLACING THE CONSUMABLES TONER AND DRUM To access to the consumables: Tilt the scanner to the back by raising the part indicated by the arrow of the following illustration. Raise the cover of the printer and attach it with the containment clips (1) to access more easily to the toner cartridges.

  • Page 119: Replacing The Toner Container

    Maintenance Replacing the Toner Container The following parts must be cleaned each time the toner container and waste toner box are replaced: • Main charger wire • Main charger grid • Advanced beam array lens • Registration roller In addition to this, it is recommended that the main charger wire and registration roller are cleaned periodically at least once a month.
  • Page 120 Maintenance Open the top cover. Magenta (M) Top cover Cyan (C) Yellow (Y) Black (K) Pull the blue lock lever on the toner container forward towards the unlocked symbol. Lock Lever Carefully remove the old toner container from the printer.
  • Page 121 Maintenance Put the old toner container in the plastic bag (contained in the toner kit) and discard it later according to the local code or regulations for waste disposal. Plastic Bag Take the new toner container out of the toner kit. Shake the new toner container 5 or 6 times as shown in the figure in order to distribute the toner evenly inside the container.

  • Page 122: Replacing The Waste Toner Box

    Maintenance Push down on the top of the toner container to install it firmly in place. Pull the blue lock lever on the toner container back towards the locked symbol as far as it will go. Lock Lever Use the same procedure to replace the other color toner containers. Close the top cover.
  • Page 123 Maintenance Open the left cover. Left Cover While holding the waste toner box, press the lock lever and then gently remove the waste toner box. Lock Lever Note: Remove the waste toner box as gently as possible so as not to scatter the toner inside. Do not let the ope- ning of the waste toner box face downward.
  • Page 124 Maintenance To prevent toner from spilling, put the old waste toner box in the plastic bag (contained in the toner kit) and discard it later according to the local code or regulations for waste disposal. Plastic Bag Close the waste toner box (I) after its removal from the printer. To prevent toner from spilling, put the closed box in the plastic bag (J) delivered with the kit.
  • Page 125 Maintenance Insert the new waste toner box as shown in the figure below. When the box is set correctly, it will snap into place. New Waste Toner Make sure that the waste toner box is correctly inserted and close the left cover. After replacing the toner containers and the waste toner box, clean the main charger units and the paper transfer unit.
  • Page 126 Maintenance Cleaning the Main Charger Unit The main charger units need to be cleaned periodically as they get contaminated after long usage. Each main charger unit comprises two main parts — the wire and the grid — which should be cleaned separately as explained below.
  • Page 127 Maintenance Next, clean the main charger grid. Take the grid cleaner out of the toner kit. Take the grid cleaner out of the protective bag and remove the cap. Grid Cleaner Note: The pad of the grid cleaner contains water. Clean the grid quickly so that the pad may not dry off. Lift up slightly on the main charger unit and pull it out a short distance as shown in the figure below.
  • Page 128 Maintenance Gently pull the main charger handle out and push it back in. Repeat this 2 to 3 times. These movements clean the grid. After cleaning, make sure you restore the main charger unit to its home position. Main Charger Unit Note: If the main charger unit is not restored to its home position, the corresponding color will be printed over the whole page.
  • Page 129 Maintenance Grasp the tab of the green lens cleaner knob. Gently pull the lens cleaner knob out and push it back in. Repeat this 2 times.. Lens Cleaner Knob Push the lens cleaner knob back in completely. After cleaning, make sure you restore the lens cleaner knob to its home position.
  • Page 130 Maintenance Cleaning the Paper Transfer Unit Print problems such as soiling of the reverse side of printed pages may occur if the paper transfer unit becomes dirty. To clean the paper transfer unit, you must use the cleaning cloth included in the toner kit. While pulling the green paper transfer unit release lever, pull out the paper transfer unit.

  • Page 131: Cleaning The Printer

    Maintenance LEANING Cleaning the scanner’s reading devices When one or more vertical lines appear on transmitted copies or faxes, follow these steps: Open the scanner cover by pushing it backwards until held vertically in position Clean transparent scanning windows with a soft, lint-free cloth, dampened with alcohol.
  • Page 132 Maintenance Caution - Use a soft cloth to clean the printer. Never use abrasive or corrosive detergents. The fusing unit can become very hot during operation. To avoid injury - do not touch. Wait for at least 10 minutes after the printer has been turned off and make sure that the fusing unit has cooled before cleaning the interior of the printer.

  • Page 133: Communication Error Codes

    Maintenance • restarting the transmission immediately by pressing • abandoning transmission by pressing . To eject the document, press again. Transmission from memory You have the choice between: • waiting until the transmission takes place at the given time • restarting the transmission using the transmission queue (please see the paragraph Imme- diately perform transmission from the waiting queue, on page 5-12).
  • Page 134 Maintenance Code 08 - Quality The document you sent was not well received. Contact your subscriber to see if you need to send again. Code 0A - No document to be polled You tried to poll a document from a subscriber who had not prepared his document (no deposit) or the password entered was incorrect.
  • Page 135 Maintenance Code 1B - Transmission failed During transmission: start again. During reception: ask your subscriber to resend the document. Internet codes Codes 40 and 41 - No reply from supplier The modem cannot connect to the Internet service provider. If this error always occurs, check the supplier’s dial-up number.
  • Page 136 Maintenance CANNER INCIDENTS Scanner paper jam When a paper jam occurs, the following message appears on the control panel screen REMOVE DOCUMENT If jams often occur in a specific part of the unit, the latter needs to be checked, cleaned or repaired. Open the scanner cover.

  • Page 137: General Guidelines

    Maintenance The fax does not detect the presence of your inserted document. The message does READY not appear on the screen. At the start and during scanning, appears on the screen. REMOVE DOCUMENT Remove the document or press Check the thickness of the document (50 sheets of paper of 80 g/m Iron out the sheets if needed.
  • Page 138 Maintenance Symptom Check Items Corrective Action Nothing lights on Check that the power Turn off the printer’s power, plug in the operator panel cord is properly plugged the power cord securely, and try even when power into the power outlet. turning on the printer’s power again.

  • Page 139: Print Quality Problems

    Maintenance Print Quality Problems The tables and diagrams in the following sections define print quality problems and the corrective action you can conduct to solve the problems. Some solutions may require cleaning or replacing parts of the printer. If the suggested corrective action will not solve the problem, call for service. Printed Results Corrective Action Completely blank...
  • Page 140 Maintenance Printed Results Corrective Action Black or white Check the operator panel for toner. vertical streaks If the Toner low (C/M/Y/K) message is displayed with color description, install a new toner kit for the color. To replace the toner container, see Toner Container Replacement on p.
  • Page 141 Maintenance Printed Results Corrective Action Faint or blurred Clean the main charger units. printing Open the left cover. Slowly pull the green wire cleaner knob to each of the main charger units in and out a few times. For full details, see Cleaning the Main Charger Unit on p.
  • Page 142 Maintenance Printed Results Corrective Action Grey background Clean the main charger units. Open the left cover. Slowly pull the green wire cleaner knob to each of the main charger units in and out a few times. For full details, see Cleaning the Main Charger Unit on p.

  • Page 143: Error Messages

    Maintenance Printed Results Corrective Action Printing incomplete Check that the application software is correctly operated. or out of See Tips on p. 6-22. position Skewed-color Conduct color registration using the printer operator panel. For full printout details, see paragraph Colour registration, on page 1-27. Error Messages The following table lists errors and maintenance messages that you can be dealt with by yourself.
  • Page 144 Maintenance Message Corrective Action Check waste This message warns following two cases. Install the new waste toner box. toner box The waste toner box is not installed. The waste toner box is full. Clean printer Please clean the inside of the printer. See Cleaning the Printer on page 6-16.
  • Page 145 Maintenance Message Corrective Action Format error The memory card inserted in the printer is not formatted, Memory card and therefore cannot be read or written. To format a mem- ory card, follow the procedure in Using the Operator Panel, section of the Advanced Operation Guide. Hard disk err ## A hard disk error has occurred.
  • Page 146 Maintenance Message Corrective Action Paper path error There is no paper cassette in the feeder, or the cassette is not inserted properly. After reinserting the paper cassette, you should be able to print. When two or more optional feeders are installed and the lowest one is selected, the same message will appear if any of the upper paper feeder and the printer cassette is improperly installed.
  • Page 147 Maintenance Message Corrective Action Warning The printer’s internal memory is running low due to too many numbers of fonts and macros downloaded. Try deleting low memory unnecessary fonts and macros. † Messages separated by ‘( )/( )’ are displayed alternately. ††...
  • Page 148 Maintenance Storage Error Codes Hard Disk Errors Code Meaning Hard disk format error. If this error recurs even if the power has been turned off and then on, reformat the hard disk. The disk system is not installed. Recheck the requirements for using the system and the devices.

  • Page 149: Clearing Paper Jams

    Maintenance Code Meaning The memory card is full and cannot hold further data. Purge unnecessary files or use a new memory card. Specified file is not on the memory card. Insufficient printer memory to support the memory card system. Expand printer memory. RAM Disk Errors Code Meaning...
  • Page 150 Maintenance Possible Paper Jam Locations The figure below explains the printer’s paper paths including the options. The locations where paper jams might occur are also shown here, with each location explained in the table below. Paper jams can occur in more than one component on the paper paths. Face-up Tray PT-300 Duplex Unit...
  • Page 151 Maintenance • Whether or not the jammed pages are reproduced normally after printing is resumed depends on the location of the paper jam. Caution - When pulling the paper, pull it gently so as not to tear it. Torn pieces of paper are difficult to remove and may be easily overlooked, deterring the jam recovery.
  • Page 152 Maintenance 3 - If paper is jammed as shown in A, remove the paper by pulling the center up. If paper is jammed as shown in B, remove the paper by pulling the edge. Registration Roller Registration Roller Paper transfer unit release lever Paper transfer unit 4 - Open the rear cover and then the fuser cover, and remove the jammed paper.
  • Page 153 Maintenance [Paper jam MP Tray] Paper is jammed at the MP tray. Remove the jammed paper using the procedure given below. 1 - Remove the paper jammed in the multifunction tray. 2 - Open and close the paper transfer unit (the paper jam error will be reset). [Paper jam Cassette 2 (to 4)] Paper is jammed at optional paper cassette 2 (to 4).

  • Page 154: Scanner Unit

    Maintenance ACKING AND TRANSPORTING THE UNIT If you wish to transport the unit, always use the original packaging. If you do not pack the unit correctly, you could void the warranty. Scanner unit Set the mains switch of the machine to OFF. Disconnect the mains lead from the wall socket, then disconnect all the cables connected to the machine.
  • Page 155 Maintenance Put the printer in the box.. Position the packing piece (2) as shown in the illustration below, then place the toner cartridges (3) (in their own boxes (4)), the waste toner box (5). Pack the other items in their original box with all the original packing pieces. Put all the documentation (printed documents and CD ROM, depending on the model) in the boxes.
  • Page 156 Maintenance PECIFICATIONS Type of device: fast professional terminal, for use with all group 3 devices according to the UIT-T recommendations. Dimensions (excluding optional components): Width: 457 mm Depth: 586 mm (excluding front/back module) Height: 783 mm (excluding collector and 500-sheet tray) Weight: 40 kg Electrical power supply:...
  • Page 157 Maintenance The effective transmission time for an A4 page varies from a few seconds to around a minute (depending on the line quality, the modem speed, the amount of information in the original and the resolution) (*). (*) Without including the exchange initialisation procedure Internet: general specifications TCP/IP/PPP protocols SMTP/POP3/MIME protocols for electronic mail...
  • Page 158 Maintenance Registered trademarks PRESCRIBE is a registered trademark of the Kyocera Corporation. KPDL and KIR (Kyocera Image Refinement) are commercial trademarks of the Kyocera Corporation. Diablo 630 is a product from Xerox Corporation. IBM Proprinter X24E is an International Business Machines Corporation product.

  • Page 159: Limited Warranty

    Maintenance IBM PROGRAM LICENSE AGREEMENT The device you have purchased contains one or more software programs ("Programs") which belong to international business machines corporation ("IBM"). This document defines the terms and conditions under which the software is being licensed to you by IBM. If you do not agree with the terms and conditions of this license, then within 14 days after your acquisition of the device you may return the device for a full refund.
  • Page 160 Maintenance Limitation of Remedies IBM’s entire liability under this license is the following; 1) For any claim (including fundamental breach), in any form, related in any way to this license, IBM’s liability will be for actual damages only and will be limited to the greater of: a) the equivalent of U.S.$25,000 in your local currency;...
  • Page 161 Maintenance 3.To protect proprietary rights of Agfa Japan, you agree to maintain the Software and other proprietary information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access to and use of the Software and Typefaces. 4.You agree not to duplicate or copy the Software or Typefaces, except that you may make one backup copy.
  • Page 162 Maintenance 6-46...
  • Page 163 AFETY AFETY SAFETY WARNING Before powering on your unit, make sure the mains outlet it is connected to meets the requirements printed on the warning label on your unit, or on the separate power supply (depending on the model). This unit must not be installed on the floor. If your unit works with a battery, replace it only with the same type of battery or an equivalent type rec- ommended by the manufacturer.
  • Page 164 Safety NVIRONMENT Preservation of the environment is an essential concern for the manufacturer. The desire of the manufacturer is to operate installations that respect the environment and hence it has decided to integrate environmental performance in the complete life cycle of its products, from the manufacturing phase to the commissioning, use and elimination.
  • Page 165 The declaration of compliance can be requested at the following address: UTAX GmbH Ohechaussee 235, 22848 Norderstedt - Germany...
  • Page 166 Data subject to change without motice UTAX GmbH Ohechaussee 235, 22848 Norderstedt - Germany www.utax.com...

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