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Olivetti d-COLOR MF652 Network Fax Operations

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d-COLOR MF652/d-COLOR MF752
Code: 572000

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Summary of Contents for Olivetti d-COLOR MF652

  • Page 1 MF652/d-COLOR MF752 Code: 572000...
  • Page 2 Olivetti S.p.A. Gruppo Telecom Italia Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com Copyright © 2012, Olivetti All rights reserved The mark affixed to the product certifies that the product satisfies the basic quality requirements. The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

  • Page 3: Table Of Contents

    Table of contents Network Fax Functions Available operations with Network function ................1-3 Internet Fax ............................1-3 IP Address Fax........................... 1-3 How To Send A Fax......................... 1-4 1.2.1 Sending (basic operation flow)......................1-4 1.2.2 Checking the finish before sending ....................1-6 1.2.3 Sending a fax by recalling a program ....................
  • Page 4 Sending and receiving an Internet fax Internet Fax Functions........................2-3 Setting up for Internet fax (for the administrator)................ 2-4 2.2.1 Preparation flow ..........................2-4 2.2.2 Operations required to use this function ................... 2-5 Checking the LAN cable connection ....................2-5 Checking the network settings ......................
  • Page 5 Sending Options..........................3-8 3.4.1 Resending a fax ..........................3-8 Auto resending (Auto redial)....................... 3-8 Manual resending..........................3-8 How To Receive A Fax........................3-10 Receiving Options ......................... 3-11 3.6.1 Printing by adding the date and time received ([Footer Position])........... 3-11 Footer Position..........................3-11 Operations required to use this function (for the administrator) ............
  • Page 6 [Color]............................... 5-12 [Scan Size] ............................5-13 [E-mail Settings] ..........................5-14 [Application] ............................. 5-15 [Original Settings]..........................5-16 [Book Original]..........................5-17 [Separate Scan]..........................5-18 [Original Type] ..........................5-18 [Density] ............................5-19 [Bkgd. Removal]..........................5-20 [Date/Time]............................5-21 [Page Number] ..........................5-22 [Stamp]............................. 5-23 [Header/Footer] ..........................
  • Page 7 [Header/Footer Settings]........................7-10 [Fax TX Settings] ..........................7-10 [Job Priority Operation Settings]...................... 7-10 [Preview Settings] ..........................7-11 [Scan File Name Settings]........................ 7-11 [One-Touch/User Box Registration]....................7-12 [Create One-Touch Destination] ...................... 7-12 [Address Book (Public)]........................7-12 [IP Address Fax] ..........................7-13 [Internet Fax] ............................
  • Page 8 Contents-6 d-Color MF 752/652...

  • Page 9: Network Fax Functions

    Network Fax Functions...

  • Page 11: Available Operations With Network Function

    Available operations with Network function Network Fax Functions Available operations with Network function Internet Fax Internet fax is a function used to send and receive fax via enterprise network and Internet. The same network as the one used by the computers is used to transmit faxes. Therefore, you can send and receive faxes to/from distant locations without having to worry about high communication costs or sending a large number of pages.

  • Page 12: How To Send A Fax

    How To Send A Fax How To Send A Fax 1.2.1 Sending (basic operation flow) Load the original. Tap [Scan/Fax]. Specify the destination. % For details on how to specify a destination, refer to page 1-13. % Specifying multiple destinations carries out computer sending and fax transmission simultaneously. % If necessary, you can change the display of the main screen in fax/scan mode (default: [Address Book]).
  • Page 13 How To Send A Fax Configure the option settings for fax transmission as necessary. % For details on configuring option settings, refer to the respective columns of the following table. Purpose Reference To configure basic options such as color and original size page 1-18 To configure options to scan various types of originals such as various sizes page 1-20...

  • Page 14: Checking The Finish Before Sending

    How To Send A Fax 1.2.2 Checking the finish before sending Load the original. Tap [Scan/Fax]. Specify the destination. Configure the option settings for fax transmission as necessary. Press Preview. d-Color MF 752/652...
  • Page 15 How To Send A Fax Select the original direction. Tap [Start] or press the Start key. The original is scanned, and the Preview screen appears. The screen used to change the preview display appears. % To continue to scan originals, load the original, and tap [Start Scan]. % To start sending, tap [Send Now] or press the Start key.

  • Page 16: Sending A Fax By Recalling A Program

    How To Send A Fax After all originals are scanned, tap [Send Now] or press the Start key. Transmission begins. Related setting (for the administrator) Normally, preview images are displayed after all the original data has been scanned. When necessary, you can use the real-time preview to display preview images on a page basis while scanning the origi- nals (default:[OFF]).
  • Page 17 How To Send A Fax Configure the option settings for fax transmission. % The settings configured here are registered as a program. Tap the [Program] key. Select one of the keys that has not been registered then tap [New]. d-Color MF 752/652...
  • Page 18 How To Send A Fax Enter the program name, then tap [OK]. % Specify the destination in [Address] as necessary. Settings Description [Name] Enter the program name (using up to 24 characters). [Address] Specify if you want to include a destination for the program. Specify either by direct input or by selecting among the destinations regis- tered on this machine.

  • Page 19: Sending A Fax By Recalling A Fax/Scan Program

    How To Send A Fax Sending a fax by recalling a Fax/Scan program Load the original. Tap [Scan/Fax]. Tap the [Program] key. d-Color MF 752/652 1-11...
  • Page 20 How To Send A Fax Select the program you want to recall, then tap [Recall]. The registered content of a program is applied. % If necessary, you can change the page to be displayed on the main screen of the program (default: [PAGE1]).

  • Page 21: Specifying A Destination

    Specifying a destination Specifying a destination Selecting from address book In [Address Book], select the destination registered on this machine. You can send data by broadcast transmission if you select multiple destinations. You can also use broadcast transmission by combining different sending modes such as network fax and SMB Send. For details on how to register a destination, refer to page 4-3.

  • Page 22: Specifying A Group Destination

    Specifying a destination Related setting You can select the index or destination type to be displayed at the top when [Address Book] is dis- played (default: [Favorites]/[All]). For details, refer to page 6-10([Address Book Index Default]). You can select the sorting order of destinations to be displayed in [Address Book] by registration number or by registered name (default: [Number Order]).

  • Page 23: Searching For Destinations

    Specifying a destination Searching for destinations If a large number of destinations is registered, search for a destination by registration name or destination (E- mail address or computer name). Tap [Addr. Search] - [Search] - [Name Search] or [Address Search]. % When searching for a destination by registration name, tap [Name Search].

  • Page 24: Direct Input

    Specifying a destination Direct input In[Direct Input], press the corresponding key of the destination type to which you want to save or send, then enter the destination information. Purpose Reference To send Internet fax page 5-5 To send IP Address fax page 5-6 Reference You can register the destination that you have entered directly into the address book.

  • Page 25: Searching For An E-Mail Address From The Ldap Server

    Specifying a destination Searching for an E-mail address from the LDAP server When the LDAP server or Windows Server Active Directory is used, you can search for and select an E-mail address from the server. With [LDAP search], search is performed using a single keyword, and with [Adv. Search (LDAP)], combina- tions of keywords in different categories are used for search.

  • Page 26: Option Settings For Fax Transmission

    Option settings for fax transmission Option settings for fax transmission 1.4.1 Basic options such as color and original size Scanning a 2-sided original ([Simplex/Duplex]) Using ADF, you can automatically scan the front face and back face of an original. Also, you can scan only one side of the first page, then scan both sides for the remaining pages.

  • Page 27: Changing A File Name ([E-Mail Settings])

    Option settings for fax transmission Changing a file name ([E-mail Settings]) If necessary, change the file name of the scanned original. For details, refer to page 5-14. When you do not change the file name, the file name is automatically assigned according to the rule of "Initial of the function"...

  • Page 28: Settings To Scan Various Types Of Originals (Application Settings)

    Option settings for fax transmission 1.4.2 Settings to scan various types of originals (Application settings) Scanning originals of varying sizes in a batch ([Mixed Original]) Even for an original with pages of different sizes, by using ADF, you can scan data while detecting the size for each page.

  • Page 29: Scanning A Long Original ([Long Original])

    Option settings for fax transmission Scanning a long original ([Long Original]) Load the long original that cannot be placed on the Original Glass and larger in the feeding direction than the full standard size (A3 or 11 x 17) on ADF. There is no need to enter the original size in advance: the ADF will detect the size automatically.

  • Page 30: Skipping Blank Pages ([Blank

    Option settings for fax transmission Skipping blank pages ([Blank Page Removal]) Blank pages contained in the original loaded into the ADF are skipped when the original is scanned. For details, refer to page 5-16. Splitting the left and right pages of a book and catalog ([Book Original]) You can scan two-page spreads such as books and catalogs separately into the left and right pages, or scan them as one page.
  • Page 31 Option settings for fax transmission Load the original. NOTICE Do not load more than 150 sheets at a time into the original tray, and do not load the sheets up to the point where the top of the stack is higher than the , mark. Doing so may cause an original paper jam, damage the originals, and/or cause an ADF failure.

  • Page 32: Adjusting Image Quality Level/Density (Application Settings)

    Option settings for fax transmission 1.4.3 Adjusting image quality level/density (Application settings) Selecting the appropriate image quality level for the original ([Original Type]) Select the optimum image quality level for the original and scan at the optimal level of image quality. For details, refer to page 5-18.

  • Page 33: Adding A Stamp/Page Number (Application Settings)

    Option settings for fax transmission 1.4.4 Adding a stamp/page number (Application settings) Adding a date and time ([Date/Time]) Select the stamping position and representation, and add the date and time the original is scanned. The date and time can be printed either on all pages or only on the first page. For details, refer to page 5-21.

  • Page 34: Adding A Stamp ([Stamp])

    Option settings for fax transmission Adding a stamp ([Stamp]) Text such as "PLEASE REPLY" and "DO NOT COPY" are printed on the first page or all pages. You can select the text to be added from the registered fix stamps and arbitrary registered stamps. Since text is added without modifying the original, it is convenient to handle important documents on which addition or modification is not permitted.

  • Page 35: Printing Tx Stamp On Scanned Originals ([Tx Stamp])

    Option settings for fax transmission Printing TX Stamp on scanned originals ([TX Stamp]) When scanning originals using ADF, a TX Stamp is printed on a scanned original to certify that the original has been scanned. For details, refer to page 5-25. NOTICE This function is not available for originals that must be kept clean.

  • Page 36: Sharpening The Border Between Text Etc. ([Sharpness])

    Option settings for fax transmission Sharpening the border between text etc. ([Sharpness]) Sharpen the edges of the image such as text in the table and graphic, to improve legibility. Smoothen rough contours of an image or sharpen blurred images. For details, refer to page 5-26. Sending and printing at the same time ([Save &...

  • Page 37: Sending And Receiving An Internet Fax

    Sending and receiving an Internet fax...

  • Page 39: Internet Fax Functions

    Internet Fax Functions Sending and receiving an Internet fax Internet Fax Functions Internet fax is a function used to send and receive fax via enterprise network and Internet. The same network as the one used by the computers is used to transmit faxes. Therefore, you can send and receive faxes to/from distant locations without having to worry about high communication costs or sending a large number of pages.

  • Page 40: Setting Up For Internet Fax (For The Administrator)

    Setting up for Internet fax (for the administrator) Setting up for Internet fax (for the administrator) 2.2.1 Preparation flow Connecting this machine to the network % Checking the LAN cable connection % Checking the network settings Check that an IP address is assigned to this machine. Setting up the environment to send and receive Internet fax % Configuring the Internet fax environment Enable the Internet fax function.

  • Page 41: Operations Required To Use This Function

    Setting up for Internet fax (for the administrator) 2.2.2 Operations required to use this function Checking the LAN cable connection Check that a LAN cable connected to the network is connected to the LAN port of this machine. Checking the network settings Check that an IP address is assigned to this machine.

  • Page 42: Option Settings

    Setting up for Internet fax (for the administrator) 2.2.3 Option settings Registering a frequently used destination Registering a frequently-used E-mail address to this machine as destination will save you the trouble of en- tering each time you send a fax. For details on how to register, refer to page 4-3.

  • Page 43: Checking A Fax Reception

    Setting up for Internet fax (for the administrator) Checking a fax reception Configure the settings for requesting or responding to the result of sent and received Internet fax, and the setting regarding the exchange of capability information between machines. (In normal circumstances, you can use this function by default.) How to configure the setting is explained using Web Connection.

  • Page 44: How To Send A Fax

    How To Send A Fax How To Send A Fax Load the original. Tap [Scan/Fax]. Specify the destination E-mail address. % For details on how to specify a destination, refer to page 1-13. % Specifying multiple destinations carries out computer sending and fax transmission simultaneously. % If necessary, you can change the display of the main screen in fax/scan mode (default: [Address Book]).
  • Page 45 How To Send A Fax Configure the option settings for fax transmission as necessary. % For details on configuring option settings, refer to the respective columns of the following table. Purpose Reference To configure basic options such as color and original size page 1-18 To configure options to scan various types of originals such as various sizes page 1-20...

  • Page 46: How To Receive A Fax

    How To Receive A Fax How To Receive A Fax Auto reception The machine automatically inquires the mail server for fax reception status at a predetermined interval (de- fault: 15 minutes). If any fax is received successfully, the machine receives and prints the message. Reference You can forcibly save the received fax in a User Box of this machine without printing it.

  • Page 47: Receiving Options

    Receiving Options Receiving Options 2.5.1 Printing by adding the date and time received ([Footer Position]) Footer Position Footer Position contains the date and time of fax reception, the number assigned according to the order of reception (reception number), and page number. Footer Position is added as necessary when a document is printed.

  • Page 48: Forcibly Saving A Received Fax In A User Box (Memory Rx)

    Receiving Options 2.5.3 Forcibly saving a received fax in a User Box (Memory RX) Memory RX Memory RX is a function to save a received fax to Memory RX User Box of this machine. You can check the contents of incoming faxes and print only the required ones, thereby reducing printing costs.

  • Page 49: Forwarding A Received Fax To Another Destination (Forward Tx)

    Receiving Options 2.5.4 Forwarding a received fax to another destination (Forward TX) Forward TX Forward TX is a function that transfers a received fax to a pre-specified destination. A received fax can be forwarded to an individual E-mail address or saved in a shared folder on a computer. It can be handled as a file on a computer, thereby reducing printing costs.

  • Page 50: Printing A Fax On Both Sides Of Sheets Of Paper ([Duplex Print (Rx)])

    Receiving Options 2.5.6 Printing a fax on both sides of sheets of paper ([Duplex Print (RX)]) Duplex Print (RX) A fax that contains multiple pages is printed on both sides of sheets of paper to save the number of sheets. Operations required to use this function (for the administrator) Enable the 2-Sided Print function.

  • Page 51: Fixing The Print Paper Size ([Print Paper Size])

    Receiving Options Fixing the print paper size ([Print Paper Size]) You can always print on the specified size of paper irrespective of the paper size of the received fax. If the size of the received fax is different from the specified print paper size, the fax is printed while increasing or reducing the size according to the print paper size.

  • Page 52: Splitting A Custom Size (Portrait) Fax For Printing ([Print Separate Fax

    Receiving Options Splitting a custom size (portrait) fax for printing ([Print Separate Fax Pages]) For faxes that are longer in the longitudinal direction than the standard size, the print size is not reduced, how- ever the area that cannot be fitted to a standard size is printed on the subsequent page. For details on how to configure the settings, refer to page 7-24.

  • Page 53: Printing A Report/List

    Printing a report/list Printing a report/list The report and list functions are provided for this machine to list the machine settings and operation results. There are reports and lists that are printed automatically and that are printed as necessary. For reports that are printed automatically, you can select the print conditions.
  • Page 54 Printing a report/list 2-18 d-Color MF 752/652...

  • Page 55: Sending And Receiving An Ip Address Fax

    Sending and receiving an IP address fax...

  • Page 57: Ip Address Fax Function

    IP Address Fax function Sending and receiving an IP address fax IP Address Fax function IP Address Fax is a function used to send and receive faxes within a limited network such as an enterprise network. Specify an IP address for the destination. The same network as the one used by the computers is used to transmit faxes.

  • Page 58: Setting Up For Ip Address Fax (For The Administrator)

    Setting up for IP address fax (for the administrator) Setting up for IP address fax (for the administrator) 3.2.1 Preparation flow Connecting this machine to the network % Checking the LAN cable connection % Checking the network settings Check that an IP address is assigned to this machine. Setting up the environment for IP address fax % Configuring the IP address fax environment Enable the IP address fax function.

  • Page 59: Operations Required To Use This Function

    Setting up for IP address fax (for the administrator) 3.2.2 Operations required to use this function Checking the LAN cable connection Check that a LAN cable connected to the network is connected to the LAN port of this machine. Checking the network settings Check that an IP address is assigned to this machine.

  • Page 60: How To Send A Fax

    How To Send A Fax How To Send A Fax Load the original. Tap [Scan/Fax]. Specify the destination IP address. % For details on how to specify a destination, refer to page 1-13. % Specifying multiple destinations carries out computer sending and fax transmission simultaneously. % If necessary, you can change the display of the main screen in fax/scan mode (default: [Address Book]).
  • Page 61 How To Send A Fax Configure the option settings for fax transmission as necessary. % For details on configuring option settings, refer to the respective columns of the following table. Purpose Reference To configure basic options such as color and original size page 1-18 To configure options to scan various types of originals such as various sizes page 1-20...

  • Page 62: Auto Resending (Auto Redial)

    Sending Options Sending Options 3.4.1 Resending a fax Auto resending (Auto redial) If a fax transmission fails due to a network or recipient machine problem, the machine automatically resends (redials) the fax after a certain period of time has elapsed. By default, the machine redials up to three times at three-minute intervals.
  • Page 63 Sending Options Select a job you wish to resend then tap [Redial]. Press the Start key. Transmission begins. d-Color MF 752/652...

  • Page 64: How To Receive A Fax

    How To Receive A Fax How To Receive A Fax IP address faxes are sent and received directly between machines. This machine prints data automatically when a fax is received. Reference You can forcibly save the received fax in a User Box of this machine without printing it. This prevents fax data from being stolen or lost after being printed, and only the necessary fax(es) will be printed.

  • Page 65: Receiving Options

    Receiving Options Receiving Options 3.6.1 Printing by adding the date and time received ([Footer Position]) Footer Position Footer Position contains the date and time of fax reception, the number assigned according to the order of reception (reception number), and page number. Footer Position is added as necessary when a document is printed.

  • Page 66: Forcibly Saving A Received Fax In A User Box (Memory Rx)

    Receiving Options 3.6.3 Forcibly saving a received fax in a User Box (Memory RX) Memory RX Memory RX is a function to save a received fax to Memory RX User Box of this machine. You can check the contents of incoming faxes and print only the required ones, thereby reducing printing costs.

  • Page 67: Forwarding A Received Fax To Another Destination (Forward Tx)

    Receiving Options 3.6.4 Forwarding a received fax to another destination (Forward TX) Forward TX Forward TX is a function that transfers a received fax to a pre-specified destination. A received fax can be forwarded to an individual E-mail address or saved in a shared folder on a computer. It can be handled as a file on a computer, thereby reducing printing costs.

  • Page 68: Printing A Fax On Both Sides Of Sheets Of Paper ([Duplex Print (Rx)])

    Receiving Options 3.6.6 Printing a fax on both sides of sheets of paper ([Duplex Print (RX)]) Duplex Print (RX) A fax that contains multiple pages is printed on both sides of sheets of paper to save the number of sheets. Operations required to use this function (for the administrator) Enable the 2-Sided Print function.

  • Page 69: Fixing The Print Paper Size ([Print Paper Size])

    Receiving Options Fixing the print paper size ([Print Paper Size]) You can always print on the specified size of paper irrespective of the paper size of the received fax. If the size of the received fax is different from the specified print paper size, the fax is printed while increasing or reducing the size according to the print paper size.

  • Page 70: Splitting A Custom Size Fax For Printing ([Print Separate Fax

    Receiving Options Splitting a custom size fax for printing ([Print Separate Fax Pages]) For faxes that are longer in the longitudinal direction than the standard size, the print size is not reduced, how- ever the area that cannot be fitted to a standard size is printed on the subsequent page. For details on how to configure the settings, refer to page 7-24.

  • Page 71: Printing A Report/List

    Printing a report/list Printing a report/list The report and list functions are provided for this machine to list the machine settings and operation results. There are reports and lists that are printed automatically and that are printed as necessary. For reports that are printed automatically, you can select the print conditions.
  • Page 72 Printing a report/list 3-18 d-Color MF 752/652...

  • Page 73: Managing Destinations

    Managing Destinations...

  • Page 75: Registering Frequently Used Destinations (Address Book)

    Registering frequently used destinations (Address Book) Managing Destinations Registering frequently used destinations (Address Book) Address Book Registering a frequently used destination on this machine will save you the trouble of having to enter it each time you send a fax. A destination registered on this machine is called an "Address Book". You can register up to 2000 address books.

  • Page 76: Registering An Ip Address Fax Destination

    Registering frequently used destinations (Address Book) Tips To check the settings for a registered destination, select its registered name, then tap [Check Job Set.]. To change the settings for a registered destination, select its registered name, then tap [Edit]. To delete a registered destination, select its registered name, then tap [Delete]. Reference You can also register Internet fax destinations using Web Connection.
  • Page 77 Registering frequently used destinations (Address Book) Reference You can also register IP address fax destinations using Web Connection. For details, refer to [User's Guide: Web Management Tool]. d-Color MF 752/652...

  • Page 78: Registering Multiple Destinations As A Group (Create Group)

    Registering multiple destinations as a group (Create Group) Registering multiple destinations as a group (Create Group) Create Group Register multiple destinations as a group. Create Group is a convenient way to broadcast a fax. Up to 100 groups can be registered for Group. Related setting (for the administrator) You can specify whether to allow the user to register or change destinations (default: [Allow]).
  • Page 79 Registering multiple destinations as a group (Create Group) Reference You can also register groups using Web Connection. For details, refer to [User's Guide: Web Management Tool]. d-Color MF 752/652...

  • Page 80: Registering Directly Entered Destinations In Address Book

    Registering directly entered destinations in Address Book Registering directly entered destinations in Address Book Tap [Scan/Fax]. Tap [Direct Input], select the destination type, then enter a destination. Tap [Address Reg.]. d-Color MF 752/652...
  • Page 81 Registering directly entered destinations in Address Book Select a destination you want to register with the address book, then tap [New]. Tap the keyboard icon for [Name], and enter the registered name of the destination. % Add an index key or enter a sort Character as necessary. Settings Description [Address Type]...

  • Page 82: Exporting/Importing Destination Information (For The Administrator)

    Exporting/importing destination information (for the administrator) Exporting/importing destination information (for the administra- tor) Exporting destination information You can save (export) destinations registered on this machine to a computer for backup. You can add new destinations to or edit exported destinations as necessary. To export information, use Web Connection.

  • Page 83: Printing The List Of Destination Information (For The Administrator)

    Printing the list of destination information (for the administrator) Printing the list of destination information (for the administrator) Printing a destination list Tap [Utility] - [Administrator Settings] - [One-Touch/User Box Registration] - [One-Touch/User Box Reg- istration List] - [Address Book List]. Specify the print range in [Starting Destination No.] (destination registration number) and [Number of Destinations].

  • Page 84: Printing A Group List

    Printing the list of destination information (for the administrator) Printing a group list Tap [Utility] - [Administrator Settings] - [One-Touch/User Box Registration] - [One-Touch/User Box Reg- istration List] - [Group List]. Specify the print range in [Starting Destination No.] (destination registration number) and [Number of Destinations].

  • Page 85: Printing A Program List

    Printing the list of destination information (for the administrator) Printing a program list Program list contains a list of programs and destinations included in the respective programs. Tap [Utility] - [Administrator Settings] - [One-Touch/User Box Registration] - [One-Touch/User Box Reg- istration List] - [Program List].
  • Page 86 Printing the list of destination information (for the administrator) 4-14 d-Color MF 752/652...

  • Page 87: Description Of Setup Buttons

    Description of setup buttons...

  • Page 89: [Address Book]

    Description of setup buttons [Address Book] To display: [Scan/Fax] - [Address Book] Select a destination registered on this machine. You can send data by broadcast transmission if you select multiple destinations. You can also search for a destination by destination type and index key. d-Color MF 752/652...

  • Page 90: [Direct Input]

    [Direct Input] To display: [Scan/Fax] - [Direct Input] Enter destination information according to the saving and transmission mode. Settings Description [Fax] Enter a destination fax number when scanned original data is sent by fax. [E-mail] Enter a destination E-mail address when scanned original data is sent by E-mail attachment.

  • Page 91: [Internet Fax]

    [Internet Fax] To display: [Scan/Fax] - [Direct Input] - [Internet Fax] Enter a destination E-mail address when scanned original data is sent by Internet fax. Also, select the spec- ification of original data that the recipient machine can receive. Tap [Next Dest.] to add a destination. Settings Description [Address]...

  • Page 92: [Ip Address Fax]

    [IP Address Fax] To display: [Scan/Fax] - [Direct Input] - [IP Address Fax] Enter a destination IP address or E-mail address when scanned original data is sent by IP address fax. Also, select whether the recipient machine supports color printing. When specifying multiple destinations, tap [Next Dest.] to add a destination.

  • Page 93: [Job History]

    [Job History] To display: [Scan/Fax] - [Job History] In [Job History], select a destination from the fax, scan or saved job history. The history shows the latest five fax destinations. When necessary, multiple destinations can be selected from the history. Tips If a registered destination or a User Box is edited or if the Main Power Switch is turned off or on, infor- mation of the history is deleted.

  • Page 94: [Name Search]

    [Name Search] To display: [Scan/Fax] - [Addr. Search] - [Search] - [Name Search] Performs a prefix search for registered destination name (displayed in the search results if the beginning part matches the search word). [Address Search] To display: [Scan/Fax] - [Addr. Search] - [Search] - [Address Search] Performs a prefix search by text or numeral in a destination (displayed in the search results if the beginning part matches the search word).

  • Page 95: [Ldap Search]

    [LDAP Search] To display: [Scan/Fax] - [Addr. Search] - [Search] - [LDAP Search] In the LDAP server or Windows Server Active Directory is used, specify a single keyword to search for an E- mail address or fax number. [Adv. Search (LDAP)] To display: [Scan/Fax] - [Addr.

  • Page 96: [Address Reg.]

    [Address Reg.] To display: [Scan/Fax] - [Direct Input] - Enter Destination - [Address Reg.] Register the destination that you have entered directly into the address book. For details, refer to page 4-8. [Simplex/Duplex] To display: [Scan/Fax] - [Simplex/Duplex] Select the surface of the original to be scanned. Settings Description [1-Sided]...

  • Page 97: [Resolution]

    [Resolution] To display: [Scan/Fax] - [Resolution] Select the resolution of the original for scanning. Settings Description [Scan Resolution] Select the resolution of the original for scan transmission. To use E-mail TX, SMB Send, FTP TX, WebDAV Send, or Save in User Box, the following resolution is selected to scan the original.

  • Page 98: [Color]

    [Color] To display: [Scan/Fax] - [Color] Select the color mode to scan originals. Settings Description [Auto Color] Scan by automatically selecting either [Full Color] or [Gray Scale] accord- ing to the original color. [Full Color] Scan in full color, regardless of whether the original is in color or in black and white.

  • Page 99: [Scan Size]

    [Scan Size] To display: [Scan/Fax] - [Scan Size] Select the size of the original to be scanned. Settings Description [Auto] Scan by automatically selecting the size according to the original size. [Inches] Select this option to scan an inch-size original. Tap [Inches], and select a standard inch size.

  • Page 100: [E-Mail Settings]

    [E-mail Settings] To display: [Scan/Fax] - [E-mail Settings] Change the file name of the scanned original. When sending by E-mail, you can specify the subject and text of the E-mail message and change the sender E-mail address ("From" address). Settings Description [File Name] If necessary, change the file name of the scanned original.

  • Page 101: [Application]

    [Application] To display: [Scan/Fax] - [Application] Configure the application option settings for the fax/scan mode. Settings Description [No. of Originals] Specify the scanning method for various originals. [Quality/Density] Adjust the image quality level and density according to the original. [Stamp/Composition] Add the page number or a stamp to the original.

  • Page 102: [Original Settings]

    [Original Settings] To display: [Scan/Fax] - [Application] - [No. of Originals] - [Original Settings] Configure the setting so as to scan originals accurately according to the properties of the originals to be load- Settings Description [Original Setting] Configure the setting so as to scan originals accurately according to the properties of the originals to be loaded.

  • Page 103: [Book Original]

    [Book Original] To display: [Scan/Fax] - [Application] - [No. of Originals] - [Book Original] You can scan two-page spreads such as books and catalogs separately into left and right pages, or scan them as one page. If you place a book or catalog on the Original Glass, you do not need to close the ADF to scan it.

  • Page 104: [Separate Scan]

    [Separate Scan] To display: [Scan/Fax] - [Application] - [No. of Originals] - [Separate Scan] If the number of original sheets is so large that they cannot be loaded into the ADF at the same time, you can load them in several batches and handle them as one job. You can also scan the original using both ADF and Original Glass alternately.

  • Page 105: [Density]

    Settings Description [Photo Printed] Press this button to scan an original consisting of only photos at the opti- mum image quality level. Select this option to scan printed originals such as brochures and catalogs. [Photo PhotoPaper] Press this button to scan an original consisting of only photos at the opti- mum image quality level.

  • Page 106: [Bkgd. Removal]

    [Bkgd. Removal] To display: [Scan/Fax] - [Application] - [Quality/Density] - [Bkgd. Removal] Adjust the density of the original with the colored background (newsprints, recycle paper, etc.) or the back- ground of an original that is so thin that text or images on the back would be scanned. Settings Description [Background Removal]...

  • Page 107: [Date/Time]

    [Date/Time] To display: [Scan/Fax] - [Application] - [Stamp/Composition] - [Date/Time] Select the stamping position and representation, and add the date and time the original is scanned. The date and time can be printed either on all pages or only on the first page. Settings Description [ON]/[OFF]...

  • Page 108: Page Number

    [Page Number] To display: [Scan/Fax] - [Application] - [Stamp/Composition] - [Page Number] Select the stamping position and format, and add page and chapter numbers. Page and chapter numbers are printed on all pages. Settings Description [ON]/[OFF] Select [ON] to print page numbers. [Page Number Type] Select the format of the page number.

  • Page 109: [Stamp]

    [Stamp] To display: [Scan/Fax] - [Application] - [Stamp/Composition] - [Stamp] Text such as "PLEASE REPLY" and "DO NOT COPY" are printed on the first page or all pages. You can select the text to be added from the registered fix stamps and arbitrary registered stamps. Settings Description [ON]/[OFF]...

  • Page 110: [Header/Footer]

    [Header/Footer] To display: [Scan/Fax] - [Application] - [Stamp/Composition] - [Header/Footer] Add the date and time, and an arbitrary text in the top and bottom margins (header/footer) of the specified page. You must register the information to be added for header and footer in advance on this machine. Settings Description [ON]/[OFF]...

  • Page 111: [Tx Stamp]

    [TX Stamp] To display: [Scan/Fax] - [Application] - [Stamp/Composition] - [TX Stamp] When scanning originals using ADF, a TX Stamp is printed on a scanned original to certify that the original has been scanned. It is used when sending a fax. Tips To print TX Stamps, the optional Stamp Unit is required.

  • Page 112: [Sharpness]

    [Sharpness] To display: [Scan/Fax] - [Application] - [App] - [Sharpness] Sharpen the edges of the image to improve legibility. Smoothen rough contours of an image or sharpen blurred image. [Save & Print] To display: [Scan/Fax] - [Application] - [App] - [Save & Print] You can print data simultaneously using Scan or Fax TX.

  • Page 113: [Fax Header Settings]

    [Fax Header Settings] To display: [Scan/Fax] - [Application] - [App] - [Fax Header Settings] Normally, the default sender name is added. However, you can use different sender names depending as necessary. If you want to use a different sender name than the default name, select a sender name you want to change to, then tap [OK].
  • Page 114 5-28 d-Color MF 752/652...

  • Page 115: Description Of Setup Buttons (User Settings)

    Description Of Setup Buttons (User Settings)

  • Page 117: [Utility]

    Description Of Setup Buttons (User Settings) [Utility] To display: [Utility] Used to check the various settings and usage of this machine. Settings Description [One-Touch/User Box Register destinations or User Boxes. Registration] [User Settings] Press this button to enable users to change settings. You can change the defaults or screen displays of the copy, scan/fax, or print function in a user-friendly manner to suit your environment.

  • Page 118: [Address Book (Public)]

    [Address Book (Public)] To display: [Utility] - [One-Touch/User Box Registration] - [Create One-Touch Destination] - [Address Book (Public)] Register destinations for each transmission mode, such as E-Mail TX and Fax TX. Settings Description [E-Mail] Register destination E-mail addresses. [User Box] Register user boxes to save.

  • Page 119: [Internet Fax]

    Settings Description [Port Number] If necessary, change the port number. In normal circumstances, you can use the original port number. [25] is specified by default. [Destination Machine Type] Select whether the recipient machine supports color printing. [Monochrome] is specified by default. Tips To check the settings for a registered destination, select its registered name, then tap [Check Job Set.].

  • Page 120: [Group]

    [Group] To display: [Utility] - [One-Touch/User Box Registration] - [Create One-Touch Destination] - [Group] - [New] Register multiple destinations as a group. You can register different types of destinations for a group, such as E-Mail TX, SMB Send and Fax TX. Settings Description [Name]...

  • Page 121: [E-Mail Subject]

    [E-Mail Subject] To display: [Utility] - [One-Touch/User Box Registration] - [Create One-Touch Destination] - [E-Mail Settings] - [E-Mail Subject] - [New] Register a fixed subject phrase of the E-mail message. You can register up to 10 subject phrases. Settings Description [Subject] Enter a fixed subject phrase (using up to 64 characters).

  • Page 122: [User Settings]

    [User Settings] To display: [Utility] - [User Settings] Press this button to enable users to change settings. You can change the defaults or screen displays of the copy, scan/fax, or print function in a user-friendly manner to suit your environment. Settings Description [System Settings]...

  • Page 123: [Auto Color Level Adjust.]

    [Auto Color Level Adjust.] To display: [Utility] - [User Settings] - [System Settings] - [Auto Color Level Adjust.] When setting the color mode to [Auto Color] to scan an original, adjust the standard to judge whether the original is in color or black and white. Tap [Black] or [Full Color] to adjust to one of the five levels.

  • Page 124: [Scan/Fax Settings] ([Custom Display Settings])

    [Scan/Fax Settings] ([Custom Display Settings]) To display: [Utility] - [User Settings] - [Custom Display Settings] - [Scan/Fax Settings] Change the default main screen in fax/scan mode. Settings Description [Default Tab] Select the main screen in fax/scan mode from [Address Search/LDAP Search], [Job History], [Address Book], and [Direct Input].

  • Page 125: [Scan/Fax Settings]

    [Scan/Fax Settings] To display: [Utility] - [User Settings] - [Scan/Fax Settings] Configure setting for fax and scan operations. Settings Description [JPEG Compression Level] Select the default compression method for color fax from [High Quality], [Standard] and [High Compression]. [Black Compression Level] Select the default compression method for black-and-white fax from [MH] and [MMR].

  • Page 126: [Default Enlarge Display Settings]

    [Default Enlarge Display Settings] To display: [Utility] - [User Settings] - [Scan/Fax Settings] - [Default Enlarge Display Settings] Change the default settings (settings when the power is turned on, and the Reset is pressed) in fax/scan mode, when using in enlarge display mode. You can change the setting by selecting [Current Setting] after the option settings in fax/scan mode are changed.

  • Page 127: Description Of Setup Buttons (Administrator Settings)

    Description Of Setup Buttons (Administrator Settings)
  • Page 129 Description Of Setup Buttons (Administrator Set- tings) [Administrator Settings] To display: [Utility] - [Administrator Settings] Press this button to display settings that can only be configured by the administrator. To configure settings, you need to enter the administrator password of this machine. You can specify the initial operations of the copy, print, fax, or User Box function, power saving function, and network function to suit your environment.

  • Page 130: [System Settings]

    [System Settings] To display: [Utility] - [Administrator Settings] - [System Settings] Configure the operating environment of this machine such as the date and time of this machine, power saving function, functional operations, and screen displays. Settings Description [Power Supply/Power Save Configure the settings on how to use the Power key and the machine ac- Settings] tion in power save mode.

  • Page 131: [Output Settings]

    Settings Description [Custom Display Settings] Change the view of the main screen for the main menu and each mode in a user-friendly manner. [Output Settings] To display: [Utility] - [Administrator Settings] - [System Settings] - [Output Settings] Configure the output settings of this machine, such as the print setting of print and received fax data, and changing of primary output tray.

  • Page 132: [Date/Time Settings]

    [Date/Time Settings] To display: [Utility] - [Administrator Settings] - [System Settings] - [Date/Time Settings] Specify the current date and time and time zone of this machine. Settings Description [Current Time] Enter the current date and time. • [Set Date]: Automatically adjust the date and time of this machine using an NTP server.

  • Page 133: [Restrict User Access]

    Settings Description [Tracking Function Set- Specify whether to use the tracking (learning) function that automatically tings] sets the weekly timer schedule to fit the operating status of your office. To use the tracking function, select [Auto Standby Adjustment Level] to specify the level at which it is judged that this machine is inactive.

  • Page 134: [Restrict Operation]

    Settings Description [Biometric/IC Card Info. Select whether to allow the user to register or change user's biometric or Registration] Card authentication information. [Restrict] is specified by default. [Synchronize User Authen- Specify whether to allow users to change the settings for synchronizing tication &...

  • Page 135: [Job Reset]

    [Job Reset] To display: [Utility] - [Administrator Settings] - [System Settings] - [Reset Settings] - [Job Reset] Select whether to reset settings for the conditions that are applied when changing users or loading document to ADF. Settings Description [When Account is changed] Select whether to initialize all settings (except registered settings) when the key counter or management card is removed.

  • Page 136: [Header/Footer Settings]

    [Header/Footer Settings] To display: [Utility] - [Administrator Settings] - [System Settings] - [Stamp Settings] - [Header/Footer Settings] - [New] You can register header/footer programs, and change or delete registered programs. Settings Description [Name] Enter the name of header/footer program (using up to 16 characters). When selecting a header or footer, give it a name that helps you easily identify it.

  • Page 137: [Preview Settings]

    [Preview Settings] To display: [Utility] - [Administrator Settings] - [System Settings] - [Preview Settings] Specify the preview function settings, such as the display mode of preview images that appear when Preview is pressed on the Control Panel. Settings Description [Original Direction Confir- Select whether or not to display the screen to select the direction in which mation Screen] the original is loaded after pressing Preview.

  • Page 138: [One-Touch/User Box Registration]

    [One-Touch/User Box Registration] To display: [Utility] - [Administrator Settings] - [One-Touch/User Box Registration] Register destinations or User Boxes. Also, print an address list, or specify the maximum number of User Box- es that can be created. Settings Description [Create One-Touch Desti- Register frequently used destinations and fixed subject and text phrases of nation] the E-mail.

  • Page 139: [Ip Address Fax]

    [IP Address Fax] To display: [Utility] - [Administrator Settings] - [One-Touch/User Box Registration] - [Create One-Touch Des- tination] - [Address Book (Public)] - [IP Address Fax] - [New] Enter any of the IP address, host name or E-mail address of the destination. Settings Description [No.]...

  • Page 140: [Internet Fax]

    [Internet Fax] To display: [Utility] - [Administrator Settings] - [One-Touch/User Box Registration] - [Create One-Touch Des- tination] - [Address Book (Public)] - [Internet Fax] - [New] Register destination E-mail addresses. Settings Description [No.] Destination registration number. [No.] is automatically registered from a lower number that is not used.

  • Page 141: [Group]

    [Group] To display: [Utility] - [Administrator Settings] - [One-Touch/User Box Registration] - [Create One-Touch Des- tination] - [Group] - [New] Register multiple destinations as a group. You can register different types of destinations for a group, such as E-Mail TX, SMB Send and Fax TX. Settings Description [Name]...

  • Page 142: [E-Mail Subject]

    [E-Mail Subject] To display: [Utility] - [Administrator Settings] - [One-Touch/User Box Registration] - [Create One-Touch Des- tination] - [E-Mail Settings] - [E-Mail Subject] - [New] Register a fixed subject phrase of the E-mail message. You can register up to 10 subject phrases. Settings Description [Subject]...

  • Page 143: [Address Book List]

    [Address Book List] To display: [Utility] - [Administrator Settings] - [One-Touch/User Box Registration] - [One-Touch/User Box Registration List] - [Address Book List] Print the list of address books registered on this machine. Settings Description [List Output Number] Specify the range of destinations you want to print. •...

  • Page 144: [E-Mail Subject/Text List]

    [E-Mail Subject/Text List] To display: [Utility] - [Administrator Settings] - [One-Touch/User Box Registration] - [One-Touch/User Box Registration List] - [E-Mail Subject/Text List] Print the list of E-mail subjects and message text registered on this machine. Change print settings as required, then tap [Start] to start printing. [Network Settings] To display: [Utility] - [Administrator Settings] - [Network Settings] Configure the network function such as TCP/IP settings or the Scan-to-Send function operating environment.

  • Page 145: [Detail Settings]

    [Detail Settings] To display: [Utility] - [Administrator Settings] - [Network Settings] - [Detail Settings] Configure the detailed network settings. Settings Description [Device Setting] Check the MAC address of this machine, enable or disable LLTD (Link Lay- er Topology Discovery), and specify the network speed setting. [Time Adjustment Setting] Configure the setting for automatically adjusting the date and time on this machine using the NTP (Network Time Protocol) server.

  • Page 146: [Fax Settings]

    [Fax Settings] To display: [Utility] - [Administrator Settings] - [Fax Settings] Configure the operating environment of the fax or network fax function. Settings Description [Header Information] Register the machine name, your company name (sender name), and the fax number that are to be printed as Header Position when faxes are trans- mitted.

  • Page 147: [Header/Footer Position]

    [Header/Footer Position] To display: [Utility] - [Administrator Settings] - [Fax Settings] - [Header/Footer Position] Specify the format of Header Position to be printed on a fax. Select whether to print Footer Position (date, time, and reception number) on faxes received by this machine. Settings Description [Header Position]...

  • Page 148: [Footer Position]

    [Footer Position] To display: [Utility] - [Administrator Settings] - [Fax Settings] - [Header/Footer Position] - [Footer Position] Select whether to print Footer Position (date, time, and reception number) on faxes received by this machine. To print them, select the position to print the Footer Position. Settings Description [Inside Body Text]...

  • Page 149: [Tx/Rx Settings]

    [TX/RX Settings] To display: [Utility] - [Administrator Settings] - [Fax Settings] - [TX/RX Settings] Specify how to print faxes received and how to handle files in a polling transmission. Settings Description [Duplex Print (RX)] Select whether to print an original on both sides of sheets of paper when a fax having multiple pages is received.

  • Page 150: [Print Paper Size]

    [Print Paper Size] To display: [Utility] - [Administrator Settings] - [Fax Settings] - [TX/RX Settings] - [Print Paper Size] Select the paper size to print received faxes on. The initial value varies depending on the setting for [Letter/Ledger over A4/A3]. Tips To enable the setting for [Print Paper Size], set [Tray Selection for RX Print] to [Auto].

  • Page 151: [Function Settings]

    [Function Settings] To display: [Utility] - [Administrator Settings] - [Fax Settings] - [Function Settings] Configure the settings for using various fax transmission and reception functions. Settings Description [Function ON/OFF Setting] Enable or disable fax transmission and reception functions, such as Con- firm Address that prevents wrong fax transmission, F-Code TX, and Relay [Dial-In Settings] Configure the settings for using the Dial In function.

  • Page 152: [Memory Rx Setting]

    [Memory RX Setting] To display: [Utility] - [Administrator Settings] - [Fax Settings] - [Function Settings] - [Memory RX Setting] Configure the settings for using the Memory RX function. Memory RX is a function to save a received fax to Memory RX User Box of this machine. Settings Description [Memory RX User Box...
  • Page 153 Settings Description [Remark Column Print Specify whether to print user or account name in the remarks column of Setup] the activity report if user authentication or account track is enabled on this machine. • [Normal Printing]: Prints the line status or sending settings. •...

  • Page 154: [Job Settings List]

    [Job Settings List] To display: [Utility] - [Administrator Settings] - [Fax Settings] - [Job Settings List] Print the list of settings associated with faxes. Change print settings as required, then tap [Start] to start printing. [Network Fax Settings] To display: [Utility] - [Administrator Settings] - [Fax Settings] - [Network Fax Settings] Change default settings on Internet Fax or IP Address Fax environment and compression type of send data.

  • Page 155: [Internet Fax Self Rx Ability]

    [Internet Fax Self RX Ability] To display: [Utility] - [Administrator Settings] - [Fax Settings] - [Network Fax Settings] - [Internet Fax Self RX Ability] This machine notifies its reception capability when returning a MDN message if you are using the Internet Fax function.

  • Page 156: [Ip Address Fax Operation Setting]

    Direct SMTP standard defined by CIAJ (Communica- tions and Information Network Association of Japan). However, because a unique method developed by Olivetti is used to send a color fax, only the Olivetti models can receive such a color fax.

  • Page 157: [Security Details]

    Settings Description [FIPS Settings] Select whether to enable the FIPS (Federal Information Processing Stand- ardization) Mode. FIPS defines security requirements for cryptographic modules. These standards are adopted by many organizations, including U.S. federal gov- ernment agencies. Enabling the FIPS Mode makes the functions of the ma- chine conforms to the FIPS.

  • Page 158: [Manual Destination Input]

    [Manual Destination Input] To display: [Utility] - [Administrator Settings] - [Security Settings] - [Security Details] - [Manual Destination In- put] Select whether to allow the user to directly enter destinations. Settings Description [Allow All] Allows the direct input of destinations. [Allow All] is specified by default.

  • Page 159: Index

    Index...

  • Page 161: Index By Item

    Index by item Index Index by item 1-13 1-17 Address book LDAP search 4-11 2-17 3-17 Address book list List 1-15 1-21 Address search Long original Binding position 1-21 Memory RX 2-12 3-12 1-24 2-14 3-14 Bkgd. removal Min. reduction for RX print Blank page removal 1-22 Mixed original...

  • Page 162: Index By Button

    Index by button Index by button Addr. Search Group 7-15 7-17 Address Book Group List Address Book (Public) 7-12 7-17 Address Book List 7-20 Header Information 5-10 Address Reg. Header Position 7-21 Address Search 5-24 Header/Footer Administrator Settings 7-21 Header/Footer Position Adv.
  • Page 163 Index by button 7-24 Print Separate Fax Pages Print/Fax Output Settings 7-17 Program List 7-22 Redial Interval Report Settings 7-26 Reset Settings Resolution 5-11 Restrict Access to Job Settings 7-32 Restrict Fax TX Restrict Operation Restrict User Access RX Document Print Settings 7-24 Save &...
  • Page 164 Index by button d-Color MF 752/652...
  • Page 165 DIRECTIVE 2002/96/EC ON THE TREATMENT, COLLECTION, RECYCLING AND DISPOSAL OF ELECTRIC AND ELECTRONIC DEVICES AND THEIR COMPONENTS INFORMATION 1. FOR COUNTRIES IN THE EUROPEAN UNION (EU) The disposal of electric and electronic devices as solid urban waste is strictly prohibited: it must be collected separately. The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the environment.
  • Page 166 2) The Quality System is in compliance with the UNI EN ISO 9000 series of Standards Olivetti S.p.A. - Via Jervis, 77 - 10015 Ivrea (To) - Italy - Tel +39 0125 7751 - Cap. Soc. € 43.000.000 R.E.A. 547040 - Cod. Fisc./P.IVA e iscriz. al Reg. Imp. Di Torino 02298700010...

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