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Olivetti d-Color MF551 Operation Manual

Copy/print/fax/scan operation
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d-Color MF551
d-Color MF651
COPY/PRINT/FAX/SCAN OPERATION
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549505en

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Summary of Contents for Olivetti d-Color MF551

  • Page 1 MF551 d-Color MF651 COPY/PRINT/FAX/SCAN OPERATION 549505en...
  • Page 2 Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com Copyright © 2009, Olivetti All rights reserved The mark affixed to the product certifies that the product satisfies the basic quality requirements. The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

  • Page 3: Table Of Contents

    Table of contents Introduction Welcome ............................1-3 1.1.1 User's guides ............................. 1-3 1.1.2 User's Guide ............................1-4 Conventions used in this manual ....................1-5 1.2.1 Symbols used in this manual......................1-5 To use this machine safely......................... 1-5 Procedural instruction........................1-5 Key symbols............................
  • Page 4 3.2.3 Display and operation of Left panel ....................3-9 Job List .............................. 3-9 Job List - Delete..........................3-10 Job List - Job Details ........................3-10 Check Job - Check Job Settings..................... 3-16 Check Job - Check Job Settings - Destination Settings ..............3-17 Check Job - Check Job Settings - Scan Settings ................
  • Page 5 Address Book ..........................5-20 Me (Scan to Me)..........................5-20 Home (Scan to Home)........................5-21 5.5.1 Group ............................... 5-21 5.5.2 Search.............................. 5-21 Address Type ........................... 5-21 Index ..............................5-22 Detail Search............................ 5-23 Search Option ..........................5-23 Direct Input ............................ 5-24 5.6.1 Fax ..............................
  • Page 6 5.10 Scan Settings ..........................5-34 5.10.1 Original Type ............................ 5-34 Text ..............................5-34 Text/Photo ............................5-34 Photo..............................5-34 Dot Matrix Original ........................... 5-34 Copied Paper ........................... 5-34 5.10.2 Simplex/Duplex..........................5-35 1-Sided ............................5-35 2-Sided ............................5-35 Cover + 2-Sided..........................5-35 5.10.3 Resolution ............................
  • Page 7 5.11.5 Direction Settings - Binding Position ....................5-53 5.11.6 Total # of Pages (Quick Memory TX) (G3)..................5-53 5.11.7 Despeckle ............................5-54 5.12 Communication Settings......................5-55 5.12.1 Line Settings (G3)..........................5-55 Overseas TX............................. 5-55 ECM OFF ............................5-55 V34 OFF ............................5-56 Check Dest.
  • Page 8 Footer Position ..........................6-14 Inside Body Text ..........................6-14 Outside Body Text ........................... 6-14 Not Printed ............................6-14 Convenient functions (G3/IP/I-FAX) Memory RX (G3/IP/I-FAX)....................... 7-3 PC-Fax RX (G3)..........................7-3 TSI Distribution (G3)........................7-4 Confidential RX (G3)........................7-5 Settings required for confidential reception..................7-5 Receiving by confidential reception....................
  • Page 9 8.4.4 Reservation Communication Report....................8-16 8.4.5 Reservation Polling TX Report ......................8-16 8.4.6 Broadcast Reserved Report ......................8-16 8.4.7 An address Polling Rx Reserved Report..................8-17 8.4.8 Sequence Polling Rx Reserved Report.................... 8-17 8.4.9 Confidential RX Report ........................8-17 8.4.10 Bulletin TX Report ..........................
  • Page 10 Administrator Mode Settings 10.1 Configuration before use ......................10-3 10.1.1 E-mail ............................... 10-3 10.1.2 User Box ............................10-3 10.1.3 SMB ..............................10-3 10.1.4 FTP..............................10-3 10.1.5 G3 Fax.............................. 10-3 10.1.6 Internet Fax ............................10-4 10.1.7 IP Address Fax..........................10-4 10.2 Menu tree in Administrator mode....................
  • Page 11 10.5.5 Fax Settings - Header Information....................10-34 10.5.6 Fax Settings - Header/Footer Position ..................10-35 10.5.7 Fax Settings - Line Parameter Setting (IP)..................10-35 Number of Redials ......................... 10-35 Redial Interval ..........................10-35 10.5.8 Fax Settings - TX/RX Settings ....................... 10-35 10.5.9 Fax Settings - Function Settings....................
  • Page 12 11.5 Administrator Mode Overview ....................11-22 11.5.1 Maintenance ..........................11-22 11.5.2 System Settings ..........................11-23 11.5.3 Security ............................11-24 11.5.4 User Authentication/Account Track ....................11-25 11.5.5 Network............................11-26 11.5.6 User Box ............................11-28 11.5.7 Print Settings..........................11-29 11.5.8 Store Address ..........................11-30 11.5.9 Fax Settings ...........................

  • Page 13: Introduction

    Introduction...

  • Page 15: Welcome

    Welcome Introduction Welcome Thank you for purchasing this machine. This User's Guide describes the functions, operating instructions, precautions for correct operation, and simple troubleshooting guidelines of this machine. In order to obtain maximum performance from this product and use it effectively, please read this User's Guide as necessary. 1.1.1 User's guides Printed manual...

  • Page 16: User's Guide

    Welcome User's guide DVD manuals Overview Advanced Function Operations This manual describes details on functions that be- come available by registering the optional license kit. • Web browser function • Image panel • PDF Processing Function • My panel and My address function 1.1.2 User's Guide This User's Guide is intended for a wide range of users ranging from those using this machine for the first...

  • Page 17: Conventions Used In This Manual

    Conventions used in this manual Conventions used in this manual 1.2.1 Symbols used in this manual. Symbols are used in this manual to express various types of information. The following describes each symbol related to correct and safe usage of this machine. To use this machine safely 7 WARNING This symbol indicates that a failure to heed the instructions may lead to death or serious injury.

  • Page 18: Key Symbols

    Conventions used in this manual Reference This symbol indicates a reference. View the reference as required. Key symbols This symbol represents a key name on the control panel, touch panel or computer screen, or power switch, etc. 1.2.2 Document and paper indications Paper size The following explains the indication for originals and paper described in this manual.

  • Page 19: Before Using The Network Scan/Fax/Network Fax Functions

    Before using the Network Scan/Fax/Network Fax functions...

  • Page 21: Information

    Information Before using the Network Scan/Fax/Network Fax functions This section describes necessary information you should be aware of before using the fax and scan functions of this machine. Information 7 CAUTION To turn the [main power switch] off and on, first turn the main power off, and then on again after 10 or more seconds has elapsed.

  • Page 22: Notes On Using Network Fax

    To use the IP Address Fax function, the optional fax kit is required. An extension line cannot be used for the IP Address Fax function. The IP Address Fax are available only between the compatible models of Olivetti. We cannot guarantee correct operation other than the compatible models.

  • Page 23: Mfp Authentication

    Information MFP authentication Enter the user name and password, and then press either [Login] or the [Access] key on the control panel. External server authentication Enter the user name, password and server name, and then press either [Login] or the [Access] key on the control panel.

  • Page 24: Restriction On File Name

    Information Restriction on file name There are following restrictions on file name. Document data that is saved can be given a name. The names can contain up to 30 characters. The names are editable after being saved. You can specify the name when saving data. Otherwise, a predefined name is applied to the data. If the data is saved without a name specified, names are created by combining the following elements.

  • Page 25: Overview

    Overview Overview 2.2.1 Available operations with Network scan function "Scanning" refers to the operation of reading the image of an original fed through the ADF or placed on the original glass. The scanning functions can be used to temporarily store the scan data on the internal memory of the machine and transmit the data over the network.

  • Page 26: Smb Transmission

    Overview SMB transmission Scanned data can be sent to a shared folder on a specified computer. Enter the intended host name, file path and other information from the touch panel of this machine. Original Scanned data Save in a shared folder Memory User Box filing The scan data can be saved in a User Box created on the hard disk of this machine, allowing the data to be...

  • Page 27: Webdav Transmission

    Overview WebDAV transmission Upload scanned data to the specified server. Enter the server address and login password from the touch panel of this machine. The data uploaded to the server can be downloaded from a computer on the network. Original Download Scanned data Memory...

  • Page 28: Available Operations With Fax Function

    Overview 2.2.2 Available operations with fax function Sending/receiving G3 fax G3 fax can be sent or received. Destinations can be selected from the touch panel of this machine for broadcast transmission. Also, some of the edit functions that are available for Scan can be added when sending a fax.

  • Page 29: Available Operations With Network Function

    Overview 2.2.3 Available operations with Network function Internet Fax Scanned data will be sent and received as an E-mail attachment (TIFF format) via intranet (in-house network) or Internet. Because a communication is performed over an intranet or the Internet, related costs can be much lower than those required for sending a typical fax.
  • Page 30 Overview 2-12 d-Color MF651/551...

  • Page 31: Control Panel/Liquid Crystal Display

    Control Panel/Liquid Crystal Display...

  • Page 33: Control Panel

    Control panel Control Panel/Liquid Crystal Display This section explains the functions of the control panel and liquid crystal display (touch panel) used to operate this machine. Control panel Use the control panel for the fax/scan operation. The following describes the buttons and switches of the control panel.
  • Page 34 Control panel Name Description [Mode Memory] key Press to register (store) the desired copy/scan settings as a program or to recall a registered copy/scan program. [Utility/Counter] key Press to display the Utility screen and the Meter Count screen. [Reset] key Press to clear all settings (except programmed settings) entered using the control panel and touch panel.
  • Page 35 Control panel Name Description [Copy] key Press to enter Copy mode. (The machine is in Copy mode in default.) While the machine is in Copy mode, the indicator on the [Copy] key lights up in green. For details, refer to the "User's Guide [Copy Operations]". 7 CAUTION Do not apply extreme pressure on the touch panel.

  • Page 36: Touch Panel

    Touch panel Touch panel 3.2.1 Screen component Name Description Message display area Displays the status of the machine and details on operations. Functions/settings display area Displays tabs and buttons for displaying screens containing various functions. Use this area to configure various functions. Press a tab or button to display the corresponding screen for configur- ing the settings.

  • Page 37: Icons That Appear In The Touch Panel

    Touch panel Icons that appear in the touch panel Icons indicating the status of this machine may appear in the icon display area. The following icons may be displayed. Icon Description Indicates that data is being sent from the machine, regardless of the current mode.

  • Page 38: Difference Of Screen Display With/Without Optional Devices

    Touch panel 3.2.2 Difference of screen display with/without optional devices The information displayed on the screen varies depending on whether the optional fax kit is installed or not. If the fax kit is not installed Fax destinations or functions related to fax operation are not displayed. If the fax kit is installed [Off-Hook] is displayed to enable you to dial in the off-hook mode.

  • Page 39: Display And Operation Of Left Panel

    Touch panel 3.2.3 Display and operation of Left panel In the left panel of the touch panel, buttons are displayed that allows you to check the status of jobs and settings of the machine. The following buttons are available in the left panel in Scan/Fax mode. Name Description [Job List]...

  • Page 40: Job List - Delete

    Touch panel Job List - Delete You can delete the job in process and cancel the operation. Select the job you want to delete from the job list, and then press [Delete]. Check the message that appears, and delete the job. Job List - Job Details Press [Job Details] to view the list of the Current Jobs and Job History in the right side area.
  • Page 41 Touch panel <Current Jobs of [Print]> Item Description List items No.: Job identification number assigned when the job is queued User Name: The user name or user name/account name of the user who stored the document. Status: The status of the job (receiv- ing/queued/printing/printing stopped/print er- ror/saving to memory) is displayed.
  • Page 42 Touch panel <Job History of [Print]> Displays the history of printed jobs. Item Description List items No.: Job identification number assigned when the job is queued User Name: The user name or user name/account name of the user who stored the document. Document Name: File name being printed.
  • Page 43 Touch panel Item Description [Check Job Set.] Press this button to check the settings of the se- lected job. Press either [ Back] or [Forward to check the settings. [Detail] Allows you to check the status, the registration source/user name, document name, destination type, destination, stored time, transmission time, number of document pages and external server in- formation for the selected job.
  • Page 44 Touch panel Reference When [Job History Thumbnail Display] is set to [ON] in the setting menu, if a history is selected from the list, the image in the first page is displayed in the area on the left. <Current Jobs of [Receive]> Item Description List items...
  • Page 45 Touch panel Item Description [Comm. List] Displays Scan List, Fax TX List, and Fax RX List. You can print activity reports, transmission reports and reception reports in respective list screens. [Detail] Allows you to check the job result, error details, registration source/user name, file name, output tray, stored time, transmission time and number of original pages for the selected job.

  • Page 46: Check Job - Check Job Settings

    Touch panel <Job History of [Save]> A list of the documents saved in the User Box. The job that is received with the memory reception or confidential reception functions also appears in the Job History of [Save]. Item Description List items No.: Job identification number assigned when the job is queued User Name: The user name or user name/account...

  • Page 47: Check Job - Check Job Settings - Destination Settings

    Touch panel Check Job - Check Job Settings - Destination Settings Displays the list of destinations that are registered in the machine. To add the directly entered address to the address book, select the destination, and press [Store Address]. To check the detailed information of the destination displayed, select a destination, and press [Details]. To delete a destination, select one you want to delete, and then press [Delete].

  • Page 48: Check Job - Check Job Settings - Communication Settings

    Touch panel Check Job - Check Job Settings - Communication Settings You can check the line settings and transmission method settings. Press either [ Back] or [Forward ] to check. Check Job - Check Job Settings - Check E-Mail Settings You can check the document name, subject, From address and message body to send E-mail messages.

  • Page 49: Registering The Basic Information

    Registering the basic information...

  • Page 51: To Begin Operation

    To begin operation Registering the basic information This section explains the necessary settings and registrations before using the fax and scan functions of this machine. To begin operation The following registrations are required in order to use this machine. 4.1.1 Environment and device requirements The following environment and devices must be prepared to use various functions of this machine.

  • Page 52: Network Settings

    To begin operation Network settings An IP address must be assigned to the machine and settings, such as the SMTP server, must be specified in order to use the machine on the network. For the detailed procedure, refer to the "User's Guide [Network Administrator]".

  • Page 53: Store Address

    Store Address Store Address The destinations (recipients) for fax or scan data can be registered in either of the following ways. Using the touch panel of the machine Using Web Connection from a computer on the network 4.2.1 Address Book The following types of one-touch destinations can be registered.

  • Page 54: Optional Settings

    Optional settings Optional settings The following settings can be configured as necessary. Fax/Scan programs The destination and scan settings can be registered together as a single program. This is convenient for frequently scanning documents and sending data under the same conditions. Use the touch panel of the machine to configure the settings.

  • Page 55: Using The Web Service

    Using the Web service Using the Web service Allows you to command scan operations from the computer (Windows Vista) on the network, and scan data for a purpose and send it to the computer. The following explains the presetting required for the computer. 4.4.1 Settings required to use the Web service The following settings are required to use the Web service.
  • Page 56 Using the Web service d-Color MF651/551...

  • Page 57: Sending

    Sending...

  • Page 59: Operation Flow

    Operation flow Sending This section describes the procedure for sending fax and scanned data, and available functions. Operation flow 5.1.1 Scan/Network Fax The following describes the operation flow for sending scanned data and for using Network Fax function. Press the [Fax/Scan] key. Specify the destination.

  • Page 60: G3 Fax

    Operation flow Load the original. To check the advanced preview, press the [Proof Copy] key. (p. 5-10) Press the [Start] key. 5.1.2 G3 fax The following describes the operation flow for using G3 fax function. Press the [Fax/Scan] key. d-Color MF651/551...
  • Page 61 Operation flow Specify the destination. Address Book (p. 5-20) Direct Input (p. 5-24) Job History (p. 5-30) Configure Scan Settings (p. 5-34), Original Settings (p. 5-52) and Communication Settings (p. 5-55). Load the original. To check the advanced preview, press the [Proof Copy] key.

  • Page 62: Recalling A Program

    Operation flow Press the [Start] key. 5.1.3 Recalling a program The following describes the procedure to use the scan/fax program. Press the [Fax/Scan] key. Press the [Mode Memory] key. Select a program, and press [OK]. d-Color MF651/551...
  • Page 63 Operation flow Configure Scan Settings (p. 5-34), Original Settings (p. 5-52) and Communication Settings (p. 5-55). Load the original. To check the advanced preview, press the [Proof Copy] key. (p. 5-10) Press the [Start] key. Reference For the description and procedure on registering a program, refer to page 9-23. d-Color MF651/551...

  • Page 64: Broadcasting

    Operation flow 5.1.4 Broadcasting The following describes the procedure for sending a fax to multiple destinations simultaneously. Press the [Fax/Scan] key. Specify multiple destinations. Address Book (p. 5-20) Direct Input (p. 5-24) Job History (p. 5-30) Address Search (p. 5-31) Configure Scan Settings (p.
  • Page 65 Operation flow To check the advanced preview, press the [Proof Copy] key. (p. 5-10) Press the [Start] key. d-Color MF651/551...

  • Page 66: Using The Advanced Preview

    Using the advanced preview Using the advanced preview Loading the original in the fax or scan mode and entering the address allows you to preview the finishing image on the control panel by pressing the [Proof Copy] key. In the Preview screen, the orientation of the scanned original can be checked or the settings can be changed.

  • Page 67: Preview - View Pages - Change Setting

    Using the advanced preview Reference Select a page directly to rotate the image of the selected page by 180 degrees. Preview - View Pages - Change Setting Change the following settings you have configured prior to scanning the original. The changes apply to the subsequent pages of the originals to be scanned. Item Description Basic - Document...

  • Page 68: Sending With The Advanced Preview

    Using the advanced preview 5.2.2 Sending with the advanced preview The following describes the procedure after the original is loaded. For details on the general flow for sending fax and scanned data, refer to page 5-3. Sending with Advanced Preview Load the original.
  • Page 69 Using the advanced preview Check the preview image, and rotate the image or change settings as needed. % To scan subsequent page, press the [View Status] tab, cancel [Finish], and load the original. Press the [Start] key. Transmission begins. d-Color MF651/551 5-13...

  • Page 70: Fax/Scan Mode Menu Tree

    Fax/scan mode menu tree Fax/scan mode menu tree The following describes the screen components and settings of the functions available in Fax/scan mode. [Address Book] tab The following settings can be configured with the [Address Book] tab.(page 5-20) First level Search (p.

  • Page 71: [Job History] Tab

    Fax/scan mode menu tree First level Web Service (p. 5-29) Scan Settings (p. 5-34) Original Settings (p. 5-52) Communication Settings (p. 5-55) [Job History] tab The following settings can be configured with the [Job History] tab.(page 5-30) First level Job History Scan Settings (p.

  • Page 72: Off-Hook

    Fax/scan mode menu tree Off-Hook (page 5-33) [Scan Settings] The following settings can be configured with the [Scan Settings] tab.(page 5-34) First level Second level Third level Fourth level Fifth level Original Type (p. 5-34) Simplex/Duplex (p. 5-35) Resolution (p. 5-35) File Type (p.

  • Page 73: [Original Settings]

    Fax/scan mode menu tree First level Second level Third level Fourth level Fifth level Page Number Starting Page Number (p. 5-47) Starting Chapter Number Page Number Type Print Position Text Details Text Color Text Size Text Type Stamp (p. 5-48) Stamp Type/Preset Stamps Pages Text Size...

  • Page 74: [Communication Settings]

    Fax/scan mode menu tree [Communication Settings] The following settings can be configured with the [Communication Settings] tab.(page 5-55) First level Second level Third level Fourth level Line Settings Overseas TX (p. 5-55) (p. 5-55) ECM OFF (p. 5-55) V34 OFF (p. 5-56) Check Dest.

  • Page 75: Fax/Scan Initial Screen

    Fax/Scan initial screen Fax/Scan initial screen 5.4.1 Description of screen components Press [Fax/Scan] to display the following screen. Item Description Refer- ence [Address Book] Press to select the recipient from the pre-registered p. 5-20 destinations. [Direct Input] Press to directly enter unregistered destinations. p.

  • Page 76: Address Book

    Address Book Address Book Allows you to select a registered address. Me (Scan to Me) If User Authentication is selected, the [Me] address is displayed in [Address Book]. Pressing the displayed [Me] address allows you to easily send scan data to your E-mail address (E-mail address of user registration information).

  • Page 77: Home (Scan To Home)

    Address Book Home (Scan to Home) If Active Directory is used for user authentication, press [Home] that appears on the touch panel to allow you to easily send scanned data to your own Home folder. To do so, set "Scan to Home Settings" to "Enable" in Administrator Settings. [Home] is displayed.

  • Page 78: Index

    Address Book The [Address Type] is displayed when you press [Search] if [Default Address Book] is set to "Index" in [User Settings] - [Custom Display Settings] - [Scan/Fax Settings] in the Utility menu. [Address Type] is displayed. Index Displays the destinations based on the index that was specified when the destination was registered. Reference For details, refer to page 9-27.

  • Page 79: Detail Search

    Address Book Detail Search Enter the address name or a part of the address to search for the destination address. Select either [Name] or [Address], and enter an index. Search Option In the Detail Search screen, select a condition to display search options. Select the option you want to add to the search conditions, then press [OK].

  • Page 80: Direct Input

    Direct Input Direct Input Directly enter to specify the destination not registered. 5.6.1 Enter the fax number by using the keypad or the panel buttons. After you press [OK], the screen to enter the fax number appears again if "Confirm Address (TX)" is set to ON. Enter the fax number, and then press [Send].

  • Page 81: User Box

    Direct Input 5.6.3 User Box Select the User Box type, and then select the User Box. Reference For details on using the saved data in User Boxes, refer to the "User's Guide [Box Operations]". 5.6.4 Internet Fax Enter the E-mail address in the touch panel. Receiver RX Ability Select settings that are receivable in the Internet Fax destination.

  • Page 82: Ip Address Fax

    Direct Input 5.6.5 IP Address Fax Enter the destination of IP Address Fax. IP Address Enter the IP address or host name of the destination. Port Number Enter the port number to be used for transmission using the keypad. (Range: 1 to 65535) Destination Machine Type Select [Color] when the machine type of the destination is set to Color.

  • Page 83: User Name

    Direct Input User Name Enter the login user name in the touch panel. Password Enter the login user password in the touch panel. Reference You can check the folder configuration on the destination computer. You can directly specify the destination folder if necessary.

  • Page 84: Next Destination

    Direct Input Next Destination Press this button to continuously specify another destination. 5.6.8 WebDAV Enter the WebDAV address. Host Name Specify the host name or IP address of the destination in the touch panel. File Path Enter the path of the destination folder in the touch panel. User Name Enter the login user name in the touch panel.

  • Page 85: Web Service

    Direct Input 5.6.9 Web Service Send scanned data to a computer previously registered in the network. The computers on the network, in which this machine is designated as the Web service scanner, appear as the destinations. Select the destination. Reference For the settings you must configure in advance, refer to page 4-7.

  • Page 86: Job History

    Job History Job History Job History displays the latest five fax destinations that this machine have sent faxes to. You can select destinations from this history. The previously sent destination history remains. Press one or multiple addresses from the history list. Reference If you use a Web service for sending, the address is not displayed in the history.

  • Page 87: Address Search

    Address Search Address Search 5.8.1 Search Enter a search keyword and press [Start Search] to search for matching address in the specified LDAP server. 5.8.2 Advanced Search Specify multiple search criteria to search for the desired address. Name Enter the name in the touch panel. E-mail Addr.

  • Page 88: City

    Address Search City Enter the city name in the touch panel. Company Name Enter the company name in the touch panel. Department Enter the department in the touch panel. OR/AND/STARTS WITH/ENDS WITH Select the search condition from OR, AND, STARTS WITH, or ENDS WITH. 5-32 d-Color MF651/551...

  • Page 89: Off-Hook (G3)

    Off-Hook (G3) Off-Hook (G3) Use this button to manually send a fax. Reference Memory transmission can not be used in combination with the off-hook function. If "Confirm Address (TX)" is set to "ON", the off-hook function cannot be used. Manual transmission Load the original, and configure the scan setting as needed.

  • Page 90: Scan Settings

    Scan Settings 5.10 5.10 Scan Settings Press [Scan Settings] to configure detailed scan settings. 5.10.1 Original Type Select the original type based on the original contents. The original type you can select are as follows. Text Select for the original that consists of only text. Text/Photo Select for originals consisting of both text and photos (halftones).

  • Page 91: Simplex/Duplex

    5.10 Scan Settings 5.10.2 Simplex/Duplex Select either to scan a single-sided original or to scan a double-sided original. 1-Sided Select to scan a single-sided original. 2-Sided Select to scan a double-sided original. Cover + 2-Sided Select to scan the first page of the original as a cover in the single sided mode, and the remaining pages in double-sided mode.

  • Page 92: File Type

    Scan Settings 5.10 5.10.4 File Type Select the file type for saving the scan data. File Type The available file types are as follows. Item Description Select to save the data in PDF format. Compact PDF Select to save compressed data rather than with PDF format. This is used with full-color scan data.

  • Page 93: Scan Setting

    5.10 Scan Settings Scan Setting Data arrangement can be specified when originals containing multiple pages are scanned and sent. Item Description Multi Page Select to combine all scanned original data and save as a single file. This set- ting cannot be selected if "JPEG" is selected for the file type. Page Separation Select to divide the scanned data at a specified page.
  • Page 94 Scan Settings 5.10 Item Description Detail Settings Allows you to configure the detailed permission settings when the docu- ment permission is specified in "Encryption". Printing Allowed Select whether to allow or restrict printing data. [Low Resolution] appears when Encryption Level is set to "High Level".

  • Page 95: Stamp Composition

    5.10 Scan Settings Stamp Composition Press to select the composition method for contents added in the Stamp/Composition setting. What can be combined as text are date/time, page number and header/footer. Stamps are combined as images. Item Description Image Select to insert character strings as image. Text Select to insert character strings as text.

  • Page 96: Color (E-Mail/Box/Smb/Ftp/Webdav/Ip)

    Scan Settings 5.10 5.10.6 Color (E-mail/BOX/SMB/FTP/WebDAV/IP) Specify whether to scan originals in color or black-and-white. Some color settings may not be available, depending on the selected "File Type" setting. The following shows the combinations of the "File Type" and "Color" settings. Auto Color Full Color Gray Scale...

  • Page 97: Scan Size

    5.10 Scan Settings 5.10.7 Scan Size Select to determine the size of paper to be scanned. Standard Press [Auto] to automatically detect the size of the first page in the original when scanning. Select the size to scan the original with predetermined paper size such as 8-1/2 e 11 (A4) or 7-1/4 e 10-1/2 (B5). Custom Size Enter the dimensions of a custom size other than the standard sizes.

  • Page 98: Photo Size

    Scan Settings 5.10 Photo Size Select the "3 x 5" or "2-1/4 x 3-1/4" photo size. 5.10.8 Image Adjustment - Background Removal This function removes background or adjusts background density of originals to be scanned. Select either [Bleed Removal] or [Paper Discoloration Adj], and adjust the density with "Background Removal Level".

  • Page 99: Image Adjustment - Sharpness

    5.10 Scan Settings 5.10.9 Image Adjustment - Sharpness When scanning, contours, for example, the edges of text, can be emphasized. 5.10.10 Application - Frame Erase Select to erase frames of the original. To erase all frames with the same width, press [Frame] and specify a numeric value between 1/16 and 2 inches (0.1 and 50.0 mm).

  • Page 100: 5.10.11 Application - Book Copy

    Scan Settings 5.10 5.10.11 Application - Book Copy Select to scan two-page spreads. In addition, the binding position and erase settings can be specified. Reference Specify the size of the two-page spread as the scan size. This function cannot be set with Quick Memory TX. Book Spread Select to scan a page spread as a single page.

  • Page 101: Book Erase - Center Erase

    5.10 Scan Settings Reference If the width to be erased around the original is specified with "Frame Erase" of the Book Copy function, the same settings also applies to "Frame Erase". Book Erase - Center Erase Select to erase the shaded part around the binding position in the center of the original. Use the keypad or press [-] or [+] to enter a numeric value between 1/16 and 1-3/16 inches (0.1 and 30.0 mm).

  • Page 102: 5.10.12 Application - Annotation

    Scan Settings 5.10 5.10.12 Application - Annotation Scanned and saved document data can be printed or transmitted with an image of the date/time or an annotation number. Selecting the Annotation User Box To use the Annotation User Box function, scanned data must be saved in the Annotation User Box in advance.

  • Page 103: Page Number

    5.10 Scan Settings Item Description Text Details Text Color Select the printing color from black, red, blue, green, yellow, cyan, or magenta. Text Size Select the size (8 pt/10 pt/12 pt/14 pt) in which text is printed. Text Type Select the font type from Times Roman or Helvet- ica.

  • Page 104: Stamp

    Scan Settings 5.10 Stamp Prints a predetermined character string such as "URGENT" on a page. Item Description Stamp Type/Preset Stamp Select the stamp type such as URGENT, PLEASE REPLY or DO NOT COPY. Pages Select whether to print the date and time on all pages or the first page only.

  • Page 105: 5.10.14 Application - Send & Print

    5.10 Scan Settings Item Description Check/Change Temporarily Select to display the contents that you can Check/Change Temporarily. Header Settings, Footer Settings Specify whether to print the header and footer. Pressing [Print] allows you to specify whether to print text, the date/time or other information (dis- tribution control number, job number or serial number).

  • Page 106: Staple

    Scan Settings 5.10 Staple Select whether to staple the printed sheets. Item Description Position Setting If you select the type of stapling, you can specify the position. 5.10.15 Application - TX Stamp (G3/IP/I-FAX) TX Stamp When sending a fax using the ADF, apply this function to stamp the TX Stamp on the scanned originals to make sure that each page of the original has been scanned.

  • Page 107: Document Name (E-Mail/Box/Smb/Ftp/Webdav/I-Fax)

    5.10 Scan Settings 5.10.16 Document Name (E-mail/BOX/SMB/FTP/WebDAV/I-FAX) Enter the document name in the control panel. 5.10.17 Separate Scan The scan operation can be divided into several sessions by types of originals, for example, when all pages of originals cannot be loaded into the ADF, when placing the originals on the original glass, or when single-sided originals and double-sided originals are mixed.

  • Page 108: Original Settings

    Original Settings 5.11 5.11 Original Settings Specify the type of original that is loaded, for example, if it contains mixed page sizes or Z-folded originals. Reference The original setting and orientation functions can be used together. 5.11.1 Special Original - Mixed Original Select when originals of different sizes are loaded together into the ADF.

  • Page 109: Direction Settings - Binding Position

    5.11 Original Settings 5.11.5 Direction Settings - Binding Position Select to specify the binding position, such as when holes are punched in the original or the original is stapled. This adjusts the scan of double-sided originals so that the binding position is not reversed. Item Description Auto...

  • Page 110: Despeckle

    Original Settings 5.11 Reference If the specified number of pages does not match to that actually scanned, the specified number of pages is printed. This function is not available for memory transmission, since the total number of pages are automatically added. 5.11.7 Despeckle Select to reduce the effect that dust on the slit glass has on images when the original is loaded into the ADF.

  • Page 111: Communication Settings

    5.12 Communication Settings 5.12 Communication Settings 5.12.1 Line Settings (G3) With this function, configure line settings for Fax TX. Overseas TX The transmission rate is set to a lower level when having a poor communication. This function cannot be used together with the following functions. Polling TX Polling RX Bulletin...

  • Page 112: V34 Off

    Communication Settings 5.12 V34 OFF V34 is a communication mode used for super G3 fax communication. There are cases when the communication is not possible in super G3 mode depending on the telephone line conditions when the recipient's machine or this machine is connected to the line via a private branch exchange. In such cases, we recommend that you transmit a fax by selecting V34 OFF to disable the super G3 mode.

  • Page 113: Subject

    5.12 Communication Settings Subject The text specified in the Utility menu is automatically displayed. To change the contents, press [Direct Input]. You can enter up to 64 characters. From The E-mail address of the administrator specified in the Utility menu is displayed. Reference The E-mail address of this machine is used for Internet faxing.

  • Page 114: Url Notification Setting (Ftp/Smb/Webdav)

    Communication Settings 5.12 5.12.3 URL Notification Setting (FTP/SMB/WebDAV) URL Notification Specify the E-mail address to be notified about the completion of a job. Reference A destination for the FTP, PC (SMB), and WebDAV operation can be specified for the destination in URL Notification Setting.

  • Page 115: Communication Method Settings (G3)

    5.12 Communication Settings 5.12.4 Communication Method Settings (G3) You can specify how to send or receive data. Quick Memory TX A method used to start sending fax immediately after scanning a page of the original. This method allows even originals with many pages to be sent without overflowing memory. Polling RX - Normal A function available on the receiver's side to request a sender to send set documents or documents to be transmitted through polling reservation in the sender's machine.

  • Page 116: Polling Rx - Bulletin

    Communication Settings 5.12 Polling RX - Bulletin A function available on the receiver's side to request a sender to send documents set in the sender's bulletin board. To receive documents stored in the bulletin board, select [Bulletin], enter the bulletin board number using keypad, and select the recipient.

  • Page 117: Password Tx

    5.12 Communication Settings Reference You can specify only the time. Set the time in hours or minutes. You cannot specify the date. Password TX This function sends documents with a password. If the recipient's fax machine is set to closed network reception, the sender's fax machine should transmit the same password as used for the closed network reception.

  • Page 118: Polling Tx - Bulletin

    Communication Settings 5.12 Polling TX - Bulletin Used to save documents in the bulletin board to be transmitted based on a receiver's instruction. Select [Bulletin], enter the bulletin board number using the keypad, and scan the original. Documents are saved automatically in the Bulletin Board User Box that has been registered in advance. This function cannot be used together with the following functions.

  • Page 119: F-Code Tx

    5.12 Communication Settings F-Code TX This function allows you send documents to a specific User Box of the remote machine by entering the SUB address and the password. Specific User Boxes include the followings. Confidential transmission – Documents are sent to the Confidential Transmission User Box of the remote machine. Enter the destination User Box number in the SUB Address box and the confidential transmission password in the Password box.

  • Page 120: Fax Header Settings (G3/Ip/I-Fax)

    Communication Settings 5.12 5.12.7 Fax Header Settings (G3/IP/I-FAX) Specify whether to attach sender information (TTI) when sending documents. Select the sender name from the sender name list. Reference To register the contents of the header information to be added to the original, use "Header Information" in Administrator Settings.

  • Page 121: Redialing (G3/Ip)

    5.13 Redialing (G3/IP) 5.13 Redialing (G3/IP) Redialing refers to the operation to dial to the same destination again. If a fax cannot be sent for example because the recipient's line is busy, the machine redials after a specified period has elapsed. 5.13.1 Auto redialing If a fax cannot be sent, for example because the recipient's line is busy, the machine automatically redials...
  • Page 122 Redialing (G3/IP) 5.13 Reference To save a document in the Fax Retransmit User Box, you must configure the Incomplete TX Hold settings in Administrator Settings in advance. For details on the Incomplete TX Hold settings, refer to page 10-24. For details on the Fax Retransmit User Box, refer to the "User's Guide [Box Operations]". 5-66 d-Color MF651/551...

  • Page 123: Receiving (G3/Ip/I-Fax)

    Receiving (G3/IP/I-FAX)

  • Page 125: Receiving (G3: Without External Telephone Connected)

    Receiving (G3: Without external telephone connected) Receiving (G3/IP/I-FAX) This section explains the types of fax reception and respective operations. Receiving (G3: Without external telephone connected) 6.1.1 Auto RX (Dedicated for fax line) Specify this mode to use the telephone line dedicated for fax transmission. The machine automatically starts receiving fax data when it detects the ring signal for the specified times.

  • Page 126: Receiving (G3: With External Telephone Connected)

    Receiving (G3: With external telephone connected) Receiving (G3: With external telephone connected) 6.2.1 Manual RX (Dedicated telephone line) It is convenient to set the machine to manual mode if an external telephone is connected to this machine and the line is primarily used for telephone communication. Incoming call The external telephone rings continuously.

  • Page 127: Receiving (I-Fax)

    Receiving (I-FAX) Receiving (I-FAX) E-mail messages can be received either automatically or manually. When this machine receives an E-mail message, the E-mail text and attachment file are printed automatically. Data is saved in the Memory RX User Box if "Memory RX Setting" is enabled in the Utility menu. The saved documents can be printed as needed.

  • Page 128: Receiving (Ip)

    Receiving (IP) Receiving (IP) This machine prints data automatically upon reception of IP Address Fax. Data is saved in the Memory RX User Box if "Memory RX Setting" is enabled in the Utility menu. The saved documents can be printed as needed. Reference For details on printing documents saved in the Memory RX User Box, refer to the "User's Guide [Box Operations]".

  • Page 129: In-Memory Proxy Reception

    In-memory proxy reception In-memory proxy reception 6.5.1 In-memory proxy reception When it is unable to print a received document due to paper jamming, running short of consumables or other reasons, data is saved in the memory until the machine is ready to print it again. This function is referred to as In-memory proxy reception.

  • Page 130: Printing Upon Data Reception

    Printing upon data reception Printing upon data reception When a document is received, the paper size of the received document is compared with the paper size in the paper tray, and the document is printed either by being reduced to the specified zoom ratio, or to the size that the document fits the paper size to be printed.

  • Page 131: Step 1: Select Optimal Paper Size

    Printing upon data reception Step 1: Select optimal paper size Determines the optimal paper size based on the width and length of the received document according to the following rule. Width of re- Print position of Length of received document ceived docu- reception infor- ment...

  • Page 132: Step 2: Select Actual Print Paper Size

    Printing upon data reception Step 2: Select actual print paper size Checks whether the paper size determined in Step 1 is loaded in the machine or not. Optimal paper size loaded: Printing starts. Optimal paper size unavailable, or [Auto Tray Switch ON/OFF] (automatic paper tray switching function) of the paper tray is set to [OFF]: The alternative paper size is searched for in the descending order as shown in the table.
  • Page 133 Printing upon data reception [Print Separate Fax Pages] is set to [ON]: The print paper is searched for in the descending order. Even if [Print Separate Fax Pages] is set to [ON], when the width of the selected print paper is smaller than that of the image in the received document, the document size is reduced according to the paper width.

  • Page 134: Restrictions For Printing

    Printing upon data reception Restrictions for printing The following lists the restrictions on printing documents. Documents are printed in reduced size if the print paper size is smaller than that determined in Step 1. If [Print Separate Fax Pages] is set to [OFF], documents are automatically rotated by 90 degrees if the orientation of the print paper does not match with that determined in Step 1.

  • Page 135: Printing Method Upon Data Reception

    Printing upon data reception Reference A document cannot be divided to print on multiple pages. The image size larger than 11 e 17 (A3) cannot be printed. If the paper tray of the optimal paper size runs out of paper, a message appears prompting you to supply the paper of the size.

  • Page 136: Footer Position

    Footer Position Footer Position Reception date, time, reception number and page number are automatically added to the received document for printing. The received information is printed on the following location of the document according to the "Header/Footer Position" setting. Reference To send a document in color using the IP Address Fax function, the information is printed only within the original image area.

  • Page 137: Convenient Functions (G3/Ip/I-Fax)

    Convenient functions (G3/IP/I-FAX)

  • Page 139: Memory Rx (G3/Ip/I-Fax)

    Memory RX (G3/IP/I-FAX) Convenient functions (G3/IP/I-FAX) This section explains the convenient functions for fax transmission. Memory RX (G3/IP/I-FAX) Received documents can be saved and printed as required. This function is referred to as memory reception. Received documents are saved in the Memory RX User Box. Access the User Box and print the document. Unnecessary documents can be deleted as well.

  • Page 140: Tsi Distribution (G3)

    TSI Distribution (G3) TSI Distribution (G3) Documents received with the fax ID of the sender (TSI) can be automatically distributed to the forwarding destinations prepared for each sender. The following destinations can be specified for forwarding. User Box E-Mail Address WebDAV 1000 Original...

  • Page 141: Confidential Rx (G3)

    Confidential RX (G3) Confidential RX (G3) A function to transmit an original between you and specific persons using the Confidential User Box. Sending an original to a Confidential User Box of the recipient machine is referred to as confidential transmission, and receiving an original in a Confidential User Box of your machine is referred to as confidential reception.

  • Page 142: Relay Distribution (G3)

    Relay distribution (G3) Relay distribution (G3) 7.5.1 Description of relay distribution A function to send fax via a relay distribution station. When a document is sent by fax, it is saved in a relay distribution station and forwarded to the destination afterwards. When there are multiple broadcast destinations at distant places, by grouping the broadcast destinations to the relay station for each region, the entire amount of the communication charges can be reduced by doing the relay transmission from the relaying station.

  • Page 143: Sending Fax To The Relay Distribution Station

    Relay distribution (G3) 7.5.3 Sending fax to the relay distribution station Select [F-Code TX] in [Communication Settings] - [Communication Method Settings], and configure the following settings. SUB Address: Enter the Relay User Box number of the relay distribution station using the keypad. Password: Enter the relay password.

  • Page 144: Polling Tx/Rx (G3)

    Polling TX/RX (G3) Polling TX/RX (G3) 7.6.1 Polling TX A function to save documents in the internal hard disk to send it based on a receiver's polling instruction. For details on saving documents in the Polling Transmission User Box, refer to page 5-61. When a document is specified for polling transmission, it is saved in the Polling Transmission User Box in the System User Box.

  • Page 145: Bulletin (G3)

    Bulletin (G3) Bulletin (G3) A function to register a bulletin board, and to register a posting documents to be viewed. To register a bulletin board, first register the Bulletin Board User Box, and then save the document using the User Box mode. Documents posted on the bulletin board can be taken out, deleted or printed by accessing through the Bulletin Board User Box.
  • Page 146 Fax forwarding (G3) 7-10 d-Color MF651/551...

  • Page 147: Description Of Reports And Lists

    Description of reports and lists...

  • Page 149: Types Of Reports And Lists

    Types of reports and lists Description of reports and lists This section explains how to print various reports and lists and provides descriptions. Types of reports and lists Reports and lists printed with this machine are as follows. 8.1.1 Reports There are reports that are printed automatically, reports for which printing method can be specified, and reports that are printed upon requests.

  • Page 150: Lists

    Types of reports and lists Report name Description Confidential RX Report This report is printed automatically upon reception of a confidential docu- [G3] ment if [Confidential RX Report] is set to [ON] in [Report Settings] of the Utility mode. Bulletin TX Report The result of transmission to the bulletin board is printed automatically if [Bul- [G3] letin TX Report] is set to [ON] in [Report Settings] in the Utility menu.

  • Page 151: Common Lists

    Common lists Common lists 8.2.1 Address Book List The list of the address book entries can be printed. How to print Select [Address Book List] from [One-Touch/User Box Registration] - [One-Touch/User Box Registration List] in Administrator Settings, specify the starting number, the number of entries, and the destination type, and then press [Print].

  • Page 152: Information Included In The List

    Common lists Information included in the list Item Description Address book registration number (One touch number). Index Index characters used for search. Name Name representing the registered destination. G3 FAX Registered fax number. Line Settings * appears if the line setting is configured. Machine Type of Desti- Registered recipient's machine type (monochrome/color machine).

  • Page 153: Print Sample

    Common lists Print sample Information included in the list Item Description Group number. Name Name representing the registered group. Speed Dial Address book registration number (One touch number) registered for the group. Access Allowed Level Registered access allowed level. Regist Count The number of address book registration numbers (One Touch numbers) registered for the group.

  • Page 154: Print Sample

    Common lists Configure the Paper Tray and Simplex/Duplex settings, and then press [Start]. Print sample Information included in the list Item Description Program destination number. Name Name representing the program group registered. Address Book Address book registration number. d-Color MF651/551...

  • Page 155: Reports/Lists Commonly Used Among G3/Ip/I-Fax

    Reports/lists commonly used among G3/IP/I-FAX Reports/lists commonly used among G3/IP/I-FAX 8.3.1 Activity Report This report contains the transmission and reception log. The report can contain up to 700 records in total, and in separate pages for transmission log and reception log. The Activity Report is printed automatically. Also, only the transmission log (TX Report), reception log (RX Report) or both of the transmission and reception log (Activity Report) can be printed as needed.

  • Page 156: Tx Result Report

    Reports/lists commonly used among G3/IP/I-FAX Item Description Result OK: Printed if the communication is complete successfully. S-OK: Printed if the communication is interrupted. PW-OFF: Printed if the power switch is turned off during communication. TEL: Printed if the machine receives a phone call. NG: Printed if a communication error occurs.

  • Page 157: Broadcast Report

    Reports/lists commonly used among G3/IP/I-FAX 8.3.3 Broadcast Report Printed automatically when a sequential broadcast transmission is completed. You can enable or disable this report to be printed in [Sequential TX Report] in the Utility menu. In addition, you can specify the printing timing (All Destinations/Each Destination) in [Broadcast Result Report]. 8.3.4 Job Settings List Print the job settings list of this machine.

  • Page 158: Fax Setting List

    Reports/lists commonly used among G3/IP/I-FAX Fax Setting List 8-12 d-Color MF651/551...

  • Page 159: Relay List

    Reports/lists commonly used among G3/IP/I-FAX Relay List d-Color MF651/551 8-13...

  • Page 160: Sender (Tsi) Rx User Box

    Reports/lists commonly used among G3/IP/I-FAX Sender (TSI) RX User Box Confidential/Bulletin List 8-14 d-Color MF651/551...

  • Page 161: Report Printed For G3 Fax

    Report printed for G3 fax Report printed for G3 fax 8.4.1 Polling TX Report The result of polling transmission is printed automatically. You can select ON, If TX Fails, or OFF from [TX Result Report] in the Utility menu. 8.4.2 Polling RX Report Printed automatically when a polling document is received.

  • Page 162: Reservation Communication Report

    Report printed for G3 fax 8.4.4 Reservation Communication Report Printed automatically when a timer transmission is specified. You can enable or disable this report to be printed in [Timer Reservation TX Report] in the Utility menu. 8.4.5 Reservation Polling TX Report Printed automatically when a polling transmission is reserved (when a document is saved in the Polling Transmission User Box of this machine).

  • Page 163: An Address Polling Rx Reserved Report

    Report printed for G3 fax 8.4.7 An address Polling Rx Reserved Report Printed automatically when a polling reception to single destination is reserved. You can enable or disable this report to be printed in [Timer Reservation TX Report] in the Utility menu. 8.4.8 Sequence Polling Rx Reserved Report Printed automatically when a polling reception to multiple destinations is reserved.

  • Page 164: Bulletin Tx Report

    Report printed for G3 fax 8.4.10 Bulletin TX Report Printed automatically when a polling transmission is executed to the document saved in the bulletin board. You can enable or disable this report to be printed in [Bulletin TX Report] in the Utility menu. 8.4.11 Relay TX Result Report This report is printed automatically upon transmission of a document to the relay distribution destination...

  • Page 165: Pc-Fax Tx Error Report

    Report printed for G3 fax 8.4.13 PC-Fax TX Error Report Printed automatically when an error occurs in PC-FAX transmission. You can enable or disable this report to be printed in [PC-Fax TX Error Report] in the Utility menu. d-Color MF651/551 8-19...

  • Page 166: Report Printed For Internet Fax

    Report printed for Internet Fax Report printed for Internet Fax 8.5.1 Internet Fax RX Error Report Printed automatically when the reception of Internet Fax or IP Address Fax fails. You can enable or disable this report to be printed in [Network Fax RX Error Report] in the Utility menu. 8.5.2 Print MDN Message When the sender (this machine) requests the recipient's machine to confirm that the E-mail message is...

  • Page 167: Print E-Mail Message Body

    Report printed for Internet Fax 8.5.4 Print E-mail Message Body Specify whether to print the body of the received E-mail message automatically or not. You can specify whether to print or not in [Print E-mail Message Body] in the Utility menu. Reference Even if [Print E-mail Message Body] is set to [ON], the body of the received E-mail message is not printed if "Content-XCIAJWNETFAX:IGNORE"...

  • Page 168: Print Sample

    Report printed for IP Print sample Report printed for IP 8.6.1 Network Fax RX Error Report For details, refer to page 8-20. 8-22 d-Color MF651/551...

  • Page 169: User Mode Settings

    User Mode Settings...

  • Page 171: Menu Trees In User Mode

    Menu trees in User mode User Mode Settings Menu trees in User mode The following setting items are available from the Utility (User mode). The menu tree contains the items that relate to Network Scan, G3 Fax and Network Fax. 9.1.1 One-Touch/User Box Registration First level...
  • Page 172 Menu trees in User mode First level Second level Third level Fourth level 4 PC (SMB) (p. 9-12) Name User ID Password Host Address File Path Reference Index Icon 5 FTP (p. 9-14) Name Host Address File Path User ID Password anonymous PASV...

  • Page 173: User Settings

    Menu trees in User mode First level Second level Third level Fourth level 8 Internet Fax (p. 9-20) Name E-Mail Address RX Ability (Desti- nation) Index Icon 3 Group (p. 9-21) Name Select Group Icon 4 E-Mail Settings 1 E-Mail Subject (p. 9-22) 2 E-mail Body (p.

  • Page 174: Recalling Or Registering Scan/Fax Programs

    Menu trees in User mode First level Second level Third level Fourth level 4 Scan/Fax Set- JPEG Compression Level tings (p. 9-29) Black Compression Level TWAIN Lock Time Default Scan/Fax Settings Compact PDF/XPS Compression Level Color TIFF Type 9.1.3 Recalling or registering Scan/Fax programs First level Second level Third level...

  • Page 175: One-Touch/User Box Registration

    One-Touch/User Box Registration One-Touch/User Box Registration A maximum of 2,000 destinations can be registered with the address book. Reference If "Registering and Changing Addresses" is set to Restrict in Administrator Settings, register these destinations using "One-Touch/User Box Registration" in Administrator Settings. 9.2.1 Displaying the One-Touch/User Box Registration screen To display the One-Touch/User Box Registration screen, press the [Utility/Counter] key on the control panel...
  • Page 176 One-Touch/User Box Registration 2/2 page Item Description Press [No.], and then enter the registration number of the destination be- tween 1 and 2,000. Press [OK] without entering any number to register the smallest number available. Name Use the touch panel to Enter the name to be registered in the address book using up to 24 characters.

  • Page 177: Address Book - User Box

    One-Touch/User Box Registration 9.2.3 Address Book - User Box Register destinations at which to save documents in a User Box. To register a new destination, press [New]. To register a destination at which to save documents in a User Box, the User Box must be registered in advance.

  • Page 178: Address Book - Fax

    One-Touch/User Box Registration 9.2.4 Address Book - Fax Register fax destinations. To register a new destination, press [New]. 1/2 page 2/2 page Item Description Press [No], and then enter the registration number of the des- tination between 1 and 2,000. Press [OK] without entering any number to register the smallest number available.
  • Page 179 One-Touch/User Box Registration Item Description Overseas TX The transmission rate is set to a lower level when having a poor communication. ECM OFF Error Correction Mode (ECM) is cancelled to shorten the trans- mission time. This is an error correction mode defined by ITU-T (International Telecommunication Union - Telecommunication Standardiza- tion Sector).

  • Page 180: Address Book - Pc (Smb)

    One-Touch/User Box Registration 9.2.5 Address Book - PC (SMB) Register PC (SMB) destinations. To register a new destination, press [New]. 1/3 page 2/3 page 3/3 page Item Description Press [No.], and then enter the registration number of the destination be- tween 1 and 2,000.
  • Page 181 One-Touch/User Box Registration Item Description User ID Enter the user ID for logging into the destination computer via the touch panel (up to 127 characters). • If user authentication settings have been applied, you can avoid register- ing a password on the screen for registering a new PC (SMB) destination and enhance security by using the user ID and password included in user registration information.

  • Page 182: Address Book - Ftp

    One-Touch/User Box Registration 9.2.6 Address Book - FTP Register FTP destinations. To register a new destination, press [New]. 1/3 page 2/3 page 3/3 page Item Description Press [No.], and then enter the registration number of the destination be- tween 1 and 2,000. Press [OK] without entering any number to register the smallest number available.
  • Page 183 One-Touch/User Box Registration Item Description Host Address Enter the host name, IPv4 address or IPv6 address as the host address for the destination server. The host name must be less than 63 characters in length. • If you enter a host name and then select to enter an IP address, the host name is cleared.

  • Page 184: Address Book - Webdav

    One-Touch/User Box Registration 9.2.7 Address Book - WebDAV Register WebDAV destinations. To register a new destination, press [New]. 1/3 page 2/3 page 3/3 page Item Description Press [No.], and then enter the registration number of the destination be- tween 1 and 2,000. Press [OK] without entering any number to register the smallest number available.
  • Page 185 One-Touch/User Box Registration Item Description Password Enter the password for logging into the destination computer via the touch panel (up to 63 characters). Host Address Enter the host name, IPv4 address or IPv6 address as the host address for the destination server. The host name must be less than 63 characters in length.

  • Page 186: Address Book - Ip Address Fax

    One-Touch/User Box Registration 9.2.8 Address Book - IP Address Fax Register IP address fax destinations. To register a new destination, press [New]. 1/2 page 2/2 page Item Description Press [No.], and then enter the registration number of the destination be- tween 1 and 2,000.
  • Page 187 One-Touch/User Box Registration Reference To check a registered destination, select its registered name, and then press [Check Job Set]. To change the settings for a registered destination, select its registered name, and then press[Edit]. To delete a registered destination, select its registered name, and then press [Delete]. d-Color MF651/551 9-19...

  • Page 188: Address Book - Internet Fax

    One-Touch/User Box Registration 9.2.9 Address Book - Internet Fax Register Internet fax addresses. To register a new destination, press [New]. 1/2 page 2/2 page Item Description Press [No.], and then enter the registration number of the destination be- tween 1 and 2,000. Press [OK] without entering any number to register the smallest number available.

  • Page 189: Registering Groups

    One-Touch/User Box Registration 9.2.10 Registering groups You can register one or more destinations as a group. Up to 100 groups (00-99) can be registered for Fax/Scan function. Up to 500 one-touch destinations can be registered in one group destination. To register a group, press [New]. Item Description Name...

  • Page 190: Registering E-Mail Setting Subjects (E-Mail/I-Fax)

    One-Touch/User Box Registration 9.2.11 Registering E-mail setting subjects (E-mail/I-FAX) Up to 10 E-mail subjects and Internet fax subjects (Subject) can be registered. A desired text string can be selected from those registered when sending. To register a new subject, press [New]. Item Description Subject...

  • Page 191: Registering A Scan/Fax Program

    One-Touch/User Box Registration 9.2.13 Registering a scan/fax program You can register destinations to which faxes are frequently sent as programs together with Scan, Original, and Communication Settings. If these are registered as programs, you can call a registered set of the destination and its Scan, Original, and Communication Setting) by simply pressing a program button.

  • Page 192: Check Job Set

    One-Touch/User Box Registration Check Job Set. Press this key to check the contents of a registered program. After checking them, press [Close]. Item Description Check Address Allows you to check the specified address. Check Scan Settings Allows you to check the scan settings configured for the program. Check Original Settings Allows you to check the original settings configured for the program.

  • Page 193: Create User Box - Confidential User Box (G3)

    One-Touch/User Box Registration 9.2.14 Create User Box - Confidential User Box (G3) To create a User Box for confidential transmission, configure the Confidential TX settings when creating a Shared or Personal User Box. Reference For details, refer to the "User's Guide [Box Operations]". 9.2.15 Create User Box - Bulletin Board User Box (G3) Reference...

  • Page 194: Group

    One-Touch/User Box Registration Group Select a destination whose level you want to change, and then press [Apply Group] or [Apply Level] to specify the level. Program Select a destination whose level you want to change, and then press [Apply Group] or [Apply Level] to specify the level.

  • Page 195: User Settings

    User Settings User Settings 9.3.1 Displaying the User Settings screen To display the User Settings screen, press the [Utility/Counter] key on the control panel, and then select [User Settings] from the Utility menu that appears. Reference An item can also be selected by pressing the key on the keypad for the correspondent number. To select [2 User Settings], press [2] on the keypad.

  • Page 196: Custom Display Settings - Fax Active Screen (G3/Ip/I-Fax)

    User Settings 2/2 page Item Description Default Address Book Select Index or Address Type as the way the registered destinations are dis- played. Default Address Type When you set "Default Address Book" to "Address Type", select an address type that is displayed as the default in the "Address Book" tab 9.3.3 Custom Display Settings - Fax Active Screen (G3/IP/I-FAX) Customize the Fax Active screen.

  • Page 197: Custom Display Settings - Search Option Settings

    User Settings 9.3.4 Custom Display Settings - Search Option Settings Configure the contents of the search option screen when performing an detail search for registered destinations. (E-mail/Box/SMB/FTP/WebDAV/G3/IP/I-FAX) Item Description Uppercase and Lower- Select whether to differentiate uppercase and lowercase letters when per- case Letters forming a search.
  • Page 198 User Settings Item Description TWAIN Lock Time Specify the length of time until the machine operations are unlocked during scanning (excluding push scanning). (Default: 120 sec.) • To use the machine as a scanner from an application using TWAIN, install the "TWAIN"...
  • Page 199 Administrator Mode Settings...

  • Page 201: Configuration Before Use

    10.1 Configuration before use Administrator Mode Settings Configure Fax/Scan settings in the Administrator mode. 10.1 Configuration before use 10.1.1 E-mail Before using E-mail transmission or Internet Fax, configure the following items. This section introduces basic items. Also refer to the "User's Guide [Network Administrator]" for details. The E-mail address of the administrator TCP/IP Settings E-Mail TX (SMTP)

  • Page 202: Internet Fax

    Configuration before use 10.1 10.1.6 Internet Fax Before using Internet Fax, configure the following items. Network Fax Function Settings Header Information – Refer to page 10-15. Machine E-Mail Address – For details on the configuration procedure, refer to the "User's Guide [Copy Operations]". Machine Settings –...

  • Page 203: Menu Tree In Administrator Mode

    10.2 Menu tree in Administrator mode 10.2 Menu tree in Administrator mode The following settings can be configured in Administrator Settings. The menu tree contains the items that relate to Network Scan, G3 Fax and Network Fax. 10.2.1 System Settings First level Second level Third level...

  • Page 204: Fax Settings

    Menu tree in Administrator mode 10.2 10.2.2 Fax Settings First level Second level Third level Fourth level 1 Header Informa- Sender tion (p. 10-14) Sender Fax No. 2 Header/Footer Header Position Position (p. 10-15) Print Receiver’s Name (European model only) Footer Position 3 Line Parameter Dialing Method...
  • Page 205 10.2 Menu tree in Administrator mode First level Second level Third level Fourth level 5 Function Set- 1 Function F Code TX tings ON/OFF Setting Relay RX (p. 10-21) Relay Printing Destination Check Display Function Confirm Address (TX) Confirm Address (Register) 3 Memory RX Setting (p.

  • Page 206: Security Settings

    Menu tree in Administrator mode 10.2 10.2.3 Security Settings First level Second level 4 Security Details Manual Destination Input (p. 10-32) Restrict Fax TX Hide Personal Information Display Activity Log Initialize Job History Thumbnail Display 10-8 d-Color MF651/551...

  • Page 207: Administrator Settings (E-Mail/Box/Smb/Ftp/Webdav)

    10.3 Administrator Settings (E-mail/Box/SMB/FTP/WebDAV) 10.3 Administrator Settings (E-mail/Box/SMB/FTP/WebDAV) This section describes administrator settings that are configured for E-mail Transmission, Save in User Box, SMB, FTP and WebDAV. 10.3.1 Displaying the Administrator Settings screen To display the Administrator Settings screen, press the [Utility/Counter] key on the control panel and then select [Administrator Settings] from the Utility menu that appears.

  • Page 208: Restrict Operation

    Administrator Settings (E-mail/Box/SMB/FTP/WebDAV) 10.3 Restrict Operation Item Description Restrict Broadcasting Specify whether to allow the users to specify destinations to which to send broadcast faxes. 10.3.3 System Settings - Reset Setting - Job Reset - Next Job - Reset Data After Specify whether to reset settings (such as scan setting) configured for sending faxes after sending jobs.

  • Page 209: System Settings - Stamp Settings - Header/Footer Settings

    10.3 Administrator Settings (E-mail/Box/SMB/FTP/WebDAV) 10.3.4 System Settings - Stamp Settings - Header/Footer Settings Configure the settings for the header/footer to be inserted on all pages. You can use the settings for the header/footer configured here for faxing, scanning and printing. In the Header/Footer Setting window, press [New].

  • Page 210: Security Settings - Security Details

    Administrator Settings (E-mail/Box/SMB/FTP/WebDAV) 10.3 10.3.5 Security Settings - Security Details Manual Destination Input Specify whether to allow manual destination input. If "Restrict" is selected, the Direct Input tab does not appear. This makes it impossible to directly enter destinations. 10-12 d-Color MF651/551...

  • Page 211: Administrator Settings (G)

    10.4 Administrator Settings (G3) 10.4 Administrator Settings (G3) This section describes administrator settings that are configured for G3 Fax TX. The descriptions in this section also apply to Network Fax. 10.4.1 System Settings - Power Save Settings - Enter Power Save Mode Select the condition on which the machine shifts to the power save mode.

  • Page 212: System Settings - Restrict User Access

    Administrator Settings (G3) 10.4 10.4.3 System Settings - Restrict User Access Restrict Access to Job Settings - Registering and Changing Addresses Reference For the setting procedure, refer to page 10-9. Restrict Operation - Restrict Broadcasting Reference For the setting procedure, refer to page 10-10. 10.4.4 System Settings - Stamp Settings - Fax TX Settings Specify whether to reset stamp settings configured for scanning faxes when sending faxes.

  • Page 213: Fax Settings - Header/Footer Position

    10.4 Administrator Settings (G3) Item Description Sender Allows you to register more than one sender name that is to be printed on documents received by the recipient as sender information. Enter a text us- ing up to 30 characters. • To register a new sender, press [New].
  • Page 214 Administrator Settings (G3) 10.4 [Outside Body Text]: The sender information is added to the outside of the original image area before the fax is being sent. From : MFP01 To:123456789 05/25/2006 13:22 #138 P.001/001 [OFF]: The sender information is not added. The following indicate how sender information is printed.

  • Page 215: Fax Settings - Line Parameter Setting

    10.4 Administrator Settings (G3) 10.4.7 Fax Settings - Line Parameter Setting Configure items related to fax transmission and reception. 1/3 page Item Description Dialing Method Select one of the following dialing methods. • North American model (inch): PB/10pps • European model (cm): PB Receive Mode Select a receive mode.

  • Page 216: Fax Settings - Tx/Rx Setting

    Administrator Settings (G3) 10.4 3/3 page Item Description Line Monitor Sound Vol. Set the volume level of the speaker in the range between 0 and 31 (Default: 16). 10.4.8 Fax Settings - TX/RX Setting Configure the handling of files for polling TX operations and printing method for RX operations. 1/3 page Item Description...
  • Page 217 10.4 Administrator Settings (G3) Item Description Incorrect User Box No. Configure how the machine should react where an unregistered User Box Entry number is specified for fax RX using a User Box. • [Print]: Prints received documents, • [Show Error Message]:Handles the fax as a communications error. •...
  • Page 218 Administrator Settings (G3) 10.4 3/3 page Item Description No. of Sets (RX) Set the number of copies for received documents to any number from 1 to 10 (Default: 1 set.). 10-20 d-Color MF651/551...

  • Page 219: Fax Settings - Function Settings

    10.4 Administrator Settings (G3) 10.4.9 Fax Settings - Function Settings Function ON/OFF Settings 1/2 page Item Description F-Code TX Specify whether to use F-Code TX. • F-Code TX provides two methods: confidential transmission and relay transmission. Reference For details on confidential transmission, refer to page 7-5. For details on relay transmission, refer to page 7-6.

  • Page 220: Memory Rx Setting

    Administrator Settings (G3) 10.4 2/2 page Item Description Confirm Address (TX) When specifying a fax destination with direct input, a screen appears (G3) prompting you to enter the fax number again for confirmation. Entering the fax number twice prevents one from entering incorrect destinations. •...

  • Page 221: Closed Network Rx

    10.4 Administrator Settings (G3) Closed Network RX Specify whether to use the Closed Network RX function. To use the function, specify a password that is used for Closed Network RX. Press [No] to clear the entered setting and then specify a password using the keypad. (up to 4 digits) Reference Closed Network RX is only available when the receiver has password transmission function.

  • Page 222: Incomplete Tx Hold

    Administrator Settings (G3) 10.4 If "Confirm Address (Register)" is ON, a screen for entering the fax number again appears after you press [OK]. Enter the fax number and then press [OK]. Reference For details on the Confirm Address function, refer to page 10-21. Incomplete TX Hold This function temporarily retains documents failed to be transmitted in the Fax Retransmit User Box even with auto-redial due to a communications error or busy signals.

  • Page 223: Pc-Fax Rx Settings

    10.4 Administrator Settings (G3) PC-Fax RX Settings Specify whether to use the PC-Fax RX function. To use the function, configure the following items. Reference The documents received by fax are saved in the TIFF format in a User Box. Reference For details on PC-Fax RX, refer to page 7-3.

  • Page 224: Fax Settings - Pbx Connection Setting

    Administrator Settings (G3) 10.4 Item Description TSI User Box Registration Register destinations to which to distribute RX documents. Up to 128 destinations can be registered. Select a desired number, and then press [Edit]. TSI User Box Set- Allows you to distribute received faxes to other fax machines ting or User Boxes in this machine.

  • Page 225: Fax Settings - Report Settings

    10.4 Administrator Settings (G3) 10.4.11 Fax Settings - Report Settings Specify a way to output reports. 1/3 page Item Description Activity Report Configure output settings for Activity Report. To output the re- port, configure the following settings. Output Settings Specify the time when the report is to be output. Daily: Outputs the report every day at a certain time.
  • Page 226 Administrator Settings (G3) 10.4 2/3 page Item Description Bulletin TX Report Configure the output settings for Bulletin TX Report. Specify whether to out- put the report. Relay TX Result Report Configure the output settings for Relay TX Result Report. Specify whether to output the report.

  • Page 227: Fax Settings - Job Settings List

    10.4 Administrator Settings (G3) 10.4.12 Fax Settings - Job Settings List This function outputs a list of settings related to faxes. Select a desired paper tray, and then press [Start]. Reference For an example of output of a list of settings, refer to page 8-11. d-Color MF651/551 10-29...

  • Page 228: Fax Settings - Multi Line Settings

    Administrator Settings (G3) 10.4 10.4.13 Fax Settings - Multi Line Settings If two fax kits are installed, configure settings for the second line. Line Parameter Setting Item Description Dialing Method Select one of the following for the dialing method of the extension line. •...

  • Page 229: Function Settings

    10.4 Administrator Settings (G3) Function Settings Item Description PC-FAX TX Setting Specify the line to use for PC-FAX transmissions. Multi Line Settings Select the communication method for the extension line from three options: TX and RX, RX Only, and TX Only. Sender Fax No.

  • Page 230: Security Settings - Security Details

    Administrator Settings (G3) 10.4 10.4.14 Security Settings - Security Details 1/3 page Item Description Manual Destination Input For the setting procedure, refer to page 10-12. 2/3 page Item Description Restrict Fax TX Select whether to restrict fax transmissions. If [ON] is selected, the fax func- tions no longer appear on the Scan/Fax screen.
  • Page 231 10.4 Administrator Settings (G3) 3/3 page Item Description Job History Thumbnail Specify whether to display the first page for each job in the left-side pane Display when a job history is selected with [Job History] on each tab that is displayed when [Job List] - [Job Details] are selected.

  • Page 232: Administrator Settings (Ip/I-Fax)

    Administrator Settings (IP/I-FAX) 10.5 10.5 Administrator Settings (IP/I-FAX) This section describes administrator settings that are configured for Internet Fax and IP Address Fax. 10.5.1 System Settings - Power Save Setting - Enter Power Save Mode Reference For the setting procedure, refer to page 10-5. 10.5.2 System Settings - Output Setting - Print/Fax Output Setting - Fax Reference...

  • Page 233: Fax Settings - Header/Footer Position

    10.5 Administrator Settings (IP/I-FAX) 10.5.6 Fax Settings - Header/Footer Position Reference For IP Address Fax in the color mode, reception information is not available for [Outside Body Text]. Even if [Outside Body Text] is selected, sender information is added to the inside of the original. Reference For the setting procedure, refer to page 10-6.

  • Page 234: Fax Settings - Report Settings

    Administrator Settings (IP/I-FAX) 10.5 10.5.10 Fax Settings - Report Settings Activity Report Reference For the setting procedure, refer to page 10-27. TX Result Report Reference For the setting procedure, refer to page 10-27. Sequential TX Report Reference For the setting procedure, refer to page 10-27. Broadcast Result Report Reference For the setting procedure, refer to page 10-27.

  • Page 235: Mdn Message (I-Fax)

    10.5 Administrator Settings (IP/I-FAX) MDN Message (I-FAX) Configure the output settings for MDN messages in Network Fax. Specify whether to output the body. DSN Message (I-FAX) Configure the output settings for DSN messages in Network Fax. Specify whether to output the body. Print E-mail Message Body (I-FAX) Configure the output settings for body of successfully received E-mail.

  • Page 236: 10.5.11 Fax Settings - Job Settings List

    Administrator Settings (IP/I-FAX) 10.5 10.5.11 Fax Settings - Job Settings List Reference For the setting procedure, refer to page 10-6. 10.5.12 Fax Settings - Network Fax Settings Configure the settings for Internet Fax and IP Address Fax. Black Compression Level Specify the device capabilities for fax transmissions when sending faxes with the file format selected to TIFF.

  • Page 237: Internet Fax Self Rx Ability (I-Fax)

    10.5 Administrator Settings (IP/I-FAX) Internet Fax Self RX Ability (I-FAX) This item appears if the Internet fax function is available. When an MDN request is sent from a recipient machine, the machine sends information that is configured for its own capabilities. Configure the settings for the compression format, paper size and resolution.

  • Page 238: 10.5.13 Security Settings - Security Details

    Administrator Settings (IP/I-FAX) 10.5 2/2 page Item Description Add Content-Type Infor- Specify whether to add Content-Type information to an Internet fax when mation sending it. If "Yes" is selected, "application=faxbw" is added to the Content-Type head- er of MIME as a sub type. 10.5.13 Security Settings - Security Details Manual Destination Input Reference...
  • Page 239 Web Connection...

  • Page 241: How To Use Pagescope Web Connection

    11.1 How to use Web Connection Web Connection This chapter explains functions of a device management utility "Web Connection". 11.1 How to use Web Connection Web Connection is a device control utility provided by the HTTP server built in the printer controller. Start the Web browser on the computer via the network;...

  • Page 242: Cache Function Of Web Browser

    How to use Web Connection 11.1 11.1.3 Cache function of Web browser The Web browser has the cache function; therefore, the latest information may not be shown in the page displayed using Web Connection. In addition, problems may occur when the cache is used. When using Web Connection, disable the cache function on the Web browser.

  • Page 243: Logging In And Logging Out

    11.2 Logging in and logging out 11.2 Logging in and logging out 11.2.1 Login and logout flows Accessing with Web Connection displays the login page when User Authentication or Account Track is enabled, and displays the login page in the public user mode when User Authentication or Account Track is not enabled.
  • Page 244 Logging in and logging out 11.2 Login as an administrator again. 11-6 d-Color MF651/551...

  • Page 245: When User Authentication Or Account Track Is Enabled

    11.2 Logging in and logging out When User Authentication or Account Track is enabled If Authentication Manager is used for authentication, ask your server administrator about the login procedure. The User Authentication or Account Track page appears. Enter the required items to log in. To log in as a different user or as an administrator, log out once.

  • Page 246: Logging Out

    Logging in and logging out 11.2 Log in again. 11.2.2 Logging out When you click the [Logout] or [To Login Screen] button at the upper right of the window, a logoff confirmation page appears. Click [OK] to return to the login page. Reference The login page that appears differs depending on whether Authentication is enabled in this machine.

  • Page 247: Logging In

    11.2 Logging in and logging out 11.2.3 Logging in Web Connection provides the user or administrator mode depending on how to log in. If necessary, you can log in to the user mode as an administrator or User Box administrator depending on user authentication or User Box administrator setting.

  • Page 248: Logging In As A Public User

    Logging in and logging out 11.2 Logging in as a public user Login as a public user when User Authentication is not enabled in this machine. In the login page, select "Public User", and press [Login]. 11-10 d-Color MF651/551...

  • Page 249: Logging In As A Registered User

    11.2 Logging in and logging out Logging in as a registered user Specify the registered user name and password to log in when User Authentication is enabled in this machine. In the login page, enter the user name and the password, and click [Login]. Reference If Account Track is enabled, also enter the account name and password.

  • Page 250: Logging In To Administrator Mode

    Logging in and logging out 11.2 Logging in to administrator mode To configure the system or network setting, log in to the administrator mode. In the login page, select "Administrator", and click [Login]. % Enter the administrator password in the page that appears, and then click [OK]. Reference Logging in to the administrator mode locks the control panel of this machine, and you will not be able to use it.

  • Page 251: Logging In As A User Box Administrator

    11.2 Logging in and logging out Logging in as a User Box administrator You can log in to the user mode as an administrator to delete a job when User Authentication is enabled in this machine. If necessary, you can log in to the user mode as a User Box administrator when the User Box administrator is enabled using the control panel.

  • Page 252: Page Configuration

    Page Configuration 11.3 11.3 Page Configuration The window displayed by pressing an item in the top menu after logging in to Web Connection is configured as follows. This example shows the items in Information - Device Information. Reference The contents of the Web Connection pages vary depending on the options installed in this machine or the settings of this machine.
  • Page 253 11.3 Page Configuration Item Description Icon Select the category of the item to be displayed. The following icons are displayed in the user mode. • Information • • User Box • Direct Print • Store Address • Customize Menu Displays information and setting for the selected icon. The menu that appears in this area varies depending on which icon was selected.

  • Page 254: User Mode Overview

    User Mode Overview 11.4 11.4 User Mode Overview When you are logged in to the user mode, you can configure the following functions. 11.4.1 Information Reference For the other information about the user mode, refer to the Web Connection Help on the Utilities DVD-ROM. Item Description Device Informa-...

  • Page 255: Job

    11.4 User Mode Overview 11.4.2 Item Description Current Jobs Allows you to check the currently executed job or queued jobs. Job History Allows you to check the executed jobs. Communication Allows you to check the completed transmission and reception jobs. List d-Color MF651/551 11-17...

  • Page 256: User Box

    User Mode Overview 11.4 11.4.3 User Box Reference For operating procedures on User Boxes, refer to the "User's Guide [Box Operations]". Item Description Open User Box Allows you to open the currently created User Box (Public, Personal, or Group User Box) and print, send, or download a document saved in the User Box or to change the User Box setting.

  • Page 257: Direct Print

    11.4 User Mode Overview 11.4.4 Direct Print Item Description Direct Print Allows you to specify a file saved in the computer to print it using this machine. d-Color MF651/551 11-19...

  • Page 258: Store Address

    User Mode Overview 11.4 11.4.5 Store Address "Store Address" may not be displayed depending on settings in the administrator mode. Item Description Address Book Allows you to view a list of the one-touch destinations registered with this machine or to register or change destinations. Group Allows you to view a list of group destinations registered with the machine or to reg- ister or change destinations.

  • Page 259: Customize

    11.4 User Mode Overview 11.4.6 Customize You can register display settings for each user. Item Description Option Allows you to configure the settings displayed in the initial page after logging in to this machine. d-Color MF651/551 11-21...

  • Page 260: Administrator Mode Overview

    Administrator Mode Overview 11.5 11.5 Administrator Mode Overview When you are logged in to the administrator mode, you can configure the following functions. Reference For details on the administrator mode, refer to the "User's Guide [Network Administrator]". 11.5.1 Maintenance Reference To use the machine as a scanner from an application using TWAIN, install the "...

  • Page 261: System Settings

    11.5 Administrator Mode Overview Item Description Timer Setting Configure Power Save or Weekly Timer Setting in this machine. Network Error Specify whether to display the network error code. Code Display Setting Reset Clears all settings for the network, controller and destinations. License Settings Allows you to issue a license and enable functions.

  • Page 262: Security

    Administrator Mode Overview 11.5 11.5.3 Security Item Description PKI Setting Allows you to register a device certificate, or configure the SSL, protocol, or external certificate setting. Certificate Verifi- Specify the items to validate a certificate. cation Settings Address Refer- When giving destination access permission, configure settings to specify an refer- ence Setting ence allowed group or access a public user.

  • Page 263: User Authentication/Account Track

    11.5 Administrator Mode Overview 11.5.4 User Authentication/Account Track Item Description Authentication Configure the User Authentication or Account Track setting in this machine. To en- Method able authentication, configure the number of assigned counters or the When # of Jobs Reach Maximum setting. User Authentica- When user authentication is enabled, register users and their information.

  • Page 264: Network

    Administrator Mode Overview 11.5 11.5.5 Network 11-26 d-Color MF651/551...
  • Page 265 11.5 Administrator Mode Overview Item Description TCP/IP Setting Allows you to configure the TCP/IP setting when connecting this machine via net- work. E-Mail Setting Allows you to configure the settings to perform the E-mailing or I-Fax extension function. LDAP Setting Allows you to configure the settings to register the LDAP server.

  • Page 266: User Box

    Administrator Mode Overview 11.5 11.5.6 User Box When you are logged in to the administrator mode, you can handle a User Box without entering the password when opening it. Item Description Open User Box Allows you to open the currently created User Box (Public, Group, or Personal User Box) and change the User Box setting.

  • Page 267: Print Settings

    11.5 Administrator Mode Overview 11.5.7 Print Settings Item Description Basic Setting Allows you to specify the default values of the printer. PCL Setting Allows you to specify the default values in the PCL mode. PS Setting Allows you to specify the default values in the PS mode. TIFF Setting Configure paper settings for TIFF mode.

  • Page 268: Store Address

    Administrator Mode Overview 11.5 11.5.8 Store Address Item Description Address Book Allows you to view a list of the one-touch destinations registered with this machine or to register or change destinations. Group Allows you to view a list of group destinations registered with the machine or to reg- ister or change destinations.

  • Page 269: Fax Settings

    11.5 Administrator Mode Overview 11.5.9 Fax Settings Item Description Header/Footer Configure the setting to print the sender or reception information. Position Line Parameter Specify the fax line such as Dialing Method. Setting TX/RX Settings Configure the paper, User Box, and other settings for sending or receiving data. Function Setting Configure the fax settings for Memory RX or Network Fax.
  • Page 270 Administrator Mode Overview 11.5 11-32 d-Color MF651/551...

  • Page 271: Troubleshooting For Fax And Scanning Problems

    Troubleshooting for fax and scanning problems...

  • Page 273: Cannot Send Faxes

    12.1 Cannot send faxes Troubleshooting for fax and scanning problems This chapter provides solutions for some problems you encounter while using fax and scanning functions. If you encounter a problem which is not listed in this chapter or difficult to solve, please contact your service representative.

  • Page 274: Network Fax Or Network Scan Sending

    Cannot send faxes 12.1 12.1.2 Network fax or network scan sending If you cannot send a fax while using the Internet Fax, IP Address Fax, E-mail, SMB, FTP, WebDAV or Web Service functions, follow the steps below to identify the problem. Check points Corrective Actions Does the size of E-mail to...

  • Page 275: Cannot Receive Faxes

    12.2 Cannot receive faxes 12.2 Cannot receive faxes When a fax cannot be received, try to correct problems by referring to the table below. If a fax reception error persists, please contact your service representative. Reference If you are unable to send a fax, the TX Result Report is output. For details, refer to page 8-10. (When printing the TX Result Report is enabled) For details on error messages, Refer to page 12-7.

  • Page 276: Network Fax

    Cannot receive faxes 12.2 12.2.2 Network Fax Description of Check points Corrective Actions problem Cannot receive Is paper in the If the add paper icon is lit, the machine is out of paper and re- faxes machine? ceived documents are stored in memory. Add paper. For the procedure for adding paper, refer to the "User's Guide [Copy Operations]".

  • Page 277: Error Messages Displayed

    12.3 Error messages displayed 12.3 Error messages displayed If the machine encounters a problem, an error dialog will appear and display one of the following error messages. Take corrective actions by referring to the table below. If a communication error persists, please contact your service representative. 12.3.1 G3 Fax Error Message...

  • Page 278: Network Fax Error Code

    Error messages displayed 12.3 12.3.3 Network Fax Error Code If the machine encounters a problem while sending or receiving a network fax, an error dialog will appear and error codes will be displayed in Nxx format. Take corrective actions by referring to the table below. Transmission system error code Code Type...

  • Page 279: Reception System Error Code

    12.3 Error messages displayed Reception system error code Code Type Descrip- Corrective Actions tion SMTP re- SMTP re- If SMTP reception does not start 60 minutes later after an ception ception er- incoming call was connected, this error occurs. Ask the sender to resend the fax. Decoding Original too Ask the sender to shorten the length of original to be sent...

  • Page 280: If "Contact Your Service Representative" Is Displayed (Service Call)

    If "Contact your service representative" is displayed (Service Call) 12.4 12.4 If "Contact your service representative" is displayed (Service Call) If there is a problem that cannot be remedied by the customer, "Contact your service representative" appears on the screen. (Service Call screen) Normally, the phone number and fax number for your service representative appear in the center of the Service Call screen.

  • Page 281: Appendix

    Appendix...

  • Page 283: Product Specifications

    13.1 Product specifications Appendix 13.1 Product specifications 13.1.1 Scanner functions Item Specifications Scan speed 78 sheets/minute (for 8-1/2 e 11 (A4)) Scannable range Same as the copier (Max. 11 e 17 (A3)) Functions E-Mail PC (SMB) User Box WebDAV Web Service Scanner resolution 200/300/400/600dpi Scannable paper size...

  • Page 284: Tips

    Tips 13.2 13.2 Tips 13.2.1 Number of pages saved in memory This machine contains the 250 GB hard disk in the standard. In the hard disk, it is possible to store about 10,000 our standard originals in an A4 size sheet with 700 words that are saved and received in each mode (Copy, Printer, Scan, User Box and Fax) (with the resolution set to "Fine").

  • Page 285: Scanner Glossary

    13.3 Scanner Glossary 13.3 Scanner Glossary Term Description 10BASE-T/ A set of specifications under the Ethernet standards. Those cables that consist 100BASE-TX/ of twisted copper wire pairs are used. The transmission speed of 10Base-T is 10 1000BASE-T Mbps, of 100Base-TX is 100 Mbps, and of 1000Base-T is 1000 Mbps. Active Directory A network service provided by Microsoft.
  • Page 286 Scanner Glossary 13.3 Term Description DHCP The acronym for Dynamic Host Configuration Protocol, used for a client compu- ter on the TCP/IP network to load network configuration automatically from a server. Just using a DHCP server to centrally manage IP addresses of the DHCP clients enables you to construct a network without IP address conflicts or other troubles.
  • Page 287 13.3 Scanner Glossary Term Description IPsec The name of a security technology used for the TCP/IP network. IPsec allows service with enhanced security by determining the protocol used for the encryp- tion of transmit packets and for authentication. IPv6 The acronym for Internet Protocol version 6. With the number of devices on the Internet increasing, the IPv6 protocol has been arranged to replace the current IPv4 protocol.
  • Page 288 Scanner Glossary 13.3 Term Description The acronym for Optical Character Reader, a device or software that converts handwritten or printed characters to text data by optically scanning them and comparing them with previously stored patterns for identification. The acronym for Operating System, a base software used to control the system of a computer.
  • Page 289 13.3 Scanner Glossary Term Description Screen frequency The density of dots used to create the image. Single-page TIFF A TIFF file that contains only a single page. An acronym for Service Location Protocol. Services on a TCP/IP network and cli- ents are automatically searched for.

  • Page 290: Internet Fax Glossary

    Internet Fax Glossary 13.4 13.4 Internet Fax Glossary This section describes the general terms used in the Internet fax communications. Term Description The acronym for Delivery Status Notifications, a delivery status notification mes- sage being returned from a receiver to a sender when the E-mail is delivered to the receiver's mail server.

  • Page 291: Fax Glossary

    13.5 Fax Glossary 13.5 Fax Glossary This section describes the general terms used in the fax communications. Explanations may be given of the terms of functions that are not included in this machine. Term Description Address Book A function of registering frequently used fax numbers of recipients. When regis- tering abbreviated addresses, you should also register the destination name and the search string, so that you can specify the destination using the search string to select.
  • Page 292 Fax Glossary 13.5 Term Description F-Code A communication procedure related to the usage of subaddress of T.30* stand- ardized by CIAJ (Communications and Information Network Association of Ja- pan). F code is provided by Japanese Communications Industrial Corporation. Various kinds of capabilities are available for the communication among fax ma- chines with the F code function irrespective of difference of the fax machine brand.
  • Page 293 13.5 Fax Glossary Term Description Polling A function available on the receiver's side to request a sender to send docu- ments set or stored in the sender's machine or memory. Program A function of registering frequently used destination fax numbers, or stereotyped transmission operation procedures.
  • Page 294 Fax Glossary 13.5 Term Description Transmission reser- A function of programming the next transmission during transmission or printing. vation Transmission source The transmission time, name, telephone number, page number, and other infor- record mation on the sender's side printed at the edge of the document on the receiv- er's side.
  • Page 295 Index...

  • Page 297: Index By Item

    14.1 Index by item Index 14.1 Index by item Confidential RX 8-17 Confidential RX Report Activity Report Connection to network 5-20 Address Book 12-10 Contact your service representative E-Mail 9-10 Control panel 9-14 Create User Box 9-20 Internet Fax Bulletin Board User Box 9-25 9-18 IP Address Fax...
  • Page 298 Index by item 14.1 11-5 Logging in Logging out 11-5 Fax Active Screen 9-28 5-52 Long Original 5-64 Fax Header Settings 5-65 Fax Retransmit 11-31 Fax Settings 11-22 Maintenance 5-63 F-Code TX Manual redialing 5-65 File Path 5-26 5-27 5-28 Manual RX (Dedicated telephone line) 5-36 File Type...
  • Page 299 14.1 Index by item 5-61 10-31 Polling TX - Normal Sender Fax No. Polling TX Report 8-15 Sending Advanced Preview 5-12 5-26 Port Number Operation Flow Preview - View Pages 5-10 5-51 Separate Scan 5-11 Preview - View Pages - Change Setting Sequence Polling Rx Reserved Report 8-17 5-11...

  • Page 300: Index By Button

    Index by button 14.2 14.2 Index by button 3-17 9-24 Numerics Check Original Settings Check Program Settings 9-21 1-Sided 5-35 3-17 9-24 Check Scan Settings 5-35 2-Sided Check URL Notif. Destination 9-24 5-49 Check/Change Temporary Access City 5-32 Accessibility 10-23 Closed Network RX 10-25 Action when TSI User Box is not set.
  • Page 301 14.2 Index by button 5-51 5-56 10-11 Document Name Header Settings, Footer Settings Document Permissions 5-37 Header/Footer 5-48 5-34 10-15 Dot Matrix Original Header/Footer Position DSN Message 10-37 Header/Footer Settings 10-11 10-39 10-32 DSN Request Hide Personal Information 10-18 9-13 9-15 9-17 Duplex Print (RX)
  • Page 302 Index by button 14.2 5-52 Mixed Original Power Save Mode Memory Preset Stamp Type 5-48 10-30 5-10 Multi Line Settings Prev. Page Multi Line Usage Settings 10-31 Print 3-10 10-25 5-37 10-37 Multi Page Print E-mail Message Body 10-18 Print Paper Selection 10-18 Print Paper Size 5-31...
  • Page 303 14.2 Index by button 9-29 Search Option Screen Search Option Settings 9-29 Uppercase and Lowercase Letters 9-29 10-12 10-32 Security Details 9-23 URL Notif. Destination Select Group 9-21 5-58 URL Notification Setting 9-10 10-23 Select Line 5-25 User Box 3-10 Send 9-13 9-15...
  • Page 304 Index by button 14.2 14-10 d-Color MF651/551...
  • Page 305 DIRECTIVE 2002/96/CE ON THE TREATMENT, COLLECTION, RECYCLING AND DISPOSAL OF ELECTRIC AND ELECTRONIC DEVICES AND THEIR COMPONENTS INFORMATION 1. FOR COUNTRIES IN THE EUROPEAN UNION (EU) The disposal of electric and electronic devices as solid urban waste is strictly prohibited: it must be collected separately. The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the environment.

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