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Brother 884-T09 Operation Manual

Electronic labeling system.
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PT-H500LI
In order to use your P-touch labeler safely, read the included
Quick Setup Guide first.
Read this guide before using your P-touch labeler.
Keep this guide in a handy place for future reference.
Please visit us at http://solutions.brother.com/ where you can
get product support and answers to frequently asked
questions (FAQs).
INTRODUCTION
EDITING A LABEL
LABEL PRINTING
USING THE FILE MEMORY
USING P-TOUCH SOFTWARE
RESETTING & MAINTENANCE
TROUBLESHOOTING
APPENDIX
Version 0
US ENG

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Table of Contents

   Summary of Contents for Brother 884-T09

  • Page 1 Read this guide before using your P-touch labeler. INTRODUCTION Keep this guide in a handy place for future reference. Please visit us at http://solutions.brother.com/ where you can EDITING A LABEL get product support and answers to frequently asked questions (FAQs).
  • Page 2: Table Of Contents

    Contents EDITING A LABEL................... 3 Entering and Editing Text....................3 Entering Text from the Keyboard ................3 Using Text Reminder ....................3 Deleting Text Reminder Memory ................3 Adding a New Line ....................4 Adding a New Block....................4 Moving the Cursor....................4 Inserting Text ......................
  • Page 3 INTRODUCTION USING THE FILE MEMORY ..............38 Storing a Label into Memory ..................38 Opening a Stored Label File ..................38 Printing a Stored Label File..................39 Deleting a Stored Label File..................39 USING P-TOUCH SOFTWARE ............40 Using P-touch Editor ....................40 ® Using P-touch Editor (For Windows ) ..............40 Using P-touch Editor (For Macintosh)..............44 Updating P-touch Editor..................46...
  • Page 4: Editing A Label

    EDITING A LABEL Entering and Editing Text Entering Text from the Keyboard The keyboard of your P-touch labeler can be used in the same way as a standard computer keyboard. Refer to the "Quick Setup Guide" for the name and location of each key. Using Text Reminder When a character is entered, the P-touch labeler remembers character sequences beginning with the character entered from a history of all printed character sequences to...
  • Page 5: Adding A New Line

    EDITING A LABEL Adding a New Line • To end the current line of text and start a new line, press the Enter key. A carriage return mark appears at the end of the line, and the cursor moves to the start of the new line. •...
  • Page 6: Entering Symbols

     Deleting all text at once Use the Clear key to delete all text at once. Press the Clear key. The Clear options are displayed. Using the key, select "Text Only" to delete all text while retaining the current format settings, or select "Text&Format" to delete all text and format settings. Press the Esc key to return to the text entry screen, without erasing (or clearing) text or format.
  • Page 7 EDITING A LABEL Press the Esc key to return to the previous step.   Symbol List Category Symbols Punctuation Bracket/Arrow Mathematics Currency/Unit (Number) [Number] Entering Symbols...
  • Page 8: Entering Icons

    Entering Icons To enter an icon, use the Icon function (see below). Entering Icons Using the Icon Function Press the Icon key. A list of icon categories and icons in that category is displayed. The last icon entered is selected in the displayed list. Select an icon category (Sign, Business, etc.) using the key and then press the OK or Enter key.
  • Page 9: Entering Accented Characters

    EDITING A LABEL Category Icons Personal Nature/Earth Pictograph The symbols shown in the table may look slightly different on the LCD and when printed. Entering Accented Characters The P-touch labeler can display and print a set of accented characters such as other language specific characters.
  • Page 10: Setting Character Attributes

      Accented Character List Character Accented Characters Character Accented Characters Setting Character Attributes Setting Character Attributes by Label Using the Font key, you can select a font and apply size, width, style, line, and alignment attributes. Press the Font key. The current settings are displayed.
  • Page 11: Setting Character Attributes By Each Line

    EDITING A LABEL • Press the Esc key to return to the previous step. • Press the Space key to set the selected attribute to the default value. • Refer to the Setting Options table for all the available settings. •...
  • Page 12   Setting Options Attribute Value Result Value Result (Helsinki) (Belgium) (Brussels) (Atlanta) (US) (Adams) (Los (Brunei) Font Angeles) (San (Sofia) Diego) (Florida) (Germany) (Letter (Calgary) Gothic) When Auto is selected, the text is automatically adjusted Auto 18pt to print in the largest size available for each tape width.
  • Page 13 EDITING A LABEL Attribute Value Result Value Result x 2/3 Width x 3/2 x 1/2 I+BLD Normal (Italic Bold) I+OUT (Italic (Bold) Outline) I+SHD (Italic (Outline) Shadow) Style I+SLD (Italic (Shadow) Solid) (Solid) (Vertical) (Italic) (Underline) Line (Strikeout) Left Right Align (Alignment) Just...
  • Page 14: Setting Auto Fit Style

    Setting Auto Fit Style When "Size" of the Font key is set to "Auto" and "Length" of the Label key is set to a specific length, you can select the way to reduce the text size to fit within the label length. Press the Menu key, select "Auto Fit Style"...
  • Page 15 EDITING A LABEL   Frames Attribute Value Result Value Result Frame Setting Frame...
  • Page 16 Attribute Value Result Value Result Frame Setting Frame...
  • Page 17 EDITING A LABEL Attribute Value Result Value Result Frame Setting Frame...
  • Page 18: Setting The Label Length

    Setting the Label Length Setting the Label Length You can set the length of the label within the range 1.2" (30 mm) - 12.0" (300 mm). Press the Label key. Select "Length" using the key, and then set the value by using the key.
  • Page 19: Using Templates

    EDITING A LABEL Using Templates You can quickly and easily create labels for a variety of purposes, such as file tabs, equipment labels, name badges, etc. Simply select a layout from the templates, enter the text and apply formatting as desired. Symbols, icons and accented characters can also be used in Templates.
  • Page 20 Enter the text and then press the OK or Enter key. Repeat this for each text field. After all text fields are entered, the print menu is displayed when the OK or Enter key is pressed. Select "Print" using the key and then press the OK or Enter key to display the Copies screen.
  • Page 21 EDITING A LABEL   Templates Attribute Value Details Flag 1 (0.47" x 3.5" [12mm x 90mm]) Flag 2 (0.47" x 3.5" [12mm x 90mm]) Cable Wrap 1 (Rotate & repeat) (0.94" x 1.5" [24 mm x 39 mm]) Cable Wrap 2 (Rotate &...
  • Page 22 Attribute Value Details Bin Box (0.70" x 3.0" [18 mm x 76 mm]) Equipment Label (0.70" x 2.2" [18 mm x 58 mm]) Address Label 1 (0.94" x 2.7" [24 mm x 70 mm]) Address Label 2 Template Name (0.70" x 2.7" [18 mm x 70 mm]) Name Badge 1 (0.94"...
  • Page 23: Using Block Layouts

    EDITING A LABEL Using Block Layouts You can quickly and easily create labels using the preset block layouts. Simply select a layout from the block layouts, enter the text and apply formatting as desired. Using Block Layouts Press the Block Layout key. Select a tape width using the key.
  • Page 24 Select "Print" using the key and then press the OK or Enter key to display the Copies screen. • Select "Edit" to change the text data or style settings. • Select "Save" to store the label to the file memory. For the file memory, refer to "USING THE FILE MEMORY"...
  • Page 25 EDITING A LABEL Attribute Value Details 1+2LineA 1+2LineB 0.94"/24mm 1+3Line 1+4Line 1+5Line 2LineA 2LineB 3Line 1+2LineA 0.70"/18mm 1+2LineB 1+3Line 1+4Line 1+5Line Using Block Layouts...
  • Page 26: Creating A Bar Code Label

    Attribute Value Details 2LineA 2LineB 0.47"/12mm 3Line 1+2Line 2LineA 0.35"/9mm 2LineB 1+2Line 0.23"/6mm 1+2Line Creating a Bar Code Label Using the Bar Code function you can create labels with one dimensional bar codes for use with cash registers, stock control systems or other bar code reader systems, or even asset control tags used in an asset management system.
  • Page 27: Setting Bar Code Parameters And Entering Bar Code Data

    EDITING A LABEL Setting Bar Code Parameters and Entering Bar Code Data Press the Bar Code key. Up to five bar codes can be entered on a label. Select an attribute using the key, and then set a value for that attribute using key.
  • Page 28   Bar Code Settings Attribute Value CODE39, CODE128, EAN-8, EAN-13, Protocol GS1-128 (UCC/EAN-128), UPC-A, UPC-E, I-2/5 (ITF), CODABAR Small Width Large Under# (characters printed below bar code) C.Digit (check digit) (only available for the CODE39, I-2/5 and CODABAR protocols) ...
  • Page 29: Editing And Deleting A Bar Code

    EDITING A LABEL CODE128, GS1-128 (UCC / EAN-128) Code Special Character Code Special Character Code Special Character (SPACE) FNC3 FNC2 FNC4 FNC1 Editing and Deleting a Bar Code • To edit bar code parameters and bar code data, position the cursor beneath the bar code mark on the data entry screen and then open the Bar Code Setup screen.
  • Page 30: Label Printing

    LABEL PRINTING Label Preview Using the Preview function you can check the layout of the label and the type of the installed tape before printing. Press the Preview key. An image of the label is displayed on the screen. 1. The bar indicates the position of the currently displayed portion of the label.
  • Page 31: Printing Multiple Copies

    LABEL PRINTING Printing Multiple Copies Using this function you can print up to 99 copies of the same label. Make sure that the appropriate tape cassette is inserted and ready for printing. Press the Print key, and then select the number of copies to be printed using the key, or type the number using the number keys.
  • Page 32 Move the cursor to the first character to be incremented in the numbering sequence and press the OK or Enter key. Move the cursor to the last character to be incremented in the numbering sequence and press the OK or Enter key. The number of labels to be printed is displayed.
  • Page 33: Mirror Printing

    LABEL PRINTING Mirror Printing Using the mirror printing function you can create labels with the text printed in reverse so that they can be read from the opposite side when attached to glass or other transparent material. Make sure that the appropriate tape cassette is inserted and ready for printing. Press the Print Options key, and select "Mirror"...
  • Page 34   Tape Cutting Options Setting Description Example Automatically cuts the tape after each label is printed, leaving a margin of 0.96" (24.5 mm) Large on each end. Margin 0.96” 0.96” (24.5mm) (24.5mm) Automatically cuts a piece of blank tape before printing the first label and then cuts the tape after each label is printed, leaving a Small...
  • Page 35: Adjusting The Label Length

    LABEL PRINTING Setting Description Example • Select this setting when using special tape. • When multiple copies are printed one time: • When using Fabric Iron-On Tapes, select "No Cut" for Cut Options before printing. After printing, remove the tape cassette from the ABC ABC ABC P-touch labeler and use scissors to cut the tape.
  • Page 36: Attaching Labels

    Printing a label from the Label Collection Stored in the P-touch labeler The list of the next page shows the many labels that are stored in your Label Collection. Printing these pre-designed labels saves you time. To download the new label designs, please visit the Brother Solutions Center at: http://solutions.brother.com ®...
  • Page 37 LABEL PRINTING Select the category using the key, and then press the OK or Enter key. Refer to the Label Collection List to view all of the available labels. The first label image is displayed. Select a label using the key, and then press the OK or Enter key.
  • Page 38 Category Label Communication Attention Retail * Labels are for illustrative purposes only. Printing from the Label Collection...
  • Page 39: Using The File Memory

    USING THE FILE MEMORY You can store up to 50 of your most frequently used labels in the file memory. Each label is stored as a file, allowing you to quickly and easily recall your label when needed again. When the file memory is full, each time you save a file you will need to overwrite one of your stored files.
  • Page 40: Printing A Stored Label File

    Printing a Stored Label File Press the File key and select "Print" using the key. Press the OK or Enter key. The file number of the stored label is displayed. The label text is also displayed to identify the label. Select a file number using the key, and then press the Print, OK or Enter key to display the Copies screen.
  • Page 41: Using P-touch Software

    Refer to the procedures below for your computer’s operating system. In the screen shots, “XX-XXXX” is displayed to represent the P-touch labeler model number. To download the latest driver and software, please visit the Brother Solutions Center at: http://solutions.brother.com ®...
  • Page 42 ® For Windows Click [P-touch Editor 5.1] on the [Start]/[Apps] screen, or double-click [P-touch Editor 5.1] on the desktop. When P-touch Editor starts, select whether you want to create a new layout or open an existing layout. • You can also start P-touch Editor using shortcuts, if you selected to create shortcuts during installation.
  • Page 43 USING P-TOUCH SOFTWARE  Operation modes P-touch Editor has three different operation modes: [Express] mode, [Professional] mode, and [Snap] mode. You can easily switch between modes by using the mode selection buttons. [Express] mode This mode allows you to quickly and easily create layouts that include text and images. The [Express] mode screen is explained below.
  • Page 44 [Professional] mode This mode allows you to create layouts using a wide-range of advanced tools and options. The [Professional] mode screen is explained below. 1. Menu bar 2. Standard toolbar 3. Property palette 4. Draw/Edit toolbar 5. Layout window 6. Database window 7.
  • Page 45: Using P-touch Editor (for Macintosh)

    • For Windows Vista / Windows You can also start P-touch Editor in [Snap] mode by clicking the Start menu -[All Programs]-[Brother P-touch]-[P-touch Editor 5.1 (Snap mode)]. ® • For Windows You can also start P-touch Editor in [Snap] mode by clicking [P-touch Editor 5.1 (Snap mode)] on the [Start]/[Apps] screen.
  • Page 46 1. Command bar 2. Draw/Edit toolbar 3. Inspector 4. Layout window 5. Database window Snap Mode With this mode, you can capture the screen, print it as an image, and save it for future use. To start the Snap mode, follow the steps below. When you click [Snap Mode], the [Description of Snap mode] dialog box appears.
  • Page 47: Updating P-touch Editor

    • Do not turn off the power when transferring data or updating software. ®  Updating P-touch Editor Software (For Windows To use the P-touch Update Software, it is necessary to install it from the CD-ROM provided. You can also download the software from the Brother Solutions Center (http://solutions.brother.com). ® ®...
  • Page 48 A message is displayed to indicate the installation has finished.  Updating P-touch Editor Software (For Macintosh) To use the P-touch Update Software, you can download it from the Brother Solutions Center (http://solutions.brother.com). Macintosh users can access this URL directly by clicking the icon found on your CD-ROM.
  • Page 49: Downloading A New Label Collection Category (windows Only)

    USING P-TOUCH SOFTWARE Select the [Printer] and [Language], select the check box next to P-touch Editor and then click [Install]. A message is displayed to indicate the installation has finished. Downloading a New Label Collection Category ® (Windows only) Using the P-touch Update Software, additional label collection categories can be downloaded to your P-touch labeler.
  • Page 50: Downloading A New Label Collection Category To Your P-touch Labeler

    The following method can also be used to start the P-touch Update Software. Click the Start button, and then select [All Programs] - [Brother P-touch] - [P-touch Update Software]. Click the [Machine update] icon. Select the [Printer], ensure that [The machine is connected correctly.] is...
  • Page 51 USING P-TOUCH SOFTWARE Select the [Language], select the check box next to the label collection to be downloaded, and then click [Transfer]. Do not turn off the P-touch labeler or disconnect the cable while the data is being transferred. Check the content to be updated, and then click [Start] to begin the update.
  • Page 52 • Newly downloaded label collection categories are added to the respective "Category". • An asterisk "*" is displayed at the end of the newly added category. • Downloaded label collections can be deleted using the following procedure. 1. Press the Label Collection key. 2.
  • Page 53: Resetting & Maintenance

    RESETTING & MAINTENANCE Resetting the P-touch Labeler You can reset the internal memory of your P-touch labeler when you want to clear all saved label files, or in the event the P-touch labeler is not operating correctly. Resetting the Data to Factory Settings Using the P-touch Labeler Keyboard All text, format settings, option settings and stored label files are cleared when you reset the P-touch labeler.
  • Page 54: Maintenance

    Maintenance Your P-touch labeler should be cleaned on a regular basis to maintain its performance and life span. Always remove the batteries and disconnect the AC adapter before cleaning the P-touch labeler. Cleaning the Unit Wipe any dust and marks from the main unit using a soft, dry cloth. Use a slightly dampened cloth on difficult to remove marks.
  • Page 55: Troubleshooting

    TROUBLESHOOTING What to do when... Problem Solution The screen ‘locks’, or • Refer to "Resetting the P-touch Labeler" on page 52 and the P-touch labeler reset the internal memory to the initial settings. If resetting does not respond the P-touch labeler does not solve the problem, normally.
  • Page 56 Problem Solution The tape jam which • Please contact our customer service. cannot be cleared Refer to the Quick Setup Guide for the contact easily occurred. information. When printing • Because the cut labels must not remain in the tape exit multiple copies of a slot, the message is displayed.
  • Page 57: Error Messages

    TROUBLESHOOTING Error Messages When an error message appears on the display, follow the directions provided below. Message Cause/Remedy Wrong Type Of An incompatible AC adapter is connected. Use an appropriate AC adapter (AD-E001). Adapter Connected! Low Battery! The installed batteries are getting weak. Replace Battery! The installed batteries are about to run out.
  • Page 58 Message Cause/Remedy Tape Width Limit! There is more than one line of text when you press the Print or Preview key while using 0.13" (3.5 mm) tape. Limit the number of Max 1 Line lines to one, or replace with a larger width tape cassette. Block Limit! Max 5 There are already five blocks of text.
  • Page 59 TROUBLESHOOTING Message Cause/Remedy Memory Full! There is not enough internal memory available when you try to save a label file. Delete any unnecessary files to make more memory available for the new label file. Check # of Digits The number of digits entered in the bar code data does not match the number of digits set in the bar code parameters.
  • Page 60: Appendix

    APPENDIX Specifications Main Unit Item Specification Display Character display 16 characters x 2 lines and guidance area (128 dot x 64 dot) Screen contrast 5 levels (+2, +1, 0, -1, -2) Printing Print method Thermal Transfer Print head 128 dot / 180 dpi Print height 0.71"...
  • Page 61 F - 95 F (10 C - 35 C) / 20% - 80% humidity (without temperature / condensation) humidity ° ° Maximum wet bulb temperature: 80.6 F (27 *2 Visit us at http://solutions.brother.com/ for the latest information about recommended batteries. Specifications...

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