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Panasonic KX-TG6541BX Operating Instructions Manual

Digital cordless answering system
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TG654xBX(e).book Page 1 Tuesday, June 28, 2011 10:16 AM
Model shown is KX-TG6541.
Before initial use, see "Getting
Started" on page 8.
Thank you for purchasing a Panasonic product.
Please read these operating instructions before using the unit and save
them for future reference.
This unit is compatible with Caller ID. You must subscribe to the appropriate
service offered by your service provider/telephone company.
Please access our online customer survey:
http://panasonic.net/pcc/tel/q

Operating Instructions

Digital Cordless Answering System
KX-TG6541BX
Model No.
KX-TG6542BX

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Table of Contents
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  Summary of Contents for Panasonic KX-TG6541BX

  • Page 1: Operating Instructions

    Model shown is KX-TG6541. Before initial use, see “Getting Started” on page 8. Thank you for purchasing a Panasonic product. Please read these operating instructions before using the unit and save them for future reference. This unit is compatible with Caller ID. You must subscribe to the appropriate service offered by your service provider/telephone company.
  • Page 2: Table Of Contents

    TG654xBX(e).book Page 2 Tuesday, June 28, 2011 10:16 AM Table of Contents Introduction Voice Mail Service Model composition ....3 Voice mail service....38 Accessory information .
  • Page 3: Introduction

    KX-TG6541 KX-TG6541 KX-TG6541 KX-TGA652 series KX-TG6542 KX-TG6541 KX-TGA652 L The suffix (BX) in the following model numbers will be omitted in these instructions: KX-TG6541BX/KX-TG6542BX Accessory information Supplied accessories Quantity Accessory item/Part number KX-TG6541 KX-TG6542 AC adaptor/PQLV219BX Telephone line cord Rechargeable batteries...
  • Page 4 TG654xBX(e).book Page 4 Tuesday, June 28, 2011 10:16 AM Introduction Additional/replacement accessories Please contact your nearest Panasonic dealer for sales information. Accessory item Order number Rechargeable HHR-4MRT batteries Battery type: – Nickel metal hydride (Ni-MH) – 2 x AAA (R03) size for each handset...
  • Page 5: Important Information

    TG654xBX(e).book Page 5 Tuesday, June 28, 2011 10:16 AM Important Information Operating safeguards For your safety L Unplug the product from power outlets before cleaning. Do not use liquid or To prevent severe injury and loss of life/ aerosol cleaners. property, read this section carefully before L Do not disassemble the product.
  • Page 6: Important Safety Instructions

    Ni-MH batteries AAA (R03) size. Base unit location/avoiding noise L Do not mix old and new batteries. The base unit and other compatible Panasonic L Do not open or mutilate the batteries. units use radio waves to communicate with Released electrolyte from the batteries is each other.
  • Page 7: Other Information

    TG654xBX(e).book Page 7 Tuesday, June 28, 2011 10:16 AM Important Information L Operating the product near electrical appliances may cause interference. Move Specifications away from the electrical appliances. ■ Standard: Routine care DECT (Digital Enhanced L Wipe the outer surface of the product Cordless Telecommunications) with a soft moist cloth.
  • Page 8: Getting Started

    Setting up L USE ONLY Ni-MH batteries AAA (R03) size. Connections L Do NOT use Alkaline/Manganese/Ni- Cd batteries. L Use only the supplied Panasonic AC L Confirm correct polarities (S, T). adaptor PQLV219BX. ■ Base unit Press plug firmly. “Click”...
  • Page 9: Note When Setting Up

    L Use the supplied rechargeable charged, the handset can be left on batteries. For replacement, we the base unit or charger without any ill recommend using the Panasonic effect on the batteries. rechargeable batteries noted on page L The battery level may not be 4, 6.
  • Page 10: Controls

    TG654xBX(e).book Page 10 Tuesday, June 28, 2011 10:16 AM Getting Started H Receiver I Display Controls J {OFF} K {FLASH} {CALL WAIT} Handset L Microphone M Charge contacts ■ Control type A Soft keys The handset features 3 soft keys. By pressing a soft key, you can select the feature shown directly above it on the display.
  • Page 11: Belt Clip

    TG654xBX(e).book Page 11 Tuesday, June 28, 2011 10:16 AM Getting Started A Charge contacts B Speaker Display C {■} (STOP) D {ERASE} Handset display items E {^}/{V} (VOL.: Volume up/down) {7}/{8} (Repeat/Skip) Item Meaning F {6} (Play) Within base unit range Message indicator Out of base unit range G {ANSWER ON}...
  • Page 12: Initial Settings

    TG654xBX(e).book Page 12 Tuesday, June 28, 2011 10:16 AM Getting Started Initial settings Symbol meaning: Example: {V}/{^}: “Off” Press {V} or {^} to select the words in quotations. Dialing mode If you cannot make calls, change this setting according to your telephone line service.
  • Page 13: Making/Answering Calls

    TG654xBX(e).book Page 13 Tuesday, June 28, 2011 10:16 AM Making/Answering Calls Erasing a number in the redial list Making calls {REDIAL} or {4} REDIAL {V}/{^}: Select the desired phone Using the handset number. i {ERASE} Lift the handset and dial the phone {V}/{^}: “Yes”...
  • Page 14: Answering Calls

    TG654xBX(e).book Page 14 Tuesday, June 28, 2011 10:16 AM Making/Answering Calls unit with the privacy mode off (page Temporary handset ringer off 16). While the handset is ringing for a call, – If the handset is on the base unit, you can turn the ringer off temporarily by simply lift it.
  • Page 15 TG654xBX(e).book Page 15 Tuesday, June 28, 2011 10:16 AM Making/Answering Calls L Another handset user can take L The SP-PHONE indicator on the the call by pressing {C}. base unit flashes. (KX-TG6542) To return to the conversation, press L The base unit user can take the {MUTE} again.
  • Page 16: Call Share

    TG654xBX(e).book Page 16 Tuesday, June 28, 2011 10:16 AM Making/Answering Calls answering services, telephone banking L When the privacy mode is turned services, etc.). on, ! is displayed during an Press {*} (TONE) before entering outside call. access numbers which require tone dialing.
  • Page 17: Phonebook

    TG654xBX(e).book Page 17 Tuesday, June 28, 2011 10:16 AM Phonebook Character Phonebook The phonebook allows you to make calls without having to dial manually. You can add 50 names and phone numbers to the phonebook, and assign each phonebook entry to the desired group. Important: L If you add entries on one handset, the entries can be shared on all handsets.
  • Page 18 TG654xBX(e).book Page 18 Tuesday, June 28, 2011 10:16 AM Phonebook Changing group names Searching by group The default group name is “Group 1” to {C} i {GROUP} “Group 9”. {V}/{^}: Select the group you want {C} i {MENU} to search. i {SELECT} {V}/{^}: “Group”...
  • Page 19: Chain Dial

    TG654xBX(e).book Page 19 Tuesday, June 28, 2011 10:16 AM Phonebook Chain dial This feature allows you to dial phone numbers in the phonebook while you are on a call. This feature can be used, for example, to dial a calling card access number or bank account PIN that you have stored in the phonebook, without having to dial manually.
  • Page 20: Programming

    TG654xBX(e).book Page 20 Tuesday, June 28, 2011 10:16 AM Programming Programmable settings You can customize the unit by programming the following features using the handset. To access the features, there are 2 methods: – scrolling through the display menus (page 20) –...
  • Page 21 TG654xBX(e).book Page 21 Tuesday, June 28, 2011 10:16 AM Programming Main menu Sub-menu 1 Sub-menu 2 Page – Set date & time Date and time – Alarm – – Time adjustment – Initial setting Ringer setting Ringer volume – Ringer tone Night mode –...
  • Page 22 TG654xBX(e).book Page 22 Tuesday, June 28, 2011 10:16 AM Programming Programming using the direct commands {MENU} i {#} Enter the desired code. Select the desired setting. i {SAVE} L This step may vary depending on the feature being programmed. L To exit the operation, press {OFF}. Note: L In the following table, <...
  • Page 23 TG654xBX(e).book Page 23 Tuesday, June 28, 2011 10:16 AM Programming Feature Code Setting System Page {1}: <On> – – Key tone {1}{6}{5} {0}: Off – Set area code {2}{5}{5} – Auto talk {1}: On {2}{0}{0} {0}: <Off> {1}: Pulse {2}: <Tone> Set dial mode {1}{2}{0} Set flash...
  • Page 24 TG654xBX(e).book Page 24 Tuesday, June 28, 2011 10:16 AM Programming Feature Code Setting System Page 1 min <3 min> Recording time {3}{0}{5} Greeting only <111> Remote code {3}{0}{6} <On> Off – Screen call {3}{1}{0} – Answer on {3}{2}{7} – Answer off {3}{2}{8} *1 If “System”...
  • Page 25: Special Programming

    TG654xBX(e).book Page 25 Tuesday, June 28, 2011 10:16 AM Programming Night mode Special programming Night mode allows you to select a period of time during which the handset will not Alarm ring for outside calls. This feature is useful for time periods when you do not An alarm sounds at the set time for 3 want to be disturbed, for example, while minutes once or daily.
  • Page 26 TG654xBX(e).book Page 26 Tuesday, June 28, 2011 10:16 AM Programming phone number, the call is logged in the Changing the handset name caller list (page 29) with $ after the Each handset can be given a call is disconnected. customized name (“Bob”, “Kitchen”, Storing unwanted callers etc.).
  • Page 27 TG654xBX(e).book Page 27 Tuesday, June 28, 2011 10:16 AM Programming {V}/{^}: Select the desired entry. L To exit, press {OFF}. To edit a number: {EDIT} i Edit the phone number. i {SAVE} i {OFF} To erase a number: {ERASE} i {V}/{^}: “Yes” i {SELECT} i {OFF} Note: L When editing, press the desired dial...
  • Page 28: Caller Id Service

    TG654xBX(e).book Page 28 Tuesday, June 28, 2011 10:16 AM Caller ID Service the following operation is performed by one of the registered handsets: Using Caller ID service – Being replaced on the base unit or charger. Important: – Pressing {OFF}. L This unit is Caller ID compatible.
  • Page 29: Caller List

    TG654xBX(e).book Page 29 Tuesday, June 28, 2011 10:16 AM Caller ID Service phonebook, the stored name in the {V}/{^}: Select the desired group. phonebook is announced. i {SELECT} L Name pronunciation may vary. This {V}/{^}: Select the current setting of feature may not pronounce all names the group ringer tone.
  • Page 30 TG654xBX(e).book Page 30 Tuesday, June 28, 2011 10:16 AM Caller ID Service L To add a digit, press the desired Storing an area code to be dial key. deleted automatically L To erase a digit, press {CLEAR}. In some situations, phone numbers stored automatically in the caller list Note: (page 29) will include area codes.
  • Page 31: Answering System

    TG654xBX(e).book Page 31 Tuesday, June 28, 2011 10:16 AM Answering System – If you recorded your own greeting message, the same message is still Answering system announced to callers even though their messages are not recorded. The answering system can answer and record calls for you when you are unavailable to answer the phone.
  • Page 32: Greeting Message

    TG654xBX(e).book Page 32 Tuesday, June 28, 2011 10:16 AM Answering System – If the message recording time (page Base unit 36) is set to “Greeting only”, callers’ messages are not recorded To adjust the speaker volume, press {^} and the unit plays a different pre- or {V} repeatedly.
  • Page 33 TG654xBX(e).book Page 33 Tuesday, June 28, 2011 10:16 AM Answering System Operation Operating the answering Skip message system Stop playback {■} {MENU} i {V}/{^}: “Answering (STOP) device” i {SELECT} Erase currently playing {ERASE} Operation message {^} or {V} Adjust the receiver/ *1 If pressed within the first 5 seconds of speaker volume a message, the previous message is...
  • Page 34: Voice Memo

    TG654xBX(e).book Page 34 Tuesday, June 28, 2011 10:16 AM Answering System {ERASE} i {V}/{^}: “Yes” i Remote operation {SELECT} Calling back (Caller ID Using a touch-tone phone, you can call your phone number from outside and subscribers only) access the unit to listen to messages or If caller information is received for the change answering system settings.
  • Page 35: Remote Commands

    TG654xBX(e).book Page 35 Tuesday, June 28, 2011 10:16 AM Answering System Follow the voice guidance prompts Operation as necessary or control the unit End remote operation {*}{#} using remote commands (page 35). (or hang up) When finished, hang up. *1 If pressed within the first 5 seconds of Note: a message, the previous message is L You can also leave a message just as...
  • Page 36: Answering System Settings

    TG654xBX(e).book Page 36 Tuesday, June 28, 2011 10:16 AM Answering System If your service provider/telephone company cannot do this: Answering system – Set this unit’s “Ring count” settings setting so that this unit’s answering system answers calls before the voice mail service of your service Number of rings before the provider/telephone company does.
  • Page 37: Message Alert

    TG654xBX(e).book Page 37 Tuesday, June 28, 2011 10:16 AM Answering System asking callers to call again later (page 32). Message alert You can select whether or not the message indicator on the handset flashes slowly when new messages are recorded. The default setting is “On”. Important: L If you stored the voice mail access number (page 38), the message...
  • Page 38: Voice Mail Service

    TG654xBX(e).book Page 38 Tuesday, June 28, 2011 10:16 AM Voice Mail Service the password as necessary. Contact your service provider/telephone Voice mail service company for the required pause time. Voice mail is an automatic answering Example: service offered by your service provider/telephone company.
  • Page 39 TG654xBX(e).book Page 39 Tuesday, June 28, 2011 10:16 AM Voice Mail Service When finished, press {OFF}. Note: L If the handset still indicates there are new messages even after you have listened to all new messages, turn it off by pressing and holding {#} until the handset beeps.
  • Page 40: Intercom/Locator

    TG654xBX(e).book Page 40 Tuesday, June 28, 2011 10:16 AM Intercom/Locator Answering an intercom call Intercom Handset Intercom calls can be made: – between the handset and base unit Press {C} to answer the page. – between handsets (KX-TG6542) When you finish talking, press Note: {OFF}.
  • Page 41: Transferring Calls, Conference Calls

    TG654xBX(e).book Page 41 Tuesday, June 28, 2011 10:16 AM Intercom/Locator L If paged party does not answer, press {INTERCOM} to return to Transferring calls, the outside call. conference calls To complete the transfer: Press {SP-PHONE}. Outside calls can be transferred or a L The outside call is being routed to conference call with an outside party can the handset.
  • Page 42: Useful Information

    TG654xBX(e).book Page 42 Tuesday, June 28, 2011 10:16 AM Useful Information Mount the unit on a wall then slide down to secure in place. Wall mounting (100-240 V AC, The base unit can be mounted on a wall 50/60 Hz) by revolving the bracket to “WALL”...
  • Page 43: Error Messages

    TG654xBX(e).book Page 43 Tuesday, June 28, 2011 10:16 AM Useful Information Error messages If the unit detects a problem, one of the following messages is shown on the display. Display message Cause/solution L The handset has lost communication with the Base no power base unit.
  • Page 44: Troubleshooting

    TG654xBX(e).book Page 44 Tuesday, June 28, 2011 10:16 AM Useful Information Troubleshooting If you still have difficulties after following the instructions in this section, disconnect the base unit’s AC adaptor, then reconnect the base unit’s AC adaptor. Remove the batteries from the handset, and then insert the batteries into the handset again. General use Problem Cause/solution...
  • Page 45 TG654xBX(e).book Page 45 Tuesday, June 28, 2011 10:16 AM Useful Information Problem Cause/solution I fully charged the L Clean the battery ends (S, T) and the charge batteries, but contacts with a dry cloth and charge again. – d still flashes, L It is time to replace the batteries (page 8).
  • Page 46 TG654xBX(e).book Page 46 Tuesday, June 28, 2011 10:16 AM Useful Information Caller ID/Talking Caller ID Problem Cause/solution Caller information is not L You must subscribe to Caller ID service. Contact displayed. your service provider/telephone company for details. L If your unit is connected to any additional telephone equipment such as a Caller ID box or cordless telephone line jack, plug the unit directly into the wall jack.
  • Page 47 TG654xBX(e).book Page 47 Tuesday, June 28, 2011 10:16 AM Useful Information Answering system Problem Cause/solution The unit does not record L The answering system is turned off. Turn it on new messages. (page 31). L The message memory is full. Erase unnecessary messages (page 33).
  • Page 48 TG654xBX(e).book Page 48 Tuesday, June 28, 2011 10:16 AM Useful Information Registering a handset to the base unit Handset: {MENU} i {#}{1}{3}{0} Base unit: Press and hold {LOCATOR} for about 5 seconds until the registration tone sounds. L If all registered handsets start ringing, press the same button to stop. Then repeat this step.
  • Page 49: Index

    TG654xBX(e).book Page 49 Tuesday, June 28, 2011 10:16 AM Index Handset Deregistration: 48 Index Locator: 40 Name: 26 Alarm: 25 Registration: 48 Answering calls: 14 Hold: 14 Answering system Intercom: 40 Call screening: 31 Erasing messages: 33, 35 Key tone: 23 Greeting message: 32 Line mode: 23 Greeting only: 36...
  • Page 50 TG654xBX(e).book Page 50 Tuesday, June 28, 2011 10:16 AM Notes...
  • Page 51 TG654xBX(e).book Page 51 Tuesday, June 28, 2011 10:16 AM Notes...
  • Page 52 Web Site: http://www.panasonic.net/ Copyright: This material is copyrighted by Panasonic System Networks Co., Ltd., and may be reproduced for internal use only. All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic System Networks Co., Ltd.

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