Konica Minolta Bizhub C3850 User Manual
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Konica Minolta Bizhub C3850 User Manual

Konica Minolta Bizhub C3850 User Manual

Konica minolta bizhub color mfp - user’s guide: pc-fax functions
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User's Guide: PC-FAX Functions

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  • Page 1 User’s Guide: PC-FAX Functions...

  • Page 2: Table Of Contents

    Table of contents PC-Fax TX Overview of PC-Fax TX........................1-2 System environment requirements ....................1-3 Cable connection locations on this machine ................1-4 Preparation for PC-Fax TX (Network Connection) Overview ............................2-2 Before installing the fax driver (for administrators) ..............2-3 Checking a LAN cable for connection ....................2-3 Checking the network settings ......................2-3 Setting up the PC-Fax TX environment ....................2-3...
  • Page 3 Sending Options Send a fax with a cover sheet......................5-2 Sending a fax at a preset time (Timer Send) ................5-5 Timer Send............................5-5 How to send............................5-5 Sending a confidential fax (confidential communication) ............5-6 Confidential communication .......................5-6 How to send............................5-6 Sending a fax after specifying a relay station (Relay Distribution)..........

  • Page 4: Pc-Fax Tx

    PC-Fax TX...

  • Page 5: Overview Of Pc-Fax Tx

    To use the PC-FAX function, optional units must be installed, however, this is not the case for certain regions. For bizhub C3850: The optional Fax Kit FK-512 and Mount Kit MK-738 are required, excluding mod- els used in North America.

  • Page 6: System Environment Requirements

    System environment requirements System environment requirements Before using the PC-Fax TX function, you must install the fax driver on your computer in advance. If you use the installer software to install the fax driver, the machine on the network or the machine connected via USB interface can be detected automatically.

  • Page 7: Cable Connection Locations On This Machine

    Cable connection locations on this machine Cable connection locations on this machine The printer cables are connected to each port on this machine. Port Description USB port Use a USB interface cable for USB connection. Use a type A (4-pin, male) or type B (4-pin, male) USB cable. A USB cable measuring three meters or less is recommended.

  • Page 8: Preparation For Pc-Fax Tx (Network Connection)

    Preparation for PC-Fax TX (Network Connection)

  • Page 9: Overview

    Overview Preparation for PC-Fax TX (Network Connection) Overview Before using the PC-Fax TX function, you must install the fax driver on your computer. This section explains how to prepare PC-Fax TX, using the installer supplied with this machine. [PC-FAX Functions]...

  • Page 10: Before Installing The Fax Driver (For Administrators)

    Before installing the fax driver (for administrators) Before installing the fax driver (for administrators) Connecting this machine to the network  Checking a LAN cable for connection  Checking the network settings % Check that an IP address has been assigned to this machine. Set up the PC-Fax operating environment.

  • Page 11: Enabling Device Information To Be Obtained From The Fax Driver

    Before installing the fax driver (for administrators) If you are using Windows XP or Server 2003 in an IPv6 environment, you cannot set up the Secure Print- ing using the installer. Internet Printing (IPP) is not supported in the IPv6 environment. Enabling device information to be obtained from the fax driver Disable the OpenAPI authentication function.

  • Page 12: Easy Installation Of The Fax Driver

    Easy installation of the fax driver Easy installation of the fax driver Preparing the fax driver  Preparing the fax driver CD-ROM % For the CD-ROM, contact the administrator of this machine.  Checking the operating systems compatible with the fax driver % Check that the computer with the fax driver installed satisfies operating conditions of the fax driver.
  • Page 13 Easy installation of the fax driver Select this machine, then click [Next]. % If this machine is not detected, restart it. % You do not need to change the printing method from [Normal Printing] (Port 9100) unless otherwise specified by the administrator. % As the printing method, you can select [Normal Printing], [Internet Printing] (IPP), or [Secure Printing] (IPPS).

  • Page 14: Initializing The Fax Driver

    Initializing the fax driver Initializing the fax driver Configuring the optional environment of this machine If you are using this machine for the first time, ensure that optional device installation and authentication set- tings have been correctly reflected on the fax driver. Open the [Properties] window of the fax driver.

  • Page 15: Preparation For Pc-Fax Tx (Usb Connection)

    Preparation for PC-Fax TX (USB Connection)

  • Page 16: Overview

    Overview Preparation for PC-Fax TX (USB Connection) Overview Before using the PC-Fax TX function, you must install the fax driver on your computer. This section explains how to prepare PC-Fax TX, using the installer supplied with this machine. [PC-FAX Functions]...

  • Page 17: Easy Installation Of The Fax Driver

    Easy installation of the fax driver Easy installation of the fax driver Preparing the fax driver  Preparing the fax driver CD-ROM % For the CD-ROM, contact the administrator of this machine.  Checking the operating systems compatible with the fax driver % Check that your computer meets the operating environment requirements of the printer driver.

  • Page 18: Installation Procedure

    Easy installation of the fax driver In the [Hardware] tab, click [Device Installation Settings]. Select [No, let me choose what to do], select [Never install driver software from Windows Update.], then click [Save Changes]. % When you have finished installing the fax driver, change the setting back to [Yes, do this automati- cally (recommended) ].
  • Page 19 Easy installation of the fax driver Select this machine, then click [Next]. Select the check box of the fax driver, then click [Next]. Check the components to be installed, then click [Install]. If necessary, change the printer name or print a test page, then click [Finish]. Installation of the fax driver is then completed.

  • Page 20: Initializing The Fax Driver

    Initializing the fax driver Initializing the fax driver Configuring the optional environment of this machine If you are using this machine for the first time, apply the optional device installation and authentication set- tings to the fax driver. Open the [Properties] window of the fax driver. % For information on how to display the [Properties] window, refer to page 6-2.

  • Page 21: How To Send Pc-Fax Tx

    How to Send PC-Fax TX...

  • Page 22: Transmission Flow

    Transmission flow How to Send PC-Fax TX Transmission flow Open data of the original using the application software. From the [File] menu, select [Print]. Check that the fax driver of this machine is selected in [Printer Name] (or [Select Printer]). % The [Print] dialog box varies depending on the application software.
  • Page 23 Transmission flow Set the recipient name and fax number. % When you select a recipient from the Address Book of this machine, click [Add from Address Book...]. For details, refer to page 4-5. % When you select a recipient from the Phone Book of the computer, click [Add From Phone Book...]. For details, refer to page 4-5.

  • Page 24: The [Fax Transmission Popup] Window

    The [FAX Transmission Popup] window The [FAX Transmission Popup] window In the [FAX Transmission Popup] window, you can select recipients and change transmission conditions. 4.2.1 The [FAX Transmission Popup] screen options Settings Description [Name] Enter the recipient name (using up to 80 characters). [FAX Number] Enter the recipient fax number (using up to 38 digits, including hyphen (-), #, *, P, and T).

  • Page 25: Selecting A Recipient From The Phone Book

    The [FAX Transmission Popup] window Settings Description [FAX Cover Sheet] Select this check box to add a cover sheet to the fax when you send it. Click the [Settings] button to set up the cover sheet details. For details, refer to page 5-2.

  • Page 26: Configuring The Fax Transmission Function

    The [FAX Transmission Popup] window Select [Address Book List] from the list in the left-hand pane, and display the desired recipient in the [Address Book] list. % Click the [Get Addr. Info] button, and this machine starts communication and obtains the recipient information.

  • Page 27: Adding A Cover Sheet

    The [FAX Transmission Popup] window Settings Description [SUB Address] When you use the F-code TX function, select this box and enter the registration number of the recipient folder (using up to 20 digits). You can also set this option using the [FAX] tab of the [Printing Preferences] window.

  • Page 28: Easily Recalling The Frequently Used Setting

    Easily recalling the frequently used setting Easily recalling the frequently used setting You can save the current print settings in the Favorite folder and quickly recall them when you send a fax. When you register a frequently used combination of print settings as a favorite, you can easily apply all of those settings just by selecting the combination from the Favorite Setting list, even if the combination is com- plicated as it contains settings on multiple tabs.

  • Page 29: Managing Recipient Information On The Computer (Phone Book)

    Managing recipient information on the computer (Phone Book) Managing recipient information on the computer (Phone Book) Registering a recipient If you have registered the frequently calling recipients in the Phone Book, you can quickly call the recipient when sending a fax. Use the [FAX] tab of the fax driver to add recipients to a phone book. When you use the Phone Book for the first time, create a Phone Book file.
  • Page 30 Managing recipient information on the computer (Phone Book) Enter the recipient information. Settings Description [Name] Enter the recipient name (using up to 80 characters). When you set the recipient name, you can add a title to this name. [FAX Number] Enter the recipient fax number (using up to 38 digits, including hyphen (-), #, *, P, and T).

  • Page 31: Searching For A Recipient

    Managing recipient information on the computer (Phone Book) Specify the storage location, enter the file name, then click [Store Job]. % The [Save As] window is opened when you save the Phone Book for the first time. When you change the Phone Book after the first time, the [Save As] window is not opened but the Phone Book file is overwritten with your changes automatically.

  • Page 32: Editing Recipient Information

    Managing recipient information on the computer (Phone Book) Editing recipient information You can have an easy to use Phone Book by customizing it. You can edit the recipient information, and edit and file the Phone Book. When you edit the Phone Book, use the Phone Book that you open when adding a recipient.

  • Page 33: Using Folders For Management

    Managing recipient information on the computer (Phone Book) Using folders for management You can control the recipients compositely by combining a folder and a group. Select [Personal List], then click [Add Folder...] to create a folder. You can also select [Add Folder...] in the [Edit] menu to create a folder.

  • Page 34: Sending Options

    Sending Options...

  • Page 35: Send A Fax With A Cover Sheet

    Send a fax with a cover sheet Sending Options Send a fax with a cover sheet In the [FAX Transmission Popup] window, if you select the [FAX Cover Sheet] check box, you can add a cover sheet to a fax. Tips You can edit the cover sheet data in the [FAX Cover Sheet Settings] window, which is opened when you click [Settings...].
  • Page 36 Send a fax with a cover sheet Open the [Recipient] tab, then select the recipient description method from [Standard] and [Details]. Settings Description [Standard] Use the standard characters to write the standard character string, which does not specify the recipient, on the cover sheet. [Detail] When you write the recipient information on the cover sheet, set a style.
  • Page 37 Send a fax with a cover sheet To add an image, specify an image file in the [Image] tab. % You can place images such as company's logo and map on the cover sheet. BMP format can be specified. % Select the [Zoom] check box to zoom an image. % Set a position to add an image, using [X:] and [Y:] options.

  • Page 38: Sending A Fax At A Preset Time (Timer Send)

    Sending a fax at a preset time (Timer Send) Sending a fax at a preset time (Timer Send) Timer Send Timer Send is a function that automatically starts a transmission at the specified time if the starting time is pre-specified. If you use the Timer Send function during a telephone rate discount period in the early morning or late at night, you can reduce communication costs.

  • Page 39: How To Send

    Sending a confidential fax (confidential communication) Sending a confidential fax (confidential communication) Confidential communication The confidential communication function is designed to communicate with specific people using a Confiden- tial RX User Box that requires a registered number and a password. This ensures that fax communications are sent with enhanced security.

  • Page 40: Sending A Fax After Specifying A Relay Station (Relay Distribution)

    Sending a fax after specifying a relay station (Relay Distribution) Sending a fax after specifying a relay station (Relay Distribution) Relay distribution The Relay Distribution function distributes a fax to the preset recipients using relay stations. If you have created groups of a relay station and the other destinations by area, you can reduce the total com- munication cost compared to the cost of broadcasting to all destinations.

  • Page 41: Sending A Fax With Authentication Information

    Sending a fax with authentication information Sending a fax with authentication information Fax sending with authentication enabled When sending a PC-Fax in the environment in which user authentication or account track is employed, send authentication information (user name and password) to this machine. This limits the users who can send PC- Fax via the machine and prevents unauthorized use by third parties.
  • Page 42 Sending a fax with authentication information When user authentication is enabled, select [Recipient User], then enter the user name and password. % If access to this machine by public users (unregistered users) is allowed, you can select [Public User] and send a fax without entering the user name and password. If account track is enabled, enter the account name and password.

  • Page 43: Fax Driver Settings

    Fax Driver Settings...

  • Page 44: Properties] Window Of Fax Driver

    [Properties] window of fax driver Fax Driver Settings [Properties] window of fax driver How to display the [Properties] window The fax driver has two windows for configuring settings: the [Properties] window and the [Printing Preferenc- es] window. This section describes the [Properties] window. In the [Properties] window, you can configure settings for the optional environment of this machine or Win- dows functions.
  • Page 45 [Properties] window of fax driver % In Windows Vista/Server 2008, click the Start menu, and select [Control Panel] - [Hardware and Sound] - [Printers]. When [Control Panel] is displayed in Classic View, double-click [Printers]. % In Windows XP/Server 2003, click the Start menu, then select [Printers and Faxes]. If [Printers and Faxes] is not displayed, select [Control Panel] - [Printers and Other Hardware] - [Printers and Faxes].

  • Page 46: Tabs Provided By Windows

    [Properties] window of fax driver Open the printer properties. % In Windows 7/8/8.1/Server 2008 R2/Server 2012/Server 2012 R2, right-click the icon of the installed printer, and from [Printer properties], click the displayed printer name. % In Windows XP/Vista/Server 2003/Server 2008, right-click the icon of the installed printer, then click [Properties].

  • Page 47: Available Operations In The [Configure] Tab

    Available operations in the [Configure] tab Available operations in the [Configure] tab In the [Configure] tab, you can register a method to obtain information about the installation status of optional devices on this machine as well as information about this machine in the fax driver. Settings Description [Device Option]...

  • Page 48: Available Operations In The [Settings] Tab

    Available operations in the [Settings] tab Available operations in the [Settings] tab In the [Settings] tab, you can change the default settings for how confirmation messages are displayed as well as the window for inputting authentication information. Settings Description [Display Constraint Select this check box to display a message indicating that you have selected Message] fax driver functions that cannot be used together.

  • Page 49: Printing Preferences] Window Of Fax Driver

    [Printing Preferences] window of fax driver [Printing Preferences] window of fax driver How to display the [Printing Preferences] window The fax driver has two windows for configuring settings: the [Properties] window and the [Printing Preferenc- es] window. This section describes the [Printing Preferences] window. The [Printing Preferences] window has multiple tabs on each of which related functions are grouped to enable you to configure print functions unique to this machine.
  • Page 50 [Printing Preferences] window of fax driver % In Windows Vista/Server 2008, click the Start menu, and select [Control Panel] - [Hardware and Sound] - [Printers]. When [Control Panel] is displayed in Classic View, double-click [Printers]. % In Windows XP/Server 2003, click the Start menu, then select [Printers and Faxes]. If [Printers and Faxes] is not displayed, select [Control Panel] - [Printers and Other Hardware] - [Printers and Faxes].

  • Page 51: Items Common To Each Tab

    [Printing Preferences] window of fax driver Open [Printing preferences]. % In Windows 7/8/8.1/Server 2008 R2/Server 2012/Server 2012 R2, right-click the icon of the installed printer, and from [Printing preferences], click the displayed printer name. % In Windows XP/Vista/Server 2003/Server 2008, right-click the icon of the installed printer, and click [Printing Preferences...] The [Printing Preferences] window opens.
  • Page 52 [Printing Preferences] window of fax driver Settings Description [Help] Displays the help for each item in the window. [Default] Initializes the current settings. [PC-FAX Functions] 6-10...

  • Page 53: Available Operations In The [Fax] Tab

    Available operations in the [FAX] tab Available operations in the [FAX] tab Various fax transmission options can be set in the [FAX] tab. Settings Description [Resolution] Set a resolution to send a fax. If the resolution is high, a large amount of infor- mation is scanned and the communication time increases.

  • Page 54: Available Operations In The [Basic] Tab

    Available operations in the [Basic] tab Available operations in the [Basic] tab In the [Basic] tab, you can set the original orientation and paper size. If user authentication or account track is employed on this machine, set the authentication information. Settings Description [Original Orientation]...

  • Page 55: Available Operations In The [Layout] Tab

    Available operations in the [Layout] tab Available operations in the [Layout] tab In the [Layout] tab, you can configure layout settings to send faxes. Settings Description [Combination] Select how the original pages are combined on sheets. • [2 in 1] / [4 in 1]: Multiple pages are reduced on the same side of one sheet for sending.

  • Page 56: Available Operations In The [Version Information] Tab

    Available operations in the [Version Information] tab Available operations in the [Version Information] tab In the [Version Information] tab, you can check the fax driver version. [PC-FAX Functions] 6-14...

  • Page 57: Uninstalling The Fax Driver

    Uninstalling the Fax Driver...

  • Page 58: Using The Deletion Program

    Administrator privileges are required to perform this task. Start the uninstallation program. % From the Start menu, click [All Programs] (or [Programs]) - [KONICA MINOLTA] - model name of this machine - [Uninstall Printer Driver]. % In Windows 8.1, click [ ] in the Start window, select [Control Panel] - [Programs], then click [Unin- stall a program].
  • Page 59 Index...
  • Page 60 Index Account Track .............5-8 Address Book ..............4-5 Confidential TX ............5-6 Cover Sheet ..............5-2 Favorite ................4-8 Fax Driver Initial Settings (Network Connection) ....2-7 Initial Settings (USB Connection) ......3-6 Install (Network Connection) .........2-5 Install (USB Connection) ........3-3 Settings ..............6-2 System Environment ..........1-3 Uninstall ..............7-2 F-Code TX ...........4-6 PC-Fax TX...
  • Page 61 http://konicaminolta.com A3GN-9564-11A 2014. 3 © 2013...

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