Distribution Groups; Custom Operator Number; Voice Mail Notification - Cisco 7941 User Manual

•
Press 4 to hear your Name.
•
Press * to return to the Main Menu.

Distribution Groups

Distribution Groups are used when you want
to send messages to a group of users. There
are two types of Distribution Groups:
•
Personal Distribution Groups are
managed by the end user and are
available only to that user. A user may
have a maximum of 20 Personal
Distribution Groups (i.e., groups 80-99).
•
Corporate Distribution Groups are
managed by the System Administrator
and can be used by anyone within the
company.
Managing Personal Distribution Lists
•
Access your voice mailbox
•
Press * to skip to the Main Menu.
•
Press 6 from the Main Menu to manage
Personal Distribution Groups.
•
Press 1 to hear a list all groups. Each
group and its members will be
announced. To skip to the next group,
press #.
•
Press 2 to edit an existing group.
•
Enter the 2-digit group number (i.e.,
80-99) that you'd like to edit followed
by #
•
Select the type of modifications you'd
like to make:
Press 1 to list all members. Each

member will be announced. To skip
to the next member, press #.
Press 2 to add a member. Enter

the extension number for the
member followed by #. Press # to
confirm or * to cancel.
Press 3 to delete a member. Enter

the extension number for the
member followed by #. Press # to
confirm or * to cancel.
 Press 4 to hear the Group Name.
 Press 5 to record the Group Name.
After the tone, record the name for
the group and press #.
 Press * to return to the previous
menu.
•
Press 3 to create a group.
•
Enter the 2-digit group number (i.e.,
80-99) followed by the # key
•
After the tone, record the name for the
group followed by the # key.
•
Press # to confirm the recording or * to
cancel and re-record.
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•
Enter each member's extension
followed by #. When finished entering
members, press #.
•
Press 4 to delete a group.
•
Enter the 2-digit group number to delete
followed by #.
•
Press # to confirm or * to cancel

Custom Operator Number

When callers reach your voice mailbox, they
may press 0 during your outgoing greeting to
be transferred to your custom operator.
To Configure Your Custom Operator
Number
•
Access your voice mailbox
•
Press * to skip to the Main Menu.
•
Press 8 from the Main Menu to manage
your Custom Operator Number
•
The system will announce your current
Custom Operator Number
•
Press 1 to configure your Custom
Operator Number.
•
Enter your Custom Operator Number
followed by #
•
The system will announce your new
Custom Operator Number and return
you to the Main Menu.
•
Press 2 to restore your Default Operator
Number. The system will announce that
you've been returned to the Default
Operator Number and return you to the
Main Menu
•
Press * to return to the Main Menu.*

Voice Mail Notification

Voice Mail Notification can be setup through
the Web Portal to notify you when you receive
Voice Mail messages. You can select whether
or not to be notified and, if so, for which types
of messages (i.e., All Messages or Urgent
Messages Only).
You can choose to be notified in one of three
different ways:
•
Numeric Pager - A numeric code will be
sent to your pager.
•
Voice - The system will call you at a
specified number and ask for your Voice
Mail password. After entering your
password, you can listen to your
messages. If the system doesn't reach
you, it will try to reach you three times at
five minute intervals.
•
Email - You'll receive an email that
identifies the Date, Time, and ID of the
caller.
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