Document Management - Sharp MX-M314N Brochure & Specs

Document Management on the Hard Disk*
You can save processed job data in designated folders on the MFD's hard disk, making it easy to instantly recall saved documents or
jobs for printing and sending at a later time. This contributes greatly to efficient sharing and distribution of information in your
business operations.
* Requires optional MX-HD12.
COPY
SCAN
PRINT
FAX
Quick Filing
Up to 10,000 pages or 1,000 files*
been copied, printed, scanned, or faxed*
stored by job in a Quick File Folder. You can easily
reuse saved data without having to reload or
rescan the original.
*1: Measured using Sharp's standard chart (A4 with 6% coverage, B/W). The storage capacity will be less for colour pages.
*2: For fax and Internet fax jobs, only transmitted data (not received faxes) can be saved in Document Filing folders.
Easy Access to Stored Files
Documents stored on the hard disk can be quickly and easily
searched and accessed from the control panel's LCD via thumbnail
displays and file previews or through a Web browser.
Sharpdesk for Total Document Management
Sharpdesk is an original Sharp application that provides integrated desktop
management of documents in over 200 file formats, including scanned
paper-based documents and those created with popular applications such as
Word. It allows you to organise, edit, search, and distribute your documents,
all with simple drag-and-drop operation.
• Intuitive desktop display features thumbnail viewing
• Sharpdesk Imaging provides annotation tools for paper-free proofreading
• Sharpdesk Composer combines different types of files into a single
document
• Optical character recognition converts documents into editable text files
• Output zone distributes files to e-mail, printers, and other applications
• File search allows searching by file name, keyword, or thumbnail
Sharp OSA Network Scanner Tool
This client-based scan-to-desktop option is the ideal document management system for small workgroups or
offices that don't have servers. Sharp OSA Network Scanner Tool provides centralised scan/print user profiles
to give everyone in the office easy one-touch scanning to their PC from any networked MFD—without
complicated settings. Scanned documents can be quickly and easily printed, filed, previewed, shared, and
stored to save time and improve document workflow. Sharp OSA Network Scanner Tool automatically names
PDF files based on scanned-document titles and can convert scanned documents into text with the OCR
engine to create searchable PDF files.
Note: Requires optional MX-AMX2.
7

DOCUMENT MANAGEMENT

Quick File
Folder
MFD's hard disk
Advanced Filing Function
Up to 20,000 pages or 3,000 files*
that have
1
can be can be stored by job on the hard disk in up to 1,000 folders with customised names and
2
locations. Enhanced security features require users to enter a 5 to 8 digit password to
access secure folders, protecting your sensitive data. Storage options include Main Folder
for workgroup sharing and Custom Folder for enhanced-security archiving.
Custom
Folder
Main
Folder
Reuse
A
B
*1 Print data cannot be retransmitted.
C
*2 These functions require their respective
option(s). See page 5 for details.
1 that have been copied, printed, scanned, or faxed*
Search results
Web access screen
Word
Store
Excel®
PowerPoint®
Print PC-Fax E-mail
PDF
Scanned
image
etc.
* Image Compression Tool for converting images into compact PDF files
Resend*
1
To e-mail or FTP
Fax or Internet fax* 2
Print Out
2
Search Edit
View
Compose
Output zone
OCR ICT*
Search screen