Document Management - Sharp MX-4101N Specifications

Document Management on the Hard Disk
You can save processed job data in designated folders on the
MX-4101N/4100N's built-in hard disk, making it easy to instantly
recall saved documents or jobs for printing and sending at a later
time. This contributes greatly to efficient sharing and distribution
of information in your business operations.
Electronic files created on a PC
Quick Filing
Up to 1,700 pages or 1,000
files* 1 that have been copied,
printed, scanned, or faxed*
can be stored by job on the
hard disk in a Quick File Folder.
You can easily reuse saved data
without having to reload or
rescan the original.
Quick File
Folder
*1: Measured using Sharp's standard chart (A4 with 6% coverage, B/W). The Quick File Folder shares the HDD with the Job Build function; up to 12GB of data storage is available
when using both functions. The storage capacity will be less for colour pages.
*2: For fax and Internet fax jobs, only transmitted data (not received faxes) can be saved in the Document Filing function.
Sharpdesk for Total Document Management
Sharpdesk is an original Sharp application that provides integrated desktop
management of documents in over 200 file formats, including scanned
paper-based documents and those created with popular applications such as
Word. It allows you to organise, edit, search, and distribute your documents,
all with simple drag-and-drop operation.
Composer combines different types of files into a single
document
Optical character recognition converts documents into editable text files
Output zone distributes files to e-mail, printers, and other applications
File search allows searching by file name, keyword, or thumbnail
7

DOCUMENT MANAGEMENT

Paper documents
Print**
PC-Fax*
PC-Internet Fax*
Advanced Filing Function
Up to 5,500 pages or 3,000 files*
the hard disk in up to 1,000 folders with customised names and locations. Enhanced security features require
users to enter a 5- to 8-digit password to access secure folders, protecting your sensitive data. Storage options
2
include:
user name in the main public folder and share
them across the workgroup. Any file name and
a PIN code can be assigned to each saved job.
SCAN data
Main
Folder
COPY data
PRINT data
FAX data
thumbnail viewing
annotation tools for paper-free proofreading
Easy Access to Stored Files
Documents that are stored on the hard disk can be quickly
searched and accessed from the control panel display or through a
Web browser.
Copy
Scan
Fax/Internet Fax*
Q u i ck File Fo l d e r
Reuse
M a i n F o l d e r
C u s to m Fol d e r
1 that have been copied, printed, scanned, or faxed*
desired) can be created within the Custom Folder. When
saving a file in a private folder, any file name can be
assigned. A PIN code can be applied to both private folders
and files.
SCAN data
COPY data
PRINT data
FAX data
Word
Excel
PowerPoint®
PDF
Scanned
image
etc.
* Image Compression Tool for converting images into high-compression PDF files
Search results
Web access screen
Send
To e-mail or FTP
Fax or Internet Fax*
Print Out
* These functions require their respective option(s).
See page 5 for details.
** Print data cannot be retransmitted.
2 can be stored by job on
1
Custom
Folder
Private
2
3
Search Edit
View
Store
Compose
Search screen
SCAN data
COPY data
PRINT data
FAX data
Print
PC-Fax
E-mail
OCR
ICT*