Olivetti CMS 140 B euro Instructions Manual

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P/N 533172 L

Cash Register

CMS 140 B

CMS 140 B euro

CMS 140 B

INSTRUCTIONS

INSTRUCTIONS D'EMPLOI

BEDIENUNGSANLEITUNG

INSTRUCCIONES DE USO

Table of Contents

Summary of Contents for Olivetti CMS 140 B euro

Page 1 Cash Register Cash Register Cash Register Cash Register Cash Register CMS 140 B CMS 140 B CMS 140 B CMS 140 B euro CMS 140 B INSTRUCTIONS INSTRUCTIONS INSTRUCTIONS INSTRUCTIONS INSTRUCTIONS INSTRUCTIONS D'EMPLOI INSTRUCTIONS D'EMPLOI INSTRUCTIONS D'EMPLOI INSTRUCTIONS D'EMPLOI INSTRUCTIONS D'EMPLOI...
Page 3 mark affixed to the product certifies that the product satisfies the basic quality requirements. Your attention is drawn to the following actions that could compromise the characteristics of the product: • incorrect electrical supply; • incorrect installation; incorrect or improper use, or, in any case, not in accordance with the warnings given in the User Manual supplied with the product;...
Page 4 WARNING: THIS EQUIPMENT MUST BE EARTHED. ATTENTION: CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE. ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS HABEN. ATENCION: ESTE EQUIPO DEBE ESTAR CONECTADO A UNA TOMA DI TIERRA. APPARATET MÅ KUN TILKOPLES JORDET STIKKONTACT. APPARATEN SKALL ANSLUTAS TILL JORDAT NÄTUKKAT. LAITE ON LITTETTÄVÄ...
Page 5 • possibility of programming the machine to work with one of two Preface base currencies, Local or Euro, so that cash register computes in the The electronic cash register described in this manual is designed to currency set and automatically converts the related transaction totals into the other currency;...
Page 6: Table Of Contents
Table of Contents BACK-UP BATTERY SYSTEM ........9 Inserting/Replacing Memory Backup Batteries ....9 POWERING THE CASH REGISTER ......10 GETTING ACQUAINTED WITH YOUR CASH REGISTER ............1 External Power Supply ..........10 Battery Power Supply ............ 11 Standard Accessories ............. 2 Using this Manual ............
Page 7 Value Added Tax (VAT) Rates ........18 MANAGEMENT REPORTS ......... 47 Department Tax Status..........18 X Position Report ............47 Price Look-Ups (PLUs) ..........19 Z Position Report ............47 Euro Exchange Rate Programming ......19 X and Z Financial Report ..........48 Programming System Options ........
Page 8: Getting Acquainted With Your Cash Register
Getting Acquainted with Your Cash Register The figure below gives an overall view of your cash register. 1. Operator Display 5. Printer and Management Control Switch 2. Keypad Compartment Lock 3. Cash Drawer 6. Customer Receipt Output Window 4. Cash Drawer Lock 7.
Page 9: Standard Accessories
Standard Accessories Using this Manual Your cash register comes with the following items: Your cash register manual is organized for easy reference. The front portion contains general information on all the features and functions of • One black plastic journal winder spindle the cash register.
Page 10: Unpacking And Setting Up The Cash Register
Unpacking and Setting Up the Cash Register Maintaining the Cash Register NOTE: Please read this section carefully before attempting to program Provided below is information on how to maintain your cash register. the cash register or perform sales transactions. NOTE: Before cleaning the cash register, make sure it is powered off As soon as you receive the cash register, open its shipping carton and and/or unplugged from the wall outlet.
Page 11: The Keypad
The Keypad Your cash register is equipped with a 34-key keypad by means of which you can perform all cash register functions. The figure below shows the keypad layout.
Page 12: Keypad Functions
9. [Ref/-] (Dual function: Coupon and Refund) - When used as the Keypad Functions coupon key, subtracts an amount from an item or the sales total, 1. [Feed] (Paper Feed) - Advances the receipt or journal paper one such as a coupon deduction. When used as the Refund key, subtracts line feed;...
Page 13: The Control System
Depending on the desired operation, slide the control switch to the The Control System following positions: The cash register is turned off and cannot be used. The Control Switch (On/Journal Tape) - The cash register is set for standard The control switch is located under the journal compartment cover operations, including preset options.
Page 14: The Display
- (Minus) Displays a negative entry. Also displays if subtotal or The Display cash tendered total is a negative number due to a The cash register has a display that shows entry amounts and related return or refund. transaction information through numbers and special symbols. Displayed when the [RA/ ] key is pressed to indicate If there is no entry for about 3 minutes the display goes off.
Page 15: Clearing An Error
Clearing an Error General Clearance with the Clearing of Totals and all Cash Register Programming Press the [C] key to clear an error. The tone ends, the displays clear NOTE: Be careful that this procedure erases all totals and counters, and the keypad unlocks, allowing you to continue with the transaction and cancels the programming of the cash register.
Page 16: Back-Up Battery System
Proceed as follows to insert or replace the batteries: Voiding an Earlier Entry 1. Unlock the printer compartment cover, grasp the left side of this To void an earlier entry, register it again and then cancel it using the cover, gently pull it back and then lift it off the cash register. Move [Void] key.
Page 17: Powering The Cash Register
3. Remove the battery compartment cover by pressing on the arrow 7. Reposition the journal winder spindle, then reposition, close and impressed on the cover and lifting upwards, as shown by the arrows lock the printer compartment cover. in the figure. 4.
Page 18: Battery Power Supply
Connecting the Cash Register to an Electrical Power Inserting the Batteries Outlet Proceed as follows to insert batteries: Proceed as follows to connect the cash register to line voltage: 1. Locate the battery compartment cover at the rear of the cash register.
Page 19: Printer Compartment
2. The ink roller is found in front of the print head mounted in a Printer Compartment plastic cartridge. To remove the roller, grasp the small clip on the on the left of the ink roller and pull up. The ink roller will easily pull away from the print head.
Page 20: Paper Tape
5. Insert the edge of the paper into the paper slot as shown in the Paper Tape figure. This cash register uses standard 2 1/4" (57 mm) calculator paper. The paper needs to be changed when a red line appears on the tape. Loading Paper Proceed as follows to load the cash register with paper.
Page 21: Quick Start
8. Pass the edge of the customer receipt through the receipt window on 4. Set the current time using the 24-hour (military) format and then the compartment cover. pressing [Qty/Time]. Also in this case single digits must be preceded by a zero. For example, to set 1:05 P.M., type [1305] and then press the [Qty/Time] to store your entry.
Page 22: Programming The Euro As The Cash Register's Base Currency
Programming the Euro as the Cash Register's Cash Register Programming Base Currency This cash register can be programmed to tailor its features according By default the cash register is programmed to work with your to your specific needs. This programming facility allows you to: currency as the base currency.
Page 23: Making Changes To Cash Register Programming
NOTE: Program all the desired features at the same time in order to In case an error condition cannot be cleared, perform one of the two create a single receipt of all selections. Keep the receipt in a general clearance methods explained in the section entitled General safe place for future reference.
Page 24: Percent Discount (-%)
3. Press the [-%] key to store the rate. Setting the Time Proceed as follows to set the correct time in the hour:minutes format: 4. Program another feature or exit program mode by sliding the control switch to the OFF position. 1.
Page 25: Value Added Tax (Vat) Rates
Department Tax Status Value Added Tax (VAT) Rates A total of 8 departments are available on your cash register. Each Up to four VAT rates (VAT 1, VAT 2, VAT 3 and VAT 4) can be preset department can represent a category of merchandise. For example, in the cash register.
Page 26: Price Look-Ups (Plus)
Linking a Multiple/Single Item Cash Sale and Tax Programming PLU Prices Status to a Department Proceed as follows to program a PLU item price: Proceed as follows: 1. Slide the control switch to the PRG position. 1. Slide the control switch to the PRG position. 2.
Page 27: Programming System Options
Machine Settings Programming the Euro Exchange Rate Condition Euro exchange rate programming consists of firstly defining the position of the decimal point of the Euro exchange rate (0-8 digits after 0 = No digit after the decimal point the decimal point), the position for the decimal point of the changed 1 = 1 digit after the decimal point amount which is also printed on the sales receipt (0-3 digits after the 2 = 2 digits after the decimal point...
Page 28: Programming A Manager Password
Changing the Cash Register's Standard Settings Defining the PRG and Z Mode Manager Password Proceed as follows if you wish to change any of the standard machine Proceed as follows to define a manager password that grants access to settings indicated in the previous table: the PRG and Z modes: 1.
Page 29: Using The Cash Register In A Password Protected Mode
Using the Cash Register in a Password Protected Machine Programming Report Mode As you program the cash register's different features according to your specific needs, the values that you define are printed on the paper tape. Using the Password to Access the Program Mode It is suggested that you store this programming printout in a safe place If a manager password was defined to protect unauthorized access to so that you can keep track of how your cash register is programmed.
Page 30: Transaction Examples
Transaction Examples Transaction Symbols The following symbols appear on the paper tape. They are printed to the right of the entries to identify various totals and transaction This section provides examples on how to complete different types of operations. Some of these symbols also appear on the management transactions.
Page 31: Sample Receipt
Sample Receipt Standard Transactions in Local Base Currency The following sample receipt shows where general transaction Registering a Single Item Sale with Change Tender information is printed on a customer receipt. Up to seven digits can be used for the amount of the entry. Example: Register a £1.00 item in Department 1 (programmed at a 5.5% fixed VAT rate).
Page 32 Registering a Multiple Item Sale with Exact Cash Registering a Multiple Item Sale with Exact Cash Tender in Local Currency Tender in Euro Example: Register a £2.50 item to Department 1, a £.50 item to Example: Register a £10.00 item to Department 1, a £20.00 item to Department 5 and a £1.65 item to Department 8, with an exact tender Department 2, with an exact tender of 44.38e.
Page 33 Registering a Sale of Multiple Items at Same Cost Registering a Multiple Department Sale with Payment and Change Tender Up to three digits can be used for the quantity multiplied. Example: Register a £69.99 item to Department 1 (programmed at a Example: Multiply two items costing £1.50 and register the sale to 5.5% VAT rate), a £5.99 item to Department 4 (programmed at a 20% Department 1.
Page 34 Registering a Multiple Department Sale with Payment in Euro and Change Tender in Local Currency Example: Register a £69.99 item to Department 1 (programmed at a 5.5% VAT rate), a £5.99 item to Department 4 (programmed at a 20% VAT rate) and a £3.50 item to Department 7 (programmed without VAT).
Page 35 Split Cash/Charge Tendering in Local Currency Registering a Charge Transaction Example: Register a £10.00 item and a £15.00 item to Department 2. Charge transactions are counted and registered to the charge total in Split the amount tendered between £20.00 cash and £5.00 charge in the financial report.
Page 36 Split Cash/Charge Tendering in Euro Check Tendering Example: Register a £8.00 item and a £12.00 item to Department 3. Example: Register a £70.00 item paid by check to Department 4. Split the amount tendered between 10.00e cash and 19.59e charge. Proceed as follows: Proceed as follows: 1.
Page 37 Check Tender with Change in Local Currency Check Tender in Euro with Change in Local Currency Example: Register a £19.50 item to Department 4, a £2.50 item to Example: Register a £19.50 item to Department 4, a £2.50 item to Department 5 and a £5.00 item to Department 11.
Page 38 Split Check/Cash Tender in Local Currency Split Check Tender in Local Currency/Cash Tender in Euro Example: Register a £24.00 item to Department 1, a £36.00 item to Department 3 and a £4.00 item to Department 4. Split the tender Example: Register a £18.00 item to Department 2, a £24.00 item to between £60.00 check and £4.00 cash.
Page 39: Examples Of Transactions In Euro Base Currency
Examples of Transactions in Euro Base Currency This section provides a few transaction examples performed with a Euro base currency. By default the machine is programmed with a Local base currency. In order to program the machine for a Euro base currency, set Machine Condition 10 to the value 1 as indicated in the section entitled "Changing the Cash Register's Standard Settings".
Page 40 Registering a Multiple Item Sale with Exact Cash Registering a Multiple Department Sale with Payment Tender in Local Currency Example: Register a 5.50e item to Department 1, a 1.00e item to Example: Register a 70.00e item to Department 1 (programmed at a Department 5 and a 2.00e item to Department 8, print the subtotal and 5.5% VAT rate), a 6.00e item to Department 4 (programmed at a 20% accept an exact tender of 8.50e.
Page 41 Check Tender in Local Currency with Change in Euro Example: Register a 19.50e item to Department 4, a 2.50e item to Department 5 and a 5.00e item to Department 3. Compute the change in Local currency for a £20.00 check tender. Proceed as follows: 1.
Page 42 Split Tender with Cash in Local Currency/Check in Euro with Change Example: Register a 10.00e item to Department 1 and a 25.00e item to Department 2. Display the subtotal, accept a split tender consisting of £15.00 cash in Local currency and a 40.00e check in Euro, then tender change in Euro.
Page 43: Minus (-) Key Transactions
Minus (-) Key Transactions Registering a (-) Reduction (Coupon) Up to 7 digits can be used for the amount of the transaction. Example: Register a £.10 reduction (coupon) on a £2.00 item to Department 2. Proceed as follows: 1. Type [200] followed by the [Department 2] key. 2.
Page 44 Registering a Multiple (-) Reduction Example: Register a £.12 reduction on a £2.50 item to Department 1, a £2.60 item to Department 3, a £.60 reduction on a £4.50 item to Item price entry Department 6, a £.10 discount to a £3.00 multiple item sale to Department 5 and a £.1.00 reduction to a £5.00 item to Department 8.
Page 45: Percent Discount (-%) Transactions
Percent Discount (-%) Transactions Discounting the Total Sale You can call up a programmed discount rate during the transaction by pressing the [-%] key. If a percent discount rate is not programmed, Transaction subtotal type in the discount rate before pressing the [-%] key. Up to four digits can be used for the discount percentage (0-99.99%).
Page 46 Discounting the Total Sale by Using a Random Discount Rate Example: Register a 20% discount to a sales transaction. Compute the change tender. Proceed as follows: Manual discount entry 1. Type [259] and press the [Department 1] key. Discount 2. Type [125] and press the [Department 2] key. 3.
Page 47 Discounting (-%) Individual Items using the Programmed Discount Rate Up to four digits can be used for the discount percentage (0-99.99). Programmed discount rate You MUST enter two digits after the decimal position. Discount Example: Register a programmed 10% discount on a £3.00 item to Department 5, and a £2.50 item to Department 4.
Page 48 Discounting Individual Items using Programmed and Random Discount Rates Example: Register a £2.50 item to Department 1, apply the pro- grammed discount to a £3.50 item to Department 7 and apply a discount rate of 3% to a £5.00 item to Department 2. Compute change Programmed discount rate tender.
Page 49: Plu Codes
Discounting (-%) One Item Using the Programmed PLU Codes Discount Rate Registering a Sales Transaction Using Preset PLU Up to four digits can be used for the discount percentage (0-99.99%). Codes You MUST enter two digits after the decimal position. In order to be able to use this feature, PLU codes must have been Example: Register a programmed 10% discount to a £.99 cash previously set.
Page 50: Voids And Refunds
Voids and Refunds Preset PLU price Voiding the Previous Entry in the Middle of a Sale Example: Void a £2.50 entry erroneously made to Department 2. Then Multiple sale with register a £3.00 item to this same Department. End the transaction with same preset PLU an exact change tender.
Page 51 Voiding a Previous Entry at the End of a Sale Example: Register a £1.50 item to Department 1, a £2.59 item to Incorrect price entry Department 4, a £5.99 item to Department 3. Then void the £1.50 item erroneously made to Department 1 and replace it with a £1.00 entry to the same Department.
Page 52 Refunding a Single Item Refunding Multiple Items Example: Refund a £1.00 item in Department 1. Example: Refund a £4.99 item to Department 4 and three £2.00 items to Department 5. Proceed as follows: Proceed as follows: 1. Press the [Ref/-] key. 1.
Page 53: Other Transactions
Other Transactions Registering an Identification Number to a Transaction Up to 7 digits can be used for the identification number. This entry Registering Money Received on Account can be made prior to any operation. The identification number is not Example: Register £10.00 received on account. added to the management report or totals.
Page 54: Management Reports
Registering a No Sale Management Reports This operation prints a no sale receipt. The activity is registered to the activity counter in the financial report. Transaction data is maintained in the memory of the cash register as long as the battery back-up system is in effect. This data can be printed Proceed as follows: as a report for management review.
Page 55: And Z Financial Report
X and Z Financial Report NOTE: Once a "Z" reading is taken, it cannot be duplicated so be sure to have plenty of paper in the cash register. Proceed as follows to print an X or Z financial report: 1. Slide the control switch to the X or Z position (bearing in mind that a Z printout resets all totals to zero).
Page 56: Balancing Formulas
(+) Net sales Clearing the Grand Total (+) Minus Total Proceed as follows if you wish to clear the Grand Total: (+) -% Total (+) Void Total 1. Slide the control switch to the PRG position. (+) Return Total 2. Type the manager password, if it has been defined. (=) Gross Sales 3.
Page 57: Appendix
Appendix Totalizers and Counters Table Z / X The following table reports the Z/X totalizers and counters for the TOTALIZERS COUNTERS different cash register features. Department 1-8 8 (digits) X 8 3 (digits) X 8 TAX amount 8 X 1 Minus 8 X 1 8 X 1...
Page 58: Cash Register Specifications And Safety
Cash Register Specifications and Safety Technical Characteristics Listed below are the technical characteristics of this cash register model. Type: Electronic cash register with printer and 8 departments and 12 PLU settings Display: 9-digit Liquid Crystal Display. Symbols for error, change, subtotal, minus, total, Euro currency and item count shown Capacity: 7-digit input...

Olivetti CMS 140 B euro Instructions Manual

Getting Acquainted with Your Cash Register

The Keypad

The Control System

Error Conditions

Back-Up Battery System

Powering the Cash Register

Printer Compartment

Quick Start

Cash Register Programming

Transaction Examples

Management Reports

Appendix

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Summary of Contents for Olivetti CMS 140 B euro

Table of Contents