Oce im4512 Facsimile Operation Manual
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Oce im4512 Facsimile Operation Manual

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Océ
Facsimile Operations Manual
im4512/im3512/im4511 / im3511
For Océ and Imagistics Models

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  • Page 1 Océ Facsimile Operations Manual im4512/im3512/im4511 / im3511 For Océ and Imagistics Models...

  • Page 2: Operation Panel

    Operation Manual. 1. OPERATION PANEL The operation panel of the im4512/im3512 is different from the panel described in the Facsimile Operation Manual. When reading explanations that use an illustration of the operation panel, refer to the illustration below. For the names and functions of the keys, see "A LOOK AT THE OPERATION PANEL"...

  • Page 3: Programming

    Operation Manual. When configuring system settings, refer to the illustration below. At other places in the Operation manual that refer to the "Custom Settings", substitute "System Settings". Location in When using the Operation manual page Applicable function Facsimile Operation Manual im4512/im3512 (chapter) USING TRANSFER Page 3-18 FUNCTION SYSTEM...
  • Page 4 NOTES ● To use the inbound routing function for received faxes, the network scanner expansion kit must be installed.* *1 The im4512/im3512 require the network expansion kit (ZB3500980). ● The file format of forwarded faxes is TIFF. Configuring Inbound Routing Settings Inbound routing settings are configured in the Web pages.
  • Page 5 ■ Storing a forwarding table Specify a sender and a forwarding destination to create a table (list) that combines the sender and the forwarding address to which faxes from that sender are sent. The table will be added to the list of tables in the "Inbound Routing Settings"...
  • Page 6 ■ Activate the table ■ Configuring advanced inbound routing settings Activate the stored table to use it for forwarding. Advanced inbound routing settings can be Click "Inbound Routing Settings" in the configured for such purposes as prohibiting the menu frame. storing of tables and prohibiting changes to the table activation settings.

  • Page 7: Introduction

    4. OTHER CHANGES When using the fax function on the im4512/im3512, make the following substitutions in the Facsimile Operation Manual. Page Changes Location in Facsimile Operation Manual When using the im4512/im3512 Network Scanning Operation Manual Operation Manual Image Send "INTRODUCTION"...
  • Page 9 This manual has been printed using a vegetable-based soy oil ink to help protect the environment. PRINTED IN CHINA Printed on 100% post-consumer recycled paper 2007J TINSE3942FCZZ...
  • Page 10 I I I I CAUTION: To reduce the risk of fire, use only UL-Listed No.26 AWG or larger telecommunication line cord. I I I I WARNING: FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user's authority to operate this equipment.
  • Page 11 INTRODUCTION Thank you for purchasing this product. This manual only explains the facsimile functions of the product. For safety precautions and general information on using the machine such as loading paper, clearing misfeeds, and handling peripheral units, see the "Copying operation manual". For other functions, see the following manuals as appropriate: Copier function: See "Copying operation manual".

  • Page 12: Table Of Contents

    CONTENTS Page CHAPTER 3 INTRODUCTION ............0-1 TO USE THIS PRODUCT CORRECTLY AS A USING CONVENIENT FUNCTIONS 1 FACSIMILE ..............0-4 G FCC NOTICE TO USERS ........0-5 ADVANCED TRANSMISSION METHODS G ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991........0-6 SENDING THE SAME DOCUMENT TO MULTIPLE G IMPORTANT SAFETY INFORMATION ....
  • Page 13 CONTENTS CHAPTER 5 CHAPTER 8 USING CONVENIENT FUNCTIONS 3 KEY OPERATOR PROGRAMS Page CONVENIENT METHODS OF USE KEY OPERATOR PROGRAMS ........8-2 Page G KEY OPERATOR PROGRAM LIST ......8-2 USING AN EXTENSION PHONE ....... 5-2 G USING THE KEY OPERATOR PROGRAMS ..8-3 G USING AN EXTENSION PHONE TO RECEIVE A FAX ...

  • Page 14: To Use This Product Correctly As Afacsimile

    TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE Several points must be kept in mind when using this product as a facsimile. Please note the following: I I I I Line connection Line jack Use the telephone cable supplied to connect the machine to a telephone line.

  • Page 15: G Fcc Notice To Users

    TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE FCC NOTICE TO USERS This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX.

  • Page 16: G About The Telephone Consumer Protection Act Of 1991

    TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual.

  • Page 17: G Notice For Users In Canada

    TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE NOTICE FOR USERS IN AVIS POUR NOS CANADA UTILISATEURS AU CANADA NOTICE : This product meets the applicable Industry AVIS : Le présent matériel est conforme aux Canada technical specifications. spécifications techniques applicables d'Industrie Canada.

  • Page 19: A Look At The Operation Panel

    CHAPTER 1 BEFORE USING THE FAX FEATURE This chapter contains basic information that you should know before using the fax function of the machine. Please read this chapter before using the fax features. Page POINTS TO CHECK AND PROGRAM AFTER INSTALLATION....1-2 CONNECTING AN EXTENSION PHONE ..........1-2 CONNECTING AN EXTENSION PHONE ........

  • Page 20: Points To Check And Program After Installation

    POINTS TO CHECK AND PROGRAM AFTER INSTALLATION After installing the unit and before using it as a fax machine, check the following points and program the required information. I I I I Make sure the fax power switch is turned on In addition to the machine power switch (see page 1-17 of the "Copying operation manual"), the machine also has a fax power switch (see "Fax power switch"...

  • Page 21: A Look At The Operation Panel

    A LOOK AT THE OPERATION PANEL The operation panel used for the fax function is described below. Model Key name Description in this manual Document filing function Describes the configuration in which added facsimile expansion (ZB3500590) and document filing function have been installed. Document filing function No functions related to document filing not added...

  • Page 22: G Fax Mode (Condition Settings Screen)

    A LOOK AT THE OPERATION PANEL FAX MODE (CONDITION SETTINGS SCREEN) The condition settings screen of fax mode is displayed by pressing the [IMAGE SEND] key while the document filing mode (printer mode), copy mode, or job status screen appears in the touch panel. In the explanations that follow, it is assumed that the initial screen that appears after pressing the [IMAGE SEND] key is the condition settings screen (shown below).

  • Page 23: Index

    A LOOK AT THE OPERATION PANEL [SUB ADDRESS] key (page 4-3) [RESOLUTION] key (page 1-10) Touch this key to enter a sub-address and Touch this key to change the resolution setting for passcode when using F-code transmission. the original to be scanned. The selected resolution setting will be highlighted above the key.

  • Page 24: Originals

    ORIGINALS ORIGINALS THAT CAN BE FAXED I I I I Original sizes Minimum original size Maximum original size Using automatic 11" (width) x 31-1/2" (length) 8-1/2" (width) x 5-1/2" (length) document feeder (297 mm (width) x 800 mm (length)) (A5: 210 mm (width) x 148 mm (length)) 5-1/2"...

  • Page 25: Loading A Document

    LOADING A DOCUMENT A document can be loaded in the automatic document feeder or on the document glass. Use the automatic document feeder when faxing a large number of sheet originals. Use the document glass to fax originals that cannot be scanned using the automatic document feeder such as thick or thin sheet originals or bound originals such as books.

  • Page 26: Checking The Size Of A Loaded Original

    CHECKING THE SIZE OF A LOADED ORIGINAL When a standard-size* original is placed, the original size is automatically detected (automatic original detection function) and displayed in the top half of the [ORIGINAL] STANDARD key. Check the key to make sure that the original size has been correctly detected. RESOLUTION :[AUTO] appears when the automatic original detection function is operating.

  • Page 27: Storing, Deleting, And Using Original Sizes

    STORING, DELETING, AND USING ORIGINAL SIZES Up to 9 special original sizes can be stored. Stored sizes can be easily called up and are not erased if the power is turned off. Storing a frequently used original size saves you the trouble of manually setting the size each time you fax that size of document.

  • Page 28: Selecting Resolution And Exposure Settings

    SELECTING RESOLUTION AND EXPOSURE SETTINGS After loading an original, you can adjust the resolution and exposure settings to match the condition of the original- for example, if it has small or faint characters, or if it is a photo. After loading the original in fax mode, adjust the settings as explained below.

  • Page 29: G Selecting The Exposure

    SELECTING RESOLUTION AND EXPOSURE SETTINGS SELECTING THE EXPOSURE The initial exposure setting is AUTO. To change the setting, follow these steps: I I I I Change the exposure. Touch the [EXPOSURE] key. NOTES G When using the document glass to scan pages an AUTO original, the exposure setting can be changed EXPOSURE...

  • Page 30: Sending A Fax

    CONVENIENT DIALING METHODS The fax function includes a convenient auto dial feature (one-touch dialing and group dialing). By programming frequently dialed numbers, you can call and send documents to these locations by means of a simple dialing operation (refer to page 2-4). There are two types of auto-dialing: one-touch dialing and group dialing. To program auto-dial numbers, refer to pages 6-3, 6-6.

  • Page 31: Basic Operations

    CHAPTER 2 BASIC OPERATIONS This chapter explains basic operations such as sending faxes. Page SENDING A FAX ..................2-2 BASIC PROCEDURE FOR SENDING FAXES....... 2-2 TRANSMISSION BY AUTO-DIALING (ONE-TOUCH DIALING AND GROUP DIALING)..............2-4 SENDING A FAX BY SPEED DIALING .......... 2-4 FAX NUMBER ENTRY WITH GLOBAL ADDRESS SEARCH ..

  • Page 32: Sending A Fax

    SENDING A FAX BASIC PROCEDURE FOR SENDING FAXES Make sure the machine is in fax mode. If needed, adjust the resolution setting. (Refer to page 1-10.) When [IMAGE SEND] key light is on, STANDARD the machine is in fax RESOLUTION mode.
  • Page 33 SENDING A FAX Dial the fax number. Entering a pause. If you need to insert a The number that you PAUSE pause between digits entered appears in the when dialing out from a message display (See PBX or when dialing an ADDR "Condition settings...

  • Page 34: G Transmission By Auto-Dialing

    SENDING A FAX TRANSMISSION BY AUTO-DIALING (ONE-TOUCH DIALING AND GROUP DIALING) Fax numbers can also be dialed by automatic dialing (one-touch dialing and group dialing). Follow the steps below to send a fax using an auto dial number. To use an auto dial number, the name and fax number of the destination must first be stored.

  • Page 35: Fax Number Entry With Global Address Search

    SENDING A FAX FAX NUMBER ENTRY WITH GLOBAL ADDRESS SEARCH If the machine is configured as a network printer that can use LDAP service, the machine can be used to access the LDAP server* and search for the fax number. If the search returns the desired fax number, the number can be selected as a destination fax number and/or stored in the address book.

  • Page 36: Enlarging/Reducing The Image Before Transmission

    SENDING A FAX ENLARGING/REDUCING THE IMAGE BEFORE TRANSMISSION Follow these steps to enlarge or reduce the scanned image before transmission. Make sure the machine is in fax mode. Check the original size. When [IMAGE If the original size has not SCAN SIZE SEND] key light is on, been correctly detected,...

  • Page 37: G Faxing A Two-Sided Original

    SENDING A FAX FAXING A TWO-SIDED ORIGINAL A two-sided document can be automatically transmitted using the automatic document feeder. Follow the steps below to automatically send a two-sided document. Make sure the machine is in fax mode. Touch the [2-SIDED BOOKLET] key or the [2-SIDED TABLET] key as appropriate for When [IMAGE...
  • Page 38 SENDING A FAX I I I I Quick On-line When you use the automatic document feeder to send a multi-page document and there are no previously stored jobs waiting or in progress (and the line is not being used), the machine dials the destination after the first page is scanned and begins transmitting scanned pages while the remaining pages are being scanned.

  • Page 39: Priority Transmission Of A Stored Job

    PRIORITY TRANSMISSION OF A STORED JOB If you have an urgent transmission job and multiple transmission jobs have already been stored, you can give priority to the urgent job so that it will be transmitted immediately after the job currently being executed. This is done from the job status screen.

  • Page 40: Receiving Faxes

    RECEIVING FAXES When another fax machine sends a fax to your machine, your machine will ring*, automatically receive the fax, and begin printing (this is called automatic reception). NOTES G You can store a transmission job while fax reception is in progress. (See "Storing transmission jobs (memory transmission)"...

  • Page 41: Using Convenient Functions 1

    CHAPTER 3 USING CONVENIENT FUNCTIONS 1 ADVANCED TRANSMISSION METHODS This chapter explains convenient functions for sending faxes. Please read those sections that are of interest to you. Page SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE OPERATION (BROADCAST TRANSMISSION) ....3-2 USING BROADCAST TRANSMISSION .........

  • Page 42: Sending The Same Document To Multiple Destinations In Asingle Operation (Broadcast Transmission)

    SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE OPERATION (BROADCAST TRANSMISSION) This feature is used to send a document to multiple destinations in a single operation. The document to be transmitted is scanned into memory and then successively transmitted to the selected destinations. This feature is convenient for such purposes as distributing a report to company branches in different locations.

  • Page 43: G Using Broadcast Transmission

    SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE OPERATION (BROADCAST TRANSMISSION) USING BROADCAST TRANSMISSION Perform steps 1 through 6 of "BASIC Check the destinations. PROCEDURE FOR SENDING FAXES" When you have finished (page 2-2). checking destinations, touch the ADDRESS REVIEW Dial the fax number of the first destination or 0666211221...

  • Page 44: Erasing Edge Shadows (Edge Erase)

    ERASING EDGE SHADOWS (EDGE ERASE) The erase function is used to erase the shadow lines on copies produced when copying thick originals or books. The erase modes that can be selected are shown below. The erase width is approximately 1/2" (10 mm) in it's initial setting.

  • Page 45: Faxing A Divided Original (Dual

    FAXING A DIVIDED ORIGINAL (DUAL PAGE SCAN) When an open book is scanned and faxed, you can use this function to divide the two open pages of the book into two separate fax pages. This function can only be used when the original is scanned using the document glass. Your machine The other machine Book or sheet original...

  • Page 46: Time (Timer Transmission)

    AUTOMATIC TRANSMISSION SPECIFIED TIME (TIMER TRANSMISSION) This feature enables you to set up a transmission or polling operation to be performed automatically at a specified time up to a week in advance. This allows you to take advantage of off-peak phone rates without having to be there when the transmission is performed.

  • Page 47: Transmitting Two Original Pages As Asingle Page (2In1)

    TRANSMITTING TWO ORIGINAL PAGES AS A SINGLE PAGE (2in1) This function allows you to reduce the size of original pages by one half to fit two pages evenly on one page when sending a fax. Your machine The other machine Originals Reduced to two pages before printing...

  • Page 48: Faxing The Front And Back Sides Of Acard On One Sheet Of Paper (Card Shot)

    FAXING THE FRONT AND BACK SIDES OF A CARD ON ONE SHEET OF PAPER (CARD SHOT) When faxing a card, this function allows you to combine the front and back sides on a single sheet of paper. To use this function, the original must be scanned on the document glass. Your machine The other machine Transmission using the "card...
  • Page 49 FAXING THE FRONT AND BACK SIDES OF A CARD ON ONE SHEET OF PAPER (CARD SHOT) Touch the outer [OK] key. Place the back side of the original face down on the document glass. (see step 5) You will return to the Press the [START] key.

  • Page 50: Faxing A Large Number Of Pages (Job Build Mode)

    FAXING A LARGE NUMBER OF PAGES (JOB BUILD MODE) The maximum number of pages that can be loaded in the automatic document feeder is 50. When you need to fax more pages than can be loaded in the automatic document feeder, use Job Build mode. This function allows you to scan the pages in sets.

  • Page 51: Own Number Sending

    OWN NUMBER SENDING This function prints the date, time, your programmed name, your programmed fax number, and the transmitted page number at the top center of each page that you fax. All pages that you fax include this information. Example of fax page printed out by the receiving machine OCT/10/2003/FRI 03:00 PM PLANNING DIV.

  • Page 52: Printing Out The Result Of Atransmission (Transaction Report)

    PRINTING OUT THE RESULT OF A TRANSMISSION (TRANSACTION REPORT) You can choose whether or not to have a transaction report printed out after each transmission to inform you of the result of the transmission. This is done using "Transaction report print select setting" (page 8-6) in the key operator programs, and the setting is selected separately for single sending, broadcasting, receiving, and confidential reception.

  • Page 53: Transmission And Reception Using The Polling Function

    TRANSMISSION AND RECEPTION USING THE POLLING FUNCTION This function can only be used if the other machine is a Super G3 or G3 machine and supports the polling function. The polling function allows your machine to call a fax machine that has document data set and initiate reception of the document.
  • Page 54 TRANSMISSION AND RECEPTION USING THE POLLING FUNCTION USING THE POLLING FUNCTION A document should not be loaded in the machine when the following operation is performed. When used in conjunction with the timer transmission function, only one polling job can be stored. NOTE If the other machine has a polling security function (refer to page 3-16), use the key operator program to program your own fax number (refer to page 8-5), and ask the operator of the other machine to appropriately program your fax number in that machine.

  • Page 55: G Using Polling Memory

    TRANSMISSION AND RECEPTION USING THE POLLING FUNCTION USING POLLING MEMORY This function sends a document previously scanned into memory to a receiving machine when the receiving machine calls and polls your machine. (If desired, you can restrict polling to fax machines whose fax number you have programmed in your machine.
  • Page 56 TRANSMISSION AND RECEPTION USING THE POLLING FUNCTION I I I I Printing document data in the Public Box To check a document that is stored in the public box, follow these steps to print it out. If no documents have been stored, the [PUBLIC BOX] key will be grayed out. In fax mode, touch the [SPECIAL MODES] Touch the [PUBLIC BOX] key.

  • Page 57: Programming Frequently Used Operations

    PROGRAMMING FREQUENTLY USED OPERATIONS This function allows you to store the steps of an operation, including the destination and scanning settings, into a program. This function is convenient when you frequently send documents, such as a daily report, to the same destination.

  • Page 58: Transferring Received Faxes To Another Machine When Printing Is Not Possible (Forwarding Function)

    TRANSFERRING RECEIVED FAXES TO ANOTHER MACHINE WHEN PRINTING IS NOT POSSIBLE (FORWARDING FUNCTION) When printing is not possible because of a paper, toner, or other problem, you can transfer received faxes to another fax machine if that machine has been appropriately programmed in your machine. This function can be conveniently used in an office or other workplace where there is another fax machine connected to a different phone line.

  • Page 59: Faxing Directly From A Computer (Pc-Fax Function)

    FAXING DIRECTLY FROM A COMPUTER (PC-FAX FUNCTION) This feature can only be used when the printer function has been added. The PC-FAX driver can be installed in your computer to enable documents created on your computer to be faxed directly from your computer screen. This eliminates the bother of printing the document and faxing it from the machine.

  • Page 61: Using Convenient Functions 2

    CHAPTER 4 USING CONVENIENT FUNCTIONS 2 TRANSMISSION USING F-CODES This chapter explains F-code transmission, which gives you a convenient means of performing advanced operations such as relay broadcast transmission and confidential transmission. Normally these functions require that the other fax machine be a similar Imagistics machine;...

  • Page 62: Transmission Between Machines Supporting F-Codes

    TRANSMISSION BETWEEN MACHINES SUPPORTING F-CODES This machine supports the "F-code" standard as established by the ITU-T*. Operations such as relay broadcast transmission and confidential transmission previously could only be performed with another Imagistics fax machine; however, F-Code communication makes it possible to perform these operations with fax machines of other manufacturers that support F-Code communication.

  • Page 63: G Entering (Dialing) A Fax Number With A

    TRANSMISSION BETWEEN MACHINES SUPPORTING F-CODES ENTERING (DIALING) A FAX NUMBER WITH A SUB- ADDRESS AND PASSCODE When transmitting to a memory box in another fax machine, the sub-address and passcode must be entered after the other machine's fax number. Enter the other machine's fax number as explained for a normal transmission (page 2-2) or for a polling operation (page 3-14), and then enter the sub-address and passcode as follows: Dial the fax number of the other machine, Use the numeric keys to enter the sub-...

  • Page 64: Sub-Address And Passcode

    F-CODE POLLING MEMORY F-code polling memory allows one fax machine to call another fax machine and activate reception of a document that has been scanned into the other machine's F-code polling memory box. Calling another machine and activating reception is called F-code polling, and scanning a document into a memory box for another machine to retrieve by polling is called F-code polling memory.

  • Page 65: G Procedure For F-Code Polling

    F-CODE POLLING MEMORY I I I I Checking and clearing document data in a memory box The procedure for checking document data in an F-code polling memory box by printing it and the procedure for clearing data from a box are almost the same as the procedures for printing and clearing document data from the Public Box.

  • Page 66: F-Code Confidential Transmission

    F-CODE CONFIDENTIAL TRANSMISSION F-Code confidential transmission provides a secure means of faxing confidential documents. The sub-address and passcode programmed in the memory box restrict the recipients of the fax, and once received in the memory box, the fax can only be printed by someone who knows the print passcode (PRINT PIN. see page 6-12). This function is convenient when sending important documents that you only want a specific person to see, or when multiple departments share a single fax machine.

  • Page 67: G Printing A Document Received To An F-Code

    F-CODE CONFIDENTIAL TRANSMISSION PRINTING A DOCUMENT RECEIVED TO AN F-CODE CONFIDENTIAL MEMORY BOX Faxes received in an F-Code confidential memory box are printed out by entering the PRINT PIN 4-digit passcode (0000 to 9999) that was programmed when the box was created. Printing of the confidential faxes takes precedence over any other stored jobs.

  • Page 68: F-Code Relay Broadcast Transmission

    F-CODE RELAY BROADCAST TRANSMISSION The F-Code relay broadcast function allows the machine to act as a relay machine for a broadcast transmission. The end receiving machines are stored in the machine's F-Code relay memory box, and when the machine receives a relay request from another F-Code machine, it will relay the fax to all of the stored end receiving machines.

  • Page 69: G Using The F-Code Relay Broadcast

    F-CODE RELAY BROADCAST TRANSMISSION USING THE F-CODE RELAY BROADCAST FUNCTION (your machine is the relay machine) When a document is received from a relay request machine, the F-code relay broadcast function transmits the document to the end receiving machines using a memory box only if the sub-address and passcode sent by the relay request machine are correct.

  • Page 71: Using Convenient Functions 3

    CHAPTER 5 USING CONVENIENT FUNCTIONS 3 CONVENIENT METHODS OF USE This chapter explains functions that widen the scope of use of the fax machine. Please read those sections that are of interest to you. Page USING AN EXTENSION PHONE ............5-2 USING AN EXTENSION PHONE TO RECEIVE A FAX ....

  • Page 72: Using An Extension Phone

    USING AN EXTENSION PHONE You can connect a telephone to the machine and use it as an extension phone to place and receive calls like any normal phone. You can also activate fax reception from the phone (remote operation). NOTE If you connect a combination telephone/answering machine to the machine, you will not be able to use the answering machine function.

  • Page 73: Transmission

    USING AN EXTENSION PHONE RECEIVING A FAX AFTER TALKING (MANUAL RECEPTION) When an extension phone is connected to the machine and you have set the reception mode to "MANUAL RECEPTION", you can talk to a person sending a fax manually and then begin fax reception without breaking the connection.

  • Page 74: Sending A Fax After Talking (Manual Transmission)

    USING AN EXTENSION PHONE SENDING A FAX AFTER TALKING (MANUAL TRANSMISSION) If the other fax machine is set to manual reception, you can talk to the other party and then send a fax without breaking the connection. This procedure is called manual transmission. NOTE Automatic redialing (see "If the receiving party is busy"...
  • Page 75 CHAPTER 6 PROGRAMMING This chapter explains the procedures for programming and the information programmed in auto dial keys (one-touch and group keys), programs, user indexes, and memory boxes. Page PROGRAMMING ..................6-2 STORING, EDITING, AND DELETING AUTO DIAL KEYS AND PROGRAMS ...................

  • Page 76: Programming

    PROGRAMMING Auto dial numbers (one-touch keys and group keys), user indexes, and memory boxes are stored, edited and deleted at the operation panel of the machine. STORING, EDITING, AND DELETING AUTO DIAL KEYS AND PROGRAMS This section explains the procedures for storing, editing, and deleting auto-dial keys (one-touch keys and group keys) and programs, which simplify the transmission procedure.

  • Page 77: G Storing One-Touch Dial Keys

    STORING, EDITING, AND DELETING AUTO DIAL KEYS AND PROGRAMS STORING ONE-TOUCH DIAL KEYS To store a one-touch key, follow steps 1 to 3 on page 6-2, touch the [INDIVIDUAL] key in step 4, and then follow these steps. Make sure the [FAX] key is checked. Touch the [OK] key.
  • Page 78 STORING, EDITING, AND DELETING AUTO DIAL KEYS AND PROGRAMS Use the numeric keys to enter the fax Touch the key, and then check the key number. name. The characters appearing next to the [NAME] key will DIRECT ADDRESS / INDIVIDUAL NEXT EXIT be displayed in the key.

  • Page 79: G Editing And Deleting One-Touch Keys

    STORING, EDITING, AND DELETING AUTO DIAL KEYS AND PROGRAMS EDITING AND DELETING ONE-TOUCH KEYS If you wish to delete a one-touch key or change the fax number, name, or other information programmed in a one- touch key, follow steps 1 through 3 on page 6-2 and then perform the following procedure. Touch the [AMEND/DELETE] key.

  • Page 80: G Storing A Group Key

    STORING, EDITING, AND DELETING AUTO DIAL KEYS AND PROGRAMS STORING A GROUP KEY A group of numbers can be stored in a group key. The numbers can be stored by touching one-touch keys (see "STORING ONE-TOUCH DIAL KEYS" on pages 6-3 to 6-4) or by directly entering full numbers with the numeric keys. Up to 500 (maximum of 300 when a hard disk drive is not installed) destinations can be stored in a group key.

  • Page 81: G Editing And Deleting Group Keys

    STORING, EDITING, AND DELETING AUTO DIAL KEYS AND PROGRAMS EDITING AND DELETING GROUP KEYS If you need to delete a group key or change its name or a one of its stored destinations in a group key, first follow steps 1 through 3 on page 6-2, and then perform the following procedure. Touch the [AMEND/DELETE] key.

  • Page 82: G Storing A Program

    STORING, EDITING, AND DELETING AUTO DIAL KEYS AND PROGRAMS STORING A PROGRAM You can store a destination fax number, speed dialing, polling, erase, dual page scan, 2in1, card shot, and resolution and exposure settings in a program. This enables you to call up the program and perform the transmission by means of a simplified operation.

  • Page 83: Storing A Group Index

    STORING A GROUP INDEX Auto dial keys (one-touch keys and group keys) are normally stored in the ABC index. To make auto dial keys more convenient to use, you can store a group of auto dial keys in a group index and assign a name to that index. When you switch to the group indexes, [USER 1], [USER 2], [USER 3], [USER 4], [USER 5], and [USER 6] appear.
  • Page 84 PROGRAMMING, EDITING, DELETING F-CODE MEMORY BOXES The procedure for programming a memory box for F-code transmission is explained here. There are three types of F-code memory boxes: F-code polling memory (page 4-4), F-code confidential transmission (page 4-6), and F-code relay broadcast (page 4-8). Memory boxes are programmed, edited, and deleted as follows. PROGRAMMING AN F-CODE MEMORY BOX A box name, sub-address/passcode, and function must be programmed in a memory box.

  • Page 85: Programming, Editing, And Deleting F-Code Memory Boxes

    PROGRAMMING, EDITING, AND DELETING F-CODE MEMORY BOXES Use the numeric keys to enter a passcode Touch the [OK] key. (max. 20 digits). You will return to the F-CODE MEMORY BOX / POLLING MEMORY NEXT EXIT memory box programming CANCEL No.001 screen.

  • Page 86: G Setting For F-Code Confidential Transmission Memory Boxes (Print Pin)

    PROGRAMMING, EDITING, AND DELETING F-CODE MEMORY BOXES SETTING FOR F-CODE CONFIDENTIAL TRANSMISSION MEMORY BOXES (PRINT PIN) Program the print PIN (Personal Identification Number) that is used to print a document that has been received to an F-code confidential memory box. For information on using a print PIN, refer to "PRINTING A DOCUMENT RECEIVED TO AN F-CODE CONFIDENTIAL MEMORY BOX"...

  • Page 87: G Setting For F-Code Relay Broadcast Memory Boxes (Recipient)

    PROGRAMMING, EDITING, AND DELETING F-CODE MEMORY BOXES SETTING FOR F-CODE RELAY BROADCAST MEMORY BOXES (RECIPIENT) Program the end receiving machines to which document data received in the F-code relay broadcast memory box will be transmitted when your machine is a relay machine. Up to 30 end receiving machines can be programmed.

  • Page 88: G Editing And Deleting A Memory Box

    PRINTING PROGRAMMED INFORMATION PROGRAMMING, EDITING, AND DELETING F-CODE MEMORY BOXES EDITING AND DELETING A MEMORY BOX Press the [CUSTOM SETTINGS] key and Touch the keys as needed to edit or delete then touch the [ADDRESS CONTROL] key the information. (refer to steps 1 and 2 on page 6-2). F-CODE MEMORY BOX / POLLING MEMORY DELETE EXIT...

  • Page 89: Troubleshooting

    CHAPTER 7 TROUBLESHOOTING This chapter contains information to help you make efficient use of the fax features of the machine, including solutions to common problems. Page WHEN A TRANSACTION REPORT IS PRINTED........7-2 VIEWING THE COMMUNICATION ACTIVITY REPORT ....... 7-3 WHEN AN ALARM SOUNDS AND A WARNING MESSAGE IS DISPLAYED ....................

  • Page 90: When A Transaction Report Is Printed

    WHEN A TRANSACTION REPORT IS PRINTED The machine has been set to automatically print a Transaction Report when a transmission is not successful or when the Broadcast transmission function is used. The Transaction Report informs you of the result of the operation. When the machine prints a Transaction Report, be sure to check the contents.

  • Page 91: Viewing The Communication Activity Report

    VIEWING THE COMMUNICATION ACTIVITY REPORT Your machine keeps a record of the most recent 99 transactions (both transmissions and receptions) that were performed. The record includes the date of the transaction, the other party's name, the duration, and result. You can have the report automatically printed when the number of transactions exceeds 99, or at a specified time.

  • Page 92: Problems And Solutions

    PROBLEMS AND SOLUTIONS If you experience a problem with the fax function, first check the following table. If you cannot solve the problem using the following table, see chapter 6 of the Copying operation manual. Problem Check Solution Page The machine does Is the fax power switch turned on? Turn on the fax power "Fax power...
  • Page 93 PROBLEMS AND SOLUTIONS Problem Check Solution Page Printing does not take Does a message appear in the Restore printing capability "WHEN ALARM place after reception. display instructing you to add as instructed by the display SOUNDS toner or paper? (Printing is not message.
  • Page 95 CHAPTER 8 KEY OPERATOR PROGRAMS This chapter explains the key operator programs that are used by the administrator of the machine to customize certain functions and settings. Page KEY OPERATOR PROGRAMS.............. 8-2 KEY OPERATOR PROGRAM LIST..........8-2 USING THE KEY OPERATOR PROGRAMS ......... 8-3 KEY OPERATOR PROGRAMS............

  • Page 96: Key Operator Programs

    KEY OPERATOR PROGRAMS This chapter explains key operator programs that are related to the fax function. For key operator programs that are related to general use of the machine, see the key operator programs manual. NOTE You may not be able to use all of the programs in the key operator program list. Programs that you can use will depend on what peripheral devices are installed on the machine.

  • Page 97: Using The Key Operator Programs

    KEY OPERATOR PROGRAMS USING THE KEY OPERATOR PROGRAMS Follow these steps to configure the settings in the key operator programs. Press the [CUSTOM SETTINGS] key. Touch the [IMAGE SEND SETTINGS] key. CONTROL CONTROL DEVICE CONTROL COPY SETTINGS DOC. FILING IMAGE SEND SETTING SETTINGS Touch the [OPERATION SETTINGS] key or...

  • Page 98: Key Operator Programs

    KEY OPERATOR PROGRAMS KEY OPERATOR PROGRAMS The key operator programs for the fax function of the machine are explained here. For key operator programs that are related to the copy function and general use of the machine, see the key operator's guide.

  • Page 99: Fax Settings

    KEY OPERATOR PROGRAMS Scan complete sound setting Fax own number and name set You can select whether or not a beep sound is Use this setting to enter the fax number of the made after an original is scanned on the scanner machine and the name of the user.

  • Page 100: Key Operator Programs

    KEY OPERATOR PROGRAMS Pause time setting Transaction report print select setting This setting is used to select the duration of pauses This program is used to select the condition for printing a transaction report. The condition is set that are inserted in destination fax numbers. separately for normal transmission, broadcast Normally the setting is 2 seconds, which means transmission, reception, and confidential reception.

  • Page 101: Distinctive Ring Detection

    KEY OPERATOR PROGRAMS I I I I Fax send settings (This setting is only effective if the other machine The fax transmission settings allow you to adjust is a G3 machine that supports ECM) certain parameters for sending faxes to better suit Line conditions sometimes...

  • Page 102: Call Timer At Memory Sending

    KEY OPERATOR PROGRAMS Call timer at memory sending Recall in case of communication error When sending a fax by automatic transmission When sending a document, this setting is used to (See "Storing transmission jobs (memory select whether your machine will re-attempt the call if transmission)"...

  • Page 103: Print Style Setting

    KEY OPERATOR PROGRAMS I I I I Fax receive settings Print style setting The fax reception settings allow you to adjust certain This setting determines the selection condition for parameters for receiving faxes to better suit your needs. paper when printing received documents. Select Settings that can be adjusted depend on the one of the three conditions below.

  • Page 104: Anti Junk Fax Setting

    KEY OPERATOR PROGRAMS I I I I Fax polling security Anti junk fax setting This program is used to enter fax numbers from These settings are for using the Public Box for polling memory. which you wish to block fax reception. Up to 50 Note that they do not apply to F-code polling memory.

  • Page 105: G Printing Out Settings

    KEY OPERATOR PROGRAMS Press the numeric keys to store the fax Deleting a passcode number. Touch the [DELETE] key. Up to 20 digits can be entered. To enter a "+", press the " " key. The passcode delete screen appears. To enter a hyphen, touch the [PAUSE] key.

  • Page 107: Appendix

    CHAPTER 9 APPENDIX This chapter contains reference information regarding the fax features of the machine. Page SPECIFICATIONS .................. 9-2 INDEX ..................... 9-3...

  • Page 108: Specifications

    SPECIFICATIONS For information on power requirements, power consumption, dimensions, weight, and other specifications that are common to all features of the machine, refer to page 8-2 of "Copying operation manual". Applicable telephone line Public switched telephone network Compression method MH, MR, MMR, JBIG Transmission modes Super G3, G3 (the machine can only send faxes to and receive faxes from machines that support G3 or Super G3)

  • Page 109: Index

    INDEX I I I I Numerics I I I I E 2in1 ................ 3-7 ECM ............... 8-7 Edge erase............. 3-4 I I I I A Editing and deleting -F-code memory box ........6-14 Activity report print select setting ......8-6 -Group index ............
  • Page 110 INDEX I I I I N I I I I Q Number of calls in auto reception......8-9 Quick file ............1-4, 2-2 Quick on-line ............2-8 I I I I O Quick on line sending ..........8-8 One-touch dialing .......... 1-12, 2-4 I I I I R One-touch key display..........
  • Page 111 INDEX Special modes............1-4 -2in1 ..............3-7 -Card shot ..........3-8 to 3-9 -Dual page scan ..........3-5 -Edge erase............3-4 -Job build mode..........3-10 -Memory box ......... 3-15 to 3-16 -Own number sending........3-11 -Polling .............. 3-14 -Program ............3-17 -Timer transmission..........
  • Page 115 Supplies and Service Thank you for selecting an Imagistics solution for your document production and management needs. The following information will help you get the most productive and reliable use out of your system. Imagistics brand supplies are designed for Imagistics copiers, printers and fax machines to ensure maximum product performance and quality.

This manual is also suitable for:

Im3512Im4511Im3511

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